PERFORMANCE WORK STATEMENT FLOORING CONTRACT FY26.pdf

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PERFORMANCE WORK STATEMENT

FOR CARPET AND MISCELLANEOUS FLOOR COVERING REQUIREMENTS

TABLE OF CONTENTS

1. GENERAL

1.1. Scope of Work

1.2. Quality Control

1.3. Quality Assurance

1.4. Workmanship

1.5. Key Personnel

1.6. Coordination of Work

1.7. AT and OPSEC

1.8. Contingency Plan

1.9. Disposal of Materials

1.10. Payments And Pricing

1.11. Record Keeping

1.12. Task Order Completion Times

2. DEFINITIONS AND ACRONYMS

2.1. General

2.2. Acronyms

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND SERVICES

5. SPECIFIC TASKS AND BID ITEMS

5.1. General Requirements

5.2. Carpet

5.3. Carpet Edge Strips and Adaptors

5.4. Resilient Flooring

5.5. Underlayment

5.6. Base

5.7. Stair Tread, Risers and Nosing

5.8. Rubber Matting

5.9. Floor Mats

5.10. Additional Services

6. APPLICABLE PUBLICATIONS

TECHNICAL EXHIBITS

TE 1 Task List

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1. GENERAL

1.1. SCOPE OF WORK: The Contractor shall furnish all personnel, equipment, supplies and material, except as specified herein, for installation and replacement of carpet and other floor covering materials. This is a task order style contract in which individual task orders will be issued for a specific quantity of work to be performed in specific building(s), to be completed in a specific amount of time. All work performed on individual task orders will be in accordance with (IAW) these specifications.

1.1.0. PERIOD AND PLACE OF PERFORMANCE: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The site of the proposed work is on the Fort Leonard Wood Military Installation, Fort Leonard Wood, Missouri and the Fort Leonard Wood Lake Ozark Recreation Area, Linn Creek, Missouri.

1.2. QUALITY CONTROL: The Contractor shall establish a quality control plan to assure contract compliance.

The plan shall include an inspection system covering the services as stated herein and a method for identifying deficiencies in the quality of services performed prior to the level of performance becoming unsatisfactory. Records shall be kept of identified deficiencies and the solutions to those deficiencies. The Contractor shall not rely on Government direction in correcting discovered deficiencies but shall identify and correct problem areas on his own.

Quality Control Plan shall be submitted by the Contractor to the Contracting Officer or his designated representative and approved by the Government prior to commencement of work in the Base Year. Annual updates shall be provided not more than five calendar days after the start date of the corresponding exercised option year.

1.3. QUALITY ASSURANCE: The Contracting Officer will monitor the Contractor’s performance under this contract using the quality assurance procedures specified in the performance requirements summary found in Technical Exhibit 2. Nothing in this paragraph precludes the Government from conducting inspections under the Inspection of Services Clause and the Termination for Convenience and Default Clauses (52.212-4) contained in this contract.

1.3.0. The Government reserves the right to make such inspections and tests as and when it deems necessary to ascertain that task order requirements are being fulfilled. The Government’s agent may accompany the Contractor’s personnel at any time while performing work on this contract to observe and/or get an explanation of work performed. Deficiencies noted shall be expeditiously corrected at no additional cost to the Government. Nothing in this paragraph precludes the Government from conduction inspections under the Inspection of Services Clause and the Contract Terms and Conditions (Commercial Items) Clause.

1.4. WORKMANSHIP: Workmanship shall be equal to the best practices common to the trade and conform to any criteria hereinafter listed.

1.4.0. Qualifications: All work shall be accomplished by persons skilled in the trade involved and under the supervision of a foreman/supervisor with a minimum of four years’ experience in the carpet/flooring installation field, all of whom shall be directly employed by the Contractor.

1.4.1. Field Measurements: The Contractor shall verify all measurements at the project(s) site and shall be responsible for all dimensions, layout and proper installation of all materials specified.

1.4.2. Damage to Personal Property/Government Property: The Contractor shall be liable for any losses, damages, etc., incurred to occupant personal property or Government property due to carelessness, negligence, or omissions of his employees, sub-contractors or agents during performance on this contract.

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1.4.3. Damage by Negligence: Damage resulting in gas leaks, electrical outages, loss of heat during cold weather, water leaks, unsecured facilities, weather damage or oil/waste spills shall be responded to within two hours and repaired within one workday. If the Contractor fails to comply with these requirements the Government reserves the right to repair the damage and charge the cost to the Contractor. Contractor shall protect all areas through which they will be transporting demolition debris or construction materials. Any damaged turf, sidewalks, roads, vegetation, building components, etc., shall be replaced or repaired by the Contractor prior to Task Order closeout.

1.4.4. The Contractor is required to conduct business in a professional and customer service-oriented manner.

Contractor personnel shall conduct all operations in such a manner as to minimize any inconvenience to the building occupants.

1.4.5. Safety & Worksite Housekeeping: The Contractor shall take all precautions to always maintain the work site, in a condition that will prevent damage or injury to person or property, both Government and otherwise. The Contractor shall protect all personnel, whether government or civilian, from all safety hazards on job sites during progress of work on this contract. All worksites shall be always kept free of litter or other debris, and upon completion of work all residual materials shall be removed from the site and the area left clean. The Contractor shall sweep and/or vacuum the work area clean at the end of each day. All debris will be lawfully disposed of off-site.

1.5. Key Personnel:

1.5.0. Designated Official: The contractor shall provide a designated official who shall be responsible for the performance of the work. The designated official shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work under this contract. The name of this person and an alternate who shall act for the contractor when the designated official is absent shall be designated in writing to the contracting officer no more than five days prior to the start of the contract. The designated official or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The designated official shall be authorized to receive any notices of deficiency in contract performance. The notices may include, but not be limited to, the following: non-performance of work, deficiencies in work performed and notices of proposed payment deductions due to the above.

1.5.1. Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in task dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.2. Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be always worn during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of

Page | 4 issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.3. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6. COORDINATION OF WORK:

1.6.0. The Contractor shall schedule all activity at the job site through the DPW Inspection Branch a minimum of 72 hours in advance of work. DPW will notify the Contractor a minimum of 24 hours in advance of the scheduled commencement of work if the job site in not cleared of all furniture and ready for work.

1.6.1. The Contractor shall have a cell phone or other approved means for direct communication with the Contracting Officer and/or Contract Inspection Branch during normal duty hours, while on the job site or not.

1.6.2. Building may be occupied during performance of work. The Contractor shall coordinate his work with the building occupants to keep any disturbances to a minimum.

1.6.3. Contractor shall schedule working hours to coincide with normal working hours 7:30 a.m. - 4:30 p.m., Monday through Friday, except for federal holidays. Contractor shall not perform work outside of these hours without written approval from the Contracting Officer.

1.6.4. If the Government requires the Contractor to perform duties outside of the normal working hours, the Contractor will be reimbursed per the applicable after hour’s task item, per Government direction.

1.6.5. Contractor shall complete all work for each task order within the period of performance specified.

Time extensions requests are the responsibility of the contractor and must be submitted prior to the scheduled completion date.

1.7. ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES:

Access and General Protection/Security Policy Procedures. FLW Automated Installation Entry (AIE) Pass Transition.

The included instructions/form for requesting a Ft. Leonard Wood AIE pass supersede those previously communicated.

The AIE pass form (see attached) has been revised for applicants to provide citizenship status, Foreign Nationals Alien Registration/Passport number and Country of Birth information. An electronic copy of the spreadsheet will be sent via email for your use. As with the previous version, all information must be typed; handwritten and incomplete requests will not be processed. Once completed, submit the form to your sponsor via email or US mail.

Your sponsor will add the FPCON level, days, and times for entry and will forward it to the Visitor Control Center (VCC) for background screening and pass processing. The sponsor will send it via encrypted email to this address:

usarmy.leonardwood.usag.list.des-physec-vcc@army.mil. VCC personnel will notify sponsors when background screenings are completed, and passes are ready for pickup. Sponsors will then notify you that your pass is ready for pick up at the VCC. You will need bring a valid picture ID and turn in Mobilisa passes, as they will no longer be authorized.

As a reminder, the Mobilisa pass application portal is no longer used. Regardless of the expiration date of an existing Mobilisa pass, ALL pass holders are required to get the new AIE pass. Person(s) that do not submit for the new AIE pass may experience delays entering FLW.

If a retiree, or DOD ID card holder, wishes to gain employment on the installation as a contractor, then that person’s “status” will change to a contract employee, which triggers the requirement for an employment background check and

Page | 5 an NCIC-III check for access to the installation.

Beginning 1 June 2023, Ft. Leonard Wood will no longer accept, for access purposes, the state issued driver licenses (DL), or state issued IDs that do not meet the Real ID Act of 2005 standards. Person(s) requesting access with a non-compliant state DL or ID will need to present along with the non-compliant DL/ID one of the documents below to prove identity to be issued a pass or given access to Ft. Leonard Wood.

• US passport or passport card

• Certified birth certificate (not a photocopy)

• Social Security Card (not a photocopy)

• School identification card with photograph (high school and college age students)

• US military or draft record (DD Form 214)

• US Coast Guard Merchant Mariner Card

• Transportation Worker Identification Card (TWIC)

• US Native American tribal docu

17.2 Antiterrorism (AT) Level I Training: All contractor and sub-contractor employees requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training. IAW AR 525-13, 3 DEC 19, AT Level I Awareness training will be conducted by a certified Level II trained ATO. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual AT Level I awareness training. The Installation AT Office or a certified Level II trained ATO on the installation will provide the training.

Contact information for this Government employee will be provided at the kick-off meeting.

The Installation AT Office or a certified Level II trained ATO will provide a one-hour training session conducted on FLW for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award. Contractor personnel working at installations other than FLW shall coordinate with the COR and local AT Offices to obtain training applicable to that installation.

Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

17.3 iWatch Training: Within 10 calendar days of contract award and within 10 calendar days of new Contractor employees commencing work on this contract, all Contractor and sub-contractor employees shall review the FLW Directorate of Emergency Services (DES) web link for iWatch training located at http://www.wood.army.mil/LEC/iWatch/iWatch.htm. This locally developed training will inform employees of the types of behavior to watch for and how to report suspicious activity. Suspicious activity shall be reported to the COR or

KO.

17.4 The OPSEC Plan and User Agreement: The OPSEC Plan and User Agreement will be available for Contractors to review through the Installation OPSEC Officer. The Contracting Officer’s Representative (COR) will ensure the Contractor is aware of the Installation's OPSEC Plan and is in compliance with the Installation's OPSEC Plan during contract performance.

For contracts that require an OPSEC Standard Operating Procedure/Plan: Contractor shall develop and submit an OPSEC SOP that is in compliance with AR 530-1 within 90 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC Officer. This SOP/Plan will include Government’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, Contractor shall identify an individual who will be an OPSEC Coordinator and is OPSEC Level II certified.

OPSEC Training: Pursuant to AR 530-1, all Contractor personnel must complete initial Level I OPSEC training within 30 calendar days of beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual OPSEC awareness training, to be provided by the Installation OPSEC Office or a certified Level II trained OPSEC Officer. Contact information for this Government employee will be provided at the kick-off meeting.

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The Installation OPSEC Office, or a certified Level II trained OPSEC Officer, will provide Level I OPSEC training on Fort Leonard Wood for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award.

Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

Contractor personnel working at installations other than FLW shall coordinate with the COR and local OPSEC Office to obtain training applicable to that installation.

1.8. CONTINGENCY PLAN: The Contractor shall develop a contingency plan to provide for the continued service of the contract requirements in the event of employees’ absences, strikes, or work stoppages. Work stoppage or strike participation by Contactor personnel against the Contractor does not, in any way, relieve the Contractor of his responsibility to fulfill the requirements of this contract.

1.9. DISPOSAL OF MATERIALS: All material removed and not reused shall become the property of the Contractor and shall be the Contractor’s responsibility for lawful disposal off the military reservation. The disposal of demolition waste shall be IAW state and federal regulations.

1.10. PAYMENTS AND PRICING: Billing shall be accomplished through Wide Area Work Flow. The contractor shall develop an itemized task list with individual unit prices for the services herein. Contractor shall submit the task list with each task order invoice showing which tasks are being billed for.

1.10.0. All costs associated with the performance of work, must be included in the bid price for the applicable line item. No separate payment shall be permitted for transportation expenses, labor costs, or expenses associated with supplying minor maintenance and repair parts as necessary.

1.10.1. The Contractor will be responsible for parts and materials required to accomplish all work specified. This includes minor maintenance and repair parts, e.g. lubricants, tape, nuts, bolts, etc. which shall be included in the contract line items for maintenance and repair.

1.11. RECORD KEEPING: The Contractor shall maintain detailed, complete and accurate records, for example, supplier invoices, written quotations, etc. to document compliance with this paragraph and make these records available for examination by the Contracting Officer when requested.

1.12. TASK ORDER COMPLETION TIMES: The following schedule represents the maximum time allowed for completion of work required by task orders, based on task order amounts. These completion periods may be adjusted by mutual agreement of the Contracting Officer and the Contractor; however, in the case of a disagreement, the Contracting Officer will make the final decision. The Government may require schedule or adjust and re-prioritize workload to meet government inflicted, or unforeseen immediate deadlines. The Contractor is responsible for submitting time extension request to the contracting officer as needed.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: Definitions of special terms and phrases used herein are included in AR 310-25.

2.1.0. Acceptable Quality Level AQL: Maximum percent defective (or maximum number of defects per hundred units) that can be considered as a satisfactory performance average. Government will accept the great majority of lots provided percent defective (or defects per 100 units) in these lots is no greater than designated value of AQL.

However, Contractor shall not intentionally perform in a defective manner and shall re-perform any service found to be defective whenever possible. Only the Contracting Officer or his designated representative shall make decisions regarding re-performance of defective work.

2.1.1. Contract administrator: The official government representative delegated authority by the contracting

Page | 7 officer to administer a contract. This individual is normally a member of the appropriate contracting/procurement career field and advises on all technical contractual matters.

2.1.2. Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. Contracting officer: A person with authority to enter, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: the only individual who can legally bind the government.

2.1.4. Contracting officer's representative (COR): An employee of the United States Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does not have authority to change the terms and conditions of the contract.

2.1.5. Defective service: A service output that does not meet the standard of performance associated with the performance work statement.

2.1.6. Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Facilities: All items of Real Property other than land.

2.1.8. Fiscal Year (FY): A period of 12 months beginning 1 October and ending 30 September of the following year. Fiscal year is designated by calendar year in which it ends.

2.1.9. General Fund Enterprise Business System (GFEBS): A multi-command, automated information and evaluation system which encompasses life-cycle management of real property resources from conception through design, construction, operation, maintenance and disposal.

2.1.10. Government-furnished property (GFP) or government property (GP): Property in the possession of, or directly acquired by, the government and subsequently made available to the contractor.

2.1.11. Housing Area: A group of dwelling units which form an identifiable entity or community, defined by geographic features, or year of construction or grade of occupant, or other logical separation. Included are streets, drainage ways, open recreational areas or unused land. A housing area also includes common use areas serving units and other real property.

2.1.12. Improved Grounds: Grounds on which intensive development and maintenance measures

2.1.13. Installed Equipment: Items of equipment or furnishings including materials for installing, which are required to make facility usable and are affixed as a permanent part of structure; these items include but are not limited to plumbing fixtures and equipment, fixed fire protection systems, elevators and escalators, overhead-crane runways, lavatory counters, cabinets, fans, air conditioners, furnaces, and similar fixed equipment. Machine tools, production and research equipment, and their foundations are excluded.

2.1.14. Physical security: Actions that prevent the loss or damage of government property.

2.1.15. Quality assurance: The government procedures to verify that services being performed by the contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.16. Quality assurance surveillance plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.17. Quality control: All necessary measures taken by the contractor to assure that the quality of an end product

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2.1.18. Real Property (RP): Land and rights in land, ground improvements, utility distribution systems, and buildings and other structures. It does not include foundations and other work necessary for installing special tooling, special test equipment, or plant equipment.

2.1.19. Real Property Facility (RPF): A RPF is a separate and individual building, structure, utility system, or other real property improvement identifiable in the three-digit Category Codes (Cat Code) listed in AR 415-28.

Examples are as follows:

2.1.20. Buildings: One enlisted personnel barrack (Cat Code 721) represents a single RPF.

2.1.21. Utilities: A single (physically or geographically identifiable) water supply, treatment and storage facility (Cat Code 841) represents a single RPF. Items such as wells or water storage tanks may be considered as component parts of this RPF.

2.1.22. Real Property Inventory (RPI): RPI is defined as inventory of land, improvement to land, buildings, structures and items permanently affixed to land, building or structure.

2.1.22.1. Repair includes correction of deficiencies in failed or failing components of existing facilities or systems to meet current Department of the Army standards and codes where such work, for reasons of economy, should be done concurrently with restoration of failed or failing components. Corrective work may involve incidental increases in quantities and/or capacities.

2.1.22.2. Replacement parts or materials which are more durable and provide longer life may be substituted for original parts and materials. Intent is to provide the most durable, energy efficient, low maintenance, cost effective items.

2.1.22.3. Repair may involve replacement of installed equipment should repair and reuse of existing equipment be determined by Government to be economically unfeasible or otherwise undesirable.

2.1.22.4. Replacement of a complete RPF is construction, not repair.

2.1.23. Sampling Plan: A plan that indicates AQL, number of units from each lot that are to be inspected (sample size) and criteria for determining acceptability of the lots (acceptance and rejection numbers). This plan is used to develop sampling guide.

2.1.24. Subcontractor: One that enters into a contract with a prime contractor. The government does not have privity of contract with the subcontractor.

2.1.25. Unaccompanied Personnel Housing (UPH): Housing provided for those unmarried, divorced, or legally separated officers and senior enlisted personnel permanently assigned to Fort Leonard Wood and those military and civilian personnel who are temporarily assigned to Fort Leonard Wood without dependent.

2.1.26. Wide Area Work Flow (WAWF): Official Government invoicing system required by the government.

2.1.27. Work day: The number of hours per day the contractor provides services in accordance with the contract.

2.1.28. Work week: Monday through Friday, except for federal holidays unless specified otherwise.

Federal Observed Holidays

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day

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Independence Day

2.1.29. Written Notification: Written notifications shall consist of an e-mail to the required parties unless noted otherwise.

2.2. ACRONYMS:

AQL Acceptable Quality Level AR Army Regulation CAC Common Access Card KO Contracting Officer DA Department of the Army DPW Directorate of Public Works FH Family Housing FVAC Frequent Visitor Access Card FY Fiscal Year GLWACH General Leonard Wood Army Community Hospital GFEBS General Fund Enterprise Business System IJO Individual Job Order(s) MSCoE Maneuver Support Center of Excellence PWS Performance Work Statement RPF Real Property Facilities RPI Real Property Inventory

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The government will furnish a lockable storage yard for the contractor in which to place their own storage container for the required material, supplies, and tools.

The storage area will be shared with one other contractor as well so access will be shared.

4. CONTRACTOR FURNISHED ITEMS AND SERVICES: The Contractor shall furnish all equipment, material, supplies, and services that are not specified herein as Government-furnished, which are necessary to comply with the requirements of this contract.

5. SPECIFIC TASKS AND BID ITEMS

5.1. GENERAL REQUIREMENTS:

5.1.0. SUBMITTALS: All materials that are defined or described in these contract specifications require submission in accordance with this paragraph. Brochures, samples, certificates of compliance, test reports, etc. shall be submitted by the Contractor to the Contracting Officer, and approval given by the Contracting Officer before any equipment or material is installed under this contract. All submittals shall be transmitted to the Contracting Officer for review and approval within thirty calendar days after contract award on Engineer Form 4025. All attachments to the transmittal form, such as catalog cuts, brochures, certifications, etc., shall be submitted in four (4) copies. A minimum of fourteen calendar days will be scheduled by the Government for review and approval of material submittals, and possible re-submittal of any items subject to approval. The Contractor shall complete and submit to the Contracting Officer for approval Engineer Form 4288 “Submittal Register”. The submittal register shall include all items submitted and shall be provided with the initial set of submittals. The Engineer forms required above can be downloaded from the following web site:

http://www.publications.usace.army.mil/USACEPublications/EngineerForms.aspx

5.1.0.1. Product Submittals: At a minimum the following list of materials shall be submitted for approval. The Contracting Officer may require submission of additional materials as deemed necessary. If additional items are required to be submitted, a revised Engineer Form 4288 shall be prepared by the Contractor and submitted with the additional material submittals. The Contractor shall not proceed with any work using materials that have not been submitted and approved.

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A. Carpet Border (Two sample books) B. Commercial Carpet (Two sample books for each carpet) C. Carpet Glue/Adhesive D. Metal Carpet Edge Strips (Two sets of samples of each color at least 4” in length) E. Vinyl Carpet Edge Strips (Two sets of samples of each color at least 4” in length) F. Carpet-to-Vinyl Adapter (Two sets of samples of each color at least 4” in length) G. Vinyl Composition Tile (Two sample books for each style/color) H. BIO-Based Tile (Two sample books for each style/color) I. Luxury Vinyl Tile (Two sample books for each style/color) J. VCT Glue/Adhesive K. Self-leveling Underlayment L. Wood Floor Underlayment M. Ceramic Tile N. 4” Vinyl Wall Base (Two sets of samples of each color at least 4” in length) O. 6” Vinyl Wall Base (Two sets of samples of each color at least 4” in length) P. Wood Base (For type/species approval) Q. Rubber Stair Tread & Riser (Two samples at least 2” wide of full tread and two samples at least 2”x2” of every available color) R. Rubber Stair Nosing (Two sets of samples of each color at least 4” in length) S. Extruded Aluminum Stair Tread (11”) T. Rubber Floor Matting (Two samples at least 4” square of every color and style) U. Recessed Mounted Floor Mat (Two samples of every available color) V. Entryway Carpet Walk-Off Mat W. Warranties: A written warranty executed by each manufacturer, agreeing to repair or replace products that fail within the warranty period specified for each product.

X. Quality Control Plan (QCP) shall be submitted prior to commencement of work, and updated annually, or as modifications are made.

Y. Operation and Maintenance Data for installed products, to include methods for maintaining installed products and precautions against cleaning materials, and methods detrimental to finishes and performance. This shall be organized and properly labeled for ease of review and usage.

5.1.0.2. Document submittals: All required documentation shall be submitted at one time. All submissions must be in sufficient detail to adequately determine that the item will meet the contract requirement.

5.1.0.2.1. Written specification sheets must be provided for each product. For ease of review, specification submissions must be collected in a binder, to correspond with this PWS and appropriately labeled.

5.1.0.2.2 The Contractor shall comply with all provisions of the asbestos NESHAP found in 40 CFR 61, Subpart M and the DPW Policy SOP available for review at the DPW Environmental Office.

5.1.0.2.3 If the Contractor encounters suspected Asbestos containing material, the Contractor shall notify the DPW Environmental Office and COR and may be required to sample any suspect material and provide DPW Environmental Office of the results.

5.1.0.2.4 Contractor shall provide all certifications containing Asbestos Abatement to have on file at DPW environmental and a copy for the COR and KO for their files. If abatement is done by a sub-contractor all their certifications are required to be on file as well.

5.1.0.2.4 Contractor shall submit Asbestos disposal manifest after disposal of hazardous containing material.

5.1.1. GENERAL REQUIREMENTS:

5.1.1.1. Environmental Conditions:

5.1.1.1.1. All materials shall be delivered to the site in the manufacturer’s original unopened wrappings and packages clearly labeled with the manufacturer’s name, brand name, size, dye lot number, and related information as

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Added: Certified asbestos abatement professional must be on site during any work that pertains to asbestos abatement. Is this good?

Matney, Melissa L CIV USARMY ID-TRAINING (USA) Per Dax 3/27/25 removed proposed language.

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5.1.1.1.2. Unless specified differently herein, all materials shall be stored per manufacturer recommendations, in a clean, dry, well-ventilated area, protected from damage and soiling, maintained at a temperature between 65-85 degrees F, and a relative humidity between 10% and 65% for 2 days prior to installation, during and for 2 days after the installation. Kerosene heaters and portable heaters are not suitable means, as they do not heat the room and the subfloor sufficiently.

5.1.1.1.3. Install flooring and accessories after the other finishing operations, including painting, have been completed. Close spaces to traffic during the installation of the flooring. Do not install flooring over concrete slabs until they are sufficiently dry to achieve a bond with the adhesive, in accordance with the manufacturer's recommended bond and moisture tests.

5.1.1.1.4. Storage and Protection: Materials shall be protected from exposure to harmful weather conditions and acclimated to site conditions at temperature and humidity conditions recommended by manufacturer.

5.1.1.2. Other Requirements:

5.1.1.2.1. Manufacturers must have a headquarters in the United States.

5.1.1.2.2. Doors & Door Stops: Contractor shall remove and reinstall doors and door stops as needed for the installation of carpet and/or VCT. Contractor shall remove door stops prior to installation of flooring, patch holes, and reinstall after installation is complete. Flooring installation Task list items are identified as Furnish & Install and Remove & Replace. The cost for this work shall be included in the applicable flooring installation task item.

The Contractor will not be paid any additional cost for this work.

5.1.1.2.3. Surface Preparation: The cost for floor preparation shall be included in the applicable task item cost for installation of flooring and flooring accessories.

5.1.1.2.4. Adhesives and Concrete Primer: Adhesives and concrete primers for installation of carpet, VCT, and vinyl base shall be waterproof, nonflammable, meet local air-quality standards, and shall be as recommended by the flooring manufacturer. Seam adhesive shall be waterproof, nonflammable, and non-staining as recommended by the carpet manufacturer. Release adhesive for modular tile carpet shall be as recommended by the carpet manufacturer.

5.2. CARPET (Technical Exhibit 1: Bid Items 1 through 14, and each successive Option Year)): Carpet measurement and waste: The Contractor will be paid for actual floor space (wall to wall) requiring carpet plus an additional 5% for waste. If during measuring, waste is determined to be over 5% of the job, the applicable material only bid item will be used for the quantity additional quantity. To clarify, when the Contractor receives a Task Order, the quantity under the applicable installation task item will include 5% waste.

5.2.0. PRODUCTS: All carpet shall be first quality, free of visual blemishes, streaks, poorly dyed areas, and other physical and manufacturing defects. Carpet materials and treatments shall be reasonably non-allergenic and free of other recognized health hazards. Colors and patterns will be chosen by the Government from manufacturer’s standard colors. Carpet shall be Commercial Grade carpeting, and shall be Mohawk Carpet “Scholarship 26”, or an approved equal. Commercial grade carpeting shall meet the following salient characteristics:

Construction: Dense Textured Loop Gauge: 1/10 inch Finished Pile Weight: 26 oz/sy Pile Units per Inch: 10.33 Pile Thickness: 0.137 inches Density Factor: 6832 Dye Method: Solution

5.2.0.1. Type I Carpet Squares: Type I carpet squares shall meet the following salient characteristics:

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Construction: Tufted Surface Texture: Textured Loop Gauge: 1/10 minimum Stitches per Inch: 9 Pile Density: 6000 minimum

5.2.0.2. Type II Carpet Squares: Type II carpet squares shall meet the following salient characteristics:

Construction: Patterned Loop Surface Texture: Textured Loop Gauge: 1/10 inch Stitches per inch: 9.5 Pile Density: 6500 minimum

5.2.0.3. Type III Carpet Squares: Type III carpet squares shall meet the following salient characteristics:

Construction: Tufted Surface Texture: Textured Loop Gauge: 1/12 minimum Stitches per inch: 12 Pile Density: 7250 minimum

5.2.1. EXECUTION: The installation contract must use qualified labor and specified tools and accessories;

provide accuracy of measurement and coordinate with the general contractor on all applicable details, including the installation date, delivery, storage, security and insurance. Carpet installation shall be in accordance with the manufacturer’s recommendations, Carpet and Rug Institute (CRI) Installation Standard 104/105 and the following minimum requirements:

5.2.1.1. Surface Preparation: Carpet shall not be installed on unsuitable surfaces that will prevent proper installation. Holes, cracks, depressions, or rough areas shall be repaired using material recommended by the carpet or adhesive manufacturer as applicable. Floor shall be free of any foreign materials and swept broom clean. Before beginning work, subfloor shall be tested with glue and carpet to determine “open time” and bond.

5.2.1.2. Environmental Requirements: Areas in which carpeting is to be installed shall be maintained at a temperature above 60 degrees F for 2 days prior to installation, during installation and for 2 days after installation.

5.2.1.3. Seams: Carpet shall be installed to keep seams to a minimum. Seams shall be uniform, unnoticeable, and treated with a seam adhesive. The only seams that will be allowed are in areas where the full width of the carpet roll will not cover the area. Where possible, seams shall be positioned so: they run the length of the area, run parallel with main traffic routes (rather than across the routes), incident light does not strike across them, are away from areas subject to pivoting traffic, and are not perpendicular to doorway openings.

5.2.1.4. Unprotected Edges: At the transition of carpet to other floor covering edges, the carpet must be protected with appropriate carpet edge strips.

5.2.1.5. Pile Direction: Where two or more pieces of the same carpet are adjacent, the pile direction shall be the same as in other areas unless otherwise specified.

5.2.1.6. Cleaning: After installation of carpet, debris, scraps, and other foreign material shall be removed. Soiled spots and adhesive shall be removed from the face of the carpet with appropriate spot remover. Protruding face yarn shall be cut off and removed. Carpet shall be vacuumed clean.

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5.2.1.7. Protection: The installed carpet shall be protected from soiling and damage until accepted by the Government. Protective covering shall be removed when directed by the Contracting Officer.

5.2.1.8. Remnants: Remnants remaining from installation, consisting of scrap pieces more than two feet in dimension with more than six square feet total, shall be retained and given to the customer for future repairs.

5.2.1.9. Warranty: Manufacturer’s standard performance guarantees or warranties that extend beyond a one-year period shall be provided

5.3. CARPET EDGE STRIPS AND ADAPTORS (Technical Exhibit 1: Bid Items 15 through 17, and each successive Option Year): These shall be supplied to transition as appropriate, the thickness difference from carpet to concrete or vinyl flooring as specified. Metal transitions shall be mechanically attached to the flooring sub straight and vinyl adaptors are to be install in accordance with manufacturers recommended adhesive.

5.3.0 PRODUCTS

5.3.0.1. Metal Carpet Edge Strips shall be aluminum and have a hammered surface and be pin less clamp-down type designed for the type of carpet being installed. Finish shall be natural color anodized, prefinished color gold.

Floor flange shall be a minimum 1½” wide and face shall be a minimum 5/8” wide.

5.3.0.2. Vinyl Carpet Edge Strips shall be heavy duty and designed for the type of carpet being installed. Floor flange shall be a minimum 2” wide. Color shall be chosen by the Government from manufacturer’s standard colors.

5.3.0.3. Vinyl-to-carpet adapters shall be Roppe Corporation #155 single flange track with #154 snap-down edging or approved equal. Colors shall be chosen by the Government from manufacturer’s standard colors.

5.3.1. EXECUTION

Installation: Contractor must use qualified labor and specified tools and accessories; provide accuracy of measurement. Installation shall be in accordance with the manufacturer’s recommendations.

5.4. RESILIENT FLOORING (Technical Exhibit 1: Bid Items 18 through 21, and each successive Option Year):

Vinyl Composition Tile (VCT), Bio-based Tile (BBT), & Luxury Vinyl Tile (LVT)

REFERENCES:

A. ASTM F1066 Standard Specification for Vinyl Composition Floor Tile

B. ASTM F1700 Standard Specification for Solid Vinyl Floor Tile

C. ASTM F2982 Standard Specification for Polyester Composition Floor Tile

D. NSF/ANSI 332 Sustainability Assessment for Resilient Floor Coverings

5.4.0. PRODUCTS:

5.4.0.1. Vinyl Composition Tile (VCT): Vinyl Composition Tile shall have a nominal total thickness of 1/8"/0.125in., and size shall be 12 in. x 12 in. Tile shall conform to the size, squareness, thickness, indentation, impact, deflection, resistance to chemicals and resistance to heat requirements of ASTM F1066, Class 2 – through pattern. Color and pattern shall be uniformly distributed throughout the thickness of the tile. Colors/patterns will be selected by the Government from manufacturer’s standard colors. Product shall have a 5-year manufacturer warranty.

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5.4.0.2. Bio-based Tile (BBT): Bio Green Tile product shall have a nominal total thickness of 1/8"/0.125in.

(3.2mm), 12 in. x 12 in. It shall be composed of polyester resin binder; fillers and pigments with colors and texture dispersed uniformly throughout its thickness. Use MIGRATIONS™ with BioStride BioBased Tile™ Flooring manufactured by Armstrong World Industries, Inc., or an approved equal. Specifications of this product is meant as a guide and not to limit competition. BBT must be NSF/ANSI 332 Gold Level Certified and conform to ASTM F2892. Tile shall conform to the size, squareness, thickness, indentation, impact, deflection, resistance to chemicals and resistance to heat requirements of ASTM F 1066, Class 2 – through pattern. Product shall have a 5-year manufacturer warranty.

5.4.0.3. Luxury Vinyl Tile (LVT): LVT shall be Armstrong, Natural Creations ArborArt or approved equal. LVT shall have a nominal thickness of 0.125 (1/8) inches, and width shall be 4”. LVT shall conform to the requirements of ASTM F1700, 'Standard Specification for Solid Vinyl Tile", Class III, Type B - Embossed Surface. Product shall have a 10-year manufacturer warranty.

5.4.1. EXECUTION:

References:

A. ASTM F710 Standard Practice for Preparing Concrete Floors to Receive Resilient Flooring

B. ASTM F1482 Standard Practice for Installation and Preparation of Panel Type Underlayment’s to

Receive Resilient Flooring

5.4.1.1. Inspection:

5.4.1.1.1. Examine subfloors prior to installation to determine that surfaces are smooth and free from cracks, holes, ridges, and other defects that might prevent adhesive bond or impair durability or appearance of the flooring material.

5.4.1.1.2. Inspect subfloors prior to installation to determine that surfaces are free from curing, sealing, parting and hardening compounds; residual adhesives; adhesive removers; and other foreign materials that might prevent adhesive bond. Visually inspect for evidence of moisture, alkaline salts, carbonation, dusting, mold, or mildew.

5.4.1.1.3. Report conditions contrary to contract requirements that would prevent a proper installation. Do not proceed with the installation until unsatisfactory conditions have been corrected.

5.4.1.1.4. Failure to call attention to defects or imperfections will be construed as acceptance and approval of the subfloor. Installation indicates acceptance of substrates with regard to conditions existing at the time of installation.

5.4.1.2. Surface Preparation: The Contractor shall prepare floors for the installation of new vinyl composition tile (VCT) per manufacturer’s recommendations (i.e. rough spots in the existing floor to remain, rough areas in new underlayment, scaling concrete, low spots, high spots, uneven surfaces, etc.).

5.4.1.2.1. Smooth concrete surfaces, removing rough areas, projections, ridges, and bumps, and filling low spots, control or construction joints, and other blemishes as recommended by the flooring manufacturer.

5.4.1.2.2. Remove paint, varnish, oils, release agents, sealers, and waxes. Remove residual adhesives as recommended by the flooring manufacturer. Remove curing and hardening compounds not compatible with the adhesives used, as indicated by a bond test or by the compound manufacturer's recommendations for flooring.

Avoid organic solvents.

5.4.1.2.3. Use standard testing methods to ensure moisture and humidity is acceptable for manufacturer’s instructions and requirements for installation of tile.

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5.4.1.2.4. Vacuum or broom-clean surfaces to be covered immediately before the application of flooring. Make subfloor free from dust, dirt, grease, and all foreign materials.

5.4.1.3. Environmental Requirements: Areas in which VCT is to be installed shall be maintained at a constant temperature above 70 degrees F for 2 days prior to installation, during installation and for 2 days after installation.

Materials and adhesives shall condition to the room temperature for a minimum of 48 hours prior to installation.

Kerosene heaters and portable heaters are not suitable means, as they do not heat the room and the subfloor sufficiently.

5.4.1.4. Installation: Install flooring with adhesives, tools, and procedures in strict accordance with the latest edition of manufacturer’s instructions and procedures. This includes, but is not limited to, ASTM F1482 and ASTM F 710. Tile adhesive shall be full spread applied with product approved by the manufacturer of the tile.

5.4.1.4.1. Except as noted in the design specifications or scope of work install flooring wall to wall before the installation of floor-set cabinets, casework, furniture, equipment, movable partitions, etc. Extend flooring into toe spaces, door recesses, closets, and similar openings as shown on the drawings.

5.4.1.4.2. Tiles shall be cut to, and fitted around, all permanent fixtures, built-in furniture and cabinets, pipes and outlets.

5.4.1.4.3. Observe the recommended adhesive trowel notching, open times, and working times.

5.4.1.4.4. Flooring in any one continuous area shall be from the same lot and have the same shade and pattern.

5.4.1.4.5. Aluminum edge strips shall be provided at all open terminations of flooring, such as at doorways, meeting edges with hardwood flooring, etc.

5.4.1.4.6. Doors which open over the new floor covering shall have a minimum clearance of ¼ inch. Those which do not must be trimmed per the appropriate door trimming Sub-clin.

5.4.1.4.7. Fill voids with plastic filler along the top edge of the resilient wall base or integral cove cap on masonry surfaces or other similar irregular substrates.

5.4.1.4.8. Place resilient edge strips tightly butted to flooring, and secure with adhesive recommended by the edge strip manufacturer.