Performance Work Statement Emergency Vehicles (rev 7 Final 01-26-22).pdf

PERFORMANCE WORK STATEMNET

FOR

EMERGENCY VEHICLES –FIRE TRUCKS (5)

ANNUAL INSPECTION, TESTING, PREVENTIVE MAINTENANCE, and REPAIRS

CAMP GRUBER FIRE DEPARTMENT

CAMP GRUBER TRAINING SITE, BRAGGS OK

Part 1

General Information

1. General:

The purpose of this requirement is to provide service support to the Camp Gruber Fire Department (CGFD) for the five (5) Emergency Vehicles located at the Camp Gruber Training Site (CGTS) in Braggs, OK. The requirement is to service the Emergency Vehicles with annual inspection, annual preventative maintenance, reporting, and repairs when needed. The Government shall not provide any supervision or control over the Contractor and its employees performing the requirements described herein. The Contractor shall perform to the standards specified in this

Performance Work Statement (PWS) and all applicable regulations and publications listed in Part 6 of this PWS.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary as defined in this PWS.

1.1 Description of Requirement/Introduction:

The Contractor shall provide qualified and knowledgeable personnel, transportation, tools, materials, supervision, and other items of a basis necessary to perform annual inspection, annual preventative maintenance, reporting, and repairs as required for the Emergency Vehicles located on CGTS as defined in this PWS except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this

PWS.

NOTE: The Contractor is responsible for all actions under this PWS, inclusive of their employees and subcontractor(s) that are assigned to perform work/services on the Emergency Vehicles under this PWS.

Subcontractors are inclusive as part of the Contractor’s personnel.

1.2 Background:

Camp Gruber Training Site is the Oklahoma Army National Guard’s (OKARNG) premier training site. Camp

Gruber is an Army post rich in historic significance from the mid-1900’s to present day. Camp Gruber Fire

Department has a Federal mission to provide fire and emergency services to Camp Gruber and the local communities.

1.3 Objectives:

1.3.1 Conduct annual inspections, testing, and certifications, and perform annual preventative maintenance on

Emergency Vehicles.

1.3.2 Identify items present life, health, or safety concerns, and perform such repairs with the approval of the

Contracting Officer Representative (COR)

1.3.3 Provide consolidated list of items requiring repair.

1.3.4 Schedule and provide repairs to these items on an as needed basis.

1.3.5 Schedule and provide routine and emergency repairs identified outside of annual inspections.

1.4 Scope:

The Contractor shall conduct annual inspections, testing, and certifications, and perform annual preventative maintenance on Emergency Vehicles listed in Technical Exhibit (TE) 1; identify items that present life, health, or safety concerns for immediate repair; and perform such repairs with the approval of the Ordering Officer.

Additionally, the Contractor shall provide a prioritized list of other items in need of repair; the Contractor shall schedule listed repairs with the Ordering Officer. The Contractor shall also provide all parts/labor for repairs when requested and approved by the Government.

1.5 Period of Performance (PoP):

The award for this requirement will be a Blanket Purchase Agreement (BPA) without annual options. The services for this requirement will be for five (5) year, conditionally, with an option to extend the services for six (6) months, if needed, per the six month extension clause 52.217-8.

Conditionally, means the agreement shall terminate in accordance with the following:

a). The value of the agreement (its ceiling) has been reached.

b). Funds are not available.

c). The requirement is no longer needed.

d). The Government or the Contractor end the agreement with a 30-day written notice.

1.6 General Information:

1.6.1 Federal Observed Holidays:

The Contractor shall not perform any services on holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth National Independence Day Christmas Day

Independence Day

1.6.2 Hours of Operation:

The Contractor is responsible for conducting routine business, between the hours of 7:00 AM to 4:30 PM, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this scope of work when the Government facility is not closed for the above reasons. Emergency repairs may require the

Contractor to conduct business outside of the operating hours listed above.

1.6.3 Place of Performance:

The work to be performed will be accomplished on location at CGTS.

1.6.4 Quality Control Program (QCP):

The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The QCP must be forwarded to and accepted by the COR. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of any deficiencies. The Contractor’s QCP is the means by which the Contractor assures the work complies with the requirements of this PWS. The Contractor shall deliver the QCP in “Word” format, electronically to the COR for review. After review the COR shall provide, in writing, any proposed changes to the QCP and return to the Contractor for revision. After acceptance the Contractor will provide a final copy to the COR and the Contracting Officer (KO).

1.6.5 Quality Assurance (QA):

The Contractor shall comply with the Government’s quality assurance program as defined in the Quality Assurance

Surveillance Plan (QASP). The QASP defines how the performance standards will be applied, the frequency of surveillance, and the minimum Acceptable Quality Levels (AQL). Government surveillance of Contractor performance is not limited to Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirements of this requirement.

1.6.6 Type of Award:

The Government will award a single Firm Fixed-Price Blanket Purchase Agreement (BPA).

1.6.7 Security Requirements:

The Contractor is not required to have a security clearance to perform work under this requirement. However, the

Contractor shall have state issued identification in order to gain access to Camp Gruber.

1.6.7.1 Physical Security:

The Contractor shall safeguard all Government equipment, material, and supplies of every description from any type of damage. The Contractor will be responsible for damages to Government equipment, facilities and/or surrounding.

1.6.7.2 Key Control:

The Contractor shall establish and implement methods of making sure any keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR.

1.6.7.2.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the

COR, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. The Contractor will be notified when the replacement of locks or re-keying has been performed by the Government. The COR will communicate the total cost of re-keying or the replacement of the lock or locks. The Contractor shall adjust the monthly invoice by the amount to be deducted for the re-keying that was performed by the Government. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the

Contractor.

1.6.8 Special Qualifications:

The Contractor shall certify that all personnel performing services on the Emergency Vehicles listed in TE 1 possess the appropriate certification as required by the National Fire Protection Association (NFPA) 1071 to do so. The

Contractor shall certify all personnel assigned to provide services under this requirement are capable of working independently and possess knowledge of the regulatory requirements contained herein. If the Contractor’s personnel becomes a disciplinary problem, the Government will contact the Contractor either verbally or in writing. The

Government will request the contracted personnel no longer be authorized to perform services under this requirement and/or PWS.

1.6.9 Post Award Conference/Periodic Progress Meetings:

The Contractor agrees to attend the post award conference convened by the KO in accordance with Federal

Acquisition Regulation (FAR) Subpart 42.5. The KO and COR shall meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.10 Contracting Officer Representative (COR):

A COR will be appointed for this requirement and the Government will provided a copy of the letter for the appointed COR, which states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR shall monitor all technical aspects of the PWS, associated work orders, assists in the BPA administration to include the terms and conditions of the BPA. The COR is authorized to perform the following functions: Assure the Contractor performs the technical requirements of the

PWS; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the PWS; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the BPA, only the KO has the written authority to make changes to the BPA and Calls generated under the BPA.

1.6.11 Contract Management Personnel (CM):

The Contractor shall provide a primary and alternate Contract Manager (CM) who shall be responsible for the performance of the work. The names of the primary and alternate CM shall be designated in writing to the KO and

COR. The CM and the Alt CM shall have full authority to act on the behalf of the Contractor on all matters relating to daily operation of this requirement. The CM or Alt CM shall be available between the hours of 9:00 AM to 4:30

PM, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.12 Identification of Contractor’s Personnel:

All personnel of the Contractor attending meetings and working in other situations where their “Contractor” status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.6.13 Contractor’s Personnel Conduct:

The conduct of the contractor’s personnel shall not reflect discredit upon the Government. The Contractor shall ensure personnel present a neat appearance. The contracted personnel shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contracted personnel providing support under this requirement conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site and this requirement any contracted employee for reasons of misconduct or security. In accordance with Department of Defense (DoD)

Directive 5500.7-R, “Joint Ethics Regulation”, contracted employees must avoid any improper influence in the execution of their duties under this requirement. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure its personnel complies with 41 U.S.C. 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contracted personnel conduct political related activities or events on the Camp Gruber installation.

1.6.14 Access and General Protection/Security Policy and Procedures:

1.6.14.1 Facility Access. It is the Contractor’s sole responsibility to ensure the contracted personnel is capable of being granted access and maintaining said access status for the installation, and any facilities within the installation, should the Contractor need physical access to systems and/or facilities. Not having properly cleared or badged personnel does not absolve the Contractor of any work or performance requirements, as required by this requirement.

1.6.14.2 All contracted personnel shall be citizens of the United States (U.S.) or possess a valid U.S. Immigration

T-151 or I-94, Alien Registration Card and be conversant in the English language. All contracted personnel scheduled to work on Camp Gruber shall possess a valid picture ID in order to gain access to the installation. All vehicles and personnel entering or exiting the post are subject to search. The Contractor shall complete and submit

FAPH form “Request for Unescorted Installation Access” at least 10 working days prior to the first day access is required. The form shall be obtained from and returned to the COR or designated representative. The form shall also include any company officials who may wish to visit the installation. Failure to provide this information will result in the Contractor being denied access to Camp Gruber.

1.6.14.3 Smoking is prohibited in all Government facilities and within 50 feet of any building entrance. Use of a cell phone while driving on Camp Gruber is strictly prohibited unless a hands-free device is used.

1.6.15 Emergency Services:

1.6.15.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the KO and COR within one hour of the incident.

1.6.15.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.7 Environmental:

1.7.1 The Contractor shall comply with all CGTS, local, State and Federal environmental laws, rules and regulations. The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply with all such laws, rules and regulations. All noncompliance acts or conditions fostered by the Contractor may be grounds to halt performance. Upon discovery of any environmental concerns or cultural resources, the

Contractor shall immediately contact the COR and the Oklahoma Military Department (OMD) Environmental

Division at 405-228-5699. For any type of spill or any quantity, the Contractor shall call the CGFD Central

Dispatch at 918-549-6010 to report the spill and simultaneously initiate safe spill control and clean-up actions. The following information shall be provided to CGFD:

a). Name and contact information.

b). Location of spill.

c). Time the spill occurred or was first observed.

d). The type of product spilled (petroleum, fuel, solvents, oxidizers, acids, flammable materials, sewage, or any unknowns) e). The estimated volume of the spill, or if it is still continuing, and the rate of release.

1.7.2 Description of the affected area and surrounding area (creeks, ponds, drainage swales, any water body, storm drains, sewer system, buildings, and other structures). The cause of the spill if known. Action already taken to control and clean up the spill, if any.

Persons already notified, if any.

1.7.3 The Contractor shall call the OMD Environmental Division at 405-228-5699 to report the spill. If safe for you to begin spill control and clean-up actions:

a). Locate and check the Material Safety Data Sheet (MSDS) if available to determine health and physical hazards.

b). Ensure personnel have the proper personal protective equipment.

c). Contain the spill (plug leaks or set container upright).

d). Use spill absorbent or appropriate spill pads/booms to contain spill.

e). Sweep up absorbent and properly dispose of contaminated pads/booms.

f). Turn in contaminated absorbent/materials to the OMD Environmental Division.

1.7.4 NEVER attempt to clean a spill without using the proper protective gear (gloves, goggles, etc.). Refer to the

MSDS section 8 (Exposure Control and Personal Protection).

1.7.5 NEVER conceal spills. Failure to report spills may result in fines from the Virginia Department of

Environmental Quality or the Environmental Protection Agency as well as civil/criminal penalties for willful neglect.

1.8 Government Down Time:

The Government (Installation Commander or Designee) may decide to close all or part of CGTS in response to unforeseen emergency or similar occurrence. Emergencies include, but are not limited to, adverse weather such as snow or flood, an act of God such as tornado or earthquake, or a base disaster such as a natural gas leak or fire.

Contractor personnel are considered non-essential personnel for purposes of instructions regarding this emergency.

With regard to work under contract, the Government shall retain the following options:

1.8.1 The Government may grant a time extension delayed by the closure equal to the time of the closure, subject to the availability of funds and period of performance limitations.

1.8.2 The Government may forego the work. The Contractor will not be paid for work not performed.

1.8.3 The Government may reschedule the work on any day satisfactory to both parties.

1.9 Safety:

1.9.1 The Contractor shall comply with all local, State, Federal, Environmental, and Occupational Safety and

Health Act (OSHA) rules and regulations.

1.9.2 The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to health and safety of personnel during the execution of the work, and shall hold the Government harmless for any Contractor action which results in illness, injury or death.

1.9.3 In order to provide safety control for protection to the life and health of all personnel; prevent damage to property, materials, supplies and equipment; and avoid work, the Contractor shall comply with all applicable portions of the OSHA and all pertinent provisions of Army Regulation (AR) 385-1, The Army Safety Program.

1.9.4 The Contractor shall immediately notify the CGTS Safety Office, COR, and KO of all accidents or incidents involving Contractor use of or damage or injury to facilities, equipment or personnel.

1.10 Fire Prevention:

1.10.1 The Contractor shall comply with all pertinent provisions of the following directives, as amended, as they pertain to fire prevention and protection:

1.10.2 AR 420-1, Army Facilities Management CGTS Fire Regulations

1.11 Conflict of Interest:

The Contractor shall not employ any person who is an employee of the United States Government if the employment of that individual would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Army (DoA), either military or civilian, unless the individual seeks and receives approval in accordance with DoA Standards of Ethical Conduct Rules. In addition, the Contractor shall not employ any person who is an employee of the DoA if such employment would result in a conflict of interest as specified in DoD Directive 5500.7, Joint Ethics Regulation.

1.12 Contractor’s Employee Responsibility:

The Contractor is responsible to ensure the contracted employees shall observe and comply with all installation and

DoA directives, policies, regulations, and procedures concerning but not limited to, fire, safety, confined space, environmental protection, sanitation, security, restricted access areas, wearing of military uniforms, and/or possession of control substances.

1.13 Contractor’s Employee Performance and Conduct:

The Contractor is responsible for the performance and conduct of the contracted employees at all times while on

CGTS. The Contractor shall be responsible for scheduling and receiving the CGTS Range Safety Brief by calling

918-549-6041. The contracted employees shall observe and comply with all local and higher headquarters policies and procedures concerning security, gratuities, flag courtesy, “off limits” areas, possession of firearms or other lethal weapons. It is the Contractor’s responsibility to ensure that every contracted employee is legally able to work, all documents are genuine, and no contracted employees are wanted by law enforcement. The Contractor may be requested to remove from the job site any contracted employee for reasons of misconduct or security.

1.14 Restricting Contractor Employees:

The Government has the right to restrict the employment of any contracted employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the

Government. The term used in this contract refers to the prime.

2.1.2 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.3 Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.4 Contracting Officer Representative. An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Defective Service. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.6 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.8 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.9 Government Property. All property owned or leased by the Government. Government property includes both

Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.10. Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of

Government property that reduces the Government’s expected economic benefits of the property. Loss of

Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:— a). Items that cannot be found after a reasonable search;

b). Theft:

c). Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or d). Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.11 Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the

Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.12. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.13 Property. All tangible property, both real and personal.

2.1.14 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

2.1.15 Provide. To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

2.1.16 Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.17 Quality Assurance Surveillance Plan. An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

2.1.18 Quality Control. All necessary measures taken by the Contractor to assure that the quality of the service meets the requirements.

2.1.19 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.20 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.21 SubContractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subContractor.

2.1.22 Wide Area Work Flow: A secure web based system for electronic invoicing, receipt, and acceptance that allows the Contractor to submit and track invoices and receipt/acceptance documents over the web and the

Government personnel to process those invoices in a real-time, paperless environment.

2.1.23 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.24 Work Week. Monday through Friday, unless specified otherwise.

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

AQL Acceptable Quality Levels

BPA Blank Purchase Agreement

CAP Contractor Acquired Property

CFR Code of Federal Regulations

CGFD Camp Gruber Fire Department

CGTS Camp Gruber Training Site

CM Contract Manager

COR Contracting Officer Representative

DoA Department of the Army

DFARS Defense Federal Acquisition Regulation Supplement

DoD Department of Defense

EFT Electronic Funds Transfer

EVT Emergency Vehicle Technician

FAR Federal Acquisition Regulation

FPCON Force Protection Condition

GFP Government-Furnished Property

HQDA Headquarters of Department of Army

KO Contracting Officer

MSDC Material Safety Data Sheet

NFPA National Fire Protection Association

OCI Organizational Conflict of Interest

OEM Original Equipment Manufacturer

OKARNG Oklahoma Army National Guard

OMD Oklahoma Military Department

OSHA Occupational Safety and Health Act

PA Property Administrator

PM Preventive Maintenance

POC Point of Contact

PoP Period of Performance

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

U.S. United States

U.S.C. United States Code

WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities:

The Government shall not provide any facilities/buildings to the Contractor for use as office or storage space.

3.2 Utilities:

The Government will provide available water, electrical and latrine facilities in reasonable amounts in or near the buildings where the work is being performed. This shall be provided at no cost to the Contractor. The Contractor shall ensure that if any latrine facilities are utilized, they are maintained in a clean and sanitary condition after use.

The Contractor shall instruct the contracted employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General:

The Contractor will be responsible for providing all necessary labor, materials, supplies, equipment, supervision, and incidentals for the annual inspections, testing, preventive maintenance, and repairs of five (5) emergency vehicles (fire trucks) located at the Camp Gruber Training Site, Braggs, OK in accordance with the Performance

Work Statement (PWS).

4.2 Certificate of Insurance Required:

In accordance with the clause entitled “Insurance – Work on a Government Installation” (FAR 52.228-5), the

Contractor shall furnish to the KO, a certificate or written statement of insurance prior to commencement of work under the BPA. The BPA number shall be cited on the certificate. The information shall be updated annually.”

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Fire Truck Annual Inspection, Preventative Maintenance and Loose Equipment Testing:

5.1.1 The Contractor shall perform annual inspections and testing of the Emergency Vehicles listed in TE 1. All

Vehicles equipped with a fire pump will have the fire pump tested by a certified Emergency Vehicle Technician

(EVT) pump testing company. Per NFPA 1911 Chapter 18. The need for all stated inspections, maintenance, and testing are outlined in AR 420-1, Chapter 25 Sec. 7, Sub Section. D & E and NFPA. 1071, 1911, and 1914.

Components to be inspected include, but are not limited to:

a). Ladders (to include testing and certification) b). Suspension and Steering c). Pump d). Hydraulic Extraction Tools e). Hazardous Gas Monitors

5.1.2 In addition, preventative maintenance services shall be performed to the manufacturer’s specifications on each of the Emergency Vehicles listed in TE 1. All trucks listed will require an annual Preventive Maintenance (PM) to be completed by a certified EVT per NFPA 1911, 1914, and 1071. Samples of all the fluids will be taken prior to replacing the fluids (EX. Oil, Hydraulic fluid, transmission fluid, engine coolant, and differential gear oils) and sent off for testing. All filters and Cartridges (EX. Oil, air, cabin air, and air dryer cartridges) will also be replaced with new equipment. The Vehicles will be inspected by the EVT for any and all defects and written documentation will be provided back to CGFD along with the test results from the fluids that were tested. In addition to service stated above the Vehicles will be greased at all points on the cab, compartment box and chassis that require it per NFPA and manufactures guidelines.

5.1.3 Furthermore, testing and repair services on all loose equipment shall be performed to the manufacturer’s specifications on each of the Emergency Vehicles listed in TE 1. All Emergency Vehicles listed in TE 1 equipped with ground ladders will be tested in accordance with NFPA 1932. All Vehicles listed in TE 1 equipped with hydraulic rescue tools will be maintained and tested in accordance with NFPA 1936. All Vehicles listed in TE 1 equipped with MSA 5-gas meters will be maintained and tested in accordance with manufacturer’s specifications.

These tests will be the annual maintenance and testing requirements. Camp Gruber Fire department currently has five Vehicles with ground ladders and two sets of hydraulic rescue tools, one with gasoline power supplied pump and one with a battery powered pump. We also currently have five, MSA 5- gas monitors.

The Contractor shall identify critical repairs that present life, health, or safety concerns, and perform such repairs with the approval of the Ordering Officer.

5.1.3 The Contractor shall provide a prioritized list of non-emergency additional repairs needed within two (2) business days of inspection (see item 5.3 below).

5.1.4 Such repairs will be scheduled with the Government and performed only with Government approval. The

Emergency Vehicles are identified in Section 7.3 (Technical Exhibit 1). The Government reserves the right to change, removed, and/or add to the list of Emergency Vehicles in TE 1 to meet the requirements of the Government.

Costs associated with equipment list changes will be negotiated at the time of change.

5.2 Emergency Equipment Repairs:

5.2.1 For routine repairs identified outside of annual inspections, the expected response time to a request from the

COR for routine repairs and maintenance is 24 clock hours via e-mail or phone call Monday - Friday 7:00 AM to

4:00 PM, and have a technician on site within 48 clock hours of initial call.

5.2.2 In the case that emergency repairs are required and at the request of the Ordering Officer, the Contractor must respond to a request for emergency repairs within 2 clock hours via e-mail or phone call 24 hours a day, 7 days a week, and have a technician on site within 6 clock hours of initial call.

5.2.3 Such repairs will be scheduled with the Government and performed only with Government approval. The

Government reserves the right to change, remove, and/or add to the list of Emergency Equipment in TE. Costs associated with equipment list changes will be negotiated at the time of change.

5.3 Reporting:

Within two (2) business days of the conclusion of each annual inspection, the Contractor shall provide a prioritized report to the COR that lists each Emergency Vehicle inspected and any deficiencies noted. The report shall also include a cost estimate of parts and labor for any necessary repairs or replacement of parts to Emergency Vehicle.

No repair work shall be performed without the approval of the Ordering Officer.

5.4 Additional Requirements:

5.4.1 The Contractor shall not schedule any work without coordinating with the COR. This is to ensure facility availability. Within seven (7) calendar days after the date of award, the Contractor shall provide the COR with a preliminary schedule for performing the initial inspection. Final scheduling shall then be coordinated with the COR.

5.4.2 The Contractor shall submit a Safety Data Sheet for all chemicals/fluids anticipated to be used during the performance of this requirement. This shall be provided and approved by the Government prior to the initial inspections. The Contractor shall provide the amounts of these items used prior to final payment.

5.4.3 All parts furnished by the Contractor shall be new Original Equipment Manufacturer (OEM) parts (or equivalent as determined by the Ordering Officer at time of order) and of the same quality as existing parts.

5.4.4 Items listed in TE 1 which are identified as requiring full replacement of Emergency Vehicle are not within the scope of this requirement and shall be acquired via a separate award.

5.5 Contractor Warranty:

Maintenance that has not been performed or has been performed in a manner which does not conform to the requirements of these specification, shall be performed or reworked as directed by the KO. Rework shall be completed within one working day of notification of deficiency at no cost to the Government. The Contractor shall warrant all component parts and labor required to affect a repair for 90 days, beginning with the initial date of installation. There shall be no additional charge for parts or labor for service calls or repairs required to replace a defective component within the Contractor warranty period.

5.6 Replacement, Modernization, and Renovation:

The Government may replace Emergency Vehicles at Government expense and by means not associated with this contract. Replaced Emergency Vehicles may be added to the Contractors scope of maintenance and service effort.

The Government may inherit, transfer or abandon real property/equipment during the contract performance period therefore these conditions may modify the requirements.

5.7 Ordering/Invoicing Instructions:

Service work will be requested with a BPA Call/Orders. No work is to be started, unless the OKARNG contracting office has issued a Call/Order for the work to be done.

5.7.1 BPA CALL Invoices. An itemized invoice shall be submitted electronically through Wide Area Work Flow

(WAWF) https://wawf.eb.mil/ for each BPA Call received unless otherwise authorized. Invoices shall contain the following minimum information:

a). Contractor Name, address, and phone number.

b). BPA Call/Order number (if applicable).

c). Date(s) of delivery.

d). Purchase Request reference number (if applicable).

e). Services delivered, unit cost, and total cost.

f). Invoice total amount due.

g). The Oklahoma National Guard is a Federal Government entity, and as such is exempt from all local, state, and federal taxes, including, but not limited to, sales taxes. Any charges or invoicing that includes taxes shall be disputed/declined by the Government, if taxes appear on the invoiced submitted by Contractor.

5.7.2 Electronic Invoicing Through Wide Area Work Flow. To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through

WAWF. Additional information and registration for WAWF can be completed online at https://wawf.eb.mil .

Payment will be made by DFAS office designated in the BPA. All payments will be made by Electronic Transfer of

Funds (EFT). The Government will make payment through WAWF upon satisfactory completion of work and the receipt of a proper certification for payment.

https://wawf.eb.mil/

5.7.3 Payment. Upon verification of invoices / charges submitted through WAWF by authorized OKARNG personnel, the invoice will be paid by Electronic Funds Transfer (EFT) IAW the Prompt Payment Act as the primary form of payment.

5.8 Authorized Users:

Authorized Callers: TBD – At time of award this section will be revised with the user names.

6. Applicable Publications (Current Editions):

Army Regulation 385-1, Army Safety Program

Army Regulation 420-1, Fire Prevention and Protection

NFPA 1071 Standard for Emergency Vehicle Technician Professional Qualifications

NFPA 1911 Standard for Inspection, Maintenance and Testing

NFPA 1914 Standard for Testing Fire Department Aerial Devices

NFPA 1936 Standard on Rescue Tools

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1 PERFORMANCE REQUIREMENTS SUMMARY:

Required Task

Performance Standard Acceptable

Quality Level

Method of

Surveillance

Conduct annual inspections, testing, certification, and preventative maintenance as specified

Provide technical services to inspect, test, certify, and perform preventative maintenance on Emergency Vehicles (Per

Section 5.1.1).

100% Inspection

Reporting Provide a prioritized list of routine repairs

(Per Section 5.3)

100% Inspection

Repairs impacting life, health, and safety

Identify, schedule, and repair items needing urgent repair with Ordering

Official approval.

(Per Section 5.2.1).

100% Inspection

Routine Repair services Provide the Government with cost estimates of parts and labor and schedule and perform necessary repairs to

Emergency Vehicles within specified time limits (Per Section 5.3)

100% Inspection

Emergency Repair services Provide the Government with cost estimates of parts and labor and schedule and perform necessary repairs to

Emergency Vehicles within specified time limits (Per Section 5.2)

100% Inspection

7.2 DELIVERABLES:

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

Safety Data Sheet(s)

(SDS)

One time, 10 days prior to commencement of work

2 copies Electronic or Hard Copy COR

Work Schedule At least 10 days prior to each inspection

1 copy Electronic COR

Inspection Results No Later Than two

(2) working days after completion of

Annual Inspection

1 copy Electronic COR

Invoices No later than two

(2) working days after completion of any billable service

1 copy Electronic COR

7.3 Technical Exhibit 1 – Schedule of Emergency Vehicles:

Units Make Model

Engine-1 Pierce Saber

Engine-2 Pierce Saber

Brush-1 KME Type 3

Tender-1 International HV607SBA

Rescue-1 Pierce Saber/FR