Performance_Work_Statement_Draft_1.pdf

Performance Work Statement

Note Taking for Trinity Restoration Program Meetings

1.0 Background

The December 19, 2000 Record of Decision (ROD) for the Trinity River Mainstem Fishery Restoration Environmental Impact Statement/Impact Report (EIS/EIR) directed the Department of Interior to undertake an innovative and system-oriented approach to recovering the River’s anadromous fish populations. The Trinity River Restoration Program (TRRP) was established to restore the attributes found in natural alluvial river systems on a managed river downstream of a dam. A combination of mechanical rehabilitation, sediment management, a naturalized flow release schedule, and adaptive environmental assessment and management (AEAM) will be used to reverse the impacts caused by decades of flow diversion on one of California’s most significant rivers. In addition to recovery of naturally-spawning anadromous fish populations in the Trinity River, the TRRP also presents a unique opportunity to advance scientific understanding of managed river systems and the recovery processes of natural systems for broader application. The Program is comprised of several governmental and tribal agencies participating in the Trinity Management Council (TMC).

2.0 Scope

The Contractor will provide a professional, scientific note taking service and provide meeting summaries.

3.0 Type of Contract

The government will award a firm fixed price contract.

4.0 Period of Performance

The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year Option Year I Option Year II Option Year III Option Year IV

5.0 Administrative Information

N/A

5.1 Recognized Holidays:

The contractor is not required to perform services on the following Federal Holidays New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

6.0 Delivery

Delivery location:

Trinity River Restoration Program 1313 South Main Street, Weaverville, CA 96093

The contractor will:

• Draft and final notes for each of 4 TMC meetings.

• Provide notes and minutes of 10 two-hour TMC conference calls per year.

• Provide final draft minutes of TMC meetings with revisions provided by TMC members, at least two weeks before the next scheduled TMC meeting, for approval by the council.

• Provide notes and minutes of high quality that include correct scientific terminology in the areas of the physical and biological science that the TRRP applies to restoration activities.

• Be available as scientific note taker for technical workshops and special meetings as called by the TMC.

7.0 Objectives

The Contractor will provide a professional, scientific note taking service and provide meeting summaries within two weeks. The Contractor will make edits to draft notes and minutes as submitted by TMC members and develop final meeting minutes for approval by the TMC, at least two weeks prior to the next meeting.

8.0 Tasks

The following is a list of tasks associated with the Program projects included in this Performance Work Statement. Modifications can be made to add tasks not included in the list if they are in direct support of the projects listed and remain within the scope of this PWS. If there is a question about the scope or intent of any individual task listed, the Contractor shall contact the Contracting Officer (CO) before proceeding.

• Contractor shall take accurate notes, employing correct scientific terminology as applies to TRRP restoration activities, at 4 TMC meetings of up to 2 days each and 10 two-hour TMC conference calls per year (4 hours of work for 10 calls per year).

• The Contractor shall possess the education necessary to understand, capture and summarize scientific discussions in a comprehensible manner, and will provide all equipment, materials, and labor required to perform these tasks.

9.0 Performance Assessment and Disincentives

(a) Monitoring Performance. During the course of the evaluation period, the Contracting

Officer Representative (COR) will track Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

(b) Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the Disincentives determination.

(c) COR Recommendation. The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

(d) Payment Determination. The Contracting Officer may meet with the COR to discuss the

COR's report. The Contracting Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding Disincentives are unilateral decisions made solely at the discretion of the Government.

(e) Deduction. Notwithstanding any other clause of this contract, deduction of the Disincentive will be made within the later of 60 days after the end of the evaluation period or 30 days after receipt of an approved invoice.

10.0 Attachment/Technical Exhibit List

The Quality Assurance Surveillance Plan is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

PERFORMANCE REQUIREMENTS SUMMARY AND

QUALITY ASSURANCE SURVIELLANCE PLAN (QASP)

Performance Requirement Summary

Acceptable Quality Level Means of Measurement

Contractor shall comply with the Performance Work Statement Tasks

a. Timeliness - Completion of all deliverables in accordance with schedule

b. Quality - All work is performed to standard

Period Surveillance and Inspection by the Government