PERFORMANCE WORK STATEMENT.pdf

Date: 21 August 2020

PERFORMANCE WORK STATEMENT (PWS)

For Group Exercise Contract

1 GENERAL

1.1 SCOPE OF WORK

The weekly schedule may consist of a minimum of 5 classes and a maximum of 15 classes. All classes should be provided at the Spangdahlem Fitness Center (Bldg. 580), Classes will be provided Monday –

Saturday. Class types (aerobics or indoor cycling) and times may vary at the discretion of the fitness center director.

Class sizes are limited to 30 students. Classes will not be held on U.S. holidays, down days or family days but will operate during normal hours of operation on German holidays.

The contractor provides all personnel, transportation, music, uniforms, tools, materials, supervision and other items necessary to perform aerobic classes as defined in the PWS.

The fitness improvement programs (FIP) are the responsibility of the fitness center and target those who do not meet Air Force fitness, strength, and/or weight/body fat standards. These individuals have priority for space in FIP classes. The fitness center must offer the appropriate number of FIP classes per week, as part of or in addition to the required core aerobics classes, as needed to fulfill the requirement.

Schedules must accommodate day, swing, and midnight shift personnel. Recommendations for FIPs include, but are not limited to, monitored walking/jogging groups, aerobics classes, circuit training, or a combination of these. Coordination with the HAWC Fitness Program Manager (FPM) is recommended for the development of program structure. Consider using FIPs during non‐peak hours.

1.1.1 Classes should provide aerobic, strength, and flexibility conditioning appropriate for fitness development. Careful consideration should be given to providing classes meeting these requirements.

Examples are hi/lo impact, cardio‐kick boxing, group cycling, circuit training, abs class, and group strength training.

1.1.2 Group exercise instructors must have and maintain a primary instructor certification by an AF recognized organization listed on the section below.

AAPTE ‐ Academy of Applied Personal Training Education

ACE ‐ American Council on Exercise

ACSM ‐ American College of Sports Medicine

ACTION Certification

CI ‐ The Cooper Institute for Aerobic Research

CSCCa ‐ Collegiate Strength and Conditioning Coaches association

IFPA ‐ International Fitness Professionals Association

ISFTA ‐ International Sports & Fitness Trainers Association

NASM ‐ National Academy of Sports Medicine

NAYS ‐ National Alliance for Youth Sports

NCHEC ‐ National Commission for Health Education Credentialing, Inc.

NCSF ‐ National Council on Strength and Fitness

NESTA ‐ National Exercise and Sports Trainers Association

NETA ‐ National Exercise Trainers Association

NFPT ‐ National Federation of Professional Trainers

NSCA ‐ National Strength and Conditioning Association

PTA Global, Inc.

TWCC ‐ Training & Wellness Certification Commission

Other nationally recognized certifying organizations may apply to HQ AFSVA/SVPAF for equivalent recognition.

Group exercise instructors must obtain the additional necessary specialized training/certifications for

Step, Zumba, Yoga, indoor cycle instructor and kickboxing fitness classes. These may be received from organizations other than their primary certification.

Group exercise instructors also maintain current First Aid and either the American Heart Association’s

Basic Life Support/Automated External Defibrillator (BLS/AED) or the Red Cross’s Cardiopulmonary

Resuscitation/Automated External Defibrillator (CPR/AED) certification.

1.1.3 Instructors with expired certifications will not be allowed to instruct classes until they have been re‐certified.

1.1.4 The Group Exercise instructor must make sure that all students are above the age of 16, unless they are 13‐15 years old and have qualified adult interactive supervision. Interactive supervision requires qualified adult and child to participate in/perform activity together at all times. (a "qualified adult" is a parent, legal guardian, qualified Family Member Program (FMP) staff member). Children age of 12 and below are not allowed to be in the cardio room during the class.

1.1.5 Fitness Center/Contractor or designated representative may postpone/cancel a class due to base mission commitments, deployments, emergencies, qualified instructor shortage, illness and base closures. The fitness center must be notified in advance when this occurs.

1.1.6 Special Events/Sports Day Contractor will be required to provide instructors for fitness center special/wing events at the request of the fitness center. Some events include but are not limited to

Sports Day and May Fitness Month

1.1.7 Make Up Classes When classes are postponed/cancelled the fitness center will determine if classes need to be rescheduled.

1.2 CONTRACTOR’S RESPONSIBILITIES

1.2.1 The contractor must provide the number and type of instructors needed for the group exercise classes IAW C 1.1. The contractor will provide the fitness center with a list of his instructors and update the list weekly.

1.2.2 The contractor secures instructors who are certified and registered by the appropriate fitness associations. They must show proof of certification/registration for the aerobic classes being conducted at the fitness center. Provides certification clinics/training classes for instructors and fitness center staff members from a qualified source; other local associations or appropriate stateside fitness associations.

1.2.3. The contractor ensures assigned instructors arrive at site of the class at least 15 minutes prior to the start of group exercise classes and 30 minutes prior to start of special events. All employees must perform duties professionally.

1.2.4 When passes are required for non‐government instructors, the contractor provides the appropriate point of contact (POC) names, passport, and social security numbers no less than five days prior to the scheduled event so authorizations can be obtained.

1.2.5 The contractor provides a contract manager (assistant) who is responsible for the performance of work. The fitness center will be notified immediately of any POC changes. The name of this person and an alternate will be designated in writing to the contracting office prior to the start of performance.

Contractor evaluates instructors during the year and provides training/feedback on performance when needed. If any deficiencies are noted, the contractor takes immediate action to correct them. The contractor and his/her personnel must be able to read, write and speak English at a good a proficiency level. The contractor must ensure military members on any mandatory fitness programs have priority access to group class instruction over space available patrons when class is not designated as a FIP class.

All customers must be treated with courtesy and respect.

1.2.6 The contractor provides uniforms, shoes, and the appropriate fitness association guidebooks for events/classes.

1.2.7 The contractor ensures incidents are reported verbally to the Fitness Director, or his or her designated representative by 1200 and a written report by 1600 the first duty day following the incident.

1.2.8 The contractor inspects the fitness area ensuring it is properly prepared (from a safety position) and all potential safety hazards were removed prior to any use of the fitness area. The contractor will turn on/off room lights, fans, electronic equipment, and transformers.

1.2.9 The contractor inspects all members participating in fitness activities to ensure they wear only fitness attire. Contractor is responsible for the safety of all customers and employees.

1.2.10 The contractor ensures all required paperwork is provided to the program director’s office by

0800 the first duty day after classes are completed. This includes providing attendance sheets with proper information recorded on the documents for the record keeping purposes. Ensure all participants’ sign in with name, rank, squadron, and duty phone for each class.

1.2.11 Provide fitness center with any suggested modifications to certification changes. Provide inputs to schedules and special events to the fitness staff/program director when necessary.

1.2.12 The contractor must notify the fitness center by 0730 hours if for unforeseen reason the instructors will not show up for scheduled classes. If the contractor fails to notify the Fitness center they will be charged monetary penalties equal to that days instructors pay.

1.2.13 The contractor will provide the fitness center with his/her home phone, duty phone, cell phone, fax number, and email address. Provide an alternate point of contact (project manager) who can make decisions on the group exercise contract in his/her absence and provide there contact phone numbers/email address information. Updates will be made the next duty day if there is a change.

1.3 GOVERNMENT RESPONSIBILITIES

1.3.1 The fitness center director will provide contractor with class schedule three days prior to the end of the last schedule. Assist contractor when base passes for all non‐government instructors are necessary.

1.3.2 Provide locker room and shower facilities for group exercise instructors (daily use lockers are available). Provide the contractor with access to aerobic/spinning rooms for practice sessions. Ensure all equipment provided to contractor is in working condition prior to group exercise classes/special events.

1.3.3 Inform instructors of any modifications to group exercise programs/special events 24 hours in advance.

1.3.4 The government notifies the contractor as soon as possible when schedule changes occur‐‐if notification is not received by the contractor by 1200 due to the fault of the government on the day of the cancelled or postponed event, the contractor is paid 100 percent of unit price for classes.

1.3.5 Provide the schedule of the aerobic/enhanced fitness programs/fitness improvement programs.

Provide equipment/supplies and any other tools needed for instructors to teach scheduled classes.

1.3.6. Provide the use of copier, DSN/commercial line, fax machine, and place to post officials clinics, supplies and other information needed by contractor for administrative purposes.

1.3.7 When base emergencies, mission commitments, deployments, and base closures happen the contractor will be paid for all classes scheduled that day. The fitness center will give the contractor 48 hours notice when events will resume again.

1.3.8 Help market the group exercise program through services marketing office, base newspaper, AFN

TV/radio, and by other sources available to the fitness center.

1.3.9 Invite contractor/project manager/representative to attend the monthly/quarterly fitness and sports/HAWC council meetings as a nonvoting member.

1.4 PENALTIES. Charge the contractor monetary penalties when instructors do not show up for scheduled classes/special events.

1.5 ACCESS TO FACILITIES. The POC ensures all assigned instructors have access to all facilities at scheduled events.

1.6 CERTIFICATION OF SERVICES. The POC certifies that the number of instructors and the dates performed are correct.