Performance Work Statement .pdf

PERFORMANCE WORK STATEMENT

PEARL HARBOR NAVAL SHIPYARD AND

INTERMEDIATE MAINTENANCE FACILITY

(PHNSY & IMF)

SEWING MACHINES PREVENTATIVE MAINTENANCE SERVICES

1.0 BACKGROUND

1.1 Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a

US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to SSN 688 and 774 class submarines, surface vessels and shore-based activities in the Pacific.

2.0 OBJECTIVE AND SCOPE

PHNSY & IMF seeks a Contractor to provide all labor, personnel, equipment, tools, materials, supervision, and other items necessary to perform annual preventive maintenance (PM) and repair services for sixty-six (66) sewing machines of various manufacturers and models. All preventive maintenance services shall be executed on a recurring quarterly basis to ensure optimal, continuous operational readiness.

The Contractor shall perform services on the detailed in the inventory table below.

1 Consew Electric

2 Consew Electric

6 Consew Electric

7 Consew Electric

9 Consew Electric

10 Consew Electric

11 Consew Electric

12 Consew Electric

15 Consew Electric

16 Consew Electric

17 Consew Electric

18 Consew Electric

19 Consew Electric

23 Consew Electric

24 Consew Electric

25 Consew Electric

26 Consew Electric

27 Consew Electric

30 Consew Electric

32 Consew Electric

33 Consew Electric

34 Consew Electric

35 Consew Electric

36 Consew Electric

37 Consew Electric

45 Consew Electric

46 Consew Electric

3 Juki Electric

4 Juki Electric

5 Juki Electric

8 Juki Electric

13 Juki Electric

14 Juki Electric

20 Juki Electric

22 Juki Electric

28 Juki Electric

29 Juki Electric

38 Juki Electric

39 Juki Electric

40 Juki Electric

41 Juki Electric

42 Juki Electric

43 Juki Electric

44 Juki Electric

31 SAILRITE Electric

21 SINGER Electric

47 BROTHER Pneumatic

48 BROTHER Pneumatic

49 BROTHER Pneumatic

50 BROTHER Pneumatic

51 Juki Pneumatic

52 Juki Pneumatic

53 Juki Pneumatic

54 Juki Pneumatic

55 Juki Pneumatic

56 Juki Pneumatic

57 Juki Pneumatic

58 Juki Pneumatic

59 Juki Pneumatic

60 Juki Pneumatic

61 Juki Pneumatic

62 Juki Pneumatic

63 Juki Pneumatic

64 Juki Pneumatic

65 Juki Pneumatic

66 Juki Pneumatic

3.0 PERFORMANCE REQUIREMENTS

3.1 The contractor shall provide all parts and labor required for preventative maintenance and repair of all sewing machines in paragraph 2.1, to ensure proper operation of equipment.

Repairs not covered by this contract need prior approval from the contracting office before performing the work. This will include the following:

3.1.1 Check all areas and moving parts of the equipment.

3.1.2 Thorough cleaning of all areas for the head and motor.

3.1.3 Change oil in the head and check the oil level.

3.1.4 Lubricate motors and machines that do not have oil pumps.

3.1.5 Replace and adjust all parts that need to be changed.

3.1.6 Test head and motor in normal operating conditions.

3.1.7 Adjust head: foot pressure, stitch length, tension, feeder balance front/back and height.

3.1.8 Clean/lubricate bobbin.

3.1.9 Adjust bobbin thread level.

3.1.10 Adjust motor; belt tension, clutch, brake, pedal level.

3.1.11 Test machine to ensure proper operation including no stitch skipping, back stitch properly working and no stitches are missing on corners. Final testing shall be approved by operator or Supervisor.

3.1.12 Contractor shall guarantee the proper operation of all machines for 60 days from date of repair/maintenance.

3.1.13 Parts/labor required to return machines to good working conditions will be covered in contract.

3.1.14 Contractor will provide oil, lubricants, feed dogs, cover plates, and other parts as needed to conduct PM and ensure proper operation of sewing machines.

3.1.15 Pearl Harbor will provide needles, bobbins and bobbin casings for the sewing machines.

3.1.16 Contractor will provide manufacturer OEM parts except for springs.

3.1.17 Contractor shall coordinate the scheduling (date and time) of the preventative maintenance and repair of sewing machines with Pearl Harbor’s Point of Contact

(POC).

3.2 Repair Parts: Parts that are replaced as part of the preventative maintenance service is included at no additional cost to the Government. Materials supplied shall be new and not refurbished or reconditioned materials.

3.3 Workmanship: The Contractor shall ensure all work performed is done by qualified, trained personnel to current industry standards and specifications.

3.4 Reports: The Contractor shall provide the following report(s): Statement/Certification for each unit on which Preventative Maintenance was performed.

3.5 Period Of Performance: The contract term shall consist of a twelve (12) month base year, three (3) consecutive twelve (12) month option years and a 6-month option extension.

Base Year: 2026-2027

Option Year 1: 2027-2028

Option Year 2: 2028-2029

Option Year 3: 2029-2030

3.6 SERVICE DELIVERY SUMMARY TABLE A

Performance

Requirement

PWS

Paragraph

Notes Performance Threshold

1. Perform Preventative

Maintenance and Repair

Paragraph 3.1 100% delivery and compliance.

2. Certification Paragraph 3.1.4 100% delivery and compliance.

4.0 QUALITY ASSURANCE

4.1 The Contractor is responsible for implementing and maintaining a Quality Control Plan

(QCP) that identifies and results in the correction of potential and actual problems. The

QCP shall be implemented on the first day of contract performance and a copy of QCP shall be provided to the Technical POC prior to contract performance.

4.1.1 The QCP shall outline the Contractor’s plan to ensure the quality of deliverables as outlined in this PWS. The QCP shall address what will be reviewed and shall outline actions to be taken by the Contractor should the review(s) identify areas requiring remedial action.

4.1.2 The Contractor shall keep records of any inspections and corrective actions taken as outlined in the QCP and shall make such records available to the Technical

POC upon request.

5.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1 GENERAL: None provided except as described below:

5.2 SERVICES: Contractor personnel shall ensure that the equipment is properly electrically isolated and tagged “Out of Service” prior to conducting service work.

6.0 CONTRACTOR QUALIFICATIONS

6.1 The Contractor shall ensure the necessary employee level of expertise for performance of the deliverables described by this PWS and the necessary management and administrative support associated with personnel, equipment, and services are provided.

7.0 PERSONNEL

7.1 Personnel: In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to US citizens and

US nationals only. Contractor personnel performing services shall be required to comply with all Pearl Harbor Naval Shipyard and IMF rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit. All regulations, procedures, and access/security requirements shall be obtained prior to the first day of contract performance. It is the responsibility of the

Contractor to process and obtain all approvals and allow for sufficient processing time to secure access and entry to PHNSY & IMF.

7.2 Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). However, Contractor personnel shall recognize that PHNSY & IMF deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent. Contractor personnel shall properly protect sensitive information and will abide by the security requirements of SECNAVINST

5510.36A and Attachment 11.0. A violation of this paragraph shall be a material violation of this agreement.

7.3.1 Additionally, Contractor personnel shall follow all procedures in requesting and obtaining a PHNSY & IMF “Green” standard access control badge for all Contractor personnel performing work. Sufficient time shall be allowed by the Contractor to obtain the necessary badges prior to work.

7.3.2 Personal photography is prohibited at PHNSY & IMF. This restriction applies to all personal electronic devices, including cellular phones with integrated cameras.

Contractors must strictly adhere to all active installation regulations and prohibitions regarding cameras, cell phones, and other personal electronic devices.

7.4 Should Contractor personnel receive or suspect they have learned of classified information beyond their level of clearance, the Contractor shall identify and report suspicions to the TPOC.

7.5 When performing work associated with this PWS, the Contractor shall make clear to all individuals they deal with that they are contract employees and not DOD employees.

7.6 Contractor personnel shall clearly identify themselves as a Contractor (i.e. company shirt, pin, visible company identification) in a visible location on the front of exterior clothing and above the waist (except when safety or health reasons prevent such placement) as to whom their employer is. Identification badges shall be worn at all times when performing work, including while attending Government meetings and conferences that may take place outside the facility.

7.7 Place of Performance: Pearl Harbor Naval Shipyard, Controlled Industrial Area (CIA), Pearl Harbor, Hawaii.

7.8 Period of Performance: All work is to be completed within twelve (12) months after the award of the contract, on a quarterly basis.

7.9 HOURS OF OPERATION

7.9.1 NORMAL HOURS: All work shall be performed during the normal working hours of 0630 to 1500 hours, Monday through Friday daily, excluding Federal

Holidays.

7.9.2 Federal Holidays: All federal holidays will be observed. If the federal holiday falls on a Saturday, the holiday is observed on the preceding Friday. If the federal holiday falls on a Sunday, the holiday is observed on the following Monday.

8.0 OTHER REQUIREMENTS

8.1 Use of Hazardous Materials: For specific guidance, guidelines, and procedures governing the use and disposal of hazardous material or waste at PHNSY & IMF, direct all questions to the TPOC.

9.0 ATTACHMENTS

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE

MAINTENANCE FACILITY (PHNSY&IMF) (REVISED MARCH 2026)

APPENDIX II – ENVIRONMENTAL PROTECTION GUIDELINES FOR CONTRACTORS

ON FACILITIES PROJECTS AT PEARL HARBOR NAVAL SHIPYARD &

INTERMEDIATE MAINTENANCE FACILITY (REVISED OCTOBER 2019)

APPENDIX III – CONTRACTOR SECURITY REQUIREMENTS FOR PHNSY&IMF’S

CONTROLLED INDUSTRIAL AREA, SECURITY ISLANDS, CONTROLLED NUCLEAR

INFORMATION AREAS, NUCLEAR WORK AREAS AND/OR OTHER SENSITIVE

AREAS (REVISED FEBRUARY 2026)