Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

US ARMY CORP OF ENGINEERS, MEMPHIS DISTRICT

CARUTHERSVILLE AREA OFFICE

(1) General: This is a non-personnel services contract to provide the required maintenance on an existing generator for the U.S. Army Corp of Engineers, Memphis District, specifically at the

Caruthersville Area Office. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

(2) Technical Requirements and Description of Supplies and Services: The Contractor is responsible for furnishing all labor, necessary testing equipment, personnel, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to safely perform the tasks outlined below.

a. Provide the equipment and qualified personnel for performing a software reset on the existing electronic control unit of the generator.

b. If the software reset of the panel does not repair the electronic control unit and the control unit panel is deemed beyond repair, the Contractor shall have on hand the necessary equipment, tools, and personnel to replace the existing panel.

c. If the existing control unit on the generator needs to be replaced the Contractor shall be responsible for the disposal of the existing panel.

• Contract Area. Caruthersville Area Office, Memphis District of the U.S. Army Corp of Engineers.

• Contract Period. The period of performance for this contract will be for a two-week period commencing from the date of award.

• Working Hours. Work shall typically be scheduled to be performed Monday through Friday, 7:00 a.m. to 3:30 p.m., excluding Federal Holidays as listed below. The scheduling of specific services for each task against this contract shall be coordinated with the Point of Contact (POC) as listed in 2.1.

• Federal Holidays. Below are the federal holidays for which no work or deliveries should be scheduled without specific request from and prior coordination with the specific service location’s POC.

New Year’s Day Labor Day Birthday of Martin Luther King, Jr. Columbus Day Washington’s Birthday Veterans Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

▪ Points of Contact (POC). The following person is the designated POCs for the contract area listed above.

Jack Ratliff, (901) 579-4706

(3) Deliverables: The Contractor is responsible for furnishing all labor, necessary testing equipment, personnel, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to safely perform the tasks outlined in Section 2.0.

a. If the electronic control unit has to be replaced, Contractor is required to furnish a receipt for the unit and an O&M manual as needed.

(4) Government-Furnished Equipment, Material, and Supplies: No Government-furnished equipment, material, or supplies will be supplied for Contractor use in connection with this contract.

(5) Contractor-Furnished Equipment, Material, and Supplies: The Contractor is responsible for furnishing all labor, all necessary equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to safely perform the tasks outlined in Section 2.

(6) General Information:

a. Scope of Work (SOW). The work covered by this contractual agreement and against this contract shall consist of performing a software reset to the existing electronic control unit.

If the reset does not resolve the issues and the panel is deemed unsalvageable, the

Contractor shall furnish a new electronic control unit panel, replace the existing panel, and dispose of the existing panel after replacement. The Contractor shall satisfactorily perform all work in accordance with the contract specifications herein to the satisfaction of the KO and/or COR.

b. Safety. The Contractor shall comply with all safety and health requirements in the USACE

Safety and Health Requirements Manual, EM 385-1-1 (e.g., contracts that include the

Accident Prevention clause at FAR 52.235-13 and/or other safety provisions). EM 385-1-

1 and its changes are available at:

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf. The

Contractor shall be responsible for complying with the current edition and all changes posted on the web as of the effective date of this solicitation. The Government may inspect all equipment and materials. Any equipment or material found not in conformity with the requirements of this contract shall be removed from Government property immediately.

i. Safety Indoctrination. The Contractor shall be responsible for initiating and maintaining a safety and health program which complies with the safety and health references described above. The program shall include initial indoctrination and continuing training for all employees who shall work under this contract.

c. Submittals.

i. General. The following submittals are required. These submittals must be updated on a regular basis throughout the duration of the contract. These submittals must be approved by the Government prior to the start of work under this contract.

1. Contractor Work Plan. The Contractor shall submit to the KO or COR for review and approval, the Contractor Work Plan in accordance with EM

385-1-1. Any Contractor requested changes to an approved Contractor

Work Plan shall be submitted to the Contracting Officer for review and approval no later than twenty-four (24) hours prior to implementation of any change. The Contractor Work Plan shall include at a minimum, but is not limited to the following:

• The name, mailing address, and telephone number of the Contractor and/or person(s) of authority through which he/she can be contacted during regular and irregular business hours.

• The name and telephone number of the Contractor Representative(s) to whom deficiencies are to be reported and through which he/she can be contacted during regular business https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf.

hours.

• The number of personnel and how personnel are to be used in the performance of the work.

• The methods to be used in performance of each phase of work.

• The equipment and materials to be used in performance of the work.

• The Contractor's Accident Prevention Program, as required by

EM 385-1-1.

(7) Applicable Laws, Regulations and Publications:

a. Applicable Laws, Permits, and Responsibilities. The Contractor shall be responsible for obtaining any necessary licenses and permits, at no additional expense to the

Government, and for complying with all applicable Federal, State, and Municipal laws, codes, and regulations, in connection with the execution of the work. The Contractor shall be similarly responsible for all damages to persons or property that occur as a result of his/her fault or negligence; shall take proper safety and health precautions to protect the work, the public, and all the property of others; and shall be responsible for all materials delivered and work performed until completion and acceptance of the contract.

b. Manufacturer’s Recommendations. The Contractor shall follow all manufacturers recommendations and instructions for equipment, supplies, and materials used/or inspected by the Contractor.

c. Rules, Regulations, Industrial Standards and Codes (latest edition). Includes but is not limited to the Engineer Manual, EM 385-1-1, U.S. Army Corps of Engineers Safety and

Health Requirements Manual.

(8) Commencement, Schedule, and Completion: The Contractor shall not commence any work prior to award. Unless otherwise specified within an individual task, the Contractor shall be required to commence work within seven (7) calendar days after award of contract. The

Contractor shall coordinate with the Government all Contractor operations in and around other contractors, work crews, or government employees. If weather conditions or flooding of contract areas will not permit performance of work the Contractor will suspend work until such time as the conditions improve and become suitable for performance of work. No adjustment in contract price will be made for any suspension of work. Under any condition, if work was not completed as scheduled and no advance notice was given to the Government and agreed to, then the

Government may reject the services for payment and/or assess a re-inspection fee. A re-inspection fee may also be assessed if the Contractor was required to re-perform services due to deficiencies.

(9) Access and Security:

a. The Contractor shall secure and obtain the consent of the owner, representative, or agent for all necessary right-of-entry permits prior to affecting any entry into private property in conjunction with the performance of this contract at no cost to the Government. Access into and through Government property to worksites shall be over land provided to the

Contractor by the Government.

b. All Contractor and associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Security Office. The Contractor workforce must comply with all personal identity verification requirements (FAR clause

52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy.

c. All Contractor and associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate

Identification Index (NCICIII) and Terrorist Screening Database (TSDB) (Army Directive

2014-05 I AR 190-13); applicable installation, facility and area commander installation/facility access, and local security policies; and procedures (provided by

Government representative, as NCIC and TSDB are available).

d. All Contractor and associated subcontractor employees shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative, or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than 5 calendar days after the completion of the training.

e. All Contractor and associated subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

f. The Contractor must pre-screen employee candidates using the E-verify Program

(http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the candidate has two valid forms of

Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

(10) Personnel Requirements:

a. Labor Required. The Contractor shall furnish all employees required to satisfactorily perform the work described herein. Due to increased security measures and visitor safety, the Contractor is required to perform background screenings for all employees, to include criminal and sexual crimes, prior to performing any work under this contract.

Copies of employee background results shall be submitted to the KO or the COR. Any person having felonious or sexual crimes will be prohibited from performing the tasks required for this contract.

b. Supervision. The Contractor shall provide adequate supervision of all contract employees to ensure compliance with the contract specifications. The Contractor shall furnish a telephone number and mailing address through which he/she can normally be contacted on a daily basis and must supply in writing the name(s) of his/her designated supervisor(s) who can be contacted on a daily basis. Under no circumstances will other than representatives of the Contractor, subcontractor, Government employees or other individuals on official business be permitted to enter the buildings for any purpose during work period time.

c. Contractor's Employees. Some of the work may be performed in the presence of the general public. Thus, the conduct of all employees is critical and will be closely monitored. The Contractor and all employees shall consume no alcoholic beverages or illegal drugs while working on this contract. The KO may require the Contractor to immediately remove from the worksite any employee of the Contractor who endangers persons or property or who is uncooperative with members of the public, Government contractors, or Government employees. Notification shall be by telephone or in person http://www.uscis.gov/e-verify) and shall be confirmed in writing as soon as possible. No such removal will reduce the

Contractor's obligation to perform all work required under this contract.

(11) Reports:

a. Accident Reports. For recordable injuries and illnesses and property damage accidents resulting in $2,000 or more in damages occurring on Government property, the

Contractor shall conduct an accident investigation to establish the root cause(s) of the accident; complete USACE Accident Report Form 3394; and provide the report to the

COR within two (2) calendar days of the accident. The COR will provide copies of any required special forms.

b. Accident Notification. The Contractor shall notify the COR as soon as practical, but not later than four (4) hours, after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents or in which Government property damage equal to or greater than $2,000 has occurred. Information shall include contractor name; contract title; type of contract; name of activity, installation or location where accident occurred;

date and time of accident; name(s) of person(s) injured, if any; extent of property damage, if any; extent of injury, if known; and brief description of accident (to include type of equipment used, PPE used, etc.). Preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and a Government investigation is conducted.

(12) Invoices: Each invoice shall include the information as contained in FAR 52.212-4 (g)(1).

(13) Contract Duration: The work under this contract shall be performed during the contract/work period of date of award plus 2 calendar weeks.

(14) Omissions: This contract may duplicate or not cover all specified activities, steps, and/or procedures required to accomplish contract work. In case of omission, the normal industry standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be a reason to perform inferior work, preclude a less than acceptable product or service, or refuse to perform an intended activity.