Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

PEARL HARBOR NAVAL SHIPYARD &

INTERMEDIATE MAINTENANCE FACILITY (PHNSY&IMF)

BI-DIRECTIONAL AMPLIFIER (BDA)

PREVENTATIVE MAINTENANCE AND SYSTEM UPGRADE

1.0 BACKGROUND

Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US Naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to SSN 688 and 774 class submarines, surface vessels, and shore based activities in the Pacific.

The BDA system enables Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility’s (PHNSY&IMF) Motorola radios to communicate while in-hull and in limited reception areas (e.g.

Drydock Pump wells). These radios support waterfront production work and are used to notify Fire and Emergency Services (F&ES) first responders via the Pacific Land Mobile Radio (LMR) System. The system is comprised of cables, connectors, power splitters and stainless-steel cabinets which house the BDA head end units, amps and internal power supplies. Due to the complexity and highly corrosive environment of the pump wells, along with the elapsed time period since initial installation, it was assessed that a system upgrade to the current BDA infrastructure is needed to maintain its full capability and increase overall efficiency.

2.0 OBJECTIVE/SCOPE

To fulfill the requirements of PHNSY&IMF, the contractor shall execute a comprehensive program focused on the modernization and sustained reliability of the Bi-Directional Amplifier (BDA) system located at PHNSY&IMF within Drydocks 1, 2, 3, 4, and their associated Pump wells.

2.1 Maintenance: The contractor shall provide a Manufacturer Trained and Certified Technician for the continuous operational maintenance service support for the BDA Systems, which includes responding to all trouble calls within (2) business days’ notice and performing monthly scheduled preventative maintenance, repair, calibration and remedial service, with an inspection report of work performed. These services shall be provided over a one-year base period, with the government retaining the option to extend services for four additional years with an additional six (6) month option.

2.2 System Upgrade: Additionally, the contractor shall execute a system upgrade of antennas, splitters, and associated cabling across Drydocks 1, 2, 3, and 4, and their associated Pump wells. This phase encompasses the full procurement of all necessary materials and equipment to ensure the BDA system architecture aligns with PHNSY&IMF technical specifications and safety standards. The base period of this contract shall encompass the upgrade of all BDA system components, as necessary. All activities outlined in this section must be completed within the one-year base contract period with follow-on preventative maintenance and service support outlined in section 3.0 of this document.

3.0 PERFORMANCE REQUIREMENTS

3.1 Monthly Preventative Maintenance (one visit per month per contract year) The Contractor shall provide all management, labor, tools, materials, supplies, equipment and transportation to repair and conduct on-site, preventive maintenance service of the BDA Amplifier in accordance with current Original Equipment Manufacturer (OEM) guidelines. The Contractor shall only authorize a U.S. citizen, OEM trained technician, not a sub-contract technician. The Contractor shall notify the government if any equipment covered under this contract cannot be restored to operational status within the contract period.

The Contractor shall create complete system backups, prior to and after any configuration changes to hardware and software to ensure no loss of data. All software upgrades, if required, shall be provided to include applicable software licensing agreements. The contractor shall also accomplish the following:

3.1.1. Contractor shall conduct operational checks and compare to baseline specifications.

3.1.2. Contractor shall align BDA unit to manufacturer’s specifications.

3.1.3. Contractor shall cycle spare parts and conduct operational checks.

3.1.4. Contractor shall conduct visual checks to ensure that equipment is operating properly.

3.1.5. Contractor shall conduct preventative maintenance and provide PHNSY&IMF with a report.

3.1.6. Contractor shall test all cables, antennas, and units used for the BDA system to ensure equipment works within baseline specifications.

3.2 Reports: The Contractor shall provide an inspection report no later than 1 week after completion of the service. The report shall detail the nature of the work performed, problems identified during preventive maintenance, remedial repair actions, parts or materials replaced, to include part number and prices, any upgrades or modifications, and an assessment of the overall condition of the equipment. The report shall include the name of the technician, date the service was performed, identification and location of the equipment. If a repair cannot be completed during the on-site visit, the Contractor shall provide a report to include the equipment identification, description of the repair needed, the time, and costs to accomplish the work.

3.3 Remedial Repair Parts: Parts that are replaced as part of the remedial repair is to be issued on a separate purchase order and approved by the government. Materials supplied shall be new and not refurbished or reconditioned materials.

3.4 Service Trouble Calls shall be accomplished within (2) business days upon notification, in accordance with the following:

3.4.1. Hours of coverage: 0630 - 1500 Monday through Friday, excluding Federal holidays.

3.4.2. Contractor shall provide Priority Dispatching which guarantees priority service and includes escalation of service affecting the issue.

3.4.3. Contractor shall troubleshoot repair and/or replace faulty component(s) to include “Fixed Cable Plant” 7/8” cable on the perimeter of the drydock and antennas affixed on CAISSONs used for BDA system.

3.4.4. The Contractor shall provide one (1) spare parts kit to include, at a minimum, the following:

One (1) Power Supply One (1) Yagi Donor Antenna One (1) Transit type interior Antenna One (1) Antenna RF cable with connectors for Yagi Antenna

One (1) Connectors for interior RF cables One (1) Antenna for interior use One (1) FRU Rx Module One (1) FRU Tx Module One (1) RF Cable Splitter One (1) 1.2Kv UPS One (1) MOV for AC protection

3.4.5. Contractor will conduct operational checks and compare baseline specifications.

3.4.6. Contractor shall align BDA unit to baseline specifications.

3.4.7. Contractor shall return the BDA equipment to operational status and verify with PHNSY&IMF.

3.4.8. Contractor will conduct operational checks and compare to baseline specifications after vessels in drydock are fitted with the “Flexible Cable Plant”.

3.5 System Upgrade: The Contractor shall provide all management, labor, tools, materials, supplies, equipment and transportation to execute a system upgrade of antennas, splitters, and associated cabling across Drydocks 1, 2, 3, and 4, and their associated Pump wells.

3.5.1. Procurement and Installation: Contractor shall procure and install new antennas, splitters, and associated cabling as required to meet the BDA system's specified performance criteria.

3.5.2. System Cutover and Testing: Upon completion of installation, the contractor shall execute a seamless system cutover, conduct system functionality tests, and formally verify that all operational requirements are met.

3.5.3. Removal and Disposal: Following successful system verification and acceptance, the contractor shall decommission, remove, and dispose of all legacy antennas, splitters, and lines in accordance with all applicable federal, state, and local regulations.

3.6 Lock-Out Tag Out: Contractor shall perform their own lock out tag out of equipment in accordance with industry and PHNSY & IMF safety standards.

4.0 SERVICE DELIVERY SUMMARY

Performance Requirement PWS Paragraph Performance Threshold

1. Conduct monthly on-site inspection and preventative maintenance.

3.1. 100% delivery and compliance

2. Provide Reports 3.2. 100% delivery and compliance

3. Remedial Repair Parts 3.3. 100% delivery and compliance

4. Respond to trouble calls 3.4. 100% delivery and compliance

5. System Upgrade 3.5. 100% delivery and compliance

6. Lock-Out Tag Out 3.6. 100% delivery and compliance

5.0 QUALITY ASSURANCE

5.1. The Contractor is responsible for implementing and maintaining a Quality Control Program (QCP) to ensure that the work performed meets or exceeds contract requirements and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance.

5.2. The Contractor shall maintain records of reviews and actions taken per the QCP, and shall make such records available to the government upon request.

6.0 GOVERNMENT FURNISHED PROPERTY:

6.1. The Government will provide all the required amount of electricity needed to perform the preventive maintenance service, tooling and testing of the equipment.

6.2. Removal and disposal of hazardous waste and scrap metals, to include used lubricants, coolants, and cleaning solutions generated from the service of the equipment.

6.3. No other property, utilities, or services will be provided.

7.0 CONTRACTOR QUALIFICATIONS

7.1 The Contractor shall be an authorized, Original Equipment Manufacturer (OEM) trained, certified technician, not a sub-contract technician, to troubleshoot, repair, and perform preventive maintenance service on the BDA system.

7.2. In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to U.S. citizens and U.S. nationals only. The Contractor shall provide proof of this requirement upon request by the government.

7.3. Contractor personnel shall clearly identify themselves as a Contractor (e.g. company shirt, pin, visible company identification, in a visible location on the front exterior clothing and above the waist except when safety or health reasons prevent such placement) as to who the person is. Identification badges shall be worn at all times when travelling to work site and while performing work.

7.4. Work will be performed on-site at PHNSY & IMF. No work on official government holidays.

7.5. Portable Electronic Devices (PEDs), including pagers, mobile/cellular, telephones (with/without cameras), personal digital assistants/job performance aids, laptops, notebook/handheld computers, digital imagery (still video) devices, analog/digital sound records (e.g. iPods), video game devices, USB devices and devices of similar capability, functionality or design. The Contractor shall strictly comply with PHNSY & IMF procedures and policies concerning the use and possession of PEDs while working in the Controlled Industrial Area (CIA).

7.6. Photography and photographic equipment are prohibited at PHNSY & IMF. This includes personal cell phones with camera features. The Contractor is advised that written requests concerning justification and details shall be submitted to the Security Office (Code 1125) via the POC for approval.

8.0 SECURITY REQUIREMENTS

8.1. In accordance with current DoD and Homeland Security Requirements, performance of all work under this contract is restricted to U.S. citizens and U.S. nationals only. After contract award, the Contractor shall provide to the POC on company letterhead a request for access of all personnel working on this contract and include the following information: full name, Social Security number, date of birth, and citizenship. The

Contractor shall state that the information has been verified, filed, and available for examination by the Government upon request.

8.2. Contractor personnel must meet the requirements for unescorted entry, green badge, to PHNSY&IMF areas. Three weeks prior to the visit, the Contractor, sub-contractors and suppliers, shall complete applicable items on Part 1 of the Contractor Visit Request (VR) form (PH-SYD 5512/28) and submit it to the Government Contracting Agency (GCA) or COR for completion of Part 2. The GCA/COR will forward the VR and DD 254, as applicable, to the Shipyard & IMF Sponsor for completion of Part 3, no later than two weeks prior to the visit. The Shipyard & IMF Sponsor will submit the VR to Pass and Identification Office (Pass & ID), no later than one week prior to the visit. The VR must include the type of U.S.

Citizenship. Entry into the CIA, CNIA, NWA, or OSA may be authorized under one of the following conditions:

8.2.1 For unescorted access to the CIA: Contractor must show proof of U.S. Citizenship before a Green Badge can be issued. The Contractor shall follow the applicable requirements listed below in 13.0 ATTACHMENTS and brief their personnel to ensure compliance. Non-compliance with applicable items in Attachments is a material violation of the contract. Should Contractor personnel receive or suspect they have learned of unauthorized sensitive information, they shall identify and immediately report suspicions to the government. This contract does not require access to Nuclear Work (NW) For unescorted access to the CIA: Contractor must show proof of U.S. Citizenship before a Green Badge can be issued. The Contractor shall follow the applicable requirements listed below in 13.0 ATTACHMENTS and brief their personnel to ensure compliance. Non-compliance with applicable items in Attachments is a material violation of the contract. Should Contractor personnel receive or suspect they have learned of unauthorized sensitive information, they shall identify and immediately report suspicions to the government. This contract does not require access to NW spaces.

9.0 CONTRACTOR PERSONNEL

9.1. The Contractor shall furnish sufficient personnel to perform all work within this performance work statement. Contractor is required to comply with Public Law 105-270, Section 5(2) (A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2) (B), inherently governmental functions include management of Governmental programs requiring value judgements, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions DO NOT include. (i) Gathering information for providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.

9.2. Contractor personnel shall not establish an employee-employer relationship with Government personnel under this contract.

9.3. Contractor shall not provide personal services.

9.4. Contractor personnel will make clear to all individuals they engage with that they are Contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, Contractor personnel will identify themselves as employers of the Contractor. Contractor personnel must be clearly identified (i.e., company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

9.5. Contractor personnel shall not manage, supervise, or task Government employees or military personnel.

Contractor personnel may not make any commitment to non-Government personnel, including a foreign official, which commits the expenditure of U.S. Government resources.

9.6. Normal business hours of operation are 6:30 a.m. through 3:00 p.m. with a 30-minute lunch break, Monday through Friday, excluding Federal Holidays. Any work beyond normal business hours, the Contractor must request authorization from the POC before performing work.

9.7. If a holiday falls on a Saturday, the holiday is observed on the preceding Friday. If a holiday falls on a Sunday, the holiday is observed on the following Monday.

9.8. Federal Holidays:

New Year’s Day 1st of January Dr. Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day 4th or 5th Monday in May Juneteenth 19th of June Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25th of December

10.0 PERIOD OF PERFORMANCE

10.1. All work for items listed in Paragraph’s 3.1., 3.2, 3.3, 3.4, 3.6 to be completed on an annual basis, for the base with four option years and an additional 6 month option period.

10.2. All work for items listed in Paragraph 3.5 to be completed within the base year.

11.0 PLACE OF PERFORMANCE

11.1. Dry Docks 1, 2, 3, 4 and their associated Pump wells located within the Pearl Harbor Naval Shipyard, Controlled Industrial Area (CIA), Pearl Harbor Hawaii.

12.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

12.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for PHNSY&IMF via a secure data collection site.

Contracted services excluded from reporting are based on Product Services Codes (PSCs). The Excluded PSCs are:

(1) W, Lease of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

12.2. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

12.3. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.”

13.0 ATTACHMENTS – APPENDICES

Appendix I - Safety and Health Work Practices for Contractors Working with Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF) (Rev. July 2024)

Appendix II - Environmental Protection Guidelines for Contractors on Facilities Projects at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (Rev. October 2019)

Appendix III - Contractor Security Requirements For PHNSY&IMF’S Controlled Industrial Area, Security Islands, Controlled Nuclear Information Areas, Nuclear Work Areas, and/or Other Sensitive Areas (Rev. FEB 2026) https://doncmra.nmci.navy.mil/ https://doncmra.nmci.navy.mil/