Performance Work Statement.pdf

PEARL HARBOR NAVAL SHIPYARD &

INTERMEDIATE MAINTENANCE FACILITY (PHNSY&IMF)

FORKLIFT RENTAL SERVICES

1.0 BACKGROUND:

Pearl Harbor Naval Shipyard & IMF (PHNSY&IMF), a naval industrial facility located on the island of Oahu, Hawaii, maintains, overhauls, and repairs various vessels for the US Navy. Over 5,200 military and civilian personnel work to keep the US Navy “Fit to Fight”.

Forklift availability is crucial to ensure the completion of day to day activities within the Shipyard to support the Fleet.

2.0 SCOPE OF WORK/OBJECTIVE:

PHNSY&IMF seeks the rental of four (4) forklifts during the Base Period for Twelve (12) months, with a six (6) month option period to support operational duties within the shipyard.

The Contractor shall provide all maintenance, repairs, and support necessary to ensure continuous safe operation throughout the rental period.

3.0 APPLICABLE DOCUMENTS

a. OSHA standards for powered industrial trucks (29 CFR 1910.178)

b. Manufacturer safety and maintenance requirements

c. State and local transportation and delivery regulations

4.0 PERFORMANCE REQUIREMENTS:

a. Forklift Specifications:

BASE PERIOD (12 MONTHS)

Estimated Period of Performance: June 2026 to May 2027

QUANTITY TYPE FUEL TYPE TIRE TYPE

FOUR (4) Class 5, Lift Code 4, Internal combustion (LPG), counterbalanced forklift truck, standard 4 ft tines, Tonnage 3Ton or greater, with Safe working load lift capacity of 6000 lb.-7000lb

PROPANE (LPG) AIR-FILLED OR SOLID

PNEUMATIC

OPTION PERIOD (6 MONTHS)

Estimated Period of Performance: June 2027 to December 2027

FOUR (4) Class 5, Lift Code 4, Internal combustion

(LPG), counterbalanced forklift truck, standard 4 ft tines, Tonnage 3Ton or greater, with Safe working load lift capacity of 6000 lb.-7000lb

PROPANE (LPG) AIR-FILLED OR SOLID

PNEUMATIC

b. The contractor shall provide the following:

1. Ensure the provided equipment is delivered in good working order, free of defects, and maintained in a safe, fully operational condition throughout the period of performance.

2. All safety features, including horns, lights, and back-up alarms, must be functional at all times.

3. Unlimited hourly usage.

4. Propane tanks as required.

5. Current inspection and maintenance records.

c. Delivery and Removal

1. Deliver the equipment to PHNSY & IMF (exact location will be provided after award) prior to the start of the contract base period.

2. The Contractor shall remove the equipment within two (2) working days following the conclusion of the final contract performance period.

3. For delivery and removal within the Controlled Industrial Area (CIA) the contractor will coordinate with the Contracting Officer’s Representative (COR) and Technical Point of Contact (TPOC).

4. If the contractor fails to meet removal deadlines, including but not limited to paragraphs 4.c, 4.d, and 4.e, the Government assumes no liability for damages incurred while relocating the forklifts at its convenience.

d. PHNSY & IMF will conduct the following pre-use inspections:

1. Tires and Rims. Visually inspect readily accessible areas of tires for excessive wear and damage. Visually Inspect readily accessible areas of the rims for dents, bends, and cracks.

2. Engine Oil and Fluid Leaks. Visually check readily accessible areas for apparent engine oil, hydraulic, transmission and brake fluid leaks.

3. Radiator Coolant Leaks. Visually check readily accessible areas for apparent radiator coolant leaks.

4. Battery. Visually check accessible portions of the battery and the battery cables for apparent damage, cuts and abrasions. Visually verify that the accessible portion of cables appear to be free of corrosion, verdigris, arcing, pitting, exposed conductor material, and loose connections.

5. Fuel System. Visually inspect the visually accessible portions of fuel system area for any apparent leaks or any abnormal odors.

6. Unusual Engine Noises. Start engine, should any unusual noises be noted with the engine running, turn off Material Handling Equipment (MHE), reject and discontinue this check.

7. Lights. Check that the headlights, brake lights, and any other installed lights are working. All lights must operate properly.

8. Horn. Depress the horn push button to verify that the horn is operating properly.

9. Hoist. Raise and lower hoist to verify the hoist assembly and controls operate smoothly. Inspect all visually accessible hoses for cracked coverings or apparent leaks.

10. Tilt and Side Shift. Tilt forward and backward to verify the tilt operates smoothly.

Operate side shift to verify the carriage moves immediately and smoothly to the left and the right. Inspect all visually accessible hoses for cracked coverings or apparent leaks.

11. Transmission/Clutch. Verify that the transmission/clutch operates smoothly with no unusual noises. Verify that the parking brake is set and that no one is in front of or behind the MHE. A periodic check can be made by attempting to stall the engine with the directional control lever in either the forward or reverse position. If the engine starts, the MHE shall be rejected.

12. Directional Controls. Shift directional controls into forward, neutral and reverse directions to verify the MHE operates properly and smoothly.

13. Brake System Check. With the parking brake engaged, attempt to drive MHE forward by applying a moderate amount of power to the MHE and verify that it does not move. Visually inspect that no fluid is leaking from the brake system. Check the service brakes to verify they stop the MHE smoothly and evenly without pulling or binding. Where applicable, check the dead-man brake or travel control disconnect device for proper operation.

14. Gauges/Meters. Where applicable, inspect the following:

a. Warning Indicators. With the engine running at normal operating temperature, check the oil pressure gauge for normal operating pressure. If any warning indicator lights signal a malfunction, the MHE shall be rejected until repaired.

b. Coolant Temperature Gauge. With the engine running at normal operating temperature, check that the gauge is indicating within the proper indicating range.

c. Fuel Gauge. Check the fuel gauge for proper reading. On types Liquefied Petroleum (LP) and Compressed Natural-gas (CN) MHE, the mechanical-type fuel gauge may be mounted directly on the gas tank. Dual-fueled MHE shall not be operated unless the gasoline fuel tank is at least 1/4 full.

d. Voltmeter/Ammeter gauge. With the engine running, check the voltmeter/ammeter to verify that it’s in the green range when the engine is running at least 550 rpm.

e. Hour meter. Verify that the hour meter is registering while the engine is running.

f. Weight Scales. With forks elevated, and no load, verify that the weight scales read zero. Adjust accordingly.

15. Fire Extinguisher. When equipped, visually inspect the extinguisher cylinder for dents. Check that the gauge is registering in the green (if so equipped) and check that the wire seal has not been broken. Verify periodic checks are current. Check nozzle and hose for defects. Reject extinguisher if not serviceable.

16. Operator Restraint System. If MHE is equipped with an operator restraint system (e.g., seat belt) it shall be inspected to verify that they fully extend out, can be properly secured, and fully retract back. Additionally, they shall not exhibit any evidence of the following discrepancies: (a) nicks or cuts, (b) frayed webbing, (c) holes, and (d) broken or worn retractor.

17. Forks. Visually examine the forks for surface cracks, including under the heel of the forks. Verify that blade and shank are straight, properly installed, and fork tips are even. Verify that load ratings of forks match MHE load rating. Surface cracks appearing on the forks shall be cause for rejection until forks are repaired or replaced.

18. Fork Positioning Locks/Stops. Verify the fork positioning locks/stops secure each fork in position. Verify forks are securely engaged to the carriage.

19. Fork Safety Chains. Verify the presence and operation of fork safety chains (equipped on units with folding forks) and associated locking pins.

20. Overhead Guards. Visually Inspect all hardware. Verify that overhead guard and hardware are in place and all structural members appear to be or are secured.

21. Ground Straps or Static Conductive Tires/Wheels. For rated EE type MHE, verify the presence of two ground straps and that they touch the floor/deck or two conductive tires/wheels. For rated EX type MHE, verify the presence of two conductive tires/wheels.

22. Structural Cracks/dents or damage. Visually inspect readily accessible areas of the forklift for structural cracks, dents, damage, or defects. Reject MHE until repaired or replaced.

23. Mandatory Markings. Verify the following is clearly and properly marked: (a) safe working load (SWL) and vehicle weight (VW) on both sides, and except for pallet trucks, in view of operator, (b) operator controls, (c) manufacturer’s nameplate/label,

(d) accredited laboratory (UL, FM) certification, and (e) for ammunition and explosives handling only, the weight test certification form. Reject if any marking is missing, illegible, expired or incorrect. All other required markings that are rejected shall be recorded on the MHE Inspection Form but it is not a cause for removal from service.

24. Any operational issues discovered by PHNSY&IMF personnel during the pre-use inspection will be forwarded to the contractor and the COR at which time the contractor must either remedy or replace forklift within 24- hour of notice. Wear and tear items of all types will be the responsibility of the contractor. The pre-use checklist will only be utilized to identify safe use of forklifts.

e. Maintenance

1. The Contractor shall provide all manufacturer-recommended preventive maintenance and unscheduled maintenance, including parts and labor necessary to keep the equipment operational.

2. The Contractor shall develop and submit a Preventative Maintenance Schedule to the COR for approval within ten (10) days of contract award. All scheduled maintenance shall be coordinated with the TPOC and COR to minimize impact on Government operations.

3. The Contractor shall respond to additional maintenance requests within two (2) hours of Government notification.

4. If repairs cannot be completed within eight (8) hours after notice, the Contractor shall provide a comparable replacement forklift at no additional cost within 24 hours after the initial notification.

5. The Contractor shall be responsible for repairing or replacing tires damaged due to normal wear and tear, defects, or equipment failure.

6. The Government shall be responsible for damage caused by operator misuse, or incidents attributable to Government personnel negligence.

7. In the event of Government Personnel misuse or negligence operating the forklift, if the Government agrees with the claim, the Contractor shall provide an itemized estimate for Government‑caused damage and shall not perform repairs without written Government approval.

f. Equipment Damage

1. The Government shall NOT be responsible for damage caused by Government‑licensed operators when operating the forklift in accordance with normal procedures.

2. The Contractor shall be responsible for damage resulting from equipment failure, improper maintenance, or normal wear and tear.

3. The Contractor shall notify the Government of any damage discovered during inspection or maintenance.

g. Contractor Terms and Conditions (if any)

1. Contractor commercial terms and conditions shall not apply unless expressly incorporated into the contract by the Government.

2. Any contractor‑provided rental terms submitted with a quote shall be considered informational only unless specifically included in the award.

3. In the event of conflict, the Government contract terms take precedence.

h. Government Responsibilities

1. The Government shall ensure that only properly licensed and trained personnel operate the forklift.

2. The Government shall perform daily operator checks (fluids, visual inspection, etc.), see paragraph 4.2.1.

3. The Technical Point of Contract (TPOC) shall immediately report all equipment failures or accidents involving the rental equipment to the COR, regardless of cause.

A verbal report shall be made within two (2) hours of the incident, followed by a formal written report within 24 hours detailing the incident and status of the equipment. The COR shall report equipment malfunctions to the Contractor within two (2) hours.

5.0 PLACE OF PERFORMANCE:

Work will be performed at various locations within PHNSY & IMF.

6.0 SERVICE DELIVERY SUMMARY:

PERFORMANCE

OBJECTIVE (PWS

REFERENCE)

PERFORMANCE

STANDARD

ACCEPTABLE

THRESHOLD

METHOD OF

SURVEILLANCE

1. Equipment Availability (4.b.)

The forklift is operational and available for use during scheduled Government operating hours.

95% availability per month. Availability is calculated as (Total Scheduled Hours - Downtime Hours) / Total Scheduled Hours.

COR review of daily operational logs; Periodic random checks.

2. Response to Equipment Failure (4.d.24, 4.e.3, 4.e.4, 4.e.5)

Provide a replacement unit for the non-operational forklift within 24 hours of notification.

100% compliance. No more than one late replacement per 6-month period.

COR

documentation of notification and replacement delivery times.

3. Scheduled Maintenance Compliance (4.e.1, 4.e.2)

All scheduled preventative maintenance is performed according to the COR-approved schedule.

100% on-time completion of scheduled maintenance events.

COR review of Contractor's maintenance logs against the approved schedule.

7.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS:

The Contractor shall ensure the necessary employee level of expertise for performance of the deliverables described by this PWS and the necessary management and administrative support associated with personnel, equipment and services provided.

Contractor will comply with Safety and Health work practices specified in Appendix I.

Contractor will comply with environmental guidelines specified in Appendix II.

Contractor will comply with security requirements applicable for Pearl Harbor Naval Shipyard & IMF’s contracted work outside of the Controlled Industrial Area (CIA) in Appendix III.

8.0 SECURITY:

The contractor shall pass a background check to gain access onto the base. The contractor will coordinate with the Contracting Officer’s Representative (COR) to obtain a gate pass at building 3455 Pass Office. It is not unusual for the pass process to take an hour or more. Contractor must be a U.S. Citizen and must pass a security background check. Only those individuals with favorable investigations shall be utilized on this contract. Prior to the start of work, the Contractor shall provide the COR (on company letterhead) a request for access and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file, if required for examination.

Contractor’s employees must be a U.S. Citizen and registered with the Defense Biometric Identification System.

Contractor personnel shall follow all procedures in requesting and obtaining a PHNSY & IMF “Green” unescorted standard access control badge for all contractor personnel performing work.

Sufficient time shall be allowed by the contractor to obtain the necessary badges prior to work.

Contractor will coordinate with PHNSY Security Office and COR in the completion of Visit Request for Pearl Harbor Naval Shipyard (Form PH-SYD 5512/28 Rev 8-12). Should contractor personnel receive or suspect they have learned classified information beyond their level of clearance; the contractor shall identify and immediately report suspicions to the COR.

This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Contractor will comply with Security requirements specified in Appendix III.

Portable Electronic Devices (PEDs): PEDs include pagers, mobile/cellular telephones (with/without cameras), personal digital assistants / job performance aids, laptop/notebook/handheld computers, digital imagery (still/video) devices, analog/digital sound recorders (e.g. I-PODs), video game devices, USB devices and devices of similar capability, functionality or design. The Contractor shall strictly comply with PHNSY&IMF procedures and policies concerning the use and possession of PEDs while working on PHNSY&IMF property.

9.0 GOVERNMENT FURNISHED UTILITIES AND SERVICE:

GENERAL: None provided. The Government will not provide any additional services, material, or government furnished equipment as part of this PWS.

UTILITIES: None provided. The Government will not provide any utilities as part of this PWS.

10.0 HOURS OF OPERATION:

Contractor services shall be performed during standard operating hours, Monday through Friday, excluding Federal Holidays, unless otherwise approved by the government Technical Point of Contact (TPOC) and the COR

a. PHNSY&IMF operates 24 hours per day. However, most PHNSY&IMF administrators work 0630 to 1500 hrs, Monday through Friday, and do not work on Federal holidays.

New Year’s Day 1st of January

Dr. Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day 4th or 5th Monday in May Juneteenth 19th of June Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25th of December

11.0 ATTACHMENTS:

Appendix I - Safety and Health Work Practices for Contractors Working with Pearl Harbor

Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF) (Rev. July 2024)

Appendix II - Environmental Protection Guidelines for Contractors on Facilities Projects at Pearl

Harbor Naval Shipyard & Intermediate Maintenance Facility (Rev. October 2019)

Appendix III - Contractor Security Requirements For PHNSY&IMF’S Controlled Industrial

Area, Security Islands, Controlled Nuclear Information Areas, Nuclear Work Areas, and/or Other Sensitive Areas (Rev. FEB 2026)