Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

Radiographic Inspection, Installation Services of Replacement Gulmay X-Ray Controller for Shielded

Cabinet Enclosure For Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF)

1.0 BACKGROUND

1.1. Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility’s (PHNSY& IMF) primary mission is to provide regional maintenance at the depot and intermediate levels and to keep the surface ships and submarines of our nation's navy "Fit to Fight." As Hawaii’s regional maintenance center, capabilities include excellence in overhauling, repairing, converting, alteration, refurbishing, and decommissioning of Navy vessels. Non-Destructive Testing Lab must have the capability to conduct nuclear and non-nuclear inspections, develop and evaluate film, and process Hazardous Material (HAZMAT) / Hazardous Waste (HAZWASTE).

2.0 SCOPE/OBJECTIVE

2.1. PHNSY&IMF requires Contractor services to install and program a replacement Gulmay X-Ray controller (Gulmay MP1/23 Type III) for Non-Destructive Testing X-Ray Shielded Cabinet Enclosure system. Gulmay Incorporated is the Original Equipment Manufacturer (OEM).

2.2. Equipment:

2.2.1. Shielded Cabinet Enclosure X-Ray System: Comet MXR-320/26, Serial number 992449;

maximum 320kVp and 13mA.

3.0 PERFORMANCE REQUIREMENTS

3.1. Shielded Cabinet Enclosure X-Ray System the contractor shall perform the following:

3.1.1. Uninstall existing discrepant MP1/19 Type II controller and install new replacement MP1/23

Type III controller. PHNSY & IMF will provide new MP1/23 Type III controller and dispose of discrepant controller.

3.1.2. Power on system and program new replacement MP1/23 Type III controller to appropriate parameters of the existing Shielded Cabinet Enclosure X-Ray System containing a Comet MXR-320/26, Serial number 992449; maximum 320kVp and 13mA.

3.1.3. Perform warm-up cycle to maximum x-ray system machine parameters (320kVp and 13mA).

3.1.4. Verify all installed safety features such as “X-RAY ON” warning system devices or indicators, emergency stops, and interlocks are properly functioning. No rewiring of existing components is allowed without Radiography X-Ray Supervisor authorization.

3.1.5. Verify completion of warm-up cycle to maximum x-ray system machine parameters (320kVp and 13mA).

3.1.6. Perform test exposures at routine techniques (various kVp, mA, and time) determined by the Radiography X-Ray Supervisor to ensure satisfactory range of system parameters.

3.1.7. During routine test exposures, verify voltage and amperage downstream of the replacement controller with parameters programmed in the controller.

3.1.8. Verify the controller panel key cannot be removed when the switch is in the “on” position.

Gently pull the key when the switch is in the “on” position, the key should not come out.

3.1.9. Verify that a warning label “CAUTION X-RAYS PRODUCED WHEN ENERGIZED” is permanently affixed and clearly legible and visible on the controller panel.

3.2. Contractor Technical Qualifications: Contractor shall be an authorized manufacturer representative by (OEMs) Gulmay Incorporated and Comet Technologies USA Inc.

3.3. Technical Support and Warranty Period:

3.3.1. In the event of unexpected failure associated with the replacement controller, the contractor shall provide emergency repair services to restore the system to full operational capability.

3.3.1.1. The Government will notify the contractor’s POC of a system failure. The contractor shall provide an initial response via phone or email within 24 business hours to assess the issue.

3.3.1.2. If the issue cannot be resolved remotely, the contractor shall dispatch a certified technician to be on-site within 3-5 business days, or as otherwise agreed upon by both parties.

3.3.1.3. The contractor shall diagnose the failure and provide the Government with a written quote detailing the required repairs, estimated completion time, and a list of necessary parts. No repair work will commence without prior approval from the Government Contracting Office Representative (COR).

3.3.2. The Contractor shall provide for one-year technical support via email/telephone for any requests from the Government within 24 business hours.

3.4. Parts:

3.4.1. The replacement MP1/23 Type III controller will be provided by PHNSY & IMF.

3.4.2. All standard equipment and tooling required for x-ray controller switch-out/installation shall be provided by the contractor.

3.4.3. When verifying proper operation of the x-ray system, contractor shall provide all labor services materials and equipment necessary to program controller and validate proper voltage and amperages.

3.5. Operational Test Results and Reports: The Contractor shall provide a written report no later than five

(5) business days following the service detailing the nature of the work performed, any parts replaced, operational and or calibration test results. The report shall include any upgrades or modifications and all pertinent information concerning the condition of the equipment and installation to ensure performance within the OEM guidelines and specifications. The report shall be delivered to the Contracting Officer’s Representative and/or designated representative.

3.6. Travel: Contractor travel shall be in accordance with the DOD Joint Travel Regulation (JTR) and Federal Acquisition Regulations (FAR) 31.205-46.

4.0 SERVICE DELIVERY SUMMARY

Primary Performance Requirement Paragraph Performance Threshold

Provide all labor to perform installation, programming and test runs. Paragraph 3.1 100% delivery and compliance

Provide technical support on equipment. Paragraph 3.3 100% delivery and compliance

Provide parts as necessary. Paragraph 3.4 100% delivery and compliance

Provide operational test results and written report on government equipment.

Paragraph 3.5 100% delivery and compliance

5.0 QUALITY ASSURANCE

5.1. The Contractor is responsible for implementing and maintaining a Quality Assurance Plan (QAP) to ensure that performance meets or exceeds contract requirements and results in the correction of potential and actual problems. The QAP shall be implemented on the first day of contract performance. On request, the QAP shall be delivered to the Contracting Officer or designee within 5 business days.

6.0 GOVERNMENT FURNISHED SERVICES

6.1. Electricity, water, and equipment-required gases (if necessary) will be available in order to perform troubleshooting/performance testing.

7.0 CONTRACTOR REQUIREMENTS

7.1. Security Requirements:

7.1.1. The contractor must be a U.S. Citizen. The Contractor shall pass a background check and register with the Defense Biometric Identification System (DBIDS) to gain access to Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY&IMF). Only those individuals with favorable investigations shall be utilized on this contract. The contractor must coordinate with PHNSY&IMF to obtain a gate pass at building 3455 Pass Office. It is not unusual for the pass process to take an hour or more. After receiving award, to ensure all contractors assigned to the contract obtain base access, the Contractor must complete SECNAV 5512/1 (latest version) for each personnel with their full name; Social Security number; date of birth, place of birth, and citizenship.

7.1.2. Contractor personnel must meet the requirements for unescorted entry, green badge, to PHNSY&IMF areas. Escorted access to Controlled Nuclear Information Areas (CNIAs) and Nuclear Work Areas (NWAs) must be coordinated with the cognizant Department Security Coordinator to ensure that the area is sanitized and the escort is properly briefed/knowledgeable of the area. The Contractor must follow the applicable requirements listed below in paragraph

12.0 ATTACHMENTS and brief their personnel to ensure compliance. Non-compliance with applicable items in Attachments is a material violation of the contract. Should Contractor personnel receive or suspect they have learned unauthorized sensitive information, they must identify and immediately report suspicions to the COR.

8.0 CONTRACTOR PERSONNEL

8.1. The Contractor shall furnish sufficient personnel to perform all work specified within this performance work statement. Contractor is required to comply with Public Law 105-270, Section 5(2) (A). This law states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2) (B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.”

8.2. Contractor personnel shall not establish an employee-employer relationship with Government personnel under this contract.

8.3. Contractor shall not provide personal services.

8.4. Contractor personnel will make clear to all individuals they engage with that they are Contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, Contractor personnel will identify themselves as employees of the Contractor. Contractor personnel must be clearly identified (i.e. company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

8.5. Contractor personnel shall not manage, supervise, or task Government employees or military personnel.

Contractor personnel may not make any commitment to non-Government personnel, including a foreign official, which commits the expenditure of U.S. Government resources.

8.6. Work shall be performed in the hours of 6:30 a.m. through 3:00 p.m., Monday through Friday, excluding Federal Holidays.

8.7. Federal Holidays:

All Federal Holidays Observed.

If the Federal Holiday falls on a Saturday, the holiday is observed on the preceding Friday.

If the Federal Holiday falls on a Sunday, the holiday is observed on the following Monday.

9.0 Safety and Environmental. The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor's safety and health program. The Department of Defense (DOD) participates in the OSHA Voluntary Protection Program (VPP).

Contractor personnel performing services on a DOD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

9.1. Contractor shall comply with Safety and Health work practices for PHNSY & IMF, Appendix I.

9.2. Contractor shall comply with Environmental guidelines for PHNSY & IMF, Appendix II.

10.0 PERIOD OF PERFORMANCE:

10.1. Government and contractor will agree on a schedule. Government will provide the contractor a ten (10) business day notification. All work shall be completed within three months after award. Technical Assistance shall be for 1 year.

11.0 PLACE OF PERFORMANCE

11.1. PHNSY&IMF; JBPHH, HI

12.0 ATTACHMENTS:

12.1. APPENDIX I: Safety and Health Work Practices for Contractors working with Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF). (Rev. July 2024)

12.2. APPENDIX II: Environmental Protection Guidelines for Contractors on Facilities Projects at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (Rev. October 16, 2019)

12.3. APPENDIX III Contractor Security Requirements for PHNSY&IMF’s Controlled Industrial Area, Security Islands, Controlled Nuclear Information Areas, Nuclear Work Areas and/or Other Sensitive Areas (Rev. Feb 2026.)

http://www.osha.gov/dcsp/vpp/index.html