Performance Work Statement.pdf

PERFORMANCE WORK

STATEMENT (PWS) FOR

FLOORING COVERING INSTALLATIONS

06 NOVEMBER 2025

1. DESCRIPTION OF SERVICES: The contractor will provide all labor, tools, supplies, materials (carpet, vinyl composite tile (VCT), rubber tiling, or vinyl sheeting, padding, cove base molding, ceramic tile, etc), equipment and supervision necessary to perform carpet installation and/ or removal services on Dover Air Force Base.

1.1. BASIC SERVICES: The contractor shall provide various floor covering and installation of each type. Trim moldings (thresholds/transition strips) shall be included as needed to provide smooth transitions from flooring to surrounding surfaces.

2. SAFETY REQUIREMENTS: The contractor shall take all necessary safety precautions to provide a safe working environment for the labor force and the surrounding area. The contractor shall use tarps, signs, etc., to protect the surrounding areas, personal property and individuals from floor coverings operations.

3. MATERIALS: The contractor shall provide all materials necessary to professionally complete the job. This includes all protective equipment, and any material needed to repair the surface prior to installing floor covering and related materials. The contractor will install carpet in accordance with manufacturer’s instructions for the flooring being installed. The contractor shall submit Material Safety Data Sheets (MSDS) for all chemicals planned for usage on Dover AFB as required by Addendum 1, Environmental Specifications, Attachment 1, Dover AFB HAZMAT Chemical Worksheet (See Addendum at end of this SOW). The contractor shall comply with the following instructions prior to usage on Dover AFB:

Materials classified as hazardous by federal or state environmental rules, regulations, or laws, shall be handled and processed for disposal in accordance with those rules, regulations, or laws. The contractor shall provide a list of all hazardous materials to be used throughout the term of the project along with a Material Safety Data Sheet (MSDS). Contractor will include the hazardous material list as a submittal on the Dover AFB HAZMAT Chemical Worksheet (see Addendum l).

The contractor will make the submittal to the Contracting entity who will forward it to the QAE/Government Inspector. The QAE/Government Inspector will route the submittal to CEV for approval. CEV will route the submittal to Bio for review. Approvals are required prior to bringing hazardous materials on base.

4. MANDATORY USE: Based upon the recommendation of the A F Furnishing co-Commodity Sourcing Officials, it has been determined a mandatory-use policy is warranted for the procurement of carpet for AF installations located within CONUS through full and open competition. Deviation from this policy is only authorized by receiving an approved waiver from the AF FCC. Mandatory use of these contracts will minimize duplication of effort, standardize procurement policy, and leverage purchasing power, resulting in a cost-effective procurement strategy that focuses on total life-cycle costs. The following are the carpet samples chosen from the four contractors for Group 1 and Group 2 carpet requirements:

Group 1 (carpet squares)

MOHAWK RIVER RUSH 556 ETHEREAL CLOUD

MOHAWK DATUM 7897 BESALT

SHAW SOCRATES 10069 10126 MODULAR

SHAW BLUE 31400

MILIKEN ARCTIC SURVEY SHACKLETON SHK 52-126 GLACIA

MILIKEN SEMBLANCE SEM67-108 CHICANERY

J & J 2114 SCALE

J & J GARDEN GATE 6583

Group 2 (carpet squares)

MOHAWK NEW BASIC 11126 589-CELESTIAL

MOHAWK LATERAL SURFACE

SHAW BIRD BATH 71450

SHAW PERT 71920

MILIKEN PLN 107 CELESTITE

MILKEN CRD73 ARISTOCRAT chatter ctR73 spark spa73

J & J MINERAL MODULAR 1797 CELESTIE

J & J OUT OF THE BLUE 2388

5. WASTE AND HAZARDOUS WASTE REMOVAL: The contractor shall dispose of all trash, empty containers, removed materials, etc. used or generated in the performance of their tasks. No hazardous waste or waste materials shall be placed in any trash receptacle on Dover AFB. The Contractor must comply with all federal, state, and local regulations regarding the transport and disposal of any/all hazardous wastes generated as a result of floor covering operations under this contract.

6. USE OF RECOVERED MATERIALS: Reference Addendum 1 to this SOW.

Affirmative procurement is a federal government effort to promote recycling by using government purchasing to expand markets for recovered materials and recycled products. The EPA is tasked with developing a list of products that are or can be made with recovered materials. They must update the list every two years. Currently there are 54 items that are designed by the EPA for affirmative procurement and those items are discussed in detail at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products.

RECOVERED MATERIALS DETERMINATION ON FILE: At the inception of this blanket purchase agreement it was determined that only nylon carpeting would be used. If the vendor is requested to install other than nylon carpeting, the contractor is required to fill out the affirmative procurement determination form and report dollars ( to the BPA Monitor, who will forward report to Contracting) spent on recycled-content items at the endo of the contract; the vendor may choose to report the recycled content on a per job basis.

7. CONTRACTOR’S MONTHLY REPORTS FOR HAZARDOUS MATERIALS

(HAZMATS): In order to comply with state, federal, and Air Force laws and regulations, the contractor must report the total quantity of hazardous materials used for the BPA each month. See

Addendum 2, Contractor’s Monthly Report of HAZMATS.

8. GOVERNMENT FURNISHED PROPERTY AND SERVICES: Electricity and water. It is possible that the government will furnish the floor coverings on a case-by-case basis.

9. GENERAL INFORMATION:

9.1.1. QUALITY ASSURANCE: The government will evaluate the contractor’s performance for each call/job.

9.2. MATERIAL WHOLESALE PRICE: Contractor will furnish the government wholesale price invoices for each BPA.

GOVERNMENT REMEDIES: The contract officer shall follow the requirements of 9.3.

F R 52.212-4 .

9.4. OPERATIONAL SECURITY (OPSEC)

9.4.1. 436th Contracting Squadron unit OPSEC coordinators will state OPSEC requirements on DD Form 254, contracts and SOW/PWSs with sufficient detail to ensure complete contractor understanding of the exact OPSEC provisions or measures required by the organization. If the OPSEC block is checked on the DD Form 254, the 436th Contracting Squadron unit OPSEC coordinators shall: Task the contractor to develop an OPSEC program plan to address how the contractor plans to protect critical and sensitive contracted information, and upon organization acceptance, implement the OPSEC program plan. Provide OPSEC guidance for the contractors to use in developing their own OPSEC plan.

9.4.2.

9.5. ANTITERRORISM AWARENESS LEVEL 1 TRAINING DoD Contractors supporting a Base Service Contract are highly encouraged to complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at http://jko.jten.mil/courses/atl1/launch.html for individuals without access to government Non-classified Internet Protocol Router Network (NIPRNET) computer and who do not possess a CAC card.

9.6. CONTRACTOR BADGE POLICIES: All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact.

The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for processing IAW DAFBI 31-101. As a minimum, the ORM will be submitted 72-hours prior to the requested date of employment. Al l contactor employees who will be granted unescorted access to the installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the installation. Continued employment is contingent upon successful completion and favorable reporting of the criminal background check.

Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to Pass and Registration for destruction. In addition, before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, the badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436th Security Forces Squadron and submit a new request for badge renewal per paragraph 1.8.4.1. Before a new badge can be reissued. Base Contracting Office or base point of contact will immediately notify Security Forces, Pass and Registration when a contractor's employment has been terminated. The Agency Chief or Site Supervisors are responsible for notifying and returning the contractor's badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Squadron.

9.7. INSTALLATION ACCESS: The contractor shall obtain contractor identification badges for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from Pass and Registration, for the duration of the contract. Employees are only permitted to enter the installation during the date and time periods indicated on their contractor badge. Vehicle registration, proof of insurance and a valid driver's license must be presented for all vehicles while operating on the installation. All vehicles entering the installation or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

9.8. NORMAL HOURS OF OPERATION: The contractor shall maintain the following work hours: 7:30 am to 4:30 pm, Monday through Friday, except Federal Holidays. The work to be performed under this contract is on an active military installation. The contractor shall coordinate work operations with the Contracting Officer Representative (COR) or other designated Government representative, as designated, prior to work starting.

9.9. CONTRACTOR MANPOWER REPORTING: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via data collection site. The contractor is required to completely fill in all required data field at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year, which runs 1 October through 30 September * of each calendar year. Contractor may direct questions to the CMRA help desk. *Reporting Period: Contractors are required to input data by 31 October of each year.

9.10. RECORDS MANAGEMENT: The contractor understands that when creating, handling and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of Records. In order to meet the requirement established IAW the above mentioned regulations contact the Base Records Management Office (436 CS/SCXK, Bldg. 310) at extension 5157 for guidance and training.

ADDENDUM 1

Dover AFB HAZMAT Chemical Worksheet

Contractor Name:___________________________________________

Contract Number and Title:____________________________________

Project Number (FJXT):________________________________________

Estimated Start Date:__________________Estimated Completion Date:__________________________

Shop Code (DV)-To be completed by base personnel:___________________________

PROCESS CODE- To be completed by Bioenvironmental Engineering:_________________________

National Stock Number (NSN), or Part Number:__________________________________

Manufacture:__________________________________

Material Name: Size (ounces, gallons or pounds, etc.)_______________

Amount Used: Container Type (box, bottle, can, tube, drum etc.)______________

Unit of Issue (each, doxer, kit, etc.) Units per container (2 ea., 1 dox, 3 part kit, etc.)_______

Will the process be performed inside or outside?____________________

Will the process be performed on equipment, structure, or aircraft?____________________

Physical location of process performance:________________________________________

Location of stored material:_________________________________

Is a hazardous waste generated? YES NO

If YES, how is waste disposed:

Is a site diagram available? YES NO

Does the site have a listing of base procedures for reporting a spill? YES NO

This request requires both the contractors and COR signature for processing.

Contractor and Title:______________________________________________________

Phone: Date:_____________________________

Government Representative:__________________________________________

Phone: Date:________________________________________

ADDENDUM 2

CONTRACTOR’S MONTHLY REPORT FOR HAZMATS

Contractor:______________________________ Shop Code:_________________________

Contract #:______________________________ Location:___________________________

The following information is required for tracking of Hazardous Materials on Dover AFB. For contracts exceeding six months this form is required to be filled out on a monthly basis and returned to the Contracting Officer Representative (COR). Contracts less than six months, this form is required at the beginning and at the completion of the work. The COR will provide a copy to the Hazmat Pharmacy.

This information is required to comply with State, Federal, and Air Force laws and regulations.

Material Name Manufacture NSN/Part # Start Balance

Amount Used

Use additional sheets as required.

Contractor printed name and date:_________________________________

Signature:________________________________________

Government representative printed name and date:_____________________________________

Signature:_________________________________________________