Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE

FACILITY (PHNSY & IMF)

WIWA Equipment Maintenance and Repair

1. BACKGROUND

Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US Naval forces with a wide range of services and resources located on the island of Oahu, Hawaii.

To accomplish some of our work, there is a need for sound functioning equipment that requires maintenance and repairs.

2. OBJECTIVE AND SCOPE

Contractor to provide the required maintenance and repairs on WIWA equipment. The contractor shall provide all tools, parts, labor, travel and any other equipment required to provide the service. The contractor shall have full knowledge, experience and training to provide the required services for the referenced equipment. The contractor must be able to perform all work in-compliance with the Original Equipment Manufacturers (OEM) technical specifications, and in accordance with this PWS. The contractor shall ensure work is performed by personnel certified to work on WIWA pumps. The contractor shall provide reports for all maintenance and repairs.

3. PERFORMANCE REQUIREMENTS

3.1 The contractor shall provide quarterly maintenance services upon request within 14 calendar days. PHNSY &

IMF is requesting maintenance to be provided for 24 services, annually, on the following WIWA equipment:

• 258381001 PRC

• 258381002 PRC

• 2KDOS-001 THRU 007 PRC

• 2KDOS VAR-0003 PRC

• 258416001 -1102

• 258416002- 1102

• 2KDOS2-0001 THRU 008-1102

3.1.1 Maintenance will consist of the following:

• Inspect WIWA mix manifolds

• Inspect hoses (internal and bundle)

• Change throat seal liquid. Top off if necessary

• Pressure test fluid sections (repair as needed)

• Inspect air motor (change mufflers)

• Pressure test fluid sections (rebuild if necessary)

• Inspect Ram Pumps

• Inspect Ram Pump Alarms

• Inspect Air Motor Oil.

• Top off all fluids

• Pressure test all pumps

• Minor repairs

• Perform Ratio Check.

• Help With Ordering Parts.

• File All Records of Maintenance

3.2 The contractor shall provide quarterly maintenance services upon request within 14 calendar days. PHNSY &

IMF is requesting maintenance to be provided for 40 services, annually, on the following equipment:

• WIWA Herkules

• WIWA Professional

• WIWA Magnum

• WIWA Plural

3.2.1 Maintenance will consist of the following:

• Inspect WIWA spray guns

• Inspect WIWA mix manifolds

• Inspect WIWA heater

• Inspect all hoses (internal & bundle)

• Inspect air motor (change mufflers)

• Pressure test fluid sections (rebuild/repair, if necessary)

• Test all ratio controls

• Inspect electrical components

• Change all throat seal liquid

• Top off all fluids

• Pressure test all pumps

• Minor repairs

3.3 Minor Repairs: Maintenance tasks and repairs that are simple in nature and easily performed.

3.4 Remedial Repairs: Remedial repairs are the additional repairs required that are not part of the maintenance and repair services but are necessary to keep the equipment in operation. If remedial repairs are identified during quarterly maintenance, Contracting Officer (KO) approval is required via an in-scope contract modification before commencement of remedial repair work. The contractor is required to provide a written estimate of the cost (time, labor & materials) for the additional work to the Contracting Officer’s Representative (COR) and Technical Point of Contact (TPOC). The quote shall include the following at a minimum: number of hours required, parts and materials cost, labor cost, any additional cost and total cost. The COR shall evaluate the written estimate and provide the recommendation to the KO. If approved, an in-scope contract modification will be issued under a new CLIN by the KO. Remedial repairs will be completed during an on-site quarterly maintenance visit or within the period of performance. The remedial repairs made to the equipment must either meet or exceed the original equipment manufacturers specifications and standards.

3.4.1 Remedial Repair Parts: Remedial part(s) that are replaced as part of remedial repair are to be issued on either an in-scope contract modification or a separate purchase order to be approved by the KO. All materials supplied shall be new and not refurbished or reconditioned materials. If parts are needed, it shall be installed during a quarterly maintenance visit or within the period of performance.

3.4.2 Remedial Repair Reports: The Contractor shall provide a repair report to the TPOC within 14 business days after completion of the repair. The report shall include the date and time of the remedial repairs, the identification and location of the equipment, the repairs performed, material or parts replaced, and the name of the technician performing the repairs. If a repair cannot be completed during the on-site visit, the Contractor shall provide a report which includes equipment identification, description of the needed repair, estimated time and cost to accomplish the work.

3.5 Workmanship: The contractor shall ensure work is performed by personnel certified to work on WIWA pumps as listed in, “3. PERFORMANCE REQUIREMENTS.”

3.6 Reports: The contractor shall provide maintenance logs for all serviced equipment listed in, “3.

PERFORMANCE REQUIREMENTS.” Reports shall be received within 14 business days from the completion of work. Contractor to invoice within 7 calendar days of maintenance service visit. 100% delivery and compliance.

4. SERVICE DELIVERY SUMMARY

Performance Requirement PWS Paragraph Notes Performance Threshold

4.1 Perform Maintenance Paragraph 3

100% delivery and compliance.

4.2 Maintenance Logs Paragraph 3.5

100% delivery and compliance.

5. CONTRACTOR QUALIFICATIONS/REQUIREMENTS

5.1 The contractor shall ensure the necessary employee level of expertise for performance of the deliverables described by this PWS and the necessary management and administrative support associated with personnel, equipment and services provided.

5.2 The Contractor shall furnish all necessary tooling required to accomplish all maintenance and repairs.

5.3 Contractor shall comply with Safety and Health work practices specified in Appendix I.

5.4 Contractor shall comply with environmental guidelines specified in Appendix II.

6. GOVERNMENT FURNISHED UTILITIES AND SERVICE

6.1 GENERAL: None provided. The Government will not provide any additional services, or government furnished equipment as part of this PWS.

6.2 UTILITIES: The contractor may utilize existing facility electrical and/or low pressure air outlets to perform the work. However, the contractor shall be responsible for any damages that may result from the operation of contractor’s equipment.

6.3 The Government will remove and dispose of Hazardous Waste, used lubricants, coolants, and cleaning solutions generated from servicing.

6.4 No other property, utilities or services will be provided by the Government.

7. SECURITY

7.1 The contractor shall pass a background check to gain access onto the base. The contractor will coordinate with the Technical Point of Contact (TPOC) or COR to obtain a gate pass at building 3455 Pass Office. It is not unusual for the pass process to take an hour or more. Contractor shall be a U.S. citizen and pass a security background check. Only those individuals with favorable investigations shall be utilized on this contract. Prior to the start of work, the contractor shall provide the COR (on company letterhead) a request for access and include the following information – full name of all personnel working on this contract; social security number; date of birth, place of birth, and citizenship. The contractor shall state that the information has been verified and shall have supporting records on file if required for examination. The contractor’s employees must be a U.S. citizen and registered with the Defense Biometric Identification System (DBIDS).

7.2 Contractor personnel shall follow all procedures in requesting and obtaining a PHNSY & IMF “Green” unescorted standard access control badge for all contractor personnel performing work. Sufficient time shall be allowed by the contractor to obtain the necessary badges prior to work.

7.3 Contractor will coordinate with PHNSY Security Office and COR in the completion of Visit Request for Pearl

Harbor Naval Shipyard (Form PH-SYD 5512/28 Rev 8-12). Should contractor personnel receive or suspect they have learned classified information beyond their level of clearance; the contractor shall identify and immediately report suspicions to the COR.

7.4 Security Requirements: This contract does not require a security clearance level and clearance granted by the

Defense Security Service (DSS). Contractor shall comply with Security requirements specified in Appendix III.

8. CONTRACTOR PERSONNEL

8.1 The contractor shall comply with Public Law 105-270, Section 5(2)(A), which states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2)(B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.”

8.2 Contractor personnel shall not establish an employee-employer relationship with Government personnel under this contract.

8.3 Contractor personnel shall not manage, supervise, or task Government employees or military personnel.

Contractor personnel may not make any commitment to non-DoD personnel, including a foreign official, which commits the expenditure of U.S. Government resources.

8.4 The contractor shall not provide personal services.

8.5 Contractor personnel shall make clear to all individuals they engage with that they are contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, contractor personnel shall identify themselves as employees of the contractor. Contractor personnel must be clearly identified (i.e. company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

8.6 Facilities may close due to local or national emergencies, administrative closings, or other Government directed facility closings. Contractor access to Government facilities during closures is not permitted.

8.7 Personnel: In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to US citizens. Contractor personnel performing services shall be required to comply with all Pearl Harbor Naval Shipyard and IMF rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit. All regulations, procedures and access/security requirements shall be obtained prior to the first day of contract performance. It is the responsibility of the Contractor to process and obtain all approvals and allow for sufficient processing time to secure access and entry to PHNSY & IMF.

9. PLACE OF PERFORMANCE

The place of performance shall be on-site at Pearl Harbor Naval Shipyard within spaces/areas inside/outside the Controlled Industrial Area (CIA).

HOURS OF OPERATION: All work shall be performed during the normal working hours of 0630 to 1500 hours, daily Monday through Friday, excluding Federal Holidays.

New Year’s Day 1st of January Dr. Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day 5th Monday in May Juneteenth Day 19th of June Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25th of December

If the federal holiday falls on a Saturday, the holiday is observed on the proceeding Friday. If the federal holiday falls on a Sunday, the holiday is observed on the following Monday.

10. ATTACHMENTS:

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS WORKING WITH PEARL

HARBOR NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY & IMF) (REV.

JULY 2024, OR LATEST)

APPENDIX II – CONTRACTOR ENVIRONMENTAL SPECIFICATION GUIDELINES (REV. OCT 16, 2019, OR

LATEST)

APPENDIX III – SECURITY REQUIREMENTS APPLICABLE FOR PEARL HARBOR NAVAL SHIPYARD &

IMF’S CONTROLLED INDUSTRIAL AREA, OTHER SENSITIVE AREAS, CONTROLLED NUCLEAR

INFORMATION AREAS, AND/OR NUCLEAR WORK AREAS (REV. MAY 2024, OR LATEST)

APPENDIX IV - Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility Operations Security (OPSEC) Contract Requirements (02-25)

NO OPSEC PLAN REQUIRED:

Contractors shall meet the requirements of all solicitation and award attachments and appendices.