Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT, OF

LAREDO ISD CADET LEADERSHIP CHALLENGE (JCLC)

5-10 May 2025

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide services to support the Laredo Independent School District (LISD) JROTC Cadet Leadership Challenge (JCLC) camp during the period of performance 5-10 May 2025. The Government shall not exercise any supervision or control over the contract service providers performing the services. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide lodging facilities, training facilities, meals services, furniture, equipment, supplies, facilities, medical services, tools, management, and labor as specified herein, for the Laredo ISD JROTC Cadet Leadership Challenge during the period 5-10 May 2025. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this Performance Work Statement (PWS). The contractor shall perform to the standards in this contract.

1.2 Background: JCLC is an annual requirement for all JROTC units. Camp required must have the proven capability to provide billeting, food service, transportation, medical support with specialized facilities and activity areas required to support the Laredo ISD JCLC Cadet Leadership Challenge.

1.3 Scope: The Contractor shall provide non-personal service(s). The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision, and labor to provide lodging accommodations, food service, transportation, and medical support as specified herein, for the Laredo ISD JCLC for 120 Cadets, 20 Cadre, and 4 Chaperones from ten schools 5-10 May 2025. The contract shall provide services in accordance with the terms, conditions and specifications set forth in this PWS.

1.4 Objectives: The objectives of this contract are:

Provide Cadets an opportunity to test their leadership skills in an unfamiliar environment.

Allow Cadets a chance to participate in citizenship building exercises.

Give Cadets the opportunity to experience living and interacting with their peers from other JROTC units.

Instruct leadership-type skills to Cadets in a “hands-on” military-type environment.

Provide an opportunity to participate in adventure training not normally available to Cadets.

Provide meals, lodging, and training facilities as specified in this PWS to ensure event is successful for Cadets and Cadre.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g.

deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Reserved

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

1.5.4.1 Contractor Support Hours: The contractor is responsible for providing all services between the hours of 0600hrs to 1800hrs from 5-10 May 2025 while providing reduced services between the hours of 1801hrs to 0559hrs. These reduced services should be able to provide the dinner meal and any medical or lodging concerns. JROTC instructors will provide overwatch during reduced service timeframes to ensure cadet safety and discipline. The Contractor must, always, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS for the period stated.

Contractors shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at the vendor’s location within 50 miles of Sandia Texas, 78383.

1.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.1 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel: Reserved

1.9.1 Special Qualifications Reserved.

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government Property - means all property owned or leased by the Government.

Government property includes Government-furnished. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AR Army Regulation COR Contracting Officer’s Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation ID Identification POC Point of Contact PWS Performance Work Statement QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: Reserved.

3.2 Materials: Reserved.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish meals, training areas, training activities, services, equipment, supplies, management, supervision, medical staff, and labor as specified to perform work under this contract that are not listed under Part 3 of this

PWS.

4.2 Materials: The Contractor shall provide all expendable, durable, and non-expendable supplies that support JCLC training objectives, food services, lodging, medical services, and cleaning items for the utilized facilities. Specific requirements are outlined in the sections below.

4.3 Vehicles and Equipment: The Contractor shall provide two (2) Golf Carts for logistics support during camp.

4.4 Medical Support: The contractor shall provide trained and qualified medical staff that will be on site the entire time throughout the event. The contractor shall at a minimum provide one person with Emergency Medical Technician (EMT) Certification.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision, and labor to provide lodging accommodations, food service, two golf carts for internal camp transportation and medical support as specified herein, for the Laredo ISD JCLC for 120 Cadets and 20 Cadre from ten schools on 5-10 May 2025. The contract shall provide services in accordance with the terms, conditions and specifications set forth in this statement of work.

5.2 Tasks: Tasks consist of the following

5.2.1 Lodging Requirements and Specifications: The contractor’s facilities shall meet the following minimum standards:

5.2.1.1 The contractor shall provide fixed-facility, with the following items: climate-controlled running hot water, toilets, showers, sinks, and personal space for 120 Cadets and 20 Cadre participating in LISD Camp Warrior Challenge. Lodging must include one bed per individual.

5.2.1.2 The contractor shall provide non-smoking sleeping facilities that are furnished solely based on one individual to a bed/cot with no more than two individuals to a room for double occupancy.

5.2.1.3 The contractor shall provide permanent-structure facilities with electrical power for in-processing, camp operations center in concert with billeting for our staff and Headquarters element, a 24-hour on-site First Aid Station/Health Center, and dining facilities, to include cleaning supplies capable of cleaning, and sanitizing the entre living area. There must be adequate dumpsters for the proper removal of all waste. They should be located throughout the training area. A minimum of two locations.

5.2.1.4 Facility shall not be undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police law enforcement. The contractor should provide a written, historical crime analysis prior to contract awarding.

5.2.1.5 Fire and Safety. The contractor’s facility shall comply with local and state fire safety regulations.

5.3 Meals:

5.3.1 Menus: The contractor shall provide a menu like the following for each meal. All provided meals shall be served at the appropriate temperatures. Hot food should be served at 140-180 degrees, cold items should be served cold at 45 degrees or below.

Please refer to the Department of the Army (DA) Pam 30-22 for proper procedures in dealing with food and temperatures. The menu shall be coordinated with the Government POC (Stephanie Zuniga 956-538-9015) a minimum of 10 calendar days prior to the event and any changes agreed upon at that time.

Menu for Laredo ISD JCLC

Day of Week

Monday, 5 May

Tuesday, 6 May

Wednesday, 7 May

Thursday, 8 May

Friday, 9 May

Saturday, 10 May

Sausage Potato Taco Biscuits w/Gravy

Pigs n Blanket

Sausage

Breakfast @0800 Daily

Eggs Sausage Scrambled

Eggs Scrambled

Eggs Eggs

Hash browns

Orange Wedges

Asst Breakfast bread

Blueberry Muffin

Hash browns

Asst Fruit Eggs Sausage Asst Fruit Asst Fruit Cereal

Bar Cereal Bar Cereal Bar Cereal Bar Cereal Bar

Lunch @1200 Daily

Hamburger Chic

Tenders Sub

Sandwich Crispy Taco

Chic Tenders

Chips Tater Tots

Sun chips Refried Beans Tater Tots

Potato Salad

Carrot Sticks

Pickle Spears

Spanish Rice Pickle Spears

Double Choc

Cookie

Sugar Cookies

Choc Chip Cookie

Snickerdoodle Choc Chip Cookie

Salad Bar Asst Bev Asst Bev Asst Bev Asst Bev Asst Bev Salad Bar Salad Bar Salad Bar Salad Bar

Dinner @1730 Daily

Frito Pie Brisket Nachos

Spaghetti w/meat Sause

BBQ Pulled Pork

Brisket Nachos

Baked Potato

Queso Green Beans

Waffle Fries Queso

Pinto Beans Rice Garlic

Breadsticks Coleslaw Rice

Churro Brownie Ice Cream

Cake

Cherry Pineapple

Cake Churro

Asst Bev Asst Bev Asst Bev Asst Bev Asst Bev Salad Bar Salad Bar Salad Bar Salad Bar Salad Bar

5.3.2 Ice and Water: Contractor should provide unlimited amounts of water. At a minimum, the contractor shall have a dedicated process for putting water in all the training sites and ensuring it is cold and maintained throughout the entire Camp Ice will be made available at 15 bags per day at a total cost of $120.00. .

5.3.3 Feeding Times:

1200-1300 Lunch, 5 May 2024 , 140 ea

1730-830 Dinner, 5 May 2024, 140 ea 0800-0900 Breakfast, 6 May 2014, 140 ea 1200-1300 Lunch, 6 May 2024, 140 ea 1730-1830 Dinner, 6 May 2024 140 ea 0800-0900 Breakfast, 7 May 2024, 140 ea 1200-1300 Lunch, 7 May 2024, 140 ea 1730-1830 Dinner, 7 May 2024, 140 ea 0800- 0900 Breakfast, 8 May 2014, 140 ea 1200-1300 Lunch, 8 May 2024, 140 ea 1730-1830 Dinner, 8 May 2024 140 ea 0800-0900 Breakfast, 9 May 2024, 140 ea 1200-1300 Lunch, 9 May 2024, 140 ea 1730-1830 Dinner, 9 May 2024, 140 ea 0800-0900 Breakfast, 10 May 2024, 140 ea

5.3.4 Contractor will provide all food and condiments for use at each meal.

5.3.5 Contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature hot 160 or above and cold 45 or below, serving utensils, disposable plates, cups, napkins, and utensils for each meal. Refer to DA Pam 30-22 for all Army Operating Standards.

5.3.6 Contractor will wipe down and sanitize all tables at serving location, food preparation area, and equipment following proper Army Standard located in DA Pam 30-22.

5.3.7 The contractor shall deliver the dinner meal items on 8 May 2025, to the covered pavilion.

5.4 Training: Contractor shall provide training facilities with certified instructors (see TC 21-24 for Army Specifications) for all training events to include tower operations and water sessions. Contractor shall provide appropriate, safe, and certified training facilities, areas, and personnel as follows:

5.4.1 One (1) safe and maintained swimming pool with both shallow and deep areas to accommodate diverse swimming skill levels as well as two certified lifeguards..

5.4.2 A water course for canoeing and certified lifeguards.

5.4.3 An out-door air rifle/marksmanship range with adequate air rifles for rotational training provided by JROTC program.

5.4.4 An outdoor archery/ range with bows provided by schools.

5.4.5 Two covered pavilions to accommodate at least 40 cadets for split training in the event of inclement weather.

5.4.6 An outdoor training area with seating adequate for 40-person survival training with a safe area to demonstrate proper cold weather survival techniques.

5.4.7 An outdoor open field of at least 500 meters for land navigation training.

5.4.8 At least one softball field.

5.4.9 Outdoor group game infrastructure for “ga-ga ball”, flag challenge”, and space for running relay-style competitive games.

5.4.10 Provide portable latrines at remote training areas. Camp commander will coordinate with contractor on locations.

5.4.11 The contractor shall provide “high ropes” venues, “low ropes” for cadet leadership and confidence building. The contractor shall ensure all necessary equipment to complete the high and low rope training during the duration of the JCLC.

5.4.12 The aquatics, “high-ropes” venues, “low ropes” venues, and archery/marksmanship venue require contractor-provided safety/trainer personnel in adequate numbers to train approximately 120 Cadets in each respective event/activity.

5.5 Medical: Contractor shall provide 24-hour fully supplied, fixed, dedicated, climate-controlled health center/First Aid Center with full-time, on-site, EMT.

5.6 Shelter: The Contractor shall make the dining facility and equipment available from 5-10 May 2025. In the event of inclement weather, it will also be used as a shelter.

Inclement weather equipment includes lightning protective shelters, dining facility, and other structures.

5.7 Security: The contractor shall provide security to ensure participants are in a safe and crime-free environment.

5.8 Courtesy: The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility.

Services and consideration provided to other guests shall be provided to event participants.

5.9 Contractor Personnel Attire: Contractor personnel shall wear clothing that is clean and does not contain statements that may be offensive to others. Government contractors must conduct themselves with the highest degree of integrity and honesty.

Contractors should have a written code of business ethics and conduct. To promote compliance with such code of business ethics and conduct, contractors should have an employee business ethics and compliance training program and an internal control system that-

(1) Are suitable to the size of the company and extent of its involvement in Government contracting;

(2) Facilitate timely discovery and disclosure of improper conduct in connection with Government contracts; and

(3) Ensure corrective measures are promptly instituted and carried out.

5.10 Miscellaneous Services. The contractor shall not be responsible for any miscellaneous charges incurred by the event participant. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges and meals more than the contract requirements, and other such services.

5.10.1 Contractor shall provide cleaning supplies capable of cleaning bathrooms and living quarters for 120 cadets, with a minimum of 2 mop buckets with mops per every 40 cadets..

5.10.2 Contractor shall provide two (2) portable latrines at each remote training location where permanent bathroom facilities are not readily accessible with toilet paper and cleaning services. Contractor shall coordinate with Cadre for placement. Examples of such training sites may include land navigation courses, marksmanship range, tower operations and water session areas.

5.10.3 Taxes. The government is exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are applicable to this requirement and the Contractor shall adhere to the most current versions.

6.1 CCR 145-2 – Organization, Administration, Operations Training and Support

6.2 DA PAM 30-22 Operating Procedures for the Army Food Program

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

PWS Para. 4.1 The contractor shall provide housing for 120 Cadets and 20 Cadre are participating in the JROTC JCLC 5-10 May 2025, for a maximum of 120 Cadets and 20 Cadre at Laredo ISD JCLC to be held in Sandia, Texas. Housing must include one bed/cot per individual. The contractor shall also make available 24-hr medical coverage facilities.

Billets provided with beds in separate bunk houses to accommodate females and males with all necessary hygiene facilities.

It is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Forma t Submit To

Cleaning supplies IAW

PWS

Paragraph 5.10.1

Cleaning supplies to be used every day while occupied is in session

1 In bulk Same as above

EMT IAW PWS

Paragraph 4.4

5-10 May 2025 Minimum 1

EMT;

With credentials

Same as above

Dumpster IAW

PWS

Paragraph 5.2.1.3

Dumpster to be available on site for the duration of

JCLC

1 Individual Same as above

Portable latrines IAW

PWS

Paragraph 5.10.2

Portable latrines to be available for use during the duration of

JCLC

As required Separate locations

Same as above

Meals IAW

PWS

Paragraph 5.3

Meals to serve approximately 170 persons per day

Breakfasts Lunches Dinners

Each

Same as above