Performance Work Statement.pdf

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PERFORMANCE WORK STATEMENT (PWS)

2025 Nevada National Guard Child and Youth Program (NVNG CYP) Youth

Symposium - Northern Nevada

Introduction: The NVNG CYP is conducting an annual State Youth Symposium to bring together Youth delegates (volunteers) from around the State.

Objectives: The purpose of the event is to facilitate youth leadership training that focuses on resilience and life-skill building activities that prepare youth to cope with the challenges of being a military child and reduce negative risk-taking behaviors.

Period of Performance 29 June 2025 - 03 July 2025

Place of Performance All-inclusive, self-contained camp located in Northern California within 60 miles/1.5 hours West of Plumb Lane Armory, 685 E Plumb Lane, Reno, NV, 89502-3505.

Required Services

1. Lodging:

a. To accommodate up to 100 guests, preferred individual units for male/female group privacy;

b. Free on-site, overnight parking; and

c. Beds with mattresses, pillows, and linen or cots/bunks utilizing personal sleeping bags.

2. Activities:

a. Daily engaging, physical activities focusing on leadership, collaboration and teamwork, resilience, development of life skills, with emphasis on social-emotional learning;

b. STEM activities;

c. Communication, problem-solving, goal setting, self-awareness, adventure , and time management challenges;

d. 40 ft. high rock wall climbing area with trained/certified staff on site during the event for course management; vendor must execute up to 12 Military Child and Youth per scheduled climbing event every 2 ½ hours; and

c. Hiking Trails – unlimited use for duration of camp with a medium level of difficulty up to 5 miles round trip.

3. Meeting Space:

a. Space Type: Meeting and eating area

b. Number of attendees: 100

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c. Event Type: Meetings and meals

d. Setup: Tables with seating for each participant

e. Dates and Times:

Day 1: Sunday, 29 June 2025 2:00pm- 10:00pm Day 2: Monday, 30 June 2025 8:00am -10:00pm Day 3: Tuesday, 01 July 2025 8:00am- 10:00pm Day 4: Wednesday, 02 July 2025 8:00am- 10:00pm Day 5: Thursday, 03 July 2025 8:00am-11:00am

4. Food and Beverage:

a. Meal Type: Beverage service (tea, milk, juice), with condiments, water available at all times, 24hours

(1) Number of attendees: 100 persons

(2) Dates and Times:

Day 1: Sunday, 29 June 2025 2:00pm–10:00pm Day 2: Monday, 30 June 2025 6:00am–10:00pm Day 3: Tuesday, 01 July 2025 6:00am–10:00pm Day 4: Wednesday, 02 July 2025 6:00am-10:00pm Day 5: Thursday, 03 July 2025 6:00am-11:00am

b. Meal Type: Snacks (4)

(1) Number of attendees: 100 persons

(2) Dates/Times:

Day 1: Sunday, 29 June 2025 3:00PM Day 2: Monday, 30 June 2025 3:00PM Day 3: Tuesday, 01 July 2025 3:00PM Day 4: Wednesday, 02 July 2025 3:00PM

(3) Set up: Rectangle tables, seating per participant, buffet serving tables.

(4) Specifics:

(a) Must include dietary options for vegan, gluten-free and dairy-free;

(b) Snack option suggestions: fresh fruit, veggies and dip, cookies and milk, chips and salsa, popcorn, granola bars, cheese and crackers, fruit; and

(c) Water and cups available.

c. Meal Type: Breakfast (4)

(1) Number of attendees: 100 persons

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(2) Dates/Times:

Day 2: Monday, 30 June 2025 8:15AM Day 3: Tuesday, 01 July 2025 8:15AM Day 4: Wednesday, 02 July 2025 8:15AM Day 5: Thursday, 03 July 2025 8:15AM

(3) Set-up: rectangle tables, seating per participant, buffet serving tables

(4) Specifics:

(a) Breakfast buffet to include choice of meats, eggs, cereal, yogurt, assorted pastries, assorted breads, assorted fresh fruit;

(b) Must include dietary options for vegan, gluten-free and dairy-free;

(c) Hot and cold beverages, including coffee, tea, milk, juices, and beverage condiments. Water available at all times throughout the day;

(d) Fresh linens on serving tables; and

(e) Trash cans emptied frequently during mealtimes and emptied before and after every meal.

d. Meal Type: Lunch Buffet (4)

(1) Number of attendees: 100 persons

(2) Dates/Times:

Day 2: Monday, 30 June 2025 12:15PM Day 3: Tuesday, 01 July 2025 12:15PM Day 4: Wednesday, 02 July 2025 12:15PM Day 5: Thursday, 03 July 2025 10:00AM-11:00AM (sack lunch to-go)

(3) Set-up: rectangle tables, seating per participant, buffet serving tables.

(4) Specifics:

(a) Lunch buffet to include choice of main dish, 2 side dishes, salad, assorted breads, choice of dressings and condiments, baked good, assorted fresh fruit;

(b) Must include dietary options for vegan, gluten-free and dairy-free;

(c) Hot and cold beverages, including coffee, tea, milk, juices, and beverage condiments. Water available at all times;

(d) Fresh linens on serving tables; and

(e) Trash cans emptied frequently during mealtimes and emptied before and after every meal.

e. Meal Type: Dinner Buffet (4)

(1) Number of attendees: 100 persons

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(2) Dates/Times:

Day 1: Sunday, 29 June 2025 5:45PM Day 2: Monday, 30 June 2025 5:45PM Day 3: Tuesday, 01 July 2025 5:45PM Day 4: Wednesday, 02 July 2025 5:45PM

(3) Set-up: Rectangle tables, seating per participant, buffet serving tables.

(4) Specifics:

(a) Must include dietary options for vegan, gluten-free and dairy-free;

(b) Dinner buffet to include choice of main dish, 2 side dishes (potato or rice and vegetable), salad, assorted breads, choice of dressings and condiments, baked goods;

(c) Hot and cold beverages, including coffee, tea, milk, juices, and beverage condiments (water available at all times);

(d) Fresh linens on serving tables; and

(e) Trash cans emptied frequently during mealtimes and emptied before and after every meal.

Deliverables

1. Place of Performance – google map showing location and distance from Plumb Lane Armory;

2. Date availability of lodging and meeting rooms, 29June-03July 2025;

3. Description and floor plans of cabins and sleeping rooms;

4. Meal plan/schedule, 29June-03July 2025, including what dietary options will be available;

5. Site plan of Camp;

6. Floorplan of meeting/eating space indicating the area measurements and seating capacity for rectangle tables;

7. Food service personnel must have the required training and food handler’s permits in accordance with local regulations; and

8. Description of available activities.