Performance Work Statement.pdf

v4.1_JANUARY2025

PERFORMANCE WORK STATEMENT (PWS)

Material Handling Preventative Maintenance and Repair Contract

1.0 Background

Code 1021, The Facilities Branch and Code 107 Property Management Division of the Corporate Operations Division of the Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) is responsible for the Material Handling Equipment (MHE) Program. Code 1021 and Code 107 is responsible for the coordination of routine Preventative Maintenance (PM) and Repairs as well as maintaining the Equipment History Folder for all Material Handling Equipment (MHE) on base.

1.1 Places of Performance

Naval Undersea Warfare Center, Division Newport

1.2 Authorized Users

NUWCDIVNPT Code 1021, 107

1.3 Sponsors

Code 1021 and Code 107

1.4 Types of Funding

NUWCDIVNPT Navy Working Capital Overhead Funds NUWCDIVNPT Service Cost Center Funding

2.0 Scope

The Contractor shall provide the services of a technician with at least five (5) years of forklift maintenance and repair experience to service the Material Handling Equipment (MHE) to include Forklifts, Scissor Lifts and powered pallet jacks owned by the Government at NUWCDIVNPT and Naval Station Newport and provide Preventative Maintenance services and Fork Tine Measurements of the forks for each unit as listed in the Material Handling Equipment List, Attachment #1. Services shall consist of an annual PM to include all checkpoints listed in OEM manual for each unit. The contractor shall perform repairs on an as-needed basis when discovered during the PM or during regular daily operations. Contractor shall also include labor costs and the parts costs for repairs outside of the regular maintenance and shall be performed on a Firm Fixed Price and Time and Materials basis in accordance with the CLIN structure.

2.1 Program or Systems Supported

NUWCDIVNPT Code 10, Corporate Operations, will issue orders on this contract using Overhead Funding

3.0 Applicable Documents

The contractor shall perform the tasking required in Section 4.0 in accordance with (IAW) the below Applicable Documents (ADs).

Document Reference Number Document Name

3.1 NAVSUP P-538, sixth revision dated 12 July

3.2 20105100.5B - NUWCDIVNPT INST.

Occupational Safety and Health (OSH) Program, dtd 12 AUG 05.

3.3 Environmental Management Planning, Pollution

and Prevention (EMP2) Solid Waste & Recycling Program Policy

4.0 Technical Requirements

4.1 Preventative Maintenance of MHE

The contractor shall perform a complete preventative maintenance inspection/tune-up on each unit listed in the Material Handling Equipment list, Attachment #1. The PM shall be performed in accordance with the Original Equipment Manufacturers (OEM) operations manual and recommendations once annually.

4.1 Upon completion of the PM service, the unit shall have a sticker affixed to the unit, indicating the date of service. The contractor shall provide a completed PM inspection report in accordance with CDRL A001 for each unit serviced. In addition to the routine PM performed and documented on the contractor’s inspection form, the PM sheet shall list any parts that are in need of repair or replacement and shall note any deficiencies that need corrective action that would fall outside of the regular PM. All items that should fall within the regularly scheduled PM shall be performed at the time of the PM. The hour meter of the unit shall also be noted on the inspection report. In accordance with the NAVSUP P-538 a fork tine measurement is required for each set of forks used at the time of the annual PM and must be documented.

Applicable Document 5.3 is a copy of the required form from the NAVSUP P-538 and shall be completed and submitted with the Inspection documentation.

The contractor shall provide a blank copy of their standard inspection and PM form for documentation of the annual servicing with their quote submission. Upon Government approval, the contractor may use their standard inspection and PM form. If the contractor does not have a standard inspection and PM form, or the form provided is not approved, the Government shall provide a standard form with inspection documentation.

Each PM shall include the labor and materials required for a complete PM. Each PM will be conducted IAW the OEM for each piece of equipment.

4.2 Repair Service Calls

The Labor and Materials line items shall be firm fixed price, with a Not To Exceed (NTE) value for hours and hourly rate for the total amount of repairs for each year.

Parts and repairs outside of the regular PM shall be paid for under the labor and materials line items.

When discovered during the scheduled servicing PM the contractor shall notify the Government of the required repairs and document the required repair and provide a quote for the repair. The Government shall approve of any repairs prior to the repairs being performed.

4.3 Repair Calls for Emergency Repairs or Servicing.

Repair calls may also be made when the need is noticed by the operator of the equipment and called in by code 1021 or 107 as a repair service. Upon completion of the call, the contractor shall provide the Repair Invoice slip, in accordance with CDRL A002 documenting all labor, repairs and parts provided

Response to Repair service calls shall be within two business days of notification.

Environmental Requirements (for informational purposes only)

The Environmental Department (C102) provides NUWCDIVNPT a wide variety of environmental services. These include efforts to minimize or eliminate the use of toxic or hazardous materials, whenever possible and to facilitate the reuse and recycling of unwanted material, manage hazardous wastes, maintain NUWCDIVNPT's environmental permits, track NUWCDIVNPT's environmental performance, provide environmental training resources, and assess NUWCDIVNPT's compliance with all applicable environmental regulations and policies.

The Environmental department can be reached at 401-832-23370 for environmental assistance.

Hazardous Waste

The contractor shall not dispose of any hazardous waste materials on base. Any materials brought on base to service the units shall be disposed of at the contractor’s facility. As part of the preventative maintenance work, the contractor is responsible for proper handling, storage, and disposal or recycling of all regulated hazardous and non-hazardous wastes while on the facility. The contractor shall have any required safety data sheets on hand for materials that will be brought on board NUWC.

5.0 Government Furnished Information

The following Government Furnished Information (GFI) will be made available under this contract.

Number Title Applicable SOW Task

Number

5.1 Equipment Maintenance Schedule 4.1

5.2 Forklift Owner Manuals Package Attachment

4.1

5.3 Attachment 2NAVSUP PUB 538 Fork Tine Measurement

4.1

5.4 PRST 6.0

6.0 Quality Surveillance and Performance Standards

The Government will conduct quality surveillance via various methods including formal and informal meetings, review of technical reports, review of monthly progress reports, and review of deliverables. Contractor performance will be evaluated in the areas of technical quality, schedule/timeliness, management, and regulatory compliance as follows:

Technical Quality: The government will evaluate technical quality using the criteria defined in the Performance Requirements Summary Table (PRST), Attachment 4;

Schedule/Timeliness: The government will evaluate the contractor’s ability to meet negotiated milestones and delivery schedules;

Management: The government will evaluate the contractor’s ability to integrate and coordinate all activities needed to execute the contract;

Regulatory Compliance: The government will evaluate the contractor’s compliance with the terms and conditions of the contract relating to applicable regulations and codes.

7.0 Security Compliance

7.1 Program Protection

SECURITY: All Contractor personnel shall adhere to the Security provisions of 32 CFR Part 117

– National Industrial Security Program Operating Manual (NISPOM). While performing work at a Government Facility, Contractor personnel shall comply with the security regulations of the host facility. Applicable FAR, DFARS, NMCARS clauses, and NAVSEA text shall be adhered to in the performance of this contract. Security incidents shall be promptly reported through the companies Facility Security Officer (FSO), to the Contracting Officer’s Representative (COR), Technical Point of Contact (TPOC), and the Cognizant Security Office to NUWCDIVNPT Security.

10.2 Operations Security (OPSEC)

OPSEC is a process that identifies critical information to determine if friendly actions can be observed by adversary intelligence systems, determines if information obtained by adversaries could be interpreted to be useful to them, and then executes selected measures that eliminate or reduce adversary exploitation of friendly critical information.

The Contractor shall develop and implement, and update and maintain an OPSEC program to protect controlled unclassified and classified activities, information, equipment, and material used or developed by the Contractor and any subcontractor during performance of the contract.

The Contractor shall be responsible for the subcontractor implementation of the OPSEC requirements. The Contractor developed OPSEC program may include Information Assurance and Communications Security (COMSEC). The OPSEC program shall be in accordance with National Security Presidential Memorandum (NSPM) 28, and at a minimum shall include:

1) Assignment of responsibility for OPSEC direction and implementation.

2) Issuance of procedures and planning guidance for the use of OPSEC techniques to identify vulnerabilities and apply applicable countermeasures.

3) Establishment of OPSEC education and awareness training.

4) Provisions for management, annual review, and evaluation of OPSEC programs.

5) Flow down of OPSEC requirements to subcontractors when applicable.

While performing aboard Government sites, the contractor shall: comply with all OPSEC instructions and policies; include OPSEC as part of its ongoing security awareness program and take all required Agency training; Be responsive to the Supporting OPSEC Manager on a non-interference basis; and Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the Requiring Organization and contractor in support of the mission.

10.3 Electronic Spillage

Electronic Spillage (ES) is defined as a situation where information of higher classification than a system is authorized to process is introduced into that system, intentionally or otherwise. If a Contractor is determined to be responsible for an ES, all direct and indirect costs incurred by the Government for ES remediation will be charged to the Contractor.