Performance Work Statement_.pdf

W912JB-20-Q-0094

Combined Solicitation/Synopsis for Domestic Operations Venue Manager

(MIARNG)

PERFORMANCE WORK STATEMENT (PWS)

FOR

MICHIGAN NATIONAL GUARD (MING)

EXERCISE VENUE PLANNER AND EXERCISE CONTROL

COORDINATOR

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Exercise Venue Management, Planning and Support, and Exercise Control Coordination and Execution Services, as defined in this

PWS.

1.2 Background: The Michigan National Guard (MING) conducts an annual Domestic Operation / Defense Support to Civil Authorities Exercise to confirm the Michigan National Guard forces’ ability to react to and support Local, State and Federal Agencies during a period of crisis or catastrophe. Michigan National Guard executes a virtual and constructive Consequence Management Command Post Exercise (CPX), on average for four (4) days in various locations throughout Michigan with a heavy participation in Lansing, MI to confirm the readiness of the Michigan National Guard to provide Defense Support of Civil Authorities. Select MING units assigned: National Guard Reaction Force (NGRF), Ready Reaction Force (RRF), Quick Reaction Force (QRF), and Chemical, Biological, Radiological/Nuclear (CBRN). Response will confirm their ability to respond with: techniques, procedures and policies that support Defense Support to Civilian Agencies (DSCA) mission for Michigan. The annual Consequence Management Exercise (CMEX) will test MING’s ability to provide assets and personnel to be used to assist in missions normally carried out by civil authorities.

MING participates (or may participate) in various exercises periodically that are Domestic Operations/DSCA/Disaster Relief focused at the local, state, federal and international levels including Arctic Eagle (AE), Ardent Sentry (AS), Northern Exposure (NE), Northern Resilience (NR), Spartan Response (SR), Vigilant Guard (VG), Vibrant Response (VR).

Annual CMEX will test MING's ability to provide assets and personnel to be used to assist in missions normally carried out by civil authorities. These missions could include responses to natural and man-made disasters, law enforcement support, and other domestic activities. CMEX will focus on the Joint Forces Headquarters, the Joint Operations Center and Joint Staff, Joint Task Force and/or a Dual Status Command (Title 10/Title 32) and their ability to negotiate complex missions during complex coordinated infrastructure attacks.

Each exercise follows an 18-month Joint Event Life Cycle (JELC) containing a number of events that ensures successful execution. The exercise cycle includes but is not limited to Concept Development Meeting (CDM), Initial Planning Meeting (IPM), Middle Planning Meeting (MPM), Final Planning Review (FPR), and formal Table Top Exercise (TTX) to ensure quality standards are met. These events will be the prelude to the exercise, allowing participating MING units to identify deficiencies in policies, procedures and training for DSCA operations. Additional events and meeting may be required and added in order to meet training objectives.

1.3 Period of Performance (PoP): The Period of Performance shall be 31 August 2020-31 August 2021. The start date can be within 72 hours of the contract award.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.3 Recognized Holidays: The following are recognized U.S. holidays. The contractor shall not perform services on these days, unless otherwise requested:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0800 - 1630 on Monday through Friday, except on recognized U.S. holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. At a minimum of once a week, in-person performance and reporting shall be at 3411 N. Martin Luther King Jr. Blvd., Lansing, MI – Building 20, Room 211, or as directed or otherwise approved by MING. At a minimum of once a week the contractor shall participate in a teleconference with the MING Domestic Operation Exercise Planner and MING Director of Domestic Operations. The contractor shall attend all in-person Joint Exercise Life Cycle (JELC) events and tasks. The contractor shall perform in-person site visits as needed and authorized within the travel budget. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is authorized.

1.4.4.1 Telework: The Government may permit telework by contractor employees when determined to be in the best interest of the Government in meeting work requirements. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.4.1.1. Telework may be authorized by MING IAW paragraph 1.4.4.1.2.

Performance of services include but are not limited to planning and scheduling planning meetings and reviews, coordinating for training areas and training resources, de-conflicting stake hold schedules, developing training scenarios and designing exercise control structure, and coordinating with county emergency managers.

1.4.4.1.2. Telework or working from home or an alternate location will be authorized if reporting the contractor’s assigned workstation proves to be detrimental to the efficiency of the contractor. Authorized telework could include organizational, agency or other in-person meetings that may include site surveys, exercise recruitment, update briefings or other mission requirements approved by the J3, DJS-MI. Telework may be used if inclement weather presents unreasonable travel time or safety concerns.

Contractor shall be present and available by phone and have the technology to conduct business without issue. The COR(s) must identify to the Contracting Officer any tasks that are required to ensure continuity of critical supplies and services and at what level those supplies and services must be delivered. Telework shall be at no additional cost to the Government.

1.4.4.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay.

This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 For contractors requiring Common Access Card (CAC): The CAC is the DoD Federal Personal Identity Verification (PIV) credential. CAC issuance requirements are as follows:

In accordance with Department of Defense Manual (DoDM) 1000.13-M-V1, DoD Identification (ID) Cards, January 23, 2014, initial issuance of a CAC requires, at a minimum, the completion of an Federal Bureau of Investigation (FBI) fingerprint check with favorable results and submission of a National Agency Check with Inquiries (NACI) (or investigation approved in Federal Investigative Standards) to the Under Secretary of Defense for Intelligence (USD(I)) approved investigative service provider. The issuance of a CAC will be based on four criteria: (a) eligibility for a CAC; (b) verification of DoD affiliation from an authoritative data source; (c) completion of background vetting requirements according to the Federal Information Processing Standards Publication 201-2, Personal Identity Verification (PIV) of Federal Employees and Contractors, August 2013, and DoD Manual 5200.02, Procedures for the DoD Personnel Security Program (PSP), April 3, 2017, and (d) verification of a claimed identity. Sponsorship and enrollment information about each applicant must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either the Real-Time Automated Personnel ID System (RAPIDS) using the DD Form 1172-2, or the Trusted Associate Sponsorship System (TASS).

1.4.5.1.1 HSPD-12 Background Investigation Requirements: The contractor shall ensure that all contractor and subcontractor personnel whose duties require CAC card issuance obtain them, and shall process all CAC card applications. The contractor shall ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form at (Attachment TBD), at the earliest possible date and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward it to the National Guard Bureau (NGB) Personnel Security manager who will initiate the investigation process via the PSIP. Contractor personnel will then receive two e-mail messages; the first will confirm that the investigative service provider has received the request, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system. Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint card to the security manager, the background investigation (BI) will be initiated. The contractor shall ensure immediate compliance with all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system. The contractor is cautioned that the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from two to six weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.4.5.1.2 Trusted Associate Sponsorship System (TASS): The contractor shall process CAC applications through the TASS, the procedures for which are described below.

Although there is no requirement for the contractor to designate a “Corporate Facility Security Officer" (FSO) to serve as its single point of contact for the BI, the TASS application process and other CAC and security-related matters, such designation facilitates these processes. If an FSO is not established, all contractor employees requiring a CAC will be required to process their own applications. The submission process for CAC applications is as follows:

1. The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA). The TASS TA for this requirement will be: TBD.

2. The Government will establish a TASS application account for each CAC Request and will provide each contractor employee a USER ID and password, via email, to the FSO. The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at:

https://www.dmdc.osd.mil/tass/. The FSO or contractor employee shall follow up to ensure that the TA is processing the request.

3. The Government will inform the contractor's applicant, via email, of one of the following:

A. Approval.* upon approval, the information is transferred to the DEERS database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a RAPIDS station (RAPIDS Site Locator:

http://www.dmdc.osd.mil/rsl/).

B. Rejection.* The Government, in separate correspondence, will provide reason(s) for rejection.

c. Return. Additional information or correction to the application required by the contractor employee.

*The contractor shall maintain records of all approved and rejected applications.

1.4.5.1.3 At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor employee by SSN and two forms of identification. Identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1615- 0047, "Employment Eligibility Verification." Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture ID. The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS, and will then issue a CAC. Issued CACs will be valid for no longer than three years, or until the individual's contract end date (inclusive of any options), whichever is earlier.

1.4.5.1.4 The contractor shall return issued CACs to the DEERS office upon departure or dismissal of each contractor employee, and shall obtain a receipt for each card and provide it to the TA/COR.

1.4.5.1.5 The contractor shall manage requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The contractor shall provide at least 10 calendar days advance notice to the TA, unless there are extenuating circumstances approved by the COR or KO.

1.4.5.1.6 The contractor shall obtain an Army Knowledge Online (AKO) email address for each applicant, including subcontractors, who may be deployed or require logical access to a government computer network. This can be done by going to:

http://www.us.army.mil and registering as an "Army Guest," with the sponsor being the COR or a COR- designated individual if the COR is ineligible to Serve as an AKO Sponsor. Note: If employees of a contractor lose the privilege to access AKO, they lose the ability to renew their CAC. Therefore, it is critical that contractor employees maintain their AKO accounts.

1.4.5.2 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.3 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the Army Enterprise Info structure (AEI). Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

1.4.5.4.1 Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

1.4.5.4.2 Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://informationassurance.us.army.mil).

1.4.5.4.3 Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

1.4.5.4.4 Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

1.4.5.4.5 Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.4.6 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.5.5 All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training. Level 1 AT is available at http://jko.jten.mil/courses/atl1/launch.html.

1.4.5.6 Information Assurance (IA)/Information Technology (IT) Training: All contractor employees and associated subcontractor employees shall complete the DoD IA Awareness Training before issuance of network access and annually thereafter. All contractor employees performing services involving IA/IT functions shall comply with DoD and Army workforce training requirements in DoDD 8140.01, DoD 8570.01-M and AR 25-2 within six months of the start of contract performance. In accordance with DoD 8570.01-M, DFARS 252.239.7001 and AR 25-2, contractor employees performing Information Assurance Technical (IAT) functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.4.5.7 Information Awareness: All contractor employees with access to a government information system shall be registered in the Army Training Certification Tracking System (ATCTS) (https://atc.us.army.mil/iastar/index.php) at commencement of services, and shall successfully complete the DoD Information Assurance awareness training prior to access to the IS and then annually thereafter.

(https://ia.signal.army.mil/DoDIAA/).

1.4.5.8 OPSEC Training. In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

1.4.5.9 Classified Information. This exercise and supporting events are unclassified.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. MING shall manage access to MING Facilities.

1.4.7 Special Qualifications: Contractor shall possess expertise and a certification for Project Management; possess minimum five years of relevant experience including homeland defense exercise support including, but not limited to planning, developing, and executing discussion-based and functional exercises; possess minimum five years of experience developing plans for Command Post Exercises (CPX), Situational Exercises (STX) and/or full-scale Field Training Exercises (FTX), including exercise control, observation, data collection, analysis, and reporting; possess minimum five years of experience executing White Cell actions including Exercise Control Cell, Simulation Cell, controllers, and data collectors at multiple venue sites; possess experience supporting NORAD-USNORTHCOM and/or National Guard exercises;

possess experience with the All Partners Access Network (APAN), ReadSIM, WebEOC, Lessons Learned Information System (LLIS), Master Scenario Events List (MSEL), and JELC methodology; and possess working knowledge of the Incident Command System (ICS), National Response Framework (NRF), and the National Incident Management System (NIMS). Performs tasks with high degree of complexity with minimum supervision. Thoroughly knowledgeable about specific tasks, processes, or functions, and performs to the organization’s "best practice" standard. Skilled in developing scenarios for analyzing requirements and solutions. Understanding of the National Response Framework (NRF), National Incident Management System (NIMS), the National Planning Scenarios, National Preparedness Goals, and the DoD Universal Joint Task Lists (UTJL). Understand the role of NORTHCOM, its Components, The Defense Coordinating Officer (DCO), Defense Coordinating Element (DCE), and Service Emergency Preparedness Liaison Officers (EPLOs). Understands the Role of DoD, National Guard, Dual Status Commander and civilian command and control relationships, integration, organizational structures and lines of communication of both Title 10 and Title 32 Forces during disaster and emergency and CBRN-Consequence Management (CM) responses. Be familiar with a wide array of capabilities that DoD may be called upon to employ during a large scale coordinated infrastructure attack that includes commercial or terrorist CBRN threats. Fifteen years of experience as a Subject Matter Expert in a field that the scenario will replicate. Contractor personnel should understand the DoD Total Force emergency response authorities, policies, strategies, plans and organizations responsible for responding to disasters and emergencies.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employee: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Contractor Travel: The contractor shall travel to locations identified and approved by MING as key to exercise control coordination, exercise execution, preparation, design and/or development during the performance of this contract to attend meetings, training, and/or to coordinate with Local, State, and/or Federal Government Agencies, Non-Governmental Organizations, and Participating Commercial Partners. The contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and/or authorization by the KO prior to travel arrangements being made. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in the performance of this contract. The cost of shipping training aids shall be borne by the Government. The contractor will be reimbursed for the costs of shipping training aids in accordance with the JTR and limitation of funds in this contract.

1.4.13 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEERS. Defense Enrollment Eligibility Reporting System.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.7 JELC. Joint Exercise Life Cycle

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.11 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.12 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13 RAPIDS. Real-Time Automated Personnel ID System

2.1.14 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.15 TASS. Trusted Associate Sponsorship System.

2.1.16 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.17 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AAR After action report AOR Area of responsibility AEI Army Enterprise Infosturcture AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation ARNORTH Army North AT/OPSEC Antiterrorism/Operational Security AS Ardent Sentry ASCC Army Service Component Command AVN Aviation BI Background Investigation C2CRE Command and Control CBRN Response Element CBRN Chemical, Biological, Radiological, Nuclear CDRL Contract Data Requirements List CFR Code of Federal Regulations CM Contract Manager CMEX Consequence Management Exercise CMR Contractor Manpower Reporting CMRA Contractor Manpower Reporting Application CONUS Continental United States (excludes Alaska and Hawaii) COP Common Operating Picture COR Contracting Officer Representative COTR Contracting Officer Technical Representative CPM Concept

Development Meeting COTS Commercial-Off-the-Shelf CRE CBRN Response Enterprise CPX Command Post Exercise CSSB Combat Sustainment Support Battalion DA Department of the Army DCE Defense Coordinating Element DCO Defense Coordinating Officer DCRF Defense CBRN Response Force DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DDASS DoD Defense Support of Civil Authorities Automated Support

System DFARS Defense Federal Acquisition Regulation Supplement DHS Department of Homeland Security DoD (DOD) Department of Defense DSCA Defense Support to Civilian Authorities EOC Emergency Operations Center EPLO Emergency Preparedness Liaison Officer EXCON Exercise control FAR Federal Acquisition Regulation FEMA Federal Emergency Management Agency FCO Federal Coordinating Officer

FPC Final Planning Conference FPM Final Planning Meeting FSB Forward Support Battalion GFP/M/E/S Government Furnished Property/Material/Equipment/Services GSAB General Support Aviation Battalion GSF General Support Force HHC Headquarters and Headquarters Company HLS Homeland Security HRF Homeland Response Force HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IAW In Accordance With ICS Incident Command System IM/KM Information Management/ Knowledge Management IND Improvised Nuclear Device IPM Initial Planning Meeting IPR In-process review IS Information System(s) JFO Joint Field Office JTF-CS Joint Task Force-Civil Support JTF Joint Task Force KO Contracting Officer LOCON Lower command LOG Logistics MA Mission Assignment MED Medical MING Michigan Army National Guard MPC Mid Planning Conference MSEL Master Scenario Events List MSP Michigan State Police NCO Noncommissioned Officer NDMS National Disaster Medical System NE Northern Exposure NGRF National Guard Reaction Force NIMS National Incident Management System NGB National Guard Bureau NORTHCOM Northern Command NRF National Response Framework OC/T Observer controller/trainer OCI Organizational Conflict of Interest ODC Other Direct Costs OPS Operations PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact

PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program QRF Quick Reaction Force RRF Ready Reaction Force SCO State Coordinating Officer SITREP Situation Report SME Subject matter expert SSN Social Security Number STB Special Troops Battalion TBD To Be Determined TE Technical Exhibit TOC Tactical Operations Center TSF Technical Support Force TTX Table Top Exercise USARNORTH US Army North USD(I) Under Secretary of Defense for Intelligence USNORTHCOM US Northern Command UTL Universal Task List VAR Visitor Access Request VTC Video teleconference WMD Weapons of Mass Destruction

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Materials: N/A

3.3 Equipment: N/A

3.4 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Develop and maintain the design and presentation of After Action Review (AAR), prepare and facilitate Scenario design and concept meetings; design and manage Joint Event Life Cycle; coordinate and facilitate Initial Planning Meeting (IPM) in accordance with the JELC.

5.1.2 Develop and maintain the Information Management/Knowledge Management (IM/KM) scheme. Develop presentation material IAW approved products. Develop products that support conclusions drawn by survey data, observations and participant feedback and evaluations. Supporting material for meetings shall be submitted no less than 15 days prior to the meeting. Event closure documents shall be submitted no more than 30 days after the event.

5.1.3 Conduct interviews, accumulate data and other pertinent information to support the AAR. Provide subject matter expertise (SME) to the development of the exercise concept. Produce, design and prepare presentation material for the Concept Design Workshop. Provide insights and expertise to the MSEL and maintain the MSEL in accordance with IM/KM scheme.

5.1.4 Develop approved Joint Event Life Cycle and Concept Design.

5.1.4.1 Contractor shall design the Joint Event Life Cycle and develop a support plan to conduct exercise within approved timelines and meet exercise objective. Contractor shall present for approval and publication of JELC.

5.2 Contractor shall provide support in the identification of recruitment of suitable exercise partners IAW MING Guidance. Contractor shall be prepared to present exercise proposal to Senior Level administrators and management of potential exercise participants. Participants may include, DoD, Federal, State or local agencies, commercial partners and/or Non- government organizations.

5.3 The Contractor shall provide support in the cyber security and protection of critical infrastructure, assurance of MING information and operations that protect and defend information and information systems by ensuring confidentiality, integrity, availability, accountability, authentication and event react capabilities. The Contractor shall understand the policies, functions, and procedures to employ Cyber Network Defense and Cyber Protection Teams. The Contractor shall provide personnel with full understanding of the National Response Framework (NRF) updated March 2013, the Incident Command System (ICS), current Federal and State emergency management and response processes and procedures, as well as the Department of Defense (DOD) and Defense Support of Civil Authorities (DSCA)/ National Guard Civil Support (NGCS) policies, functions, and procedures.

5.4 Exercise Planning. The contractor shall provide the capability to provide realistic exercise script, accurate and controlled Simulation and Role playing of subordinate DoD elements, Local and Private enterprises, and commercial businesses as required by MING.

5.5 Contractor shall provide SMEs to support military and government service personnel in planning, scenario and inject development, event coordination, synchronization and execution of a live and virtual exercise designed to prepare key leaders, units, and staff/headquarters elements of the CBRN Response Enterprise and Michigan National Guard to perform ARNG’s mission of Defense Support to Civil Authorities (DSCA). Role players and SMEs may assume multiple roles and areas of expertise.

5.5.1 Contractor shall provide the personnel and capability to develop, design, and successfully facilitate control and execute exercise CMEX, unless otherwise agreed upon by both parties in writing the contractor shall provide the minimum following SME types:

5.5.1.1 EXERCISE VENUE PLANNER AND EXERCISE CONTROL COORDINATOR.

Provides Subject Matter Expertise (SME) to support military and government personnel in planning, scenario and inject development, event coordination, synchronization, and execution of a live and virtual exercise designed to prepare for annual domestic operation exercise. Support includes planning, execution, and assessment of exercises, venues, relationships, and events. Events include meetings, use and management of systems and processes, and scheduled rehearsals. Identifies, coordinates, and sustains resources, training venues, and equipment for the successful facilitation and execution of events. Identifies and recruits suitable exercise partners IAW MING guidance. Develops and maintains relationships with local emergency managers and authorities for ground situational training exercise engagement.

Contributes to the development of a Master Scenario Events List (MSEL) for multi-organization engagement (e.g., local emergency managers, authorities, National Guard, etc.). Consolidates and combines training objectives designed and developed for mutually beneficial assessment (e.g., local emergency managers, authorities, National Guard, etc.). Designs and develops props and role players to create a unique perspective on a standardized military experience. Contributes to the Information Management/Knowledge Management (IM/KM) schematic and product development.

Provides support in the cybersecurity and protection of critical infrastructure. Complies with the approved Quality Assurance Program (QAP).

5.5.1.2 Manages the overall coordination, scripting, rehearsal, communication, and execution of the exercise scenario, planned events, and event changes during the exercise in support of exercise training objectives. Provides technical guidance to other project team and exercise members. Excellent communication and problem-solving skills. This position is located in Exercise Planning section in the J3 Operations Directorate of the Joint Staff, Michigan Army National Guard. Weekends may be required to work, with occasional evening hours. Flexibility with working schedule is mandatory. The primary focus of this position is to develop, coordinate and facilitate all activities associated with conducting collective a DSCA/Homeland Security oriented exercise involving Michigan National Guard units, National Guard units of other states and national, state and local civilian law enforcement authorities. Attend, host and facilitate meetings/working groups with exercise participants for coordination and development of exercise requirements. Conduct frequent visitations for coordination purposes with the various exercise participants. Manage all aspects of the Joint Exercise Life Cycle (JELC) to include developing memoranda of instruction for events, developing and distributing meeting agendas and briefing material, taking meeting minutes and subsequent publishing of discussion items, conduct planning and coordination for exercise milestones. Provide support and mentoring to stakeholders in order to achieve an overall collective integration of elements from the U.S. Department of Defense, U.S. Homeland Security, Michigan Law Enforcement Agencies and other federal, state and local entities. Collect, review and analyze post exercise observations, insights and lessons learned in order to develop and published exercise After Action Review (AAR). The AAR will include analysis and formal recommendations for future exercises of increased size, scope and complexity. MING Exercise Coordinator will provide advice on participants, scenario scripts, injects simulation requirements.

Specific responsibilities will vary according to client needs.

5.5.1.3 Provide advisory support about specific tasks, processes, or functions, and performs to the organization’s "best practice" standard. Contractor shall be capable of providing reports, technical guidance and mentorship to civilian and military organizations and skilled in analyzing scenarios for requirements and solutions that are in compliance with organizational requirements. Demonstrated expertise and knowledge of Mission Command, Military Decision Making Process, and other operational planning functions are essential.

5.5.1.4 Contractor shall have a thorough understanding of the specific role(s) that simulation support provides during a joint training exercise to include: Exercise Roles, Exercise Task Organization, Exercise Policies, Required administrative and IT Support, Army Dialogue, Web Based Software (and applicable data), automations equipment needed for replication of involved organizations/agencies/units in order to provide timely and credible results to enhance effective decision making at all levels of organizations/agencies/units participating.

5.5.1.5 Contractor shall possess expertise and a certification for Project Management;

possess minimum five years of relevant experience including homeland defense exercise support including, but not limited to planning, developing, and executing discussion-based and functional exercises; possess minimum five years of experience developing plans for Command Post Exercises (CPX), Situational Exercises (STX) and/or full-scale Field Training Exercises (FTX), including exercise control, observation, data collection, analysis, and reporting; possess minimum five years of experience executing White Cell actions including Exercise Control Cell, Simulation Cell, controllers, and data collectors at multiple venue sites; possess experience supporting NORAD-USNORTHCOM and/or National Guard exercises; possess experience with the All Partners Access Network (APAN), ReadSIM, WebEOC, Lessons Learned Information System (LLIS), Master Scenario Events List (MSEL), and JELC methodology; and possess working knowledge of the Incident Command System (ICS), National Response Framework (NRF), and the National Incident Management System

(NIMS).

5.5.1.6 Contractor shall serve as the facilitator for information flow, exercise wide agency/Army Unit integration, coordination, synchronization, and automated monitoring of all exercise activities.

5.6 Experienced in using methodologies for solving problems and ensuring that systems are in compliance with organizational requirements. Provides technical guidance and mentorship to civilian and military organizations. Requires excellent communication and problem-solving skills. Results of work are technically authoritative.

5.7 Excellent skills in writing and editing publications, presentations, plans and reports. Primary focus will be on planning, design, facilitation, presentation, and coordination of venue management, and exercise control, concepts, products, and execution. Primary responsibilities include the ability to model specific scenario driven effects and provide technical advice on scenario scripts and injects with an understanding of Federal, State and local law, regulations, policies and procedures.

Specific responsibilities will vary according to client needs

5.8 Develop and facilitate elements of JELC: The following events and dates are currently projected and are subject to change.