Performance Work Statement .pdf

FA487720R0045

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Performance Work Statement for

Elevator Inspection, Preventive Maintenance, and Repair Services

1.0. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Description of Services. The contractor shall furnish all parts, tools, equipment, materials, transportation, personnel, labor, supervision, and management necessary to perform Elevator Inspection, Preventive Maintenance, and Repair services for all elevators on Davis-Monthan AFB

(DMAFB), AZ.

1.1.1. Inspection and Preventive Maintenance Schedule. Upon contract award, and prior to commencing services, the contractor shall submit an annual schedule for monthly Elevator inspection and preventive maintenance services to the government for acceptance. The schedule shall include the dates for which the contractor will perform the annual inspection and each monthly service on the elevators. The contractor shall submit a new schedule annually or when changes to the schedule occur. The contractor shall notify the COR each time upon arriving to DMAFB to perform services.

1.1.2. Elevator Services. The contractor shall perform annual inspection on all elevators no later than 31 October of each year. Preventive maintenance shall be performed monthly for the elevators and wheelchair lifts in Section 1.1.7. Services shall include, but are not limited to, the following.

a. Elevator Unit. Inspect, clean, oil, adjust, calibrate, and make necessary repairs to each Elevator unit, in accordance with American National Standards Institute / American Society of Mechanical Engineers (ANSI/ASME) A 17.1, National Electric Code (NEC) 99 and National Fire Protection Association (NFPA) 70.

b. Machinery. Work gear, thrust bearings, drive sheave, sheave shaft bearings, pulleys and associated equipment, drive motor gearbox, brake coil, brake linings, and components.

c. Pump Unit. Pump unit, to include pump, V-belts (which shall be replaced in sets), strainers, silencers springs, and gaskets.

d. Motor. Motor windings, bearings, rotting element, commutators, connections, brushes, brush holders, and drive motor reversing solenoid.

e. Motor Generator. Windings, bearings, rotating element, commutators, connections, brushes, brush holders, D.C. voltage generator and associated equipment.

f. Jack Unit. Plunger, guide bearings, packing, and packing gland.

g. Controller. Relays, resistors, contacts, coils, leads, transformers, fuses, timing devices, connections and solid state components.

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h. Valves. Relief valve, pilot, lowering, leveling, and checking valves or any of the parts thereof.

i. Dispatching Equipment. Relays, resistors, contacts, coils, leads, fuses, transformers, timing devices, connections, and solid-state components.

j. Governor. Sheave, bearings, shafts, contacts, and governor jaws.

k. Car. Power door operator, door protective devices, car door hangers, door bottom guides, car door contact, loading weighting equipment, car safety devices, car guide shoes, steady plates, and sub-flooring.

l. Hoistway. Deflector sheaves, secondary sheaves, buffers, springs, governor tension assemblies, guide rails, limit switches, compensating sheave assemblies, compensating chain or cables, traveling cables, hoistway and machine room wiring, hoistway door interlocks, hoistway door hangers and gibs, pins, bushings, conduit, interlocks, and auxiliary closer.

m. Accessory Equipment. Fans and emergency exit doors.

n. Fixtures. Car and hall button stations, master indicator control panels, and signal fixtures including contacts, buttons, key switches and locks, lamps, and socket.

o. Hydraulics. Hydraulic cylinders, casings, and concealed hydraulic piping. Contractor shall furnish and maintain hydraulic fluid at proper operating levels.

p. Electrical. Main line power switches, breakers, and feeders to control equipment.

q. Wire Ropes. Equalize tension on all housing ropes. Wire rope will be inspected monthly for breaks, cuts, wear or raveling.

1.1.3. Relief Valve and Static Load Test. The contractor shall perform an annual relief valve and static load test, and post the load test results within the Elevator car for public notice. The contractor shall provide the COR with a copy of the test results within 7 calendar days of test completion.

1.1.4. Repairs. The contractor shall complete repairs resulting from monthly services, not completed on-the-spot, within two (2) work days of commencement. Under this contract repairs are required; payments for repairs may be paid for via government purchase card but still must be invoiced via WAWF against the contract.

1.1.4.1. Repair Approvals. Three quotes must be provided and approved before purchasing any parts or fluids, when possible. Contractor is responsible for explaining when less than three quotes can be obtained. Labor must be included in the quote as a separate line item at the contract rate.

a. The contractor shall procure all parts and materials on a competitive basis. The contractor must submit the following to the COR and CO for approval prior to purchasing anything required for repairs.

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1. If there is a lack of competition, justification why competition was not obtained

2. All quotes provided for parts, equipment, materials, etc that are necessary to complete the repair

3. Total quote (including labor as a separate line item), using the preferred parts quote received

b. Discounts and rebates on items provided to the contractor shall be passed on to the Government when invoiced by the contractor. All purchase documents shall be made available for COR review and audit, upon request and attached to the invoice. If a copy of the purchase documents is not attached to the invoice, the invoice will be rejected. The Government reserves the right to specify quality, size, efficiency, and aesthetic requirements of all items. When paid with the Government Purchase Card, repairs will be invoiced separately from regular monthly service within PIEE/WAWF.

1.1.4.2 Repair Delays. If for any reason the contractor is unable to complete repairs within two

(2) workdays of commencement, the contractor shall immediately notify the COR in writing and provide the reason why repairs cannot be made (e.g. awaiting parts, equipment beyond repair…) and an estimated repair date.

1.1.4.3. Replacement Parts and Fluids. The contractor shall furnish all replacement parts, materials, and fluids, and ensure all replacement parts, materials, and fluids are new, and conform to the original equipment manufacturer’s specifications.

1.1.5. Service Calls. The contractor shall respond to service calls for repairs, placed by the COR during normal duty hours (7:30 a.m. to 4:30 p.m., Monday through Friday). Diagnostics and quote for repairs will be provided at no additional cost to the government. Service calls for repairs may be classified as emergency or routine, and the assigned designation will be given to the contractor by the COR. On occasion, the contractor may be required to perform services outside of normal duty hours for emergency service calls.

1.1.5.1. Routine Service Calls. The contractor shall complete repairs for routine service calls within two (2) work days after receiving the call from COR.

1.1.5.2. Emergency Service Calls. The contractor shall respond on site for emergency service calls within 90 minutes after receiving the call from COR.

1.1.6. Service Report. The contractor shall furnish the COR with a written service report within 72 hours after monthly inspection. The report shall include, as a minimum, the following items.

a. Contract number

b. Date services performed

c. The building number of each Elevator(s) worked on

d. Type of services performed for each Elevator (i.e. inspection, preventive maintenance, repairs)

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e. Parts replaced

f. Condition of the equipment inspected

g. Recommendations from the service technician

h. Printed name and signature of the service technician that performed services

i. All recommended repairs shall be included in a final service report to the Government

1.1.7 Type & Locations of Elevators

NOTE: Buildings with asterisks (*) are restricted areas; escorts may be required.

Bldg No. Type of Elevator Manufacturer Serial Number

12* Hydraulic Esco Elevator, Inc.

Model No. 2000 C93-12948

74* MRL Traction Kone 20335316

75* Hydraulic Esco Elevator, Inc.

Model No. 2000 C93-12950

261-1 Hydraulic Schindler 271021-30

261-2* Hydraulic Schindler 271021-29

306* Traction Thyseen Krupp 488478/483

1630 Wheel Chair Lift Genesis lift n/a

1714 Wheel Chair Lift Genesis lift n/a

1750 Hydraulic Dover Elevator EJ7635

Hydraulic, Model

No. 5411-066 Montgomery Elevator

Co.

CP63849

2301 Hydraulic Dover Elevator 3046092

2542 Hydraulic Schindler 401469-01

2542 Hydraulic Schindler 401469-02

2542 Hydraulic Schindler 401469-04

Single Button

Collective Hydraulic U.S. Elevator 14724

4320 Hydraulic Thyseen Krupp TAC32

4413 Hydraulic U.S. Elevator 21339

4459 Hydraulic Esco Elevator, Inc.

Model No. 2000 C92-11995

4838 Hydraulic Thyseen Krupp EAL514

5111 Hydraulic Thyseen Krupp EDE723

7456* Hydraulic Schindler 250760-21

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2.0 Services Summary Table

Performance Objective PWS Reference Performance Threshold

1. Elevator Service 1.1.2 Satisfactory - 0 Defects

Marginal - 1 Defects Unsatisfactory – 2 Defects

3.0 General Information

3.1. Contractor Employees

3.1.1. Contractor Qualifications. Contractor craftsmen must be adequately trained and qualified to work on each type of Elevator system. Contractor must be licensed/certified to work on elevators in the state of Arizona and shall submit proof of qualifications to the CO prior to contract start date.

3.1.2. Contract Manager. The contractor shall designate a primary contract manager (CM), and at least one alternate CM, who will be responsible for the contractor’s performance of services.

The CM shall be available via telephone for service requests and discussion of maintenance and repair issues. The contract manager shall have full authority to act for the contractor on all matters relating to the daily operation of the contract. The contractor shall provide the name and phone number of the primary and alternate(s) CM to the Contracting Officer and the COR upon contract award.

3.1.3. Contractor Employee Restrictions. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

3.1.4. Conflict of Interest. The contractor shall not employ any individual who is an employee of the United States Government if the employment of that individual would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval of the employment in accordance with Department of Defense Directive (DODD) 5500-7, Standards of Conduct. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities.

3.1.5. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. Their absence at any time shall not constitute an excuse for non-performance under this contract.

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3.1.6. Illegal Aliens. IAW Air Combat Command (ACC) supplement to AFI 31-101, The Air Force Installation Security Program (FOUO), illegal aliens are unauthorized on DMAFB. The contractor shall not hire illegal aliens to perform contract services on DMAFB, nor attempt to bring illegal aliens on the installation. Corrective/punitive action will be taken against the contractor and the illegal alien if the contractor hires illegal aliens to perform contract services on DMAFB.

3.1.7 Contractor Travel on DMAFB. Contractor employees shall not loiter in any working area before or after performing services. All contractor employees shall limit their travel on DMAFB only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract services, contractor employees shall promptly depart

DMAFB.

3.1.8 Normal Duty Hours. The contractor will have access to elevators during normal duty hours, from 7:30 a.m. to 4:30 p.m., Monday through Friday, except Federal Holidays. On occasion, the contractor may be required to perform services outside of normal duty hours for emergency calls.

3.1.8.1 Federal Holidays. The contractor is not required to provide routine services on the following recognized Federal holidays (or the actual day set aside for observation):

New Year’s Day Labor Day Martin Luther King Jr’s Birthday Columbus Day Presidents Day, Veterans Day Memorial Day, Thanksgiving Day Independence Day Christmas Day.

3.2 Security Requirements

3.2.1. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles.

3.2.2. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires;

e.g. terminated for cause, retirement, etc., and turn them in to the issuing office.

3.2.3. Traffic Laws. Contractor employees shall comply with all DMAFB traffic regulations.

Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges and debarment from the base. The use of cell phones is prohibited while driving on DMAFB, unless the phone is hands free phone. Seat belt use is mandatory for all vehicle occupants.

3.2.4. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

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3.2.5. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

3.2.6. Reporting Requirements. Contractor personnel shall immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

3.2.7. Restricted and Controlled Area Access. Parts of this project are located within restricted and controlled areas, where strict security and personnel access control is maintained. The contractor shall contact the building, who will arrange for escorts. In order to enter SCIF, elevator technician must be a US Citizen. All building that may require escort have an asterisk (*).

3.2.8. Physical Security. Contractor employees shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

3.2.8.1. Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government.

a. The contractor shall immediately report any occurrences of lost or duplicated keys to Quality Assurance Personnel.

b. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

c. The contractor shall prohibit the use of keys and/or cipher lock combinations, issued by the Government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

3.3.8.2. Protection of Personally Identifiable Information. Personally Identifiable Information (PII) refers to information that can be used to distinguish or trace an individual’s identity either alone or when combined with other information that is linked or linkable to a specific individual.

PII may range from common data elements such as names, addresses, dates of birth, and places of employment, to identity documents, Social Security numbers (SSN) or other government-issued identity, precise location information, medical history, and biometrics. The contractor shall protect all PII encountered in the performance of services in accordance with Department of Defense Directive 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R, Department of

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Defense Privacy Program. If a PII breach results from the contractor's violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who's PII has been compromised.

3.3. Safety. The contractor shall comply with all applicable laws and safety regulations.

Compliance with the Occupational Safety and Health Act (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities. The contractor is responsible for providing contractor employees with all necessary safety equipment and clothing.

3.3.1. Fire Prevention and Safety Standards. Contractor employees shall comply with the Occupational Safety and Health Act (OSHA), Davis-Monthan AFB Fire Protection Program, Air Force Occupational Safety, and the Fire Prevention and Health Program.

3.3.2. Work Area. The contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor is responsible for removal and proper disposal of all job related waste material at a permitted site.

3.3.3 Smoking in AF Facilities. Contractors are advised that the AF has placed restrictions on the smoking of tobacco products in AF facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

3.3.4. Illegal Substances. Illegal substance possession and/or use will not be tolerated on any military installation, including Davis-Monthan AFB. The contractor shall ensure that contractor employees who have base access do not possess and/or use illegal substances. All contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession and/or use of illegal substances. Contractors found to be in possession of illegal substances will be barred from the installation and subject to prosecution by local authorities.

3.4. Continuation of Essential DoD Contractor Services During Crisis. This requirement has been determined not to be essential and does not require continued support during a crisis, as defined DoD Instruction 3020.37, Continuation of Essential DoD Contractor Services During Crisis.

3.5 Environmental Protection and HAZMAT Compliance

3.5.1. Environmental Protection Compliance

3.5.1.1. Adherence to the DMAFB Contractor Environmental Guide. Adherence to environmental guide is mandatory and will help increase the contractor’s awareness of the installation’s Environmental Management System (EMS) and environmental regulatory

9 | P a g e 24 July 2020 requirements that impact DMAFB. The guide covers the significant environmental aspects and impacts that contractors often influence at DMAFB. A list of these aspects can be found in Appendix F, Environmental Management System (EMS) Most Significant Environmental Aspects Awareness Form, of the guide. Upon contract award, the contractor shall complete Appendix F and submit it to the Contracting Officer. The environmental guide will be provided by the Contracting Officer.

3.5.1.2. Environmental Management System (EMS) Awareness Training. The contractor shall comply with the DMAFB Contractor Environmental Guide in completing the required EMS Awareness Training prior to start of work. The training is a requirement for project managers, on-site managers/supervisors, and contractor personnel who have a direct influence on the significant aspects identified in Appendix F of the guide. Training registration and login instructions can be found in Appendix E, EMS Awareness Level Training Login and Registration Instructions, of the Contractor Environmental Guide. The contractor shall submit a completed copy of the training certificate along with Appendix F to the Contracting Officer upon contract award to document completion of training

3.5.1.3. Environmental Laws and Regulations. The contractor shall comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection.

In the event environmental laws/regulations/requirements change during the term of the contract, the contractor shall comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc. resulting from violations. The contractor shall immediately notify the designated AMARG POC when violations occur, and cooperate fully with fire department personnel and Government investigators.

3.5.1.4. Environmental Permits. Contractors shall comply with all regulatory requirements to include permits if applicable. Pima County Department of Environmental Quality (PDEQ) and Arizona Department of Environmental Quality (ADEQ) require permits for asbestos removal or demolition as well as projects that require earth-moving or soil disturbance. These requirements may include storm protections. The contractor shall treat areas subject to dust producing activities with liquid palliatives which will not harm regrowth of vegetation, or other methods of dust control. The contractor shall also ensure methods to protect native plants, birds and wildlife are included in projects where required. All permit costs shall be considered as having been included as a factor in the contractor's bid price.

3.5.1.5. Hazardous Materials/Waste. The contractor shall be responsible for the proper management of both hazardous and non-hazardous waste. The contractor shall segregate hazardous or regulated materials and non-hazardous or non-regulated materials and handle, transport, store, and dispose of those materials, in accordance with the Resource Conservation and Recovery Act, all applicable federal, state, and local statutes and regulations, and in accordance with Appendix C, Hazardous, PCB, and Universal Waste: Proper Management and Disposal, of the Contractor Environmental Guide. The contractor shall coordinate all hazardous shipments with the 355 Civil Engineer Squadron Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840.

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3.5.1.6. Hazardous Material (HAZMAT) Handling. The contractor shall have approval from Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840, in accordance with the Contractor Environmental Guide, prior to handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) on the installation. The contractor shall plan, fill out, and submit a HAZMAT worksheet to the COR prior to bringing HAZMAT on the base - see Appendix A, Guidance For Submission Of Safety Data Sheets For Hazardous Material (HAZMAT) and Reporting of Hazmat Usage, and Attachment(s) A-1 to A-3 of the Contractor Environmental Guide for details. The contractor shall maintain one copy of the MSDS or SDS for each HAZMAT line item used within the work center.

3.5.1.7. Prohibited Substances/Chemicals. The contractor shall not use products that are, or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HAZMAT containing one of these banned substances will not be allowed on base. Contact the DMAFB Environmental Office (355 CES/CEIE) at 228-7201 if you have any questions on materials.

3.5.1.8. Hazardous Materials/Waste Spills. The contractor shall take every reasonable precaution to prevent spills of HAZMAT, and immediately report any HAZMAT spills to the designated 309 AMARG POC and base fire department by calling 228-3333, in accordance with Appendix J, HAZMAT Incident Response Procedures, of the DMAFB Spill Prevention, Control, and Countermeasure (SPCC) Plan. The contractor shall comply with this plan when handling and storing all oils and fuels. The Government Project Manager will provide the SPCC Plan to the contractor, upon contract award. The contractor shall clean and dispose of all HAZMAT spills in accordance with local, state, and federal laws and regulations and the Contractor Environmental Guide. The contractor shall bear full financial obligation incurred from cleaning and disposing of HAZMAT spills, or release of HAZMAT within the confines of DMAFB by contractor employees.

3.5.1.9. Spill Containment Kits. The contractor shall ensure that all vehicles used for transport of HAZMAT on DMAFB, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor shall make spill containment kits available for inspection by Government personnel, upon request.

4.0 GOVERNMENT SERVICES

4.1. Emergency Services. The Government will provide security forces services (call 228-4444 for emergencies only), and fire protection services (call 228-3333). There are no emergency medical services available on DMAFB; therefore the contractor shall call 911 for medical emergencies.

4.2. Electricity. The Government will provide the contractor with a source of electricity.