Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

HAZARDOUS WASTE DISPOSAL LABORATORY ANALYSIS,

AND EMERGENCY SERVICES

I. INTRODUCTION

This Performance Work Statement (PWS) describes the services to be provided to the Naval Research laboratory (NRL).

II. BACKGROUND

The United States Naval Research Laboratory (NRL) provides the advanced scientific capabilities required to bolster our country’s position of global naval leadership. Here, in an environment where the nation’s best scientists and engineers are inspired to pursue their passion, everyone is focused on research that yields immediate and long-range applications in the defense of the United States.

In pursuit of this effort, it is necessary to utilize a very large variety of chemicals and conduct laboratory processes that produce surplus or unwanted chemicals and hazardous waste. Chemicals and hazardous waste are transported to and stored in an EPA-compliant holding facility by NRL personnel.

On a regular basis, NRL requires hazardous waste chemicals and containers removed by a qualified contractor.

On an as needed basis, NRL requires to employ the services of a qualified contractor to decontaminate installed contaminated plumbing, laboratory fume hoods and laboratory equipment so that it can be disposed of properly and legally by the NRL.

In the unusual event of a chemical-related emergency, NRL may require additional support from a qualified contractor for cleanup and disposal.

III. SCOPE

The Contractor shall provide the Naval Research Laboratory (NRL) with the necessary labor, supervision, equipment, materials, packing, containers, labels, packing slips, Land Disposal Restriction documents, Manifests (State and Uniform Hazardous Waste Manifest), and services. The Contractor shall provide items designated by NRL’s Hazardous Waste Coordinator to accomplish the profiling, packaging, labeling manifesting, transportation and off-site (off NRL property) treatment, stabilization and/or disposal, and the sampling of unknown materials, on an as needed basis. The Contractor shall also be responsible for the disposal and or treatment of , per-and Polyfluoroalkyl substances (PFAS), Perfluorooctanoic acid (PFOA), Perfluorooctane Sulfonic Acid (PFOS), and Gen X contaminated waste, waste water, soil or equipment, fire testing support and rental equipment. The above services may be considered Normal Routine Services, Non-

Routine Services, or Emergency Response Services.

IV. PLACE OF PERFORMANCE

Services shall be performed at the seven (7) Naval Research Laboratory locations; specifically, NRL- DC main campus, located in Washington, D.C., and the following field sites:

NRL DC

Naval Research Laboratory, 4555 Overlook Ave., SW

Washington, DC 20375

TILGHMAN ISLAND

4940 Black Walnut Point Rd

Tilghman,MD 21671

BLOSSOM POINT

10050 Blossom Point Rd.

Welcome, MD 20693

POMONKEY

7425 Bumpy Oak Rd.

La Plata, MD 20646

CHESAPEAKE BEACH DETACHMENT, “CBD”

5813 Bayside Road

Chesapeake Beach, MD 20732

QUANTICO MIDWAY RESEARCH CENTER

635 Telegraph Rd

Stafford, VA 22554

PAX RIVER

Scientific Development Squadron one

Naval Air Station Hangar 109

22474 James Rd, Ste 2A

Patuxent River, MD 20670-1674

V. PERIOD OF PERFORMANCE

The period of performance will have a five-year ordering period.

VI. SERVICE TIME

Under most circumstances, the Contractor shall provide Normal Routine Services described in this herein, during normal Federal workdays, that is, Monday through Friday, with the exception of Federal holidays. The Contractor shall provide all normal routine services, described herein, between the hours of 7:30 a.m. and 4:00 p.m. However, if the assigned task is not completed before 4:00 p.m., it is left to the discretion of the NRL Hazardous Waste Coordinator to prescribe additional hours to the Contractor, in order to complete the task.

The response time depends on how much waste is to be shipped off site; Typically, five (5) to ten (10) days.

In addition, some unusual circumstances may require the Contractor to provide special services, outside of normal Federal workday hours. These services may be considered non-routine services or emergency response services.

The Contractor shall have the ability to provide Emergency Response Services twenty-four (24) hours per day, seven (7) days per week. The Contractor shall provide the necessary emergency response services within eight (8) hours of notification.

VII. REGULATORY, PERMITS, LICENSES and COMPLIANCE

The Contractor and all subcontractors shall submit copies of all permits and licenses with State, Federal, City or local authorities in regards to Hazardous , Non-Hazardous and Universal Waste

Disposal, Treatment and or Transport with their technical proposal and to the COR within five (5)

Government working days of a change in status during the life of this contract when such permits or licenses are amended, renewed, or replaced. Additionally, in an emergency response, the contractor shall provide training records that meet or exceed the hazard or standards of any State, Federal, City or local legal requirements.

A. PERMITS AND LICENSES

The Contractor shall provide, under its EPA Permit, or by an EPA permitted subcontractor, the proper stabilization or disposal of all types of chemical wastes and cylinders. The wastes shall include all regulated and non-regulated chemical substances, and contaminated equipment as designated by the NRL COR, however, NRL will not offer for disposal of any waste which may contain radioactive material(s) and or explosives, explosive devices or materials identified as such. All off-site treatment and/or disposal shall be via:

EPA-permitted hazardous waste incineration facility. (Preferred)

EPA-permitted hazardous waste treatment facility

EPA-permitted, secured hazardous waste landfill. (Use of land disposal is discouraged and shall be kept to the smallest feasible amount, consequently, secured chemical landfills shall only be employed by the Contractor when no other EPA approved method of treatment or disposal for a particular waste is available). Please inform the COR prior to using an EPA-permitted landfill.

The contractor and all subcontractors shall submit copies of all permits and licenses, (i) with their technical proposal and (ii) to the NRL COR, within five (5) working days, of a change in status, during the life of this contract, when such permits or licenses are amended renewed, or replaced

(REFERENCE CDRL A004)

The Contractor shall provide copies of Laboratory certifications, personnel qualifications and

Quality Assurance/Quality Control (QA/QC) procedures shall be provided to the COR prior to using the analytical laboratory.(REFERENCE CDRL A017)

B. COMPLIANCE

1. The Contractor shall perform all operations associated with this contract, in accordance with all current public laws and occupational health safety and environmental protection regulations applicable to the management of all regulated and non-regulated waste chemicals, chemically contaminated equipment, and samples submitted for laboratory analysis.

2. All Contractor operations shall comply with applicable Federal, State, and local regulations and/or all changes in these regulations and/or permit conditions that govern the handling, packing, transportation, treatment and disposal of all regulated and non-regulated chemicals, chemically contaminated equipment, and samples for laboratory analysis.

3. All Contractors shall be compliant with the NRL Requirements for On-Site Contractors

(attached).

4. The Contractor shall supply and use only such equipment, materials, packing, containers, labels, packing slips, Land Disposal Restriction documents, and manifests that meet all

United States (U.S.) Department of Transportation (DOT), U.S. Environmental Protection

Agency (EPA), and State and local requirements and specifications for the packing and shipment of hazardous and waste chemicals. In addition, shipment of samples shall also comply with U.S. Postal Service (USPS) or any other applicable shipping requirements.

5. The Contractor shall adopt the Demonstrated Best Available Technology (DBAT) for stabilization or disposal of chemical waste as approved by the EPA. Under the terms and conditions of this Contract, no chemical wastes shall be shipped to, stored in, or disposed of at any location not listed as a permitted Treatment, Storage, and Disposal Facility (TSDF) by the EPA.

6. The Contractor shall provide all vehicles that may be necessary to transport manifested materials to the appropriately permitted TSDF. All such Contractor vehicles provided hereunder must be maintained in good operating condition, have all equipment, placards, spare placards, permits, and licenses required by Federal, State and local regulatory authorities in all jurisdictions. All vehicles shall be operated by persons meeting all DOT hazardous material transportation and commercial drivers’ license requirements only.

7. The Contractor shall make provisions for the proper treatment or disposal of any chemical item(s) added to the federal Resource Conservation and Recovery Act regulations (40 Code of Federal Regulations (CFR) Part 260 et.al.) within 90 days of the effective regulatory date.

VIII. SPECIFIC REQUIREMENTS

The Contractor shall provide for the proper treatment or disposal of all non-radioactive chemicals, debris, contaminated equipment, and biological hazardous waste/regulated medical waste containing heavy metals, as designated by the NRL Hazardous Waste Coordinator.

The contractor shall pick up the waste within 5-10 working days of the NRL COR verbal and or written request (email). When required by statue, regulation, or NRL policy, Waste Stream Profiles shall be obtained/developed by the Contractor before the pick-up occurs.

A. NORMAL ROUTINE SERVICES

Routine services are the large and recurring hazardous waste removals at the DC, CBD, and MRC sites. These pickups consist of mostly Lab Packs, bulk containers, universal waste e.g., fluorescent lamps, batteries pesticides, mercury-containing equipment, and aerosol cans. Also cylinders and some contaminated equipment. These services are estimated to occur approximately four (4) times per year. However, depending on the generation of hazardous waste materials, additional pick-ups may be required.

B. ON-DEMAND SERVICES

On-demand services could be a decommissioning or decontaminating of contaminated equipment or apparatus such as fume hoods, extraction units, pumps or vaults.

C. EMERGENCY RESPONSE SERVICES

The Contractor shall act as NRL’s backup emergency responder. Upon request, the Contractor shall provide emergency mitigation and cleanup of chemical spills or releases occurring at NRL site covered by this contract. Since NRL is required to take immediate action as designated by

NRL Contingency Plans and Instructions, the Contractor shall have the ability to provide services twenty-four (24) hours per day, seven (7) days per week. The Contractor shall provide the necessary emergency response within eight (8) hours of written or verbal notification from the

NRL COR. “Necessary emergency response” shall include obtaining additional equipment, manpower and knowledge required for stabilizing a given situation in addition to any on site assessment.

The Contractor, upon request, shall provide assistance in the form of trained personnel and equipment for emergency mitigation and cleanup of releases occurring at the NRL or at any of the field sites covered by this contract. The Contractor shall provide NRL with the necessary labor, supervision, equipment, and containers to properly respond to and perform any needed clean up and decontamination of any area affected by spill of non-radioactive chemicals, PCBs or oil that may occur at any of the NRL sites covered by this contract

Emergency response shall include obtaining additional equipment, labor and knowledge required for stabilizing a given situation in addition to any on site assessment. The Contractor shall also provide an emergency Response Action Log and safety plan, regarding all actions taken while onsite. (REFERENCE CDRL A005)

Regarding all charges associated with sampling, testing and analysis, the Contractor shall use the pick-up date listed on the chain-of-custody as the start date.

The Contractor shall provide services, in accordance with DOT Emergency Response

Communication Standards (See 49 CFR Parts 171 and 172).

Following a contractor emergency response requirement, written documentation regarding all actions taken while on-site shall be provided to NRL within twenty-four (24) hours of the incident.

(REFERENCE CDRL A005)

A chemical or oil spill of any amount resulting from the Contractor’s own operations shall be reported immediately to the NRL COR. The Contractor shall then initiate a clean up to decontaminate the affected areas in accordance with all Federal, state and local regulations. The performance of this work shall be the responsibility of the Contractor. A report documenting the spill and cleanup actions shall be submitted to the NRL COR within 5 days of the incident.

(REFERENCE CDRL A015).

D. PUMPOUT AND DISPOSAL OF FRAC TANK WASTE

The Contractor shall be responsible for disposal and shipping of approximately 8,000 – 10,000 gallons of PFAS contaminated, fire testing waste. The Contractor shall also be responsible for transporting the waste to a treatment storage disposal facility (TSDF).

F. RENTAL EQUIPMENT

Rental equipment will be provided and maintained per the COR instructions and remain in service and in place until otherwise instructed by the COR.

The Contractor shall provide, install and maintain rental equipment, in support of fire testing, at the CHESAPEAKE BEACH DETACHMENT location consisting of the following:

One (1) double walled upright tank, rated to contain hazardous waste, One (1) portable or transportable berm for the tank, hoses, diaphragm pumps, de foamer, and a mobile generator.

Tank must have a capacity of between 8,000 and 10,000 gallons.

SOW for HAZARDOUS WASTE DISPOSAL LABORATORY

ANALYSIS, AND EMERGENCY SERVICES

IX. SUPPORT SERVICES

The Contractor shall provide items designated by NRL’s COR to accomplish the profiling, packaging, labeling manifesting, transportation and off-site (off NRL property) treatment, stabilization and/or disposal, and the sampling of unknown materials, on an as needed basis.

A. PROFILING

The Environmental Protection Agency (EPA) requires hazardous waste generators and or shippers to list the chemical properties of waste so as to determine its classification for EPA and

Department of Transportation (DOT) shipping requirements.

A hazardous waste profile shall consist of the chemical composition of the waste, how it was created, its form or state, odor and color. Other information needed is flashpoint, waste code etc.

and its DOT description. Profile documentation shall be submitted to the NRL COR for review, approval and signature. (REFERENCE CDRL A003)

The profile for all waste is needed prior to packaging and shipping off site to a licensed

Treatment Storage Disposal Facility (TSDF).

B. PACKAGING

The packaging shall conform to the minimum requirements of the Hazmat regulations per DOT.

After waste is created or generated, no matter what its type, it must be separated at the point of generation and be packed according to its own waste stream – universal, hazardous chemical, and nonhazardous (common trash).

Before packing, the Contractor shall NOT mix the streams or profiles. Each waste has its own stream and shall not be mixed. All hazardous materials or waste shall be labeled as waste and marked in such a way that the contents are clearly identified, closely managed in such a way as to prevent accidental release of the contents, labeled with the approximate percentage of each component if it is a mixture and labeled to identify the primary hazard of the content (i.e., flammable, corrosive, toxic, etc.)

The Contractor shall provide a packing list to the NRL of all waste contents per drum or bulk shipment. The packing list must be submitted both in electronic format and written to the NRL

COR the day of the shipment (s). The format of the electronic submission shall be a PDF file.

The format for the electronic packing list submission shall be one record for each packing list line item. Each record shall contain, at a minimum, the following fields: Manifest Number, Manifest Line Number. Additionally, a spreadsheet shall be prepared and stored for Biennial

Reporting of all waste generated and shipped from the NRL facilities for the calendar year. The report shall contain , the following fields: Manifest Number, Manifest Line Number, Intended

Treatment EPA H-Code, Material Name/Constituent(s), NRL ID Number, selected TSDF for disposal, TSDF EPA numbers, address, Quantity, Quantity Units, and all EPA or State Codes associated with the material (D-, F, P-, or U-list codes) (REFERENCE CDRL A012)

C. LABELING MANIFESTING

Containers that hold hazardous waste shall be labeled properly per Resource Conservation and

Recovery Act (RCRA) and DOT Requirements. The contractor is required to manifest per EPA

Form 8700-22, that states it is hazardous waste and Shipper information. This form is required by the EPA and the DOT for anyone transporting waste off site. When completed, the form contains information on the type and quantity of the waste being transported, instructions for handling the waste and signature lines for all parties involved in the disposal process.

The Contractor shall obtain and complete the appropriate State or Uniform Hazardous Waste manifest in accordance with applicable Federal and State regulations for each shipment off-site.

The NRL Hazardous Waste Coordinator or a qualified and trained designee shall review, approve and sign each manifest prior to shipment. (REFERENCE CDRL A001)

The Contractor shall prepare, for each manifest as required, Land Disposal Restriction (LDR) documentation in accordance with Federal regulations. When LDR documentation is required, the NRL Hazardous Waste Coordinator or designee shall review, approve and sign each LDR prior to shipment. (REFERENCE CDRL A002)

The Contractor shall supply NRL a separate copy of disposal manifest for the contents of each container received at the TSDF. The manifest(s) shall identify the container by its own unique

NRL Identification Number, and shall document the date and method of treatment or disposal (by the appropriate EPA Treatment Code Number) of the containers contents. The certificates shall be forwarded to the NRL Hazardous Waste Coordinator within 60 days of the date the waste was received at the TSDF. If NRL wastes are disposed of in a secured landfill facility, the Certificate of Disposal shall also indicate the location within the landfill where the waste container was buried. This shall be accomplished through the use of cell numbers, coordinates, or other appropriate identifiers. (REFERENCE CDRL A006)

D. TRANSPORTATION AND OFF-SITE TREATMENT

Transportation and Off-site treatments shall be based on the profile of the waste and also the

TSDF. Everything shipped shall be in compliance with DOT shipping regulations and EPA guidelines.

The Contractor shall prepare, for each manifest as required, Land Disposal Restriction (LDR) documentation in accordance with Federal regulations. When LDR documentation is required, the NRL COR or designee shall review, approve and sign each LDR prior to shipment.

(REFERENCE CDRL A002)

The Contractor shall prepare an Electronic (MS Excel) copy of the Hazardous Waste Disposition

Summary. The Hazardous Waste Disposition Summary shall include information regarding the amount of hazardous waste that was recycled, treated, incinerated and landfilled.

E. STABILIZATION AND OR DISPOSAL

The Contractor shall have the ability to stabilize any peroxide former or unknown profiled unstable hazardous waste. The NRL routinely generates or finds legacy peroxide forming chemicals and or finds hazardous chemical of unknown origin that need to be stabilized by any physical or chemical process used to either reduce the mobility of hazardous constituents in a hazardous waste or eliminate free liquid or hazardous properties as determined by a Resource

Conservation and Recovery Act approved test method for evaluating solid waste as defined in this section. A waste stabilization process includes mixing the hazardous waste with binders or other materials, and curing the resulting hazardous waste and binder mixture.

The Contractor shall provide remote opening and stabilization services as needed. This may include, but may not be limited to, peroxide forming ethers, benzoyl peroxides, dioxanes, sodium and metal azide compounds and other potentially unstable and/or shock sensitive materials. The

Contractor shall make provisions for the proper treatment or disposal of any stabilized or treated chemical item(s) under the federal Resource Conservation and Recovery Act regulations (40 Code of Federal Regulations (CFR) Part 260 et.al.). The Contractor shall submit a copy of their

Stabilization Standard Operating Procedure (SOP) and a site safety plan, to be approved by the

COR.(REFERENCE CDRL A013.

F. SAMPLING AND DISPOSAL OF UNKNOWN MATERIALS

The Contractor shall have the ability and shall be required to properly sample and make proper analyses of any “unknown” chemicals generated or found on site. The Contractor shall then identify, stabilize if necessary and treat off or onsite and/or dispose of the waste as appropriate.

Regarding all charges associated with sampling, testing and analysis, the Contractor shall use the pick-up date listed on the chain-of-custody as the start date.

The Contractor shall provide all labor, supervision, materials, equipment, facilities and transportation required to obtain sample collection, pick-up, analysis, and reporting services to the

NRL Hazardous Waste Coordinator. The laboratory analysis of these samples shall be used to identify the chemical constituents of the items being sampled. Sampling is required to document if the item being sampled is a hazardous waste according to EPA Guidelines.

The Contractor shall provide the services for soil, wastewater, and drinking water analysis, and for general laboratory support in all other environmental areas as designated by the NRL Hazardous

Waste Coordinator if requested or needed.

The Contractor shall conduct sampling within ten (10) working days of the NRL Hazardous Waste

Coordinator’s verbal or written request and direction. The Contractor shall collect samples with technically sound and safe methods. The Contractor shall supply appropriate sample containers for a given test parameter when samples are taken by NRL employees. Sample containers shall be delivered to NRL by the Contractor upon arrival or no later than five (5) working days from the original request. To schedule a sample pickup, the Naval Research Laboratory shall provide verbal or written notice to the Contractor’s designated representative. The Contractor shall pick up and transport the samples to the Contractor’s designated laboratory WITHIN two (2) working days of the request. The Contractor shall pick up samples between 0730 and 1500 hours, unless the NRL

Hazardous Waste Coordinator grants an exception.

The Contractor’s designated Laboratory shall be EPA-approved and certified. The laboratory shall use EPA-approved methodologies for sample analyses. The Contractor shall use only personnel who have been certified to perform the sampling services. Some analysis (e.g. fecal coliform in

Maryland well water) may require local certification as well. The Contractor shall provide all sampling equipment as required.

For standard, routine turnaround, the Contractor shall provide informal sample results of the chemical analysis of all samples to the NRL COR within ten (10) working days of each sample’s submittal. The Contractor or the laboratory shall supply informal results to the NRL COR via email and or phone call. (REFERENCE CDRL A007)

For non-routine turnaround, the NRL COR shall instruct the Contractor or the laboratory to provide laboratory analysis and informal sample results in a shorter time frame. These special time frames, as measured from the start date through the performance date, will be five (5) working days turnaround, forty-eight (48) hour, or twenty-four (24) hour turnaround. The Contractor or the lab may provide such informal results to the NRL Hazardous Waste Coordinator via email or phone call (REFERENCE CDRL A008)

The Contractor shall provide the NRL Hazardous Waste Coordinator with formal written laboratory certificates of analysis for all sample results, within fifteen (15) working days of each sample submittal. (REFEREENCE CDRL A009)

The Contractor shall provide Chain-of-Custody documentation for all Samples submitted for laboratory analysis. This Chain-of-Custody documentation shall have, at a minimum, the following: Both the Contractor and NRL names appearing as Agent and Client, site location, unique identifications of each sample submitted, analysis to be performed on each sample, the quantity and type of sample containers submitted, the date and time the samples were collected, and the result turnaround time. This Chain-of-Custody shall also be signed, with date and time, by the individuals relinquishing and receiving the samples. (REFEREENCE CDRL A010).

G. PFOS/PFAS/PFOA and GENX

The contractor shall be able to treat and or dispose of items, designated by NRL’s Hazardous

Waste Coordinator, that may be hazardous waste, per-and Polyfluoroalkyl substances (PFAS), Perfluorooctanoic acid (PFOA), Perfluorooctane Sulfonic Acid (PFOS), and Gen X contaminated waste water and or debris, waste chemicals and chemically contaminated.

X. DELIVERABLES — CONTRACT DATA REQUIREMENTS LIST (CDRL)

All documentation regarding profiles, packing slips, land disposal restriction documents, manifests, certificates of disposal, emergency response actions, sample results and sample chain-of-custody sheets given to NRL shall be neatly hand written or typed so that it is legible on all copies. All

Packing list/slips shall list the corresponding NRL ID numbers for each item in addition to the item nomenclature. Contractor shall provide an update price list annually or at the request of the COR.

Below is the list of CDRLS:

A001 State/Uniform Hazardous Waste Manifest—The Contractor shall obtain and complete the appropriate state or uniform hazardous waste manifests in accordance with the applicable Federal and

State regulations for each shipment off-site. The NRL COR or trained and qualified designee shall review, approve and sign each manifest prior to shipment.

A002 Land Disposal Documents —The Contractor shall prepare for each manifest as required, land disposal restriction (LDR) documentation in accordance with Federal regulations. When LDR documentation is required, the NRL Hazardous Waste Coordinator or qualified and trained designee shall review, approve, and sign each LDR prior to shipment.

A003 Waste Stream Profile Documentation—The Contractor shall properly prepare for shipment and ship the waste within ten (10) working days of the NRL Hazardous Waste Coordinator’s verbal or written request. When required by statute, regulation, or NRL policy; waste stream profiles shall be obtained

/developed by the contractor before the pickup occurs. Profile documentation shall be submitted to the NRL Hazardous Waste Coordinator for review, approval and signature prior to shipment.

A004 Permits, Licenses with Certifications Submittal—The Contractor shall submit copies of all permits, licenses and certifications to the NRL COR within (5) working days of contract award and whenever a change in status during the life of the contract occurs when such permits, licenses, or certifications are amended, renewed, or replaced or otherwise changed.

All personnel preparing materials for shipment shall have received DOT training and subsequent certification and shall provide documentation to ensure they are so qualified prior to conducting packaging and shipping work under this contract.

A005 Emergency Response Action Log—When the Contractor is required to respond to an emergency, written documentation regarding all actions taken while on site shall be provided to NRL within 24 hours.

A006 Certificate of Disposal— The Contractor shall supply NRL with a separate certificate of disposal for the contents of each container received at the TSDF. The certificate(S) shall identify the container by its own unique NRL identification number, and shall document the date and method of treatment or disposal (by the appropriate EPA treatment code number) of each container’s contents.

The certificates shall be forwarded to the NRL Hazardous Waste Coordinator within four (4) months of the date the waste was received at the TSDF. If NRL wastes are disposed of in a secured landfill facility, the certificate of disposal shall also indicated the location within the landfill where the container was buried. (If possible) This shall be accomplished through the use of cell number coordinates or other appropriate identifiers.

A007 Informal Sample Results Routine Turnaround— For standard, routine turnaround of sample analysis, the Contractor shall provide informal sample results of the chemical analysis of all samples to the NRL Hazardous Waste Coordinator within ten (10) working days of each sample’s submittal. The Contractor shall supply informal results to the NRL COR email.

A008 Informal Sample Results - Non-Routine Turnaround—For Non Routine Turnaround of the sample analysis, the NRL COR shall instruct the contactor to provide laboratory analysis and informal sample results in a shorter time frame. The special time frames, in which the analytical results will be required, as measured from the start date through the performance date, will be five (5) working days/forty-eight hours (48), or Twenty-four (24) hours. The Contractor may provide such informal results to the NRL COR via email.

A009 Formal Laboratory Certificates of Analysis—The Contractor shall provide the NRL COR with formal written laboratory certificates of analysis for all sample results within fifteen (15) working days of each sample submittal.

A010 Chain of Custody Documentation— The Contractor shall provide a chain of custody documentation for all samples submitted for laboratory analysis. This chain of custody documentation shall have, at a minimum, the following: Both the contractor and NRL names appearing as agent and client, site location, unique identifications of each sample submitted, analysis to be performed on each sample, the quantity and type of sample containers submitted, any sample preservatives used, the date and time the samples were collected, and the result turnaround time. This chain of custody shall also be signed, with date and time, by the individuals relinquishing and receiving the samples. A copy of the properly signed chain of custody shall be provided to the NRL Hazardous Waste Coordinator within fifteen (15) working days of each sample submittal.

A011 Hazardous Waste Disposition Summary — Hard copy / Electronic— Hazardous Waste

Disposition Summary Hard Copy—The Contractor shall provide the NRL COR with information regarding the amount of hazardous waste that was recycled, treated, incinerated and landfilled.

A012 Packing List — The packing list must be submitted in electronic format or written to the NRL

COR the day of the shipment (s). If submitted electronically, the format of the electronic submission shall be a PDF file. The format for the electronic packing list submission shall be one record for each packing list line item. Each record shall contain, at a minimum, the following fields: Manifest

Number, Manifest Line Number. Additionally, a spreadsheet should be prepared and stored for

Biennial Reporting of all waste generated and shipped from the NRL facilities for the calendar year.

The report shall contain , the following fields: Manifest Number, Manifest Line Number, Intended

Treatment EPA H-Code, Material Name/Constituent(s), NRL ID Number, selected TSDF for disposal, TSDF EPA numbers, address, Quantity, Quantity Units, and all EPA or State Codes associated with the material (D-, F-, P-, or U-list codes)

A013 Site Safety Plans and SOP— When the Contractor provides gas cylinder work; remote opening with stabilization services; “cleanouts”; and storage tank draining and or cleaning, a SOP shall be submitted and approved by the NRL Hazardous Waste Coordinator prior to operations with a site safety plan.

A014 DOT Emergency Response Information— The Contractor shall provide services which shall meet DOT emergency response information requirements. The Contractor shall provide a copy of the

24 hour comprehensive emergency response information, as per the DOT Emergency Response

Guidebook; to the NRL COR prior to an emergency response. Packaging must conform to the DOT

Emergency Response Guidebook.

A015 Spill Report— A chemical or oil spill of any amount resulting from the contractor’s own operations shall be reported immediately to the NRL COR. The Contractor shall then initiate response actions and cleanup to decontaminate the affected areas in accordance with all Federal, State and local regulations. The performance of this work shall be the responsibility of the contractor. A report documenting the spill and cleanup actions shall be submitted to the NRL

Hazardous Waste Coordinator within 5 days of the incident.

A016 Invoices— The Contractor shall provide the NRL COR with all bills and invoices for lab analysis, and other services within Thirty (30) working days of completion of services. A break out of each line item shall be provided in the invoice and submitted electronically in the Wide Area

Workflow (WAWF) as defined by the NRL Hazardous Waste Coordinator for payment.

A017 Laboratory Certification and QA/QC Procedures— Copies of Laboratory certifications, personnel qualifications and Quality Assurance/Quality Control (QA/QC) procedures shall be provided to the Hazardous Waste Coordinator prior to using the analytical laboratory.