Performance Work Statement.docx

PERFORMANCE WORK STATEMENT – IN-BUILDING CELLULAR COVERAGE ENHANCEMENT – MCRC BROOKLYN, NY

PERFORMANCE WORK STATEMENT

IN-BUILDING CELLULAR COVERAGE ENHANCEMENT SYSTEM

MCRC Brooklyn, NY Reserve Center

1.0 General Information

Marine Corps Reserve Center (MCRC) Brooklyn, NY, has a requirement for an in-building cellular coverage enhancement system to improve commercial cellular service throughout the Reserve Center. Reliable in-building cellular coverage is required to allow personnel to efficiently complete daily tasks and communicate effectively across the unit. This Performance Work Statement (PWS) describes the Government’s requirement in performance-based, capability terms and does not require any specific manufacturer, make, or model. Any system that meets the salient performance requirements stated herein is acceptable.

1.1 Scope

The U.S. Government requires the procurement, delivery, installation, configuration, testing, commissioning, and carrier/FCC registration of a commercial in-building cellular coverage enhancement system (e.g., a Distributed Antenna System (DAS), cellular signal booster, or functionally equivalent solution) that improves commercial cellular service for the licensed bands of AT&T, Verizon, and T-Mobile. The Contractor shall furnish all management, supervision, labor, personnel, equipment, materials, tools, transportation, and incidental services necessary to deliver a complete and fully operational system at MCRC Brooklyn, NY.

1.2 Period of Performance / Schedule

1. Site Visit: A mandatory pre-proposal/pre-installation site visit is required (see paragraph 2.0). Final design and quantities are contingent on the site visit.

1. Installation: All installation work shall be completed within two (2) to three (3) weeks of Notice to Proceed (NTP).

1. Working Hours: All work shall be performed during normal business hours (Monday through Friday, 0700–1700) unless otherwise coordinated with and approved by the Contracting Officer’s Representative (COR).

1. Maintenance / Support: The installed system shall be supported by a three (3) year manufacturer or contractor maintenance and support arrangement commencing on the date of Government acceptance of the system. See paragraph 6.0 for the defined scope of support.

1.3 Location

MCRC Brooklyn Reserve Center, 1 Aviation Road, Brooklyn, NY 11234. Coverage is required across designated areas of the 1st and 2nd floors of the Reserve Center; donor/exterior antennas are anticipated to be located on the roof or parapet.

2.0 Mandatory Site Visit

Because in-building RF performance depends on the specific construction, layout, and existing conditions of the facility, a site visit is required to ensure each offeror understands the actual scope of the project and applies the necessary engineering expertise to its proposed solution. The Government considers a physical survey of the facility essential to a responsible, technically sound, and accurately priced proposal.

1. Requirement: Each offeror shall conduct (or shall have conducted) an on-site survey of the Reserve Center prior to submitting a proposal, and the Contractor awarded the effort shall conduct a confirming pre-installation survey prior to NTP.

1. Purpose: The site visit shall be used to validate coverage areas, donor antenna locations, equipment/head-end locations, cable pathways, mounting conditions, and final equipment types and quantities required to meet the performance standards in paragraph 3.0.

1. Coordination: Site visits shall be coordinated through the COR. Visitor Access Requests (VAR), badging, and escort requirements shall be arranged in advance.

1. Confirmation: Final equipment quantities and component locations shall be determined by the Contractor’s site survey and confirmed in writing with the COR prior to installation. Any component counts referenced in supporting materials are illustrative of one acceptable solution and are not mandatory.

3.0 Salient Characteristics and Minimum Requirements

The system provided shall, at a minimum, meet the following salient characteristics. These characteristics define the Government’s need and serve as the basis for evaluating any proposed solution, including “or equal” products.

3.1 Frequency / Carrier Support

1. Shall support and amplify the licensed commercial cellular bands of AT&T, Verizon, and T-Mobile.

1. Shall support Low-Band 5G frequencies between approximately 600 MHz and 1 GHz (including coexistence with 4G LTE via Dynamic Spectrum Sharing or equivalent).

1. Shall be a multi-band solution capable of simultaneous operation across all required carriers.

3.2 Coverage and Signal Strength

1. Shall provide a minimum of ninety percent (90%) coverage at a Reference Signal Received Power (RSRP) of −100 dBm or better across all designated coverage areas of the 1st and 2nd floors.

1. Coverage areas shall be confirmed during the site survey and documented in pre- and post-installation RF signal surveys / heat maps.

3.3 System Architecture (Functional)

The proposed system architecture is left to the offeror based on the results of the RF site survey, provided the salient characteristics are met. A compliant solution is generally expected to include, at a minimum, the following functional elements:

1. Donor/exterior antenna(s) mounted on the roof or parapet to receive the commercial carrier signal.

1. A head-end/network amplification unit (e.g., network unit, repeater, or head-end booster) located in a Government-provided telecommunications space (e.g., 2nd Floor Telecom Room 213).

1. Distributed coverage/amplification units and interior broadcast antennas sufficient to achieve the coverage standard in paragraph 3.2 across both floors.

1. All associated cabling (coaxial and/or data cabling), splitters, couplers, connectors, mounting hardware, and ancillary components required for a complete and operational installation.

3.4 Power and Site Conditions (Government-Furnished)

1. Standard 110V duplex receptacles will be provided by the Government at each amplifier/head-end location.

1. Suitable space for installation of amplification equipment will be provided by the Government.

1. The Government will provide reasonable access to the roof/parapet, telecommunications rooms, and ceiling pathways required for installation.

4.0 Performance Standards

Upon completion, the installed system shall meet the following minimum performance standards within the designated coverage areas of the facility.

4.1 Coverage and Signal Strength

The system shall provide a minimum of ninety percent (90%) coverage at an RSRP of −100 dBm or better across all designated coverage areas of the 1st and 2nd floors of the Reserve Center, verified by post-installation RF survey.

4.2 FCC and Carrier Registration

The Contractor shall register the system with each affected cellular carrier (AT&T, Verizon, T-Mobile) and with the equipment manufacturer as applicable, prior to or concurrent with system activation, in accordance with 47 CFR Part 20.21. Confirmation of all registrations shall be provided to the COR.

5.0 Safety and Workmanship

All work shall be performed in a professional, workmanlike manner consistent with industry best practices for low-voltage cabling and RF system installation. The Contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) requirements, the National Electrical Code (NEC), and base-specific safety requirements. Reasonable efforts shall be made to protect all persons from harm and U.S. Government property from damage during the execution of work.

5.1 Site Cleanup

The Contractor shall maintain a clean work area throughout the duration of installation and shall remove all debris, packaging, and unused materials from Government property at the conclusion of work.

5.2 Damage to Government Property

The Contractor is responsible for any damage to Government property caused by the Contractor’s personnel, subcontractors, or equipment during the execution of this contract.

6.0 Warranty and Maintenance / Support Agreement

The Contractor shall provide a three (3) year maintenance and support arrangement covering the installed equipment and associated labor. At a minimum, the arrangement shall include:

1. Manufacturer warranty on all installed equipment for the duration of the agreement.

1. Remote monitoring and/or remote technical support, where supported by the system.

1. On-site corrective (break/fix) service calls and replacement of defective equipment.

1. Manufacturer software/firmware updates issued during the agreement period.

The support arrangement is intended to cover preventive maintenance and corrective action necessary to keep the system operational. The maintenance/support period shall commence on the date of Government acceptance of the installed system. Offerors shall clearly identify the support scope included in their proposed solution so the Government can evaluate it consistently across offers.

7.0 Deliverables

The Contractor shall provide the following deliverables to the COR upon completion of installation and as a condition of final acceptance:

1. A fully functional and commissioned cellular coverage enhancement system meeting the performance standards of paragraph 4.0.

1. Pre- and post-installation RF signal survey and heat-map results for all coverage areas.

1. As-built drawings depicting all installed equipment, antennas, and cable pathways (digital format).

1. FCC and carrier registration confirmations for the system.

1. Manufacturer warranty documentation and a copy of the executed three (3) year maintenance/support agreement.

1. Operations and maintenance (O&M) documentation for the installed system.

8.0 Making Changes to the Contract

The only person authorized to make changes to the terms and conditions of the contract is the Contracting Officer (KO). In no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the Contractor and any other person be effective or binding on the U.S. Government. When/if, in the opinion of the Contractor, an effort outside the existing scope of the contract is requested, the Contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the Contractor under such direction unless the Contracting Officer has issued a contractual change or otherwise resolved the issue. Failure to clear changes with the Contracting Officer in advance of providing service will result in the Government not being responsible for the charges, and non-payment to the Contractor.

9.0 Optional Task – Additional Building Coverage

In addition to the base requirement described in paragraphs 1.0 through 7.0, the Contractor shall include, as a separately priced option, the procurement, installation, configuration, testing, commissioning, and registration of a cellular coverage enhancement system for an additional building located at MCRC Brooklyn Reserve Center, 1 Aviation Road, Brooklyn, NY 11234. The optional task shall mirror the salient characteristics, performance standards, safety and workmanship requirements, warranty/support requirements, and deliverables identified in this PWS for the primary building. Final equipment quantities and component locations for the additional building shall be determined by a pre-installation site survey and confirmed in writing with the COR prior to issuance of an NTP for this option. The Government reserves the unilateral right to exercise this option, in whole or in part, at any time during the period of performance, subject to the availability of funds and execution of a contract modification by the Contracting Officer.

9.1 Option to Add Remaining Buildings Prior to Performance Start At any time between contract award and the issuance of the NTP for the base requirement, the Government reserves the unilateral right to add coverage for one or more additional buildings at the same location to the scope of this contract via bilateral modification executed by the Contracting Officer, subject to the availability of funds. Any such addition shall be priced consistent with the unit pricing, labor rates, and terms established in the Contractor’s underlying proposal for the base requirement and the optional task described in paragraph 9.0. The Contractor shall, upon request, furnish a firm-fixed-price proposal for any additional building(s) within ten (10) business days of the Government’s written request. The exercise of this right shall not, by itself, entitle the Contractor to an extension of the period of performance for the base requirement; however, the Contracting Officer may, at the Government’s sole discretion, equitably adjust the period of performance and price to reflect the additional scope. This paragraph does not obligate the Government to exercise this right, and no additional work shall be performed under this clause absent a written contract modification signed by the Contracting Officer.

10.0 Government-Furnished Conditions and Assumptions

1. The Government will provide access to the roof/parapet, telecommunications rooms, ceiling pathways, and work areas during scheduled working hours.

1. The Government will provide 110V power outlets/receptacles at all amplifier/head-end locations.

1. The Government will provide a staging area for any decommissioned materials, if removal of legacy equipment is required.

1. Any remote-management capability shall be managed and regulated by a Government employee or military member within the unit’s communications (G-6/S-6) element, consistent with Government IT and cybersecurity requirements.

1. The Contractor shall coordinate Visitor Access Requests (VAR), badging, and escort requirements with the COR in advance of site visits and installation.

11.0 Government Points of Contact

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