Performance Work Statement.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Field Sanitation Services at Fort Barfoot

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Field Sanitation Services, as defined in this PWS.

1.1.1 Reserved

1.2 Background: The Virginia Army National Guard is seeking Field Sanitation Support at Fort Barfoot in Blackstone, Virginia. The available training areas on Fort Barfoot currently do not have the infrastructure necessary to maintain a sanitary environment. This requirement is necessary to provide this environment, which will allow training personnel the ability to complete their assigned tasks throughout their period of duty.

1.3 Period of Performance (PoP): The Period of Performance shall begin on February 6, 2025, and end on June 27, 2025. Specific service date groups are provided in Technical Exhibit 3 of this PWS.

1.4 General Information:

1.4.1 Place and Performance of Services: Required items will be delivered in accordance with technical exhibit 3. For example, the items needed for February 2025 will be delivered on Thursday February the 6th 2025 and picked up as early as Sunday February the 9th 2025. The contractor shall provide services between the hours of 12:00 AM – 11:59 PM on Monday through Saturday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Fort Barfoot, Virginia. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential. Teleworking is not authorized.

1.4.1.1 Reserved

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time, causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Independence Day: July 4th

1.4.2.6 Labor Day

1.4.2.7 Columbus Day

1.4.2.8 Veteran’s Day: November 11th

1.4.2.9 Thanksgiving Day

1.4.2.10 Christmas Day: December 25th

The contractor shall perform services on these days:

1.4.2.11 Juneteenth National Independence Day: June 19th

1.4.3 Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Reserved

1.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.3 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.4 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities, or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR within 15 calendar days after completion of training. iWatch training is available at the following website:

https://www.youtube.com/embed/vlzYhQp7fPw

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved

1.4.5.7 Reserved

1.4.5.8 Reserved

1.4.5.9 Reserved

1.4.5.10 Reserved

1.4.5.11 Reserved

1.4.5.12 Reserved

1.4.5.13 Reserved

1.4.5.14 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Reserved

1.4.6.2 Reserved

1.4.7 Reserved

1.4.8 Post-Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post-award conference convened by the KO in accordance with FAR 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance, and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear company uniforms, distinguishing themselves as such. The company uniforms shall have the company name displayed.

1.4.10.1 Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract, procure commercial sex acts during the period of performance of the contract, or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero-tolerance policy and the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.14 Reserved

1.5 Accident Prevention. The Contractor shall provide and maintain work environments and procedures which will-

(1) Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities; and

(2) Avoid interruptions of Government operations.

Whenever the Contracting Officer or Contracting Officer's Representative (COR) becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer or COR shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS.

3.2 Materials: NONE

3.3 Equipment: NONE

3.4 Services: NONE

3.5 Utilities: Electricity, water and wastewater disposal (for laundry and showers) will be provided and available for connection. No gas or propane utilities/services shall be provided by the Virginia Army National Guard. All provided utilities will be available for the contractor’s use in the performance of this contract. The contractor will have to provide gas or propane for water heaters that are gas or propane fired. The contractor is responsible for ensuring that gas or propane fired water heaters do not run out of gas or propane during the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

3.5.1 Electrical: The performance site will have three (3) electrical pedestals. Each pedestal will be equipped with two (2) 240-volt 50-amp plugs, (1) one 30-amp 120-volt plug, and (3) three 120-volt 20-amp receptacles. A fourth electrical pedestal can be installed if needed. The contractor shall complete all connections in the presence of the COR. The COR will indicate which connection ports are available for use.

3.5.2 Water/Wastewater Disposal (for laundry and showers): Water and Sewage hookup access is available onsite. The contractor shall complete connections in the presence of the COR. The COR will indicate where the sewage output shall be. Wastewater piping shall be between 3-4” inches in diameter to successfully connect to available wastewater sewage capabilities.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

5.0 Requirements: The contractor shall: The contractor shall provide all supervision, personnel, facilities, equipment, tools, materials, vehicles, transportation, and any other necessary items required to provide field sanitation and ancillary services at Fort Barfoot, located in Blackstone, VA.

5.1 Specific tasks:

5.1.2 Overview. The contractor shall provide the delivery, pick-up, and rental of portable latrines, hand washing stations, roll-off dumpsters, gray water tanks, shower tailer(s), and laundry trailer(s). Delivery and pickup shall include loading and unloading of required items. The contractor shall provide the following services: Portable latrine, hand washing station, and grey water tank relocations, portable latrine cleaning (includes pump outs), hand washing station refills, grey water tank pump outs and disposal, roll-off container waste pick up and disposal, and mobile laundry and showers. If propane or gas laundry and/or shower units are offered, the contractor shall refill and manage all tanks/supplies. Specific delivery locations for each item will be provided by the acting COR to the contractor at least 72 hours prior to each period of performance.

5.1.3 Disposal. The contractor shall not dispose of waste at any location on Fort Barfoot. This includes wastewater/sewage and solid waste/refuse. Dumping wastewater within the area must be coordinated directly between the contractor and the Town of Blackstone’s Water Treatment Facility. The dumping of any refuse within the area must be coordinated directly between the contractor and the Nottoway County landfill.

5.1.4 Clean water. Clean water for services shall not be available from Fort Barfoot or the Government for contractor use. The contractor is responsible for providing clean water as required.

5.1.5 Service schedule. Rental items and services shall conform with the periods of performance listed in Technical Exhibit 3. Items and services shall be delivered and performed on time according to the guidelines listed within this PWS.

5.1.5 Removal of rental items. Rental items shall be removed from Fort Barfoot property within seventy-two (72) hours following the end of the rental periods. The Government is not responsible for damages to rental items after the rental period concludes.

5.2 Rentals and services:

5.2.1. Rental of portable latrines (individual units).

5.2.1.1 Overview of portable latrine rentals. Rental periods and quantities are listed in Technical Exhibit 3 of this PWS. All rates shall be inclusive of delivery/pick-up fees and stoking of supplies. Upon delivery, portable latrines shall be stocked with disinfecting hand sanitizer and two rolls of toilet paper. The stocking level shall be checked at the time of each cleaning and restocked as needed to maintain initial stock requirements.

5.2.1.2 Cleaning/pump outs. The contractor shall perform the required number of cleanings of portable latrines during the designated periods of performance listed in Technical Exhibit 3 of this PWS. Each latrine shall be checked for interior cleanliness and pumped out. This constitutes a cleaning. The contractor shall also ensure that portable latrines are cleaned/pumped out prior to pick-up after the end of each period of performance. Cleanings will occur daily beginning on June 9, 2025, and ending on June 25, 2025, except on Sundays during this period of performance.

5.2.1.3. Relocation of portable latrines. The contractor shall relocate portable latrines when requested by the designated COR. Relocation is defined as the contractor being required to move a portable latrine to a different location on or after the first scheduled day of the rental period. Relocation is not defined as changing a delivery location if the change is made at least 24 hours in advance of the first day of the rental period. Technical Exhibit 3 of this PWS lists relocation quantities for designated performance periods.

5.2.2 Rental of portable hand washing stations.

5.2.2.1 Overview of portable hand washing station rentals. Rental periods and quantities are listed in Technical Exhibit 3 of this PWS. All rates shall be inclusive of delivery/pick-up fees, initial filling of water, and stocking of supplies. Upon delivery, portable hand washing stations shall be stocked with disinfecting hand sanitizer and paper towels. Each towel race shall be filled (typically 200 to 250 towels per rack). The stocking shall be checked at the time of refill and restocked as needed to maintain initial stock requirements.

5.2.2.2 Refills. The contractor shall perform the required number of hand washing station refills during the designated periods of performance listed in Technical Exhibit 3 of this PWS.

5.2.2.3 Relocation of hand washing stations. The contractor shall relocate hand washing stations when requested by the designated COR. Relocation is defined as the contractor being required to move a hand washing station to a different location on or after the first scheduled day of the rental period. Relocation is not defined as changing a delivery location if the change is made at least 24 hours in advance of the first day of the rental period. Technical Exhibit 3 of this PWS lists relocation quantities for designated performance periods.

5.2.3 Rental of grey water collection tanks.

5.2.3.1 Overview of grey water tank rentals. Rental periods and quantities are listed in Technical Exhibit 3 of this PWS. All rates shall be inclusive of delivery/pick-up fees. Grey water tanks shall hold 250 gallons. Grey water tanks shall be delivered empty and available for immediate use.

5.2.3.2 Waste disposal. The contractor shall dispose of grey water tank waste during the designated periods of performance listed in Technical Exhibit 3 of this PWS. The designated COR will contact the contractor when grey water within the tank requires disposal. The contractor shall remove the grey water within 24 hours of notification from the COR.

5.2.3.3 Relocation of grey water collection tanks. The contractor shall relocate grey water collection tanks when requested by the designated COR. Relocation is defined as the contractor being required to move a grey water collection tank to a different location on or after the first scheduled day of the rental period. Relocation is not defined as changing a delivery location if the change is made at least 24 hours in advance of the first day of the rental period. Technical Exhibit 3 of this PWS lists relocation quantities for designated performance periods.

5.2.4 Rental of roll-off dumpster.

5.2.4.1 Overview of roll-off dumpster rental. Rental periods and quantities are listed in Technical Exhibit 3 of this PWS. All rates shall be inclusive of delivery/pick-up fees. Roll-off dumpster shall have a volume of between 20-40 cubic yards. Roll-off dumpsters shall be delivered empty and available for immediate use.

5.2.4.2 Removal and replacement. The contractor shall remove and replace a full roll-off dumpster during the designated period of performance listed in Technical Exhibit 3 of this PWS. The designated COR will contact the contractor when a full roll-off dumpster requires replacement. The contractor shall replace the full roll-off dumpster with an empty roll-off dumpster within 24 hours of notification from the COR.

5.2.5 Rental of shower trailers

5.2.5.1 Units. The contractor shall provide 20-24 functioning shower units inside of a mobile shower trailer(s). All shower units shall be capable of providing hot and cold water, showering capability, and drainage of water from shower units to existing sewer draining infrastructure.

5.2.5.2 Shower stairs. The shower trailer(s) shall include at least one (1) set of stairs leading into the doorway entrance. Stairs are not required if the shower trailer is not elevated and/or sitting on an axle(s).

5.2.5.3 Power cables. The shower trailer(s) shall include the correct power cables coming from the trailer(s). All trailers and units shall comply with 3.5.1.

5.2.5.4 Drainage. The shower trailer(s) shall have a drainage hose, between three to four inches in diameter, for drained water going to sewer. All trailers shall comply with 3.5.2.

5.2.5.5 Grounding. The shower trailers shall have a grounding rod and strap.

5.2.5.6 Propane/gas. Shower units will be able to operate off the existing electrical infrastructure. The use of propane/gas fired water heaters is sufficient, but the propane/gas will be provided by and managed by the contractor during the total duration of the period of performance by the contractor should the offered trailer(s) use propane/gas.

5.2.5.7 As referenced in Technical Exhibit 3, shower trailer(s) must be onsite and fully operational on June 10, 2025.

5.2.5.8 Shower unit inclusion. Shower units shall be delivered ready for use. A rod and shower curtain, curtain hooks, slip proof floor mat, hook(s) for hanging of towels, shower head, hot/cold water knob, and drain shall be included in each unit.

5.2.5.9 Sinks. Shower trailer(s) shall come with sinks. Sinks shall have hot and cold-water functions. The required sinks are standard bathroom sinks, not wash sinks. Sinks shall be capable of drainage water to existing sewer drainage infrastructure.

5.2.5.10 Maintenance. Shower trailer(s) rental shall come with maintenance repairs and deficient equipment replacement as needed. In the event of mechanical or any other service failure of the trailer(s) and units, the COR will contact the contractor. The contractor shall be on-site within 24 hours to repair or replace deficient equipment.

5.2.6 Laundry trailers

5.2.6.1 1 Units. The contractor shall provide 20-24 functioning washer units and 20-24 functioning dryer units inside of a mobile laundry trailer(s). All washer units shall be capable of providing hot, warm, and cold water, can fill, rinse, wash (agitate), spin, and drain water into existing sewer draining infrastructure. All dryer units shall be capable maintaining a temperature between 120-160 degrees when in use, be able to tumble, and have a heat duct which forces heat out of the trailer.

5.2.6.2 Laundry stairs. The laundry trailer(s) shall include at least one (1) set of stairs leading into the doorway entrance. Stairs are not required if the laundry trailer is not elevated and/or sitting on an axle(s).

5.2.6.3 Power cables. The laundry trailer(s) shall include the correct power cables coming from the trailer(s). All trailers and units shall comply with 3.5.1.

5.2.6.4 Drainage. The laundry trailer(s) shall have a drainage hose, between three to four inches in diameter, for drained water going to sewer. All trailers shall comply with 3.5.2.

5.2.6.5 Grounding. The laundry trailer(s) shall have a grounding rod and strap.

5.2.6.7 Laundry Trailers are not required to be equipped with laundry detergent, fabric softener, or dryer sheets.

5.2.6.8 Propane/gas. Laundry units will be able to operate off the existing electrical infrastructure. The use of propane/gas fired water heaters is sufficient, but the propane/gas will be provided by and managed by the contractor during the total duration of the period of performance by the contractor should the offered trailer(s) use propane/gas.

5.2.6.9 As referenced in Technical Exhibit 3, all washer and dryer units must be onsite and fully operational on June 10, 2025.

5.2.6.10 Maintenance. Laundry trailer(s) rental shall come with maintenance repairs and deficient equipment replacement as needed. In the event of mechanical or any other service failure of the trailer(s) and units, the COR will contact the contractor. The contractor shall be on-site within 24 hours to repair or replace deficient equipment.

5.3 Reserved

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

AR 530-1

Operations Security

AR 525-13

Antiterrorism

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.1.5 Service schedule.

TECHNICAL EXHIBIT 2

Deliverables Schedule

1.4.5.4 iWATCH Training Certificates For ARNG contracts only. Remove if not applicable.

TECHNICAL EXHIBIT 3

Service Schedule

Ver. October 2022