Performance_Work_Statement.doc

PERFORMANCE BASED WORK STATEMENT

FOR

RECREATION SITE JANITORIAL SERVICES

PART I - THE SCHEDULE

SECTION C: DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1 GENERAL INTENTION. The intention of this purchase requisition is to obtain janitorial services for Prior Flats Recreation Site by means of firm fixed-price.

2 GENERAL REQUIREMENTS.

The Contractor shall provide all labor, supplies, supervision, tools, materials, equipment, and transportation necessary to provide cleaning and trash removal of recreation area site in accordance with this specification.

2a Work Location: The work is located in Carbon County, Wyoming, approximately 40 miles northwest of Medicine Bow, Wyoming. The work sites are shown on the attached Work and Project Location Map(s).

2b Tasks to complete:

1 double toilet unit

8 bear proof garbage cans and lids

11 picnic tables

11 fire rings

3 DEFINITIONS - TECHNICAL. As used herein this purchase requisition, the following terms shall have the meaning set forth below.

a. Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

b. Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the Contracting Officer is intended unless stated otherwise.

c. Clean. "Clean" shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris, and other residue.

d. Contracting Officer. The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

e. Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

f. Contracting Officers Representative (COR). The Government employee designated by the Contracting Officer to be responsible for contractors’ payments and notice to proceed.

g. Project Inspector (PI). The Government employee designated by the Contracting Officer to be responsible for monitoring of Contractor performance and diaries.

h. Contractor Representative. A foreman or superintendent assigned in accordance with the "CONTRACTOR EMPLOYEES" clause, Section H.

i.

Disinfect. Cleaning in order to destroy any harmful microorganisms by application of an approved chemical agent.

j. Facility. An establishment, structure, or assembly of units of equipment designated for a specific function.

k. Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

l. Quality Control (QC). A method used by the Contractor to control the quality of goods and services produced.

m. Regular Working Hours. The Government's regular (normal) working hours are from 7:00 a.m. to 3:30 p.m. Mondays through Fridays except (a) Federal Holidays and (b) other days specifically designated by the Contracting Officer.

n. Response Time. Response time is defined as the time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site, with appropriate tools, equipment, and materials, ready to perform the work required.

o. Waste Containers. Waste containers are defined as trash receptacles, trashcans, or any container holding trash, paper, or refuse of any type.

4.

Government-Furnished Materials: The Government will furnish the material described in the Statement of Work to the Contractor on a one-time basis. The Contractor and the Contracting Officer‘s Representative shall conduct a joint inventory before commencing work under this contract to determine the exact amount and serviceability of Government furnished materials. The Government will furnish the following materials, which can be picked up at the BLM office 1300 N 3rd street, Rawlins, Wyoming Monday through Friday, except holidays from 7:00 a.m. to 3:30 p.m.

Keys

5 Contractor-Furnished Materials: Except for items listed in C.4 the Contractor shall provide all equipment, materials, supplies, and services to perform the requirements of this contract. Unless otherwise stated the Government will not provide any materials to the Contractor. The Contractor will furnish commercially available products to deodorize the toilets and clean up the recreation sites. The handling, disposal, transportation, and use of all chemicals shall be in accordance with local, state, and federal regulations.

6 Management. The Contractor shall manage the total work effort associated with the custodial and trash hauling services required herein to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices. The Contractor shall maintain an adequate workforce to complete work in accordance with the time and quality standards specified herein.

a. Work Control. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and reports on the status of service call and indefinite quantity work items shall be provided when requested by the Contracting Officer.

b. Work Schedule. The Contractor's initial work schedule shall indicate the hours of the day that services will be performed and the day of the week. The schedule shall list the type of work to be performed, the areas to be worked, and the estimated time to complete the work in each area. Schedule is for the base year, with the government option of extending for 4 more years.

When scheduled services performed that fall on a holiday, alternate dates shall be specified. The initial work schedule shall be submitted by the Contractor to the Contracting Officer Representative and Contracting Officer for approval within 15 days after award. Once approved, all work shall be performed in strict compliance with the work schedule to facilitate the Government's inspection of the work. Changes to the work schedule shall be submitted in writing for the Contracting Officer's approval at least three working days prior to performance. In preparing the work schedule, the Contractor shall comply with the following general requirements:

The Contractor shall perform the work in accordance with the following annual schedule:

a. Monday and Friday of each week for June through September.

b. Monday, Wednesday, and Friday of each week for October.

c. Monday of each week for November.

(Note: Actual Schedule to be submitted by the contractor for government approval)

c. Requirements: The cleaning of this purchase order is broken down into the specific areas:

i.

General: The Contractor shall report any damage or theft detected in the recreation areas to the Contracting Officer immediately.

ii.

Trash Removal: All garbage containers shall be emptied, sprayed inside and outside with an insecticide solution mixed, in accordance with the manufacturer's recommendation, and a new plastic bag shall be placed in the garbage container. All garbage containers shall be closed. The Contractor shall ensure that all trash is covered to keep it from blowing out of the hauling vehicle while in transit to an approved disposal site.

iii.

Policing Grounds. The Contractor shall pick up all trash along the last one-quarter mile of road leading to the recreation sites and also remove all trash inside the entire recreation site. Paper, bottles, cans, and all other trash and refuse shall be removed from all grounds within sight distance of the last one-quarter mile of the road. All removed items shall be deposited in an approved disposal site.

iv.

Restroom Services. Restroom services shall consist of the following each time services are performed.

(a) Cleaning Restrooms. Restroom fixtures, walls and ceilings, including urinals and toilets shall be washed inside and outside utilizing a disinfectant, and shall be free of stains and odors. The toilet seat, riser inside and out shall be cleaned free of dirt, and stains. Floor, and interior walls with disinfectant-detergent mixed in accordance with the manufacturer's instructions. Dilute smells by pouring one pail of water into the toilet vault during each scheduled work day or twice a week, whichever is less.

Floors shall be swept/dust mopped free of dirt and mopped with a disinfectant.

All interior walls, the floor and the area around the toilet shall be sprayed with insecticide solution. Wainscoting, partitions, walls, and doors shall be cleaned free of dirt, stains, and graffiti. All metal fixtures and hardware shall be cleaned.

(b) Servicing Restrooms. Servicing restrooms shall include inspecting, replenishing, and cleaning supply dispensers. Restroom supplies shall include, toilet tissue. Ensure the restrooms are stocked with sufficient supplies to insure that the supplies will last until the next scheduled service. If dispensers become empty before the next scheduled servicing, the Contractor shall replenish them at no additional cost to the Government.

vii.

Tables, Benches, and Campground Areas: All picnic tables and benches shall be cleaned free of dirt, debris and stains. Also picnic tables and benches will be disinfectant with detergent and rinse with potable water. Tables being used shall be cleaned after they have been vacated. Note: (Any brushes, sponges, and cloths that have been used to clean any other part of the restroom shall not be used for cleaning the tables and benches.)

viii.

Picnic Grills and Fire rings: All picnic grills and fire rings must be free of all ashes, unburned material, and garbage from and around the picnic grills and fire circles. All grills shall be scrubbed down with a detergent solution and rinsed with potable water. Contractor must have in his possession a shovel, and fire extinguisher large enough to put out any fires, which may be started by hot ashes. Grills and fire circles being used shall be cleaned after they are unoccupied.