Performance Work Statement - DDRP.pdf

PERFORMANCE WORK STATEMENT (PWS)

185th Air Refueling Wing (ARW)

Drug Demand Reduction Program (DDRP) Specimen Collection Services

1. 0 General:

1.1 Scope of Work: The contractor shall provide all personnel, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished as defined in this Performance Work Statement (PWS) to provide services for a comprehensive specimen collection, packaging and on-site management, and implementation program to support to the 185th ARW. This PWS functions under the authority in compliance with the DAFMAN, DoDI 1010.01, and DoDI 1010.16 along with local guidelines and regulations.

This is a non-personal services requirement to provide the necessary level of administrative, professional, and technical support required to facilitate the overall objectives of the 185th ARW Drug Demand Reduction Program (DDRP).

1.1.1 Objectives: The primary goal of military drug testing is deterrence and provide a workplace free of illicit drug use. Ensure the control and security of all specimens and maintain the integrity of the drug testing program.

1.2 Background: The National Guard Bureau Surgeon General Directorate, Medical Operations Division (NGB/SGOH) is responsible for providing leadership and guidance in the development and implementation of DDRP responsibilities at all ANG installations in the continental United States and U.S. Territories (Puerto Rico, Guam, Virgin Islands). The mission of ANG DDRP is to ensure the ANG complies with Department of Air Force Manual (DAFMAN) and respective Executive Orders, Public Laws, and Department of Defense (DoD) Directive/Instructions to coordinate the collection of specimens for laboratory testing at the designated Air Force Medical Readiness Agency (AFMRA) laboratories. Historically, over 90% of testing is conducted by Random (IR) selection. The other types of testing listed IAW DAFMAN 44-197, may be requested on an ad hoc basis with WG/CC and SJA approval.

1.2.1 All personnel within the ANG that hold an Air Force Specialty Code (AFSC) that corresponds to their specialty or a Testing Designated Position (TDP) code for Title 5 or Title 32 personnel are required to provide urine specimens for drug testing. The on-site management, specimen collection, packaging and shipping will ensure the 185th ARW is compliant with DAFMAN 44-197 Military Drug Demand Reduction Program, AFMAN 44- 198 Air Force Civilian Drug Demand Reduction Program and NGB policy associated to Civilian TDP requirements. This responsibility associated with the DDRP impacts all areas of the ANG Enterprise. The DDRP is designed to detect and deter illicit drug use and prescription abuse, to ensure mission readiness, safeguard the health and wellness of the force and maintain good order and discipline in the ANG. Services are required to support DDRP testing at the

185th ARW in Sioux City, IA. The onsite manager for areas identified in Exhibit 3 with G- Codes.

1.3 Period of Performance: The period of performance shall be 12 months

1.4 General Information:

1.4.1 Place and Performance of Services: The Wing Drug Demand Reduction Program Managers WDDRPMs shall provide services required to support 12 days of testing, typically during regularly Scheduled Drills (RSD), to be coordinated with the COR. The 185th ARW may establish testing outside of RSD based on the installation’s demands, its mission, and schedules for RSD weekends. All testing dates will be coordinated with the COR. Performance shall be at 185th ARW, 2920 Headquarters Ave, Sioux City, IA. The contractor shall at all times maintain a work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance.

Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges personnel are subject to search pursuant to applicable regulations.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance.

The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The Contractor shall not perform services on recognized U.S. holidays. All recognized holidays can be found at:

https://www.opm.gov/policy-data-oversight/payleave/federal-holidays/.

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non- recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in The Quality Assurance Plan provided after award. This QCP is due within 15 calendar days of contract award.

After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP. (Deliverable 1)

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

https://www.opm.gov/policy-data-oversight/payleave/federal-holidays/

1.4.5 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services, or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing.

When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

5. Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1 CAC Requirements: For Contractors Requiring Common Access Card (CAC). For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(a) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(b) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the Governing local policy.

Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated Tier 1 (T1) or higher investigation IAW DoDI 5200.46. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial/interim CAC may be issued based on a successfully scheduled T1 with the Office of Personnel Management and a favorable completion of an FBI fingerprint check.

1.4.5.1.1 Homeland Security Presidential Directive (HSPD)-12 Background Investigation Requirements: The contractor shall ensure that all contractor and subcontractor personnel whose duties require CAC card issuance obtain shall process all CAC card applications (Senior Leadership, and WDDRPMsThe contractor shall ensure that all employees requiring a T1 be vetted by the cognizant security activity Chief, Information Protection (CIP) to ensure a proper investigation is on record. The CIP will process the T1 if needed. The contractor shall ensure immediate compliance with all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system. The contractor is cautioned that the entire process from submittal of the investigation may take multiple weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.4.5.1.2 MP ICAM application : Contractors and their personnel shall use the following procedures to obtain CACs:

(a) Contractors shall provide a listing of personnel who require a CAC to the contracting officer within 7 working days after award. The Government will provide the contractor instructions on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

(Deliverable 2)

The contractor shall process CAC applications through the Mission Partner Identity, Credential, and Access Management (MP ICAM) the procedures for which are described below. Although there is no requirement for the contractor to designate a “Corporate Facility Security Officer" (FSO) to serve as its single point of contact for the BI, the MP ICAM application process and other CAC and security-related matters, such designation facilitates these processes. If a Corporate FSO is not established, all contractor employees requiring a CAC will be required to process their own applications. The submission process for CAC applications is as follows:

The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated Mission Partner Affiliation Sponsor (MPAS). The MPAS for this requirement will be: The MPAS will be provided by the COR.

1.4.5.1.3. The Government will establish a MP ICAM application account for each CAC Request and will provide each contractor employee a user ID and password, via email, to the contractor’s FSO or contractor employee. The FSO or contractor employee shall access the MP ICAM account and complete the CAC application (entering/editing contractor information as applicable) at:

https://mpartnerspnrweb.dmdc.osd.mil/mpartnerspnrweb/app/. The contractor’s FSO or contractor employee shall follow up to ensure that the TA is processing the request.

https://mpartnerspnrweb.dmdc.osd.mil/mpartnerspnrweb/app/

Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)). At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor by SSN and two forms of identification. Identity source Documents must come from the list of acceptable documents included in Form I-9, OMB No. 1615-00047, "Employment Eligibility Verification." Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture identification (ID). The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS and will then issue a CAC. Issued CACs will be valid for no longer than three years, or until the individual's contract end date (inclusive of any options), whichever is earlier.

*The contractor shall maintain records of all approved and rejected applications

1.4.5.1.4 During the performance period of the contract, the contractor shall:

(Deliverable 3) (applicable to 1 thru 4 below)

1. Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing Government official;

2. Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

3. Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

4. Report lost or stolen CACs in accordance with local policy/directives.

1.4.5.1.5 Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives. A receipt for each returned card shall be provided to the MPAS. (Deliverable 4)

1.4.5.1.5.1 Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1.6 For an Air Contractor that needs access to the Army network this can be done by going to: http://www.us.army.mil and registering as an "Army Guest," with the sponsor being the COR or a COR- designated individual if the COR is http://www.us.army.mil/ ineligible to Serve as an AKO Sponsor.

1.4.5.2 For Contractors that do not require CAC but require access to a DoD Facility and/or Installation. Contractor and all associated subcontractors’ employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Air Force Instruction (AFI) 10-245, AFI 31- 101 and Air Force Manual (AFMAN) 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative)

1.4.5.3 Antiterrorism Awareness Level I Training (AT Level I). All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 15 calendar days after contract award date. or start date of employee during the performance of the contract. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS) or Joint Knowledge Online at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel.

(Deliverable 5)

1.4.5.4 RESERVED

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy, and their actions affect the most vulnerable portion of the Air Force Infrastructure. Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

1.4.5.6.1 Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

http://jko.jten.mil/

1.4.5.6.2 Complete initial and/or annual Information Assurance (IA) training as required by applicable Air Force/ANG policy.

1.4.5.6.3 Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

1.4.5.6.4 Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

1.4.5.6.5 Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.7. Air Force myLearning training platform. All contractor employees and associated sub-contractor employees assigned to work on a Government site and/or requiring access to a DoD network will be required to register with myLearning at commencement of services in order to complete the necessary training required of them initially and annually for the duration of the contract (i.e., Cyber Awareness Challenge, DAF-Operations Security Awareness Training, Controlled Unclassified Information (CUI) Training, initial Force Protection (for new employees) and annual Force Protection Training). myLearning website:

https://lms-jets.cce.af.mil/moodle/ The contractor must notify the COR in its First Monthly Status Report (MSR) (Deliverable 6) completion by all employees has been accomplished and annually thereafter (Deliverable 7) .

1.4.5.8 Information Assurance (IA) Training. All contractor employees and associated sub-contractor employees shall complete the DoD Information Assurance Awareness CyberAwareness Challenge before issuance of network access and annually thereafter. All contractor employees performing services involving IA/IT functions shall comply with DoD and Air Force training requirements in DoDD 8140.01, DoD 8570.01-M and AFMAN 17-1301 within 180 days of the start of contract performance. (Deliverable 8)

1.4.5.9 Information Assurance (IA) / Information Technology (IT) Certification. In accordance with DoD 8570.01-M, DFARS 252.239.7001, and Air Force Policy Directive (AFPD) 17-1 contractor employees performing services supporting IA/IT functions shall be appropriately certified upon contract award.

The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award. (Deliverable 9)

1.4.5.10 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS)

224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R.

If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

https://lms-jets.cce.af.mil/moodle/

1.4.5.11 Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/Signature Managers/Coordinators will provide OPSEC training or training materials to contract employees within 30 days of employees’ initial assignment to the contract and prior to having access to any critical information (CI) and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 - OPSEC Fundamentals) is located is conducted annually (at Commander's Call). The website for this training will be provided by the KO/COR. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. (Deliverable 10)

1.4.5.12 OPSEC Plan. The contractor shall develop an OPSEC Plan and provide it to the COR or KO within 15 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC officer, per AFI 10-701, Operations Security. This Plan shall include the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. For the contractor to effectively comply with OPSEC provisions of the contract, the organization will provide the following guidance: (1) Organization’s Critical Information; (2) Adversaries’ collection threat information as it applies to the organization’s mission and the contract; (3) Operations Security guidance; and (4) Specific OPSEC measures the organization requires (as appropriate). (Deliverable 11)

1.4.5.13 RESERVED

1.4.5.14 RESERVED

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required Certified Training required in this PWS during performance of the contract. The contractor shall provide proof of certification that all WDDRPM, DTPAM and Observers have been trained as outlined in the Sustainment Phase of this PWS. Training certificates shall be provided to the COR within 5 business days of completion of training. (Deliverable 12A)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance.

At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contractor shall assign a corporate POC who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO within 5 calendar days after award and subsequent changes to contract manager, the contractor will notify the KO and COR no later than 5 calendar days upon change of the Contract Manager . The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor. (Deliverable 13)

1.4.10 Identification of Contractor Employees: Contractor personnel will be required to obtain and wear security badges and adhere to the security requirements of the host installation. All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on email) and dealings with Government or non- Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the COR within 14 days of an employee’s departure. (Deliverable 14 )

1.4.11 Combating Trafficking in Persons (CTIP): The United States Government has adopted a zero-tolerance policy regarding trafficking in persons.

Contractors and contractor employees must complete CTIP training within 15 calendar days of employment and shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 RESERVED

1.4.13 RESERVED

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, operational information, specifications, or work statements) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 RESERVED

1.4.16 RESERVED

2.0 Definitions and Acronyms

2.1. COMMUNITY OUTREACH. On and off-base prevention, drug

education/awareness and deterrence activities targeted to DoD family members, retirees, civilians, and contractors.

2.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. The only individual who can legally bind the Government.

2.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual provides technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.5 DELIVERABLE. Anything that can be physically delivered and includes no manufactured things such as meeting minutes or reports.

2.6 DRUG TESTING PROGRAM ADMINISTRATIVE. Serves as the primary point of contact for administering the installation drug testing program and is responsible for day-to-day urine specimen collection activities, to include the actual urine collection process.

2.7 OUT OF CYCLE. Defined as not on a normal duty hour schedule or demand testing.

2.8 PERFORMANCE WORK STATEMENT (PWS). Describes the work in terms of what is to be the required outcome rather than how the work is to be accomplished. PWS establishes high-level outcomes and objectives for performance and emphasizes outcomes, desired results, and objectives at a more detailed and measurable level.

2.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.10 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.11 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.12 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.13 SENIOR LEADERSHIP This is the contractor’s senior leadership personnel that is performing on this contract. Note: Such as Contract Manager, Administrative Management Analyst, Training Lead and Executive Leads.

2.14 WING DRUG DEMAND REDUCTION PROGRAM MANAGERS

(Contractor) (WDDRPM.CTR) – Title given to for the purposes of this PWS for the contractor’s DDRPM. The installation/wing DDRPM, is responsible for the management of all aspects of the installation/wing DDRP or the Contractor’s WDDRPM to include military only drug urinalysis testing programs, drug abuse prevention, education, and outreach.

2.15 RESERVED

2.16 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 ACRONYMS:

AAR After-Action Report ADOS-RC Active-Duty Operational Support – Reserve Component AEI Army Enterprise Infrastructure AEM Army Emergency Management AF Air Force AFARS Army Federal Acquisition Regulation Supplement

AFI Air Force Instruction AFMAN Air Force Manual AFMRA Air Force Medical Readiness Agency AFPD Air Force Policy Directive AFRIMS Air Force Records Information Management System AFSC Air Force Specialty Code AGR Air Guard Reserve AKO Army Knowledge Online ANG Air National Guard ANGRC Air National Guard Readiness Center AR Army Regulation ARW Air Refueling Wing

AT Antiterrorism AT/OPSEC Antiterrorism/Operational Security AUP Acceptable Use Policy BBP Best Business Practices BRM Base Records Management BI Background Investigation CAC Common Access Card CC Commander CFOC Cross Functional Oversight Committee CFR Code of Federal Regulations CM Contract Manager COMSEC Communications Security CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative CRC Crisis Response Cell CSS Command Support Staff CTIP Combating Trafficking In Persons CTR Contractor designation CUI Controlled Unclassified Information DDR Drug Demand Reduction DDRP Drug Demand Reduction Program DEERS Defense Enrollment Eligibility Reporting System DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DoDD Department of Defense Directive DoDI Department of Defense Instruction DTPAM Drug Testing Program Administrative Manager DTM Directive Type Memorandum DTP Drug Testing Portal e-QIP Electronic Questionnaires for Investigations Processing FAR Federal Acquisition Regulation FPCON Force Protection Condition FSO Corporate Facility Security Officer FT Full-Time FY Fiscal Year GFI Government Furnished Information GFP/M/E/S Government Furnished Property/Material/Equipment/Services GKO Guard Knowledge Online HHS Health and Human Services

HIPAA Health Insurance Portability and Accountability Act HQDA Headquarters, Department of the Army HR Human Resources IA Information Assurance IAW In Accordance With ID DoD Identification Cards IFTDTL Internet Forensic Toxicology Drug Testing Laboratory IS Information System(s) IT Information Technology JTR Joint Travel Regulation KO Contracting Officer KO/CO Contracting Officer MAJCOM Major Command MFR Memorandum for Record MICT Management Internal Control Toolkit MOA Memorandum of Agreement MOU Memorandum of Understanding MP ICAM Mission Partner Identity, Credential, and Access Management MRO Medical Review Officer NACI National Agency Check with Inquiries NGB National Guard Bureau NGB/SG National Guard Bureau/Surgeon General NGB/SGOH The National Guard Bureau Surgeon General Directorate, Medical

Operations NLT No Later Than OCI Organizational Conflict of Interest OMB Office of Management and Budget OPM Office of Personnel Management OPSEC Operation Security PE&O Prevention, Education and Outreach PII Personally Identifiable Information PIPO Phase In/Phase Out PISP Personnel Security Investigation Portal PIV Personal Identification Verification PM Program Manager PMO Project Managers Office POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PSOP Personnel Security Investigation Portal PT Part-Time

PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RAPIDS Real-Time Automated Personnel Identification System RDDRPM Regional Drug Demand Reduction Program Managers RSD Regularly Scheduled Drill SAV Staff Assisted Visit SCO Site Collection Officer SJA Staff Judge Advocate SMO Security Manager SOP Standard Operational Procedures SSN Social Security Number TA Trusted Agent TDP Testing Designated Position TE Technical Exhibit THC Tetrahydrocannabinol UM Unique Member WDDRPM Wing Drug Demand Reduction Program Managers WG/CC Wing Commander

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephone, computer, scanner, color printer, toner, paper, lockable four drawer filing cabinet and other items necessary to maintain an office environment.

3.1.1 Material: The Government will provide the necessary drug testing supplies and storage space as listed in DAFMAN 44-197 and AFMAN 44-198. Supplies will be received/secured by Wing Drug Demand Reduction Program Manager

(WDDRPM).

3.2 Services: Mail service, postage and DDRP associated waste disposal. The Government will provide initial and annual Operational Security (OPSEC), Computer Security (COMPUSEC), Anti-terrorism, and other required training to obtain access to Government systems via distance learning or other on-site media. The Government will provide access to government databases and government software necessary to perform tasks described in this PWS including but not limited to NIPR Net, Microsoft Office Teams, etc. Official Government/contractor mail that is addressed to or from a government agency and generated as a result of performance under this contract will be distributed via the Base Information Transfer System (BITS) at Government expense.

3.3 Utilities: All utilities in the facility will be available for the contractor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government- Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 RESERVED

5.0 Overall Description of Tasks: The Government requires a contractor provide services for specimen collection, packaging, and on-site program management, and implementation to support 185th ARW processes to include military and Title 5 or Title 32 civilian drug testing IAW DAFMAN 44-197 & AFMAN 44- 198, (See Air Force E-Publishing website, http://www.e- publishing.af.mil/).

5.0.1 WDDRPM/Senior Leadership

The WDDRPM/Senior Leadership establishes and maintains access to the Drug Testing Portal (DTP) also known as, iFTDTL, (also referred to as the Drug Testing Portal “DTP”) to administer drug testing, generate reports.

5.1 Administrative Tasks:

5.1.1 The Contractor shall provide tasks related to on-site program management of Wing Drug Demand Reduction Program Managers (WDDRPM), Drug Testing Program Administrative (DTPAM) and Observers, and project oversight to ensure quality control necessary to provide a specimen collection, packaging, implementation program to support the 185th ARW.

5.1.1.1 The WDDRPM shall be appointed and trained in their assigned roles. A copy of the appointment letter shall be provided to the assigned COR prior to assuming the position of WDDRPM. WDDRPM training certificate shall be provided to the COR within 5 business days of completion of training (Deliverable 15).

http://www.e-publishing.af.mil/) http://www.e-publishing.af.mil/)

5.1.2 Annual Compliance Visit – The USG will conduct an annual 185th ARW DDRP Compliance Visit to ensure the contractor adheres to proper procedures, rules, and regulations. These visits will be organized by the Military Regionals through the Contracting Officer's Representative (COR) and coordinated with the Wing Commander. WDDRPMs shall assist with ACV coordination and be present during the ACV. After the visit, the Military Regionals will report the results back to the Wing Commander and the WDDRPM. (Deliverable 16)

5.1.3 The Contractor shall administer DDRP testing that follows the guidance and procedures as outlined in DAFMAN 44-197 and AFMAN 44-198.

This testing provides input data for tracking and monitoring purposes. The accuracy of the testing and compliance is vital to this program. (See Exhibit 1 for Acceptable Quality Levels) during the performance of this contract.

5.1.4 The Contractor shall conduct Current State Analysis of the 185th ARW listed in Exhibit 3 to implement the specimen collection and packaging process by using the Drug Testing Report Requirements/Drug Testing Metrics.

5.2 Training and Training Tasks:

5.2.1 Train-the-Trainer: The Contractor will provide 1 participants to attend the annual NGB DDRP for train-the-trainer of the AFMRA certified course. This “train-the-trainer” course for four days covers all aspects of the DDRP Program.

185h ARW DDRP testing notification templates will be provided as part of the AFMRA approved training material. Upon completion and receiving certification, the contractor’s participants will be required to begin the AFMRA certified training to all remaining WDDRPMs, DTPAMs, and Observers. Note: Details of the training location and dates will be provided by the COR after award. (Deliverable 17)

5.2.1.1 Document and Certify. Due to the uniqueness of the train-the-trainer requirement, the Contractor shall ensure installation level certification and documentation of WDDRPM, DTPAM and Observer trainings are performed IAW DAFMAN 44-197. (See Tasks for WDDRPM, paragraph 5.3.2.1.15 of this PWS)

5.2.2 Observer Training. The Observer training brief shall consist of a verbal explanation as well as a written statement signed and dated by the Observer acknowledging acceptance and understanding of the responsibilities and the consequences of their actions for not performing their duties. The Observer must also physically observe the process involved in collection of specimens prior to performing The Observer shall be trained in the form of a briefing by the WDDRPM or DTPAM (See Tasks for WDDRPM and DTPAM 44-197, (paragraph 3.3.7) prior to the testing collection on the day of testing. This briefing remains current for the observer for a maximum of 7 calendar days, after which the briefing shall be re-accomplished. (See DAFMAN 44-197 dated 05 September

2023 paragraph 3.3.7.3 and AFMAN 44-198,dated 24 January 2019, Attachment 9)

5.2.3 DTPAM Training. Services shall include the following as reference in the AFMRA approved training materials.

5.2.3.1 The DTPAM shall be appointed and trained for their assigned role. A copy of the appointment letter shall be provided to the assigned COR within 15 calendar days of appointment. DTPAM training certificate shall be provided to the COR within 5 business days of completion of training. (Deliverable 18)

5.2.4 Trusted Agent Training. WDDRPMs shall provide Trusted Agent training and retain all DDRP Trusted Agent appointment letters until delegation is cancelled or superseded . Note: Trusted Agents other than the assigned Commander shall be appointed in writing by the Government; WDDRPM shall provide Trusted Agent training and retain all DDRP Trusted Agent appointment letters until delegation is cancelled or superseded. Command Support Staff (CSS) will be utilized as Trusted Agents (as referenced in DAFMAN 44-197 paragraph 3.2.9.2).

5.2.4.1 Commanders must appoint a trusted agent from within their support staff.

If the commander does not have a commander’s support staff, the commander must identify and appoint in writing a trusted agent from within the unit.

5.2.5 Annual Refresher Training. This Annual Refresher Training will be provided by the Government and will include AFMRA program updates, to include any updated or revised AFI or DoDI guidance. The dates, places and times will be provided to the Contractor from the COR.(Deliverable 19)

5.2.5.1 Drug Testing Software Training. After contract award, Air Force Drug Testing Software training will be provided as part of the annual training. The Drug Testing Software, link https://ftdtl.health.mil/, for generation and tracking metrics for all testing.

5.2.6 Retraining. Retraining may be required for individuals who are unable to meet the standard of her/his assigned DDRP role. COR shall receive copies of all certificates of retraining for all individuals appointed to perform DDRPM, DTPAM or Observer duties within 5 business days after training completion, prior to performing duties. (Deliverable 20)

5.2.7 Completion Dates and Certificates. The contractor shall provide completion dates and certificates for each WDDRPM, DTPAM and Observer trained per the schedule and plan provided to the COR. Training certificates shall be provided to the COR within 5 business days after completion of training.

(Deliverable 21)

5.2.8 Appointments. Ensure all DTPAMs and Observers are appointed and trained IAW AFMRA approved training material; a copy of the appointment letter shall be provided to the assigned COR within 15 calendar days of appointment and training completion. DTPAM training certificate shall be provided to the COR within 5 business days of completion of training. (Deliverable 22)

5.3 Tasks: Operational Testing Requirements

5.3.1.1 Unique Member (UM) – The contractor administers unique member (UM) annual testing tracked by Fiscal Year (FY) of all individuals as identified within the Internet Forensic Toxicology Drug Testing Laboratory (iFTDTL) and Human Resources (HR). The DDRP’s inherent goal for the 185th ARW is to achieve 100% identified for testing. (IAW DAFMAN 44-197 and AFMAN 44- 198)

5.3.1.2 Out-of-Cycle – The contractor provides “out of cycle” DDR testing, in emergency situations as directed by the WG/CC.

5.3.2 Tasks: Wing Drug Demand Reduction Program Managers (WDDRPMs)

5.3.2.1 The Contractor shall adhere to the DAFMAN 44-197 (5 SEPTEMBER 2023) and AFMAN 44-198 requirements to ensure integrity and trustworthiness of the DDRP: The contractor must provide WDDRPMs for conducting and managing the DDRP in all areas as outlined in the AFMRA approved training materials. The WDDRPM's functions are as follows so that all tasks performed by the contractor’s staff are completed according to the DDRP and AFMRA certification process:

5.3.2.1.1 Provides oversight of the processing of testing requirements; This includes determining the number of DTPAMs and Observers required to perform the scheduled testing.

5.3.2.1.2 Documents and certifies training for all appointed DTPAMs and Observers who participate in the installation’s DDRP.

5.3.2.1.3 Ensures at least 1 DTPAM and 2 Observers (1 male and 1 female) are available to provide specimen collection during scheduled testing day(s). The WDDRPM position can also fill in as a DTPAM or Observer during a testing session; as needed and in accordance with the DAFMAN.

5.3.2.1.4 Serves as the Installation’s primary point of contact for DDRP testing procedures, testing results, metrics reporting, and prevention, education and outreach initiatives as developed by DoD and the NGB/SG office. The testing includes other service personnel via Host-Tenant Support Agreement, or the commanding service establishes either a memorandum of understanding (MOU) or a memorandum of agreement (MOA) to perform such testing such as Total Force Integrated (TFI) testing.

5.3.2.1.5 WDDRPM TFI testing support will be limited to collection and shipment of specimens. The Active Duty DDRPM coordinates with the WDDRPM to provide required testing documents for TFI.

5.3.2.1.6 Provides supply maintenance (receipt, inventory, and secure storage)

5.3.2.1.7 Coordinates drug testing program requirements within the installation or assigned facility;

5.3.2.1.8 Monitors testing rate, untestable specimen…