PERFORMANCE WORK STATEMENT Cleaning and Impregnation FINAL.pdf

PERFORMANCE WORK STATEMENT

FOR

CAST IMPREGNATION OF PARTS

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform impregnation of cast parts for Letterkenny Army Depot (LEAD), Chambersburg, PA as defined in this Performance Work Statement (PWS), except as specified in Paragraph 3.0 as Government Furnished. Prior to impregnation, all surfaces of manifolds are required to be free of grease, oil, O ring residue, gasket residue, scale buildup and oxidation. Immersion of the manifold in an acidic chemical solution is an acceptable method for scale and oxidation removal as long as there are no dimensional changes to the manifold. The contractor shall perform to the standards in this contract. The PWS includes this document and the drawings of parts listed in Paragraph 3.1 as well as in Technical Exhibit 2.

1.2 Background: The cast parts concerning this service are copper/brass manifolds. They require impregnation because, in being cast, these manifolds tend to leak coolant once deployed in the field – rendering the system inoperable. Letterkenny requires all their cast parts, which is a set of five per coolant system, to be impregnated in order to prevent any and all leakage. This impregnation of cast parts is a vital service for LEAD’s production efforts.

See Technical Exhibit 2 for a listing of the five parts that comprise a set. Estimated requirement is 5 sets per month and 60 sets per year. These are estimates only. Actual requirements may fluctuate.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base period of five (5) years. The Period of Performance will be determined at time of award.

Base Period: TBD

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Technical Exhibit 1, Performance Requirements Summary.

1.4.2.1 Warranty and Operations/Maintenance Instructions: The contractor shall warrant work in accordance with their best standard commercial warranty and supply a copy of this warranty with the proposal. The contractor must comply with all Quality Assurance requirements given in the cited specifications.

1.4.2.2 Inspection and Acceptance: All impregnated parts will be inspected by LEAD’s Quality Assurance (QA) Personnel for finished dimensions and quality of the impregnation. Impregnated parts will be accepted only if they are found to be in compliance with the requirements given in MIL-STD-276A. Parts that do not meet the acceptance criteria for the impregnation will be returned to the contractor for corrective action at the contractor’s expense.

1.4.3 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2025 Information is provided for shipping purposes to ensure the contractor is aware when the Depot is not open for operations and shipments will not be accepted:

1.4.3.1 New Year’s Day

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Juneteenth Day

1.4.3.6 Independence Day

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day

1.4.3.12 When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.4 Place and Performance of Services: The contractor will not be required to perform their services on a Government facility/installation. The component parts will be shipped to the contractor’s facility and the contractor shall perform all work at their own facility.

1.4.5 Security Requirements: If the contractor should ever require a site visit, the contractor and all associated subcontractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.5.2 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.3 AT Level I Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Technical Point of Contact (TPOC) or to the Contracting Officer, if a TPOC is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.4.5.4 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the TPOC. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the TPOC NLT 30 calendar days after contract award. iWATCH training is available at the following website:

http://www.letterkenny.army.mil/ctrresources

1.4.5.5 OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training is available at the following website:

http://www.letterkenny.army.mil/ctrresources/

1.4.6 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Technical Point of Contact (TPOC), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. Attendance is not limited to a physical meeting and may be conducted via telephone in lieu of a physical meeting. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.7 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract.

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.8 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.9 Safety and Environmental: The contractor is responsible for conducting his operation IAW applicable safety and environmental laws, regulations and standards. The Government will not be responsible for contractor operations not carried out IAW applicable safety and environmental laws, regulations and standards. Any surcharges related to safety or environmental compliance requirements must be included in the contractor’s per-item price.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.4 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.5 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11 TECHNICAL POINT OF CONTACT. An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TPOC Technical Point of Contact

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Material: The following parts shall be provided:

11465687, rev. H, Hydraulic Manifold 11449142, rev. U, Hydraulic System Accessories Manifold 11449200, rev. N, Hydraulic System Accessories Manifold M7498, Heater Tube Manifold

M7499, Heater Tube Manifold 11463577, rev. B, Hydraulic System Accessories Manifold 11463809, rev. B, Manifold Assembly

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements:

5.1 Cleaning: All parts shipped to the contractor shall be cleaned by the contractor. The contractor shall clean the parts such that when cleaning is complete, all grease, oil, residue, scale buildup and oxidation are completely removed from the part. The cleaning method is left to the contactor, but the method selected shall not affect the part’s form, fit or function. Descaling and deoxidizing by means of a chemical solution such as acid pickling or brightening are acceptable. If the contractor impregnated parts are later found to contain oxidation, metal discoloration or presence of “O” ring or gasket residues as a result of improper initial cleaning the contractor shall be held responsible for this failure. It is the contractor’s responsibility to ensure parts are clean and ready for impregnation. The contractor shall return parts with the same general appearance as received.

5.2 Impregnation of Cast Parts: The parts listed in paragraph 3.1 shall be processed in accordance with MIL-I- 17563C and MIL-STD 276A in their entirety (this includes the standardized marking of parts that they have been impregnated). Drawings of the parts are attached (reference Technical Exhibit 2). Contractor shall be responsible for cleaning the parts listed in paragraph 3.1 with a Tri-Acid Wash, ensuring to double rinse copper parts with distilled water at 110-125ºF, and perform vapor degreasing process. The parts shall be double impregnated IAW MIL-STD-276A using impregnant IAW MIL-I-17563C.

5.3 Proof Pressure Test: Contractor shall provide a copy of the test procedure along with test data for each finished part. Testing procedures shall be IAW with MIL-STD-276A paragraph 4.10 Proof Pressure Test. Unless otherwise stated in MIL-STD-276A, the basis for Proof Pressure Testing shall be the normal working pressure of 200 psi (pounds per square inch).

5.4 Set-Up and Fixture Costs: The cost of any procedures, fixtures, or other equipment that may be needed to clean and impregnate the parts included in this Performance Work Statement must be included in the per-item price.

5.5 Shipment and Delivery: LEAD shall be responsible for shipping each manifold sent to the contractor in a reusable shipment box and ensuring that all outgoing manifolds comply with this PWS. Contractor shall be responsible for return transportation/shipment. Contractor may reuse the packaging material(s) provided by the Government. Upon shipment, contractor shall provide tracking information to the LEAD Technical Point of Contact.

The contractor shall receive no more than two sets every four working days with a total estimated annual quantity of 60 sets, as defined in technical exhibit 2. The contractor shall process and ship each set so that it arrives at LEAD within 14 business days of the contractor receiving the set.

5.6 FIRST ARTICLE TEST: Following award of contract, and on the first delivery order, the contractor shall produce a first article of each item listed in Paragraph 3.1 for first article testing/acceptance by the Government. The techniques, equipment and chemicals used to produce the first articles shall be identical to those used for follow-on items.

5.6.1 Upon receipt of parts from LEAD, the contractor shall return first article test samples within 35 calendar days.

LEAD will evaluate all samples IAW Paragraph 1.4.2.2.

5.6.2 The contractor shall be given at least one opportunity to correct any deficiencies and resubmit additional first article test samples at no additional cost to the Government. If the contractor is unable to meet the first article testing requirements of the contract the contractor shall be deemed to have failed to make delivery within the meaning of the default per RFO FAR 52.212-4(m).

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter / Page) Date of Publication Mandatory or Advisory Website

MIL-STD-276A,

DEPARTMENT OF DEFENSE

DESIGN CRITERIA:

IMPREGNATION OF POROUS

NONFERROUS;

30 DEC 1992 Mandatory http://quicksearch.dla.mil/

MIL-I-17563C, MILITARY

SPECIFICATION:

IMPREGNANTS FOR CAST

OR POWER METAL

COMPONENTS

18 SEP 1992 Mandatory http://quicksearch.dla.mil/

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality

Level (AQL).

PWS Paragraph

Task

Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

5.6 First Article Test The contractor shall provide

first article test submissions IAW MIL-STD-276A, Proof Pressure Test described in paragraph 4.10. Submission must be returned to LEAD within 35 days of receipt of parts.

Meet standard 100%

100% inspection by LEAD’s Quality Assurance (QA) personnel.

5.1 Clean Parts Clean parts IAW PWS. Meet standard

100%

Periodic inspection by QA personnel

5.2 Impregnate cast

parts on a routine basis (appx. 5 sets per month)

Impregnate parts IAW MIL-

STD-276A, MIL-I-17563C

and this PWS.

Meet standard 100%

Periodic inspection by QA personnel

5.5 Return delivered

parts to LEAD

Parts shall be received at LEAD within 14 business days after receipt of parts.

Meet standard 95%

100% inspection by TPOC

TECHNICAL EXHIBIT 2

Estimated Workload Data Workload is estimated at 5 sets per month.

Each set consists of the parts listed in the following table.

Item Annual Estimated Quantity

Reference Drawing(s)

11465687, rev. H, Hydraulic Manifold

60 Manifolds per year

11465687 (5 sheets)

-OR- -OR-

11463577, rev. B, Hydraulic System Accessories Manifold

11463577 (6 sheets)

M7499, Heater Tube Manifold

60 Manifolds per year

M7499 (2 sheets)

-OR- -OR-

M7498, Heater Tube Manifold M7498 (2 sheets)

11449142, rev. U, Hydraulic System Accessories Manifold

60 Manifolds per year 11449142 (3 sheets)

11449200, rev. N, Hydraulic System Accessories Manifold

60 Manifolds per year 11449200 (1 sheet)

11463809, rev. B, Manifold Assembly

60 Manifolds per year 11463809 (1 sheet)

Total estimated quantity of 60 sets per year, including all part types, though this amount is subject to LEAD’s workload requirements.

In addition to the drawing(s) for each of the set parts, the following drawings are attached to this PWS for further Reference:

9975792 Bushing Sleeve (2 sheets) 11449231 Flange, Pipe, Relief Valve Seal (1 sheet) 11449307 Tubing, Copper Alloy (1 sheet) 11449363 Flange, Tube (1 sheet) 11449364 Ring, Tube (1 sheet) 11449367 Manifold, Heater Tube (1 sheet) 11449367 Manifold, Heater Tube (1 sheet) 11472871 Tube, Assembly (2 sheets)

Technical Exhibit 3 Deliverable Schedule

Paragraph Deliverable Frequency Number of Copies Format Submit to

1.4.5.3 AT Level I Training

Certificate

Within 30 days of start date

1 per contractor or sub-contractor

Electronically TPOC

1.4.5.4 iWATCH training Within 30 days of start date

1 per contractor or sub-contractor

Electronically TPOC

1.4.5.5 OPSEC Training Within 30 days of start

date then annually

1 per contractor or sub-contractor

Electronically TPOC

5.3 Proof Pressure Test

Results

Each Delivery 1 Electronically TPOC