Performance Work Statement_7.2.2024.pdf

PERFORMANCE WORK STATEMENT

United States Naval Observatory (USNO) Precise Lab

Solicitation #: N40080-24-R-7266

1501000 – Facility Management Table of Contents

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 System Access

2.3.2 System Training

2.3.3 Facility Investment Strategy

2.4 References and Technical Documents

3 Recurring Work

3.1 Work Control

3.1.2 Work Induction

3.1.3 Work Order Tracking

3.2 Infrastructure Condition Assessment Program (ICAP) Services

3.2.1 Inventory Management

3.2.2 Condition Assessment (Dynamic)

3.3 Control Systems

4 Non-Recurring Work

Spec

Item Title Description

1 General Information The Contractor shall provide all labor, management, supervision, tools, materials, and equipment necessary to perform facility management services at United States Naval Observatory, (USNO), Washington, District of Columbia (DC).

1.1 Concept of Operations The intent of 1501000 Facility Management is to specify the requirements for facility planning and asset management services including, but not limited to, work control, service call reception, Condition Based Maintenance Management (CBMM) /

Infrastructure Condition Assessment Program (ICAP) support.

Preventive maintenance (PM) inspection of systems and equipment and other Sustainment, Restoration and Modernization (SRM) work are covered under 1502000 Facility Investment.

1501000 – Facility Management

Item Title Description

2 Management and

Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in J-1501000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required to provide facility management services.

2.2.1 Certification, Training, and Licensing

The Contractor’s personnel who regularly engage in customer interface shall present a professional appearance and use customer interaction best practices. Contractor personnel shall complete customer service training within 30 days of assignment and attend refresher training annually thereafter.

Personnel operating Building Control Systems shall be trained and certified

Building or Utility Systems Automation Systems Technician and complete

DOD Cyber Awareness training and complete a DoDIIS Enterprise

Network Access Request Form. DOD Cyber Awareness training must be completed annually.

The Contractor shall submit proof of all certifications, training, and licensing requirements per Section F.

2.3 Special Requirements

2.3.1 System Access The Government will provide access to the following systems: NAVFAC

MAXIMO.

The Contractor shall submit a complete list of personnel requiring access to these systems per Section F. The Contractor shall provide information on each employee as required by Government information technology personnel.

Additional information regarding NAVFAC MAXIMO data requirements and account access is provided in Spec Item 2.6.9 in Annex 0200000.

2.3.2 System Training The Government will provide one, three-day training session on the systems identified above. In addition, the Government will provide technical assistance to the Contractor’s functional systems manager for five working days prior to full performance start date.

Periodically, the Government will provide no-cost training on new systems and system enhancements to a limited number of Contractor personnel who are expected to provide training to remaining Contractor personnel. The

Contractor shall send employees to Government-directed training on forthcoming systems either on-site or at a location specified by the

Government. All costs of attendance at either on-site or off-site training, including, but not limited to, wages, travel, and per diem shall be borne by the Contractor.

Informational Note:

Historically, there has been a requirement for approximately five man-days of such off-site training per year.

2.3.3 Facility Investment

Strategy

The Contractor shall engage in the Navy’s facility investment strategy to provide efficient and effective facilities that directly support warfighter readiness at the lowest possible life cycle cost, while maintaining fully functional capabilities.

Item Title Description

2.4 References and Technical

Documents

References and Technical Documents are listed in J-1501000-02.

Item Title

Performance

Objective Related Information

Performance

Standard

3 Recurring Work The Contractor shall provide facility management services to ensure real property infrastructure supports installation mission requirements.

The current facility inventory is provided in J-1502000-03.

Site maps are provided in J-1502000-

04.

The Contractor shall be knowledgeable of and comply with installation facility management reporting and coordination requirements identified within applicable NAVFAC Business

Process Management System (BPMS) processes located at FS SPO:

flankspeed.sharepoint-mil.us/sites/NAVFAC-BPMS.

Facility management services are performed as specified.

Facility management services are completed within the specified time.

3.1 Work Order

Tracking

The Contractor shall perform work order tracking to ensure status of work orders are properly updated and work is monitored for timely completion.

The Contractor shall monitor all open work orders within MAXIMO, enter appropriate status updates and close out completed work orders.

The Contractor shall provide updates on work order status to Government designated customer interface representatives within one hour of request during regular working hours for urgent work request and within 24 hours for routine work requests.

The Contractor shall participate in all required meetings and provide an accurate status of customer generated work when prompted.

The Contractor shall submit a weekly

MAXIMO work order report detailing work orders completed during the prior week and the status of all outstanding work orders per Section

F.

Work order data is complete and accurate.

Work order reports are submitted within specified time.

3.2 Infrastructure

Condition

Assessment

Program

(ICAP)

Services

The Contractor shall perform ICAP services to ensure accurate asset inventory and condition information to properly support

Condition Based

Maintenance

Management

(CBMM).

As part of CBMM, the Contractor shall perform ICAP services by maintaining an accurate asset inventory within MAXIMO and performing periodic condition assessments.

An initial asset inventory will be available in MAXIMO at contract start.

MAXIMO asset data is complete and

Asset condition assessment is

MAXIMO data is updated within the specified time.

Item Title

Performance

Objective Related Information

Performance

Standard

3.2.1

Inventory

Management

The Contractor shall manage asset inventory to ensure accurate asset information is available for

CBMM.

The Contractor shall be responsible for all changes to asset inventory updates within MAXIMO including adding, deactivating, and updating assets.

The Contractor is responsible for updates to asset data for all facilities and equipment regardless of whether or not they are maintained under this contract.

For assets installed, removed, or replaced outside of this contract, the

Contractor shall receive and validate inventory information provided by the

Government and update asset data within MAXIMO.

The Contractor shall update

MAXIMO upon identification of discrepancies in inventory (e.g. assets with incorrect data elements, assets that no longer exist, or assets found that are not within current inventory).

The Contractor shall submit a

Summary of MAXIMO Asset

Changes report per Section F.

The Contractor shall ensure that assets are properly tagged. The format for asset tags and guidance on assets that require tagging are in J-0200000-06.

Required data fields for updates to asset information are indicated in J-

0200000-06.

The Government will provide format requirements for nomenclature of assignment of new asset numbers.

The process for providing MAXIMO asset updates are specified in Spec

Item 2.6.9 in Annex 0200000.

MAXIMO asset data is updated within 10 days of identification or notification of change.

Asset data fields required in

MAXIMO are complete and

3.2.2

Condition

Assessment

The Contractor shall assess and document asset condition to ensure accurate condition information is available for

CBMM.

The Contractor shall perform condition assessments on all equipment maintained under the

Preventive Maintenance (PM) specified in 1502000, Facility

Investment to support ICAP and

CBMM.

Characteristic Meter

Reading updates for all required assets do not exceed 365 days.

Characteristic Meter

Reading data fields required in

Item Title

Performance

Objective Related Information

Performance

Standard

The Contractor shall assess equipment condition annually and document the characteristic meter readings within

MAXIMO. Condition assessments shall also be updated after equipment/assets have been repaired or replaced and any time a significant change in condition is noted. A list of assets requiring condition assessment is provided in J-1502000-03.

Depending on the type of equipment, as related by Uniformat Classification, the Contractor must assess the condition of one to 12 meters. The meter group description and direct condition rating guidance for each

Uniformat Classification is listed in J-

1501000-05. The general direct condition rating guidance is shown in

J-1501000-06.

Required data fields for updates to characteristic meter reading information are indicated in J-

0200000-06.

The process for providing MAXIMO characteristic meter reading updates are specified in Spec Item 2.6.9 in

Annex 0200000.

Informational Note: Condition

Assessments are typically performed by the maintenance technician on an annual basis during the most invasive

Preventive Maintenance (PM) circumstances.

MAXIMO are

Direct condition rating is reflective of current asset status.

3.3 Control

Systems

The Contractor shall provide management for control systems to ensure the controls and building systems are operating properly.

The Contractor shall provide Control

System programming services on all systems utilizing control systems per

UFC 4-010-06 Cybersecurity of

Facility-Related Control Systems.

The Government will provide computers, logins/password/PIN and cables, required to maintain utility control systems.

The Contractor continually monitors all systems and makes adjustments as necessary to ensure all systems are

All systems are operating within design standards.

Any deviations are documented and resolved timely.

Notify designated

Government representative of any outage or inoperable systems and any scheduled work to all

Item Title

Performance

Objective Related Information

Performance

Standard operated in the most energy efficient manner.

The Contractor shall establish a formal Cybersecurity Program for the control systems per UFC 4-010-06.

The Contractor shall respond to and address any BCS outage within one hour of notification (notification means either by automation, through pre-established alarms or by manual means (to include too hot/cold calls) of after the onsite Contractor personnel have physically verified an emergent field condition).

The Contractor shall inform the KO immediately of any issue that cannot be resolved within one hour of notification.

Provide a Daily report for any system that is in override/bypass/manual or other methods to bypass full auto per

Section F.

The Contractor shall perform a root cause analysis and report of any critical control systems failure that is repetitive in nature.

The term control systems encompassing all of the following:

•Auto. Trans. of Standby Power

Programs (ATSPP)

•Master Load-Shed Controls (MLSC)

•Direct Digital Controls (DDC)

•Energy Management and Controls

(EMCS)

•Automated Demand Response

(ADR)

•Fire Alarm Systems (FAS)

•Mass Notifications Systems (MNS) and

•Supervisory Control and Data

Acquisition (SCADA) systems

The Contractor is responsible to report any system access violations or intrusions and to maintain system network accreditation.

building control systems.

All control systems are operating in full automatic mode in accordance with designed sequence of operation. Any overrides/bypass or other methods to bypass full auto are physically tagged accordingly with repair information.

Daily report for any system that is in override/bypass/man ual or other methods to bypass full auto per Section F.

Software upgraded as required.

Item Title

Performance

Objective Related Information

Performance

The Contractor shall provide and install firmware and software upgrades for all systems, as available and proven for the duration of this contract at no additional cost to the

Government. The Contractor shall provide all software upgrades for the building control systems within 30 days of release. All updates to software/firmware are approved by the

Government prior to install. All software updates shall be loaded onto a Government provided secure laptop for each site.

The Control Systems inventory is provided in J-1502000-14.

3.3.1 Information

Technology

(IT) Systems, Software and

Equipment

The Contractor shall provide, management for IT systems to ensure controls and building systems are operating properly

The Contractor shall upload, patch, upgrade and remove network application software in a quarantined

(offline) IT configuration/environment

Per approved Site-Specific

Cybersecurity Program.

IT related components include the following:

1. Redundant Network Servers

2. Network Workstations

3. Network Printers

4. Network Software

Applications

The Contractor shall maintain existing workstations and furnish/field and maintain new workstations (physical or virtual) and all related physical infrastructure and application software

IAW approved Site-Specific

Cybersecurity Program.

IT is maintained as per the approved cyber- security program.

1501000 - Facility Management

Item

Title Performance

Objective

Related Information Performance Standard

4 Non-recurring

Work

Non-recurring work may be ordered utilizing FedMall in accordance with

Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS

clause in Section G.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Non-recurring work

ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for Non-recurring work will be the same as those in Spec Item 3 where applicable.

1502000 – Facility Investment

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.2.2 Systems Approach

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.3.3 Generator Engine Operation Prohibition

2.4 References and Technical Documents

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Project Work Orders

3.2.1 Project Work Order Level 1

3.2.2 Project Work Order Level 2

3.3 Preventive Maintenance (PM) Program

3.3.1 HVAC and Refrigeration Systems

3.3.2 Interior and Exterior Lighting Systems

3.3.3 Cathodic Protection Systems

3.3.4 Weight Handling Equipment (WHE)

3.3.5 Lightning Arrestors and Grounding Devices

3.3.6 Fire Protection Systems

3.3.7 Auxiliary Generators

3.3.8 POL System Facilities and Distribution System

3.3.19 Building Control Systems

3.3.10 Low and Medium Current Switchgear

3.3.11 Low Voltage Electrical Systems

3.3.12 Uninterrupted Power Systems (UPS)

3.4 Inspection, Testing, and Certification Program

3.41 Weight Handling Equipment (WHE)

3.4.2 Backflow Prevention Devices

3.4.3 High-Altitude Electromagnetic Pulse (HEMP) -Protection Subsystem

3.5 Other Recurring Services Program

3.5.1 HVAC Water Testing and Treatment Services

3.5.2 Roof Drains

3.5.3 Drinking Fountains/Water Coolers

4 Non-Recurring Work

Spec Item Title Description

1 General

Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for facilities, ground structures, personal property equipment and installed equipment and systems at Naval

Support Facility United States Naval Observatory (USNO), Washington, District of

Columbia (DC).

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for

Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility

Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consist of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Building and Structures

-Interior and exterior finishes

-Roofing

-Foundation

-Structural Components

-Cathodic Protection Systems

-Tanks

-POL System

-Pipelines

Building Systems

-HVAC and Refrigeration Systems

-Fire Protection

-Intrusion Detection Systems -Compressed Air Systems

-Potable Water (including backflow prevention devices)

-Wastewater

-Deionization Water systems

-Electrical

-Lightning Arrestors and Grounding Devices

-Cathodic Protection Systems

-Auxiliary Generator Systems (including emergency and portable generators)

-Uninterruptible Power Systems (UPS)

-WHE

-Bridge and Jib Cranes

Miscellaneous

-Signs

-Fences

-Drinking Fountains

-Locksmith

-Drainage Ditches

-Monuments

-Flag Poles

-Unpaved Roads (gravel roads)

Roads and Paved Surfaces

-Traffic Control Devices

-Bicycle Paths

-Pedestrian/Jogging Paths

-Striping

-Curbs

-Sidewalks

-Parking Lots

-Drainage Systems

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the

Facility Investment function.

2.2.1 Certification, Training, and

Licensing

All maintenance and repair shall be performed by personnel trained and certified by the original equipment manufacturer (OEM).

Personnel inspecting, witnessing tests, preparing reports, and issuing certificates for boilers and UPVs must be qualified per UFC 3-430-07 and EPA Method 9 EPA

Visible Emissions Testing Protocol (40 CFR 60 Appendix A).

Personnel working on boilers and associated systems shall possess all applicable state and local licensing and certification requirements necessary to cover the state of Maryland, Virginia, and/or Washington DC as applicable.

Personnel inspecting, certifying, and making recommendations for corrective action for backflow preventers shall be certified per UG-2029-ENV, UFC 3-230-02, and shall be licensed in the state of Maryland, Virginia, and/or Washington DC as

Personnel working on systems, equipment, or components containing

Chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6 and shall be licensed in the state of Maryland, Virginia, and/or Washington DC as applicable as Master

Refrigeration and Air Conditioning Mechanic.

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-116 and shall be licensed in the state of Maryland, Virginia, and/or Washington DC as applicable.

Personnel conducting ground safety checks on lighting arrestors or grounding devices on facilities housing ammunition and explosives must be certified per

NAVSEA OP-5.

Personnel working on fire protection systems must be certified per UFC 3-601-02 and shall be licensed in the state of Maryland, Virginia, and/or Washington DC as

Fire Protection services shall be managed by a qualified individual who is NICET level III certified in fire alarm or NICET level III certified in special hazards systems.

Personnel working on fire protection systems shall be certified in accordance with the requirements below:

Fire Alarm Systems:

□ Fire Alarm:

NICET Level II certification in Fire Alarm Systems.

□ Detection and releasing systems for Special Hazard Systems such as those found in aircraft hangars and computer server rooms:

NICET Level II certification in Special Hazard Systems

Water Based Suppression Systems:

□ Wet Pipe and Dry Pipe Sprinklers:

NICET Level II certification in Inspection and Testing of Water Based

Systems.

□ Pre-Action, Deluge, Foam and Antifreeze Systems:

NICET Level III certification in Inspection and Testing of Water Based

Systems.

Special Hazard Systems:

□ Clean Agent, CO2 and Combination Detection/Releasing Systems: NICET

Level II certification in Special Hazard Systems.

Pre-Engineered Kitchen Fire Extinguishing Systems:

□ NICET Level II certification in Special Hazards Suppression Systems or certified by ICC/NAFED in Pre-Engineered Kitchen Fire Extinguishing

Systems. The service technician shall have the applicable manufacturer’s design, installation, and maintenance manual and service bulletins.

Less qualified personnel may assist NICET Levels II and III certified personnel in the execution of inspection, testing, maintenance and repair task. At no time shall less qualified personnel be allowed to execute inspection, testing, maintenance and repair task without a qualified NICET Level II or III certified person physically present within the same facility where the inspection, testing, maintenance and repair task are being executed.

Personnel performing work in HAZMAT/HAZWASTE must complete the

HAZMAT/HAZWASTE handling course or have a minimum of one year of experience working with HAZMAT/HAZWASTE.

Personnel maintaining boilers and generators shall be qualified per EPA Method 9

EPA Visible Emissions Testing Protocol (40 CFR 60 Appendix A) and must attend operator training on combustion optimization and licensed in Washington D.C., Virginia and/or Maryland as applicable.

Personnel performing work and obtaining test data on the Cathodic Protection

System must be trained per UFC 3-570-06.

Personnel performing maintenance or repairs on Backflow Preventers will be certified in accordance with Washington suburban Sanitary Commission (WSSC):

Plumbing and Gas fitting Regulations 209.4 (d). Prior to starting work on Backflow

Preventers, certifications will be provided to the Contracting Officer for approval.

Personnel performing repairs or maintenance to Cross Connection Control will only be accomplished by properly certified personnel as required by the applicable regulatory agency and as specified in paragraph 10.6 of UFC-3-230-02, Operation and Maintenance: Water Supply Systems; UG-2029-ENV, Cross-Connection

Control and Backflow Prevention Program Implementation at Navy Shore

Facilities; and paragraph 8-5.3 of the current version of OPNAVINST 5090.1, Environmental and Natural Resources Program Manual; and AWWA M14, Manual

Cross Connection Control 9th Edition.

Personnel operating and maintaining Building and Plant Utility Control Systems shall be trained and certified Building or Utility Systems Automation Systems

Technician, trained and certified by the OEM and complete DOD Cyber Awareness training and complete a SAAR-N. DOD Cyber Awareness training must be completed annually.

Personnel performing work and obtaining test data on the HEMP-protection subsystem and components must be trained and certified by the OEM.

All maintenance trade personnel certifying, inspecting, repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level and have at least 5 years' experience on related systems. Journeymen electricians, plumbers, HVAC mechanics and gas fitters shall be licensed in the state of Maryland, Virginia and/or Washington DC as applicable.

The Contractor shall submit proof of all certifications, training, and licensing requirements per Section F. Provide expiration date of certifications and licenses.

2.2.2 Systems

Approach

The contractor shall use a systems approach in the management of the inventory under this contract. The contractor's proposal shall include maintenance efforts for all portions of the systems whether specifically detailed or not. Specific equipment adds or deletes upon initial contractor inventory assessment and Preventative

Maintenance (PM) program development will not be grounds for Contract modification. These items are inherently part of their respective system and typical for the facility type being served. Any subsequent changes caused by other contracted or in-house effort will be addressed via modification to this contract.

2.3 Special

Requirements

2.3.1 Workmanship

and Material

Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. All work shall be completed per approved and accepted equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes.

The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Historical

Preservation

The contractor shall maintain historic properties in accordance with the

Secretary of the Interior’s Standards for the Treatment of Historic Properties.

Historic property includes the historic district, sites, buildings, structures or objects included in, or eligible for inclusion in, the National Register of

Historic Places.

When maintenance/repairs will impact architectural and/or character defining features of a historic property, the contractor shall verify through the Cultural

Resource Management (CRM) that the State Historic Preservation Office (SHPO) concur with proposed treatments before work begins.

2.3.3 Generator Engine

Operation

Prohibition

The Contractor shall not operate the generator engines for testing or maintenance purposes between 00:01 and 14:00 (12:01 am and 2:00 pm) on any day on which

Washington D.C. forecasts the air quality will be a code orange, code red, or code purple.

The Contractor shall subscribe to the Clean Air Partners Air Alerts (www.cleanairpartners.net). The Contractor shall acknowledge receipt of all alerts in the Generator Maintenance Log and auto-run record for each generator engine.

2.4 References and

Technical

Documents

References and Technical Documents are listed in J-1502000-02.

Spec Item Title Performance Objective Related Information Performance

Standard

3 Recurring

Work

The Contractor shall maintain, repair, and alter facilities, ground structures, personal property equipment and installed equipment and systems to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a

Service Order, Project Work

Order, Maintenance Program, Inspection, Testing, and

Certification Program, and Other

Recurring Service Program to maintain and repair facilities, ground structures, personal property equipment, and installed equipment and

The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in the technical library and NAVFAC MAXIMO in accordance with Annex

0200000.

The Contractor shall provide the following full time staffing to support the core maintenance facilities as follows:

The Contractor shall provide dedicated in-person licensed

HVAC mechanics and

Electricians to support the requirements in accordance with

Spec Item 2.2.1. In-person

Master HVAC mechanic and

Master Electrician shall be on 8-hour shifts. In-person HVAC mechanic and Electrician coverage shall be 16-hours a day and 8-hour night shift coverage on-call total of 24 hours. During holidays and weekends, the

Contractor shall provide one in-person HVAC mechanic and

Electrician for 8-hour shifts and coverage for 24-hour period.

The HVAC mechanics and

Electricians must have TS/SCI clearance.

The current Facilities

Property Inventory is provided in J- 1502000-03.

Facilities, ground structures, personal property equipment, and installed equipment and systems are in normal working condition and function properly in accordance with specified standards.

Dedicated technicians are provided in accordance with specified standards.

Standard

The contractor shall submit

Work orders summary status report utilizing MAXIMO

Service Provider Interface

3.1

Service Orders service order work to ensure requested services are completed within the specified response time, limits of liability and completion times.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 0200000.

The Contractor shall schedule and perform service orders in a way that minimizes disruptions to customers and Government operations.

The Government may issue service orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the KO. In addition to facilities, equipment, systems and other assets listed in

Section J, service order work also includes any work to facilities, equipment, systems and other assets not listed in

Section J or not maintained through a recurring work schedule or program. Service work also includes labor hour support for non-contract projects.

Additional facilities, structures and equipment added during the course of the contract will become part of the service order program at no additional cost to the Government.

Informational Note:

Samples of required work and historical service order workload are provided in J-

1502000-05. Historical data and

Service order work is responded to and completed within the specified time.

Standard supporting information provided is intended to illustrate the volume of service orders issued and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future.

The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements.

Lack of availability of material or equipment will not relieve the

Contractor from the requirement to complete service order work within the time limits specified.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area.

All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one service order as long as the service order threshold is not exceeded.

The Contractor shall notify the

KO and/or COR upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 0200000.

The Government may issue project work or non-recurring work for service orders that exceed the limit of liability.

If non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.

The Contractor shall ensure

Emergency service orders are

100 percent complete and on-time. In addition, the contractor shall ensure Urgent and Routine service orders are 100 percent complete and with an on-time completion of 90 percent during period of performance.

monthly summary of completed and uncompleted service orders

3.1.1 Emergency

Service Orders

The Contractor shall perform emergency service order work to ensure requested services are completed within the specified response time, limits of liability and completion times.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

response time of 30 minutes.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

Emergency service orders are limited to a ceiling of $1,000 in direct labor and direct material costs.

The Contractor shall remain at the work site until the emergency has been arrested.

Once the emergency is mitigated, the Contractor shall remain working until the problem has been corrected or the limit of liability has been reached.

Emergency service orders responded to within thirty (30) minutes of receipt of call.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested

Standard

The emergency service request is complete once the emergency has been arrested and any additional work necessary up to the limit of liability has been performed.

The Government may issue an urgent, routine service order, project work or non-recurring task order for the follow-on work required to repair/restore the facility, ground structure, personal property equipment or installed equipment and system.

3.1.2 Urgent Service

Orders

The Contractor shall perform urgent service order work to ensure requested services are completed within the specified response time, limits of liability and completion times.

The Contractor shall perform urgent service orders to allow for completion within 5 working days from receipt of service order request.

response time of 2 hours of

Urgent service orders are limited to a ceiling of $2,500 in direct labor and direct material costs.

Contractor shall support all planned and unplanned utilities outages during work hours, after hours and on weekends on the issuance of Urgent Service

Orders.

Urgent service orders responded to within 2 hours of

Urgent service orders are completed within five working days.

3.1.3

Routine

Service

Orders

The Contractor shall perform routine service order work to ensure requested services are completed within the specified response time, limits of liability and completion times.

The Contractor shall perform routine service orders to allow for completion within 30 calendar days from receipt of service order request.

Routine service orders are limited to a ceiling of $2,500 in direct labor and direct material costs.

response time of 5 working days of receipt of call. After hour calls are responded to the next business day.

Routine service orders responded to within 5 working days of receipt of call. After hour calls are responded to the next business day.

Routine service orders are completed within

30 calendar days.

Standard

Performance of routine service orders is not required outside of

Government regular working hours.

3.2

Projects The Contractor shall perform project work orders in a timely manner to ensure requested work is complete in accordance with specified standards.

The Contractor shall receive project work orders in accordance with the work reception requirements in

Annex 02.

project work in a way that minimizes disruptions to

Government operations.

Project orders will be ordered to accomplish any work identified within the entire boundary of the installation, whether or not, the facilities, systems, ground structures, and other assets are identified in Section J.

The Government may combine multiple requirements into one project work order.

The Contractor shall maintain sufficient personnel, materials, and equipment on hand to support project work order. Lack of availability of personnel, material, or equipment will not relieve the Contractor from the requirement to complete project work order within the time specified.

summary completion report of completed Project work orders

Project order work responded to within 1 day and completed within 30 calendar days.

Facilities, systems, ground structures, and/or other assets are fully functional, in normal working condition, and function properly in accordance with the specified, manufacturers’, workmanship and material standards, including recertification if applicable.

When project order is complete the facilities, systems, ground structures and other assets do not present danger to personnel or equipment.

Standard

3.2.1 Project Work

Order Level 1

The Contractor shall perform project work to ensure work is completed within the specified response time, limits of liability and completion times.

Project Work Order Level 1:

work that exceeds the service order limit of liability but is estimated to be less than $6,000 in combined direct labor hours and direct material costs per service order.

Project Work Order is completed as specified in the work order.

3.2.2 Project Work

Order Level 2

The Contractor shall perform project work to ensure work is completed within the specified response time, limits of liability and completion of times.

Project Work Order Level 2:

work that exceeds the service order limit of liability but is estimated to be less than

$10,000 in combined direct labor hours and direct material costs per service order.

Project Work Order is completed as specified in the work order.

Standard

3.3 Preventive

Maintenance

(PM) Program

The Contractor shall develop and implement a PM program for facilities, ground structures, personal property equipment, and installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and submit for approval a PM program per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $250 per occurrence in direct material and labor cost under the recurring work portion of the contract. Incidental repairs work performed under maintenance are not considered a service order.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO within two hours of identification. A service order, project work order, or non-recurring task order may be

Maintenance is accomplished in accordance with the approved Contractor’s

PM program and work schedule.

PM is performed in manufacturers’ recommended procedures and OEM issued for repairs exceeding the incidental repairs limit.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide

OEM’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep facilities, ground structures, personal property equipment, and installed equipment and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the

Contractor’s PM program. These changes will be made at no additional cost to the

Government.

The Contractor shall provide PM

Plan as part of the PM program.

The PM Plan shall consist of the following but not limited to:

- Asset Inventory Verification

- Create PM tasks:

Testing

Servicing

Calibration

Inspection

Adjustment

Alignment

Installation

- Frequency of Maintenance

- PM Schedule and Checklist

- PM Team

Define key personnel and their functions.

The Contractor shall affix date stamp and initials on any newly installed filters to indicate when equipment is due for the next maintenance.

Standard

The Contractor shall provide PM

Job plans for work associated in this Spec and other Spec Items requiring PM program for review by KOR and or COR.

Informational Note: Condition

Assessments are typically performed by the maintenance technician on an annual basis during the most invasive PM circumstances.

Requirements for condition assessment of dynamic equipment are specified in 1501000 Facility

Management.

quarterly Projected PM Schedule for PMs and other Scheduled

Work that is projected for the next ninety (90) days per Section

F. The Contractor must report not completed PMs on the next quarterly Projected PM Schedule.

The Contractor shall submit the

90-day Projected PM Schedule via Maximo Work order template in J-0200000-12.

The Contractor shall ensure PMs and other scheduled work is 100 percent completed and with an on-time completion of 90 percent during period of performance.

The Contractor shall provide PM logbook at location of performed work. The PM logbook shall include date of work being performed, signature of who performed the work and date of next PM.

3.3.1 HVAC and

Refrigeration

Systems

The Contractor shall maintain

HVAC and refrigeration systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall comply with all applicable state, local licensing, and certification requirements.

The Contractor shall maintain all

HVAC and Refrigeration Systems

Maintenance is performed in accordance with

Contractor's PM program and work

Standard in accordance with OEM recommendations.

The Contractor is responsible to clean and maintain all building mechanical rooms clear of all trash and debris.

Temperature setting for HVAC and refrigeration systems shall be maintained as specified in J-

1502000-07.

Temperature and humidity control requirements for environmentally controlled lab vaults at Naval Support Facility

Naval Observatory shall be maintained as specified in J-

1502000-07.

The Contractor shall not vent or otherwise dispose of any ozone-depleting refrigerant in a manner that will permit its release into the environment.

These refrigerants shall be captured and recycled in accordance with all federal, state, and local environmental regulations. The Contractor shall maintain refrigerant usage logs in operations and make available to the Government upon request.

monthly HVAC system temperature and humidity status report reflecting daily temperature and humidity readings per system per Section

F.

The HVAC and Refrigeration

Systems inventory is provided in

J-1502000-07.

HVAC and refrigeration systems are maintained at the required temperature.

HVAC and refrigeration systems are in compliance with environmental regulations.

3.3.2 Interior and

Exterior

Lighting

Systems

The Contractor shall perform maintenance on Interior and

Exterior Lighting Systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and implement a program to inspect, clean, re-lamp, and make all necessary repairs to interior and exterior lighting systems.

Maintenance is performed in accordance with

Contractor's PM

Standard

Lighting systems include all wiring and components from the energy source to the light fixture.

responsible for materials, parts, supplies, and components.

Exterior lighting systems include walkways, street lighting, parking lot lighting, area lighting, perimeter and security lighting, lighting mounted to all facilities and structures, pier lights, flood lights, flag lights, and encompasses bases, poles, fixtures, and controls. The exterior and street lighting is identified on government GIS

Utility Maps and will be available at contract start.

Historically, there has been a requirement for approximately

250 per year LED exterior light replacement.

The Lighting System inventory is provided in J-1502000-0X.

3.33 Cathodic

Protection

Systems

The Contractor shall perform maintenance on cathodic protection systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain, inspect, and test cathodic protection systems in accordance with UFC 3-570-06.

accordance with

Contractor's PM

3.3.4 Weight

Handling

Equipment

(WHE)

The Contractor shall inspect, test, and certify WHE to ensure they are safe, fully functional, and operational.

The Contractor shall comply with all Federal requirements and

NAVFAC P-307 to properly test and maintain the WHE.

Certification may be performed by a Government provided inspector or by the Contractor as part of the recurring work.

Method 1: If the inspection of

WHE is performed by the

Government or a Government provided inspector, then tailor the following to local requirements, e.g., The Contractor shall perform all certification testing in the presence of the Government

Testing, inspection, and certification of

WHE performed and completed in accordance with the

Inspection, Testing, and Certification

Program and

Schedule.

WHE inspected, tested, and certified in

NAVFAC P-307.

Standard certifying official. The

Contractor shall provide five working days advance notification to the KO when

WHE is ready for testing and certification for coordination with the Government provided inspector.

The Contractor shall perform load tests and associated operations for certification in the presence of the certifying official.

The Contractor shall utilize a third-party certification for cranes specified in Appendix M of

The Contractor shall submit the

Certification of Load Test and

Condition Inspection Form per

Crane Condition Inspection

Record for non-Cat 3 cranes.

The WHE inventory is provided in J-1502000-06.

3.3.5 Lightning

Arrestors and

Grounding

Devices

The Contractor shall perform maintenance in accordance with applicable directives on lightning arrestors and grounding devices to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain lightning arrestors and grounding devices in accordance with NFPA

780, MIL-HDBK-419, MIL-

STD- 188-124B, MIL-HDBK-

274 (AS), and NAVSEA OP-5.

The Grounding System inventory is provided in J-1502000-08.

Maintenance is performed in accordance with

Contractor's PM program and work schedule.

3.3.6 Fire Protection

Systems

The Contractor shall perform maintenance on fire protection systems to ensure safe, reliable, uninterrupted fire protection service.

The Contractor shall maintain, inspect, and test fire protection systems in accordance with UFC

3-601-02.

inspections, testing and certifications and maintain test documentation and record inspection and test results in the

CMMS and reported. Reports shall be provided to the KO/COR at each site per Section F.

accordance with

Contractor's PM

Standard

The Contractor shall maintain, inspect, and test fire protection systems to operate as designed.

The Contractor shall notify facility occupants, Fire

Department, Security Department two days prior to performing maintenance, inspection, or testing of fire suppression

The Contractor shall correct all fire protection system deficiencies immediately upon discovery.

The Contractor shall have at least one licensed supervisory employee present on the installation when contractor personnel are executing inspection, testing, and maintenance and repair tasks.

The fire protection system inventory is provided in J-

1502000-10.

3.3.7 Auxiliary

Generators

The Contractor shall perform maintenance on auxiliary generators to ensure safe, reliable, uninterrupted service.

The Contractor shall comply with

NAVFAC MO-912, COMAR

26.11.09.05E, COMAR

26.11.03.06C, 40 CFR 60,

Subpart IIII and Subpart JJJJ, 40 CFR 63, 40 CFR 89, Subpart 4Z and the NSA Washington Title V operating permit 007.

Maintenance shall include periodic startup, run and load test of all auxiliary generators to ensure operability.

Auxiliary generators shall be activated to restore electrical power within five minutes following loss of power.

Automatic/Manual transfer switches shall be exercised, and load tested in accordance with

OEM requirements.

accordance with

Contractor's PM

Auxiliary generators provide electrical power to meet the load demand for the duration of a power outage.

Auxiliary generators activated to restore electrical power within five minutes following loss of power.

Standard

At the start of the contract, the

Contractor shall verify and make a record of the auto-run schedules for each of the generator engines on this contract.

The following information shall be included in the Auto-Run record: unit identification/location, technician’s name, date and time, auto-run frequency/day auto-run time, and auto-run duration per

The Contractor shall submit

Generator Maintenance Report and Auto-Run Record for each generator engine per Section F.

Items needing servicing shall be corrected and a record of date and description of trouble, maintenance performed, test run, fuel usage log, etc. recorded in a logbook that will be maintained at each site and make available to the Government upon request.

The Contractor shall ensure that central diesel fuel storage tanks…