PERFORMANCE WORK STATEMENT_22January2025_.pdf

PERFORMANCE WORK STATEMENT (PWS)

CATHOLIC AND PROTESTANT RELIGIOUS EDUCATION COORDINATOR

AVIANO AIR BASE, ITALY

22 January 2025

1. DESCRIPTION OF SERVICE

The contractor will provide all personnel, labor, transportation, supervision, and management to provide Catholic and Protestant Religious Education Coordinators for the 31 FW/HC Squadron at Aviano Air Base, Italy.

1.2 Positions

The following positions are included in the contract:

Position 1: Catholic Religious Education Coordinator

Position 2: Protestant Religious Education Coordinator

2.0 GENERAL INFORMATION

2.1. Contract Manager.

The contractor will designate a Contract Manager who will be responsible for the performance of contractor provided services. The Contract Manager must have full authority to act for the contractor on all matters relating to the daily operation of the contract and may be a contractor employee providing contract services. The contractor will designate this individual, in writing (name and phone number), to the Contracting Officer upon contract award. An alternate Contract Manager may be designated, and the contractor will identify those times when the alternate is the primary contract manager

2.2. Contractor Employee Restrictions. The contractor will not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

2.3. Conflict of Interest. The contractor will not employ any individual who is an employee of the United States Government if the employment of that individual would create a conflict of interest, nor will the contractor employ any person who is an employee: of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval of the employment in accordance with Department of Defense Directive (DODD) 5500-7, Ethics and

Standards of Conduct. In addition, the contractor will not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations

Activities.

2.4. Contractor Employee Conduct. The Government reserves the right to require removal from the installation any contractor employee who endangers persons or property, whose actions are inconsistent with professional conduct, whose continued employment is inconsistent with the interest or military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employees for any reason does not relieve the contractor of the requirement to perform services specified here in.

2.5. Communication. Contractor employees will maintain open, professional, and respectful communication with military personnel, Government civilian employees, customers, and other contractor employees. Contractor employees are required to always identify themselves as a contractor while on the job, (e.g. in the workplace, when attending meetings, when answering

Government telephones, in e- mails, or when making phone calls on behalf of the

Government).

2.6. Replacement Personnel. The contractor is responsible for continuous contract performance through the contract period of performance for all positions and must provide substitute personnel for any temporary or permanent vacancies. Substitute personnel must meet all qualifications stated in the appendixes of this PWS. The Government reserves the right to refuse any substitute that does not meet all required qualifications

2.6.1. Planned Absences. The contractor will provide a two-week notice of planned employee absences, when possible, but no later than a 24-hours' notice of the substitution to the Wing

Chaplain, or designee, prior to the scheduled service or function.

2.7. Safety. The contractor will comply with all local and American laws and safety regulations. Compliance with OSHA and other applicable local laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor, and the

Government will assume no liability or responsibility for the contractor's compliance or noncompliance with such responsibilities.

2.8. Fire Prevention and Safety Standards. Contractor employees will comply with the

Aviano Air Force Base Occupational Safety, and the Fire Prevention and Health Program.

2.9. Smoking in AF Facilities. Contractors are advised that the AF has placed restrictions on the smoking of tobacco products in AF facilities. AFI 48-104, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

2.10 Holidays and Working days

Please see the highlighted days below that the Catholic and Protestant contractor will be required to work.

If any of these dates for the services are subject to change, the lead chaplain will notify the contractor.

Italian Holidays:

1 January New Year's Day 6 January Epiphany Easter Monday Monday following Easter 12 April Aviano Patron's Day- Saturday Catholic Mass 18-20 April Friday, Saturday, Sunday Catholic Mass/ Protestant Service 18 Apr (Good Friday) 20 Apr (Easter Service) 25 April Liberation Day 1 May Labor Day 2 June Republic Day 15 August Assumption Day 1 November All Saints' Day Catholic Mass 8 December Immaculate Conception 24 December Christmas Eve* Catholic Mass 25 December Christmas Day Catholic Christmas Mass 26 December St. Stephen's Day

U.S. Holidays:

1 January * New Year's Day 3rd Monday in January Martin Luther King's Birthday 3rd Monday in February Washington's Birthday Last Monday in May Memorial Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November * Veteran's Day 4th Thursday in November Thanksgiving Day 24 December* Christmas Eve Protestant Christmas Eve Service 25 December* Christmas Day

3.0. SECURITY REQUIREMENTS

3.1. Criminal History Background Check. The Government will conduct a criminal history background check on contractor employees providing services under this contract. Contractor must be approved in accordance with the DoDI 1402.5 and satisfactorily complete all required checks within a month of contract start date. Background checks are completed at government expense

3.2. Security Training. All contractor employees will receive initial and recurring security education training from the Chapel staff security manager. Training must be conducted in accordance with DoD 5200.1, Vol 3, DoD Information Security Program: Protection of

Classified Information, and AFI 16-1404, Information Security Program Management.

3.2.1. Antiterrorism Awareness Training. Level I. Antiterrorism (AT) Awareness Training is available to all contractor employees. Non-Common Access Card (CAC) holders can accomplish Level 1 - AT Awareness Training at https:// jkodirect.jten.mil/Atlas2/page/login/Login.jsf. Additionally, contractor employees may contact the chapel staff Antiterrorism Representative (UATR) to request Antiterrorism Awareness

Training material.

3.3. Reporting Requirements. Contractor employees will immediately report to an appropriate Government authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified for unclassified defense information.

3.54 Pass and Identification Items. The contractor will ensure the pass and identification items required for contract performance are obtained for employees and non- government owned vehicles.

3.5. Retrieving Identification Media. The contractor will retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires, e.g. terminated for cause, retirement, etc., and turn them in to the issuing office.

3.6. Controlled Unclassified Information (CUI). CUI is unclassified information requiring safeguarding and dissemination controls, consistent with applicable law, regulation, or government-wide policy. DoD Instruction 5200.48_Department of the Air Force Instruction

(DAFI) 16-1403, Controlled Unclassified Information (CUI), sets policy, assigns responsibilities, and prescribes procedures for CUI in the identification, creation, sharing, marking, safeguarding, storage, dissemination, decontrol, disposition, destruction, and records management of CUI documents and materials and establishes training required. The contractor will protect CUI, regardless of its form, at all times in a manner that minimizes the risk of unauthorized disclosure while allowing for access by authorized holders. Contractor personnel working with CUI must be careful not to expose CUI to unauthorized users or others who do not have a lawful government purpose to see it. When not under continuous monitoring or physical control, the contractor will store hardcopy CUI documents in a locked desk, file cabinet, or similar means, where only authorized personnel have access. The following are examples of CUI:

-Personally Identifiable Information (PII)

-Sensitive Personally Identifiable Information (SPII)

-Proprietary Business Information (PBI)

-Unclassified Controlled Technical Information (UCTI)

-Operational Information

-Protected Health Information (PHI)

-Sensitive but Unclassified (SBU) Information

-Financial Information

3.7. Protection of Personally Identifiable Information. Personally Identifiable Information

(PII) refers to information that can be used to distinguish or trace an individual’s identity either alone or when combined with other information that is linked or linkable to a specific individual.

PII may range from common data elements such as names, addresses, dates of birth, and places of employment, to identity documents, Social Security numbers (SSN) or other government issued identity, precise location information, medical history, and biometrics. The contractor will protect all PII encountered in the performance of services in accordance with Department of

Defense Directive 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R, Department of Defense Privacy Program. If a PII breach results from the contractor's violation of the aforementioned policies, the contractor will bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who's PII has been compromised.

3.8. Operations Security (OPSEC). The contractor will maintain OPSEC in accordance with

DOD Directive 5205.02, DOD Operations Security (OPSEC) Program, AFI 10-701, Operations

Security (OPSEC), The contractor will adhere to the following minimum OPSEC requirements.

• Contractor personnel will not discuss government operations in public or over unprotected or unencrypted communications. Official business and controlled unclassified information may only be transmitted as directed in the PWS.

• The contractor will not post to company websites, publications, newsletters, or other media any images, data or information that reveal sensitive Government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract will be coordinated through the

Contracting Officer.

• Observation of events, operations, physical changes, etc. may reveal National Security information, therefore specific restrictions are required to preclude unintentional release of information to unauthorized parties. (Unauthorized disclosure and transfer of National

Security Information is punishable under 18 USC § 793.)

• Contractor personnel will not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data, or information, or observed events that reveal sensitive Government operations, personnel, equipment, including, but not limited to the following.

o Tactics, techniques and procedures, production or work schedules, any visible or concealed modifications, upgrades, increases, change, or decreases in work/deployment frequency or government personnel, vehicle, aircraft movements;

specialized equipment orders, deliveries, shipments, etc., The contractor will immediately report unauthorized disclosures and/or attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract to the Contracting Officer.

o Government issued badges, identification will be removed and/or concealed from plain sight when off base and will not be left in vehicles or unprotected. Badges and passes may not be duplicated, copied or loaned to others. Lost or stolen identification badges, vehicle passes etc. will be immediately reported to the Contracting Officer, and/or installation Security Office.

o The contractor will practice OPSEC and implement countermeasures to protect critical information (CI) and other sensitive unclassified information, if applicable. Protection of CI includes the adherence to and execution of countermeasures which the contractor initiates or as provided by the Chapel Staff/Contracting Officer, for CI on or related to this PWS.

3.9. Contractor Travel on Aviano AFB. Contractor employees will not loiter in any working area before or after performing services. All contractor employees will limit their travel on

Aviano AFB only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract work, contractor employees will promptly depart Aviano AFB.

3.10. Traffic Laws. Contractor employees will comply with base traffic regulations.

Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones is strictly prohibited while driving on Aviano AFB. Seat belt use is mandatory for all vehicle occupants.

3.11. Random Personnel and Vehicle Searches. Contractor employees are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

3.12. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned while on Aviano AFB.

3.13. For Official Use Only (FOUO). The contractor will comply with DoD 5400.7-R, Chapter

4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the contractor or contractor employees will not be retained by the contractor and will be surrendered immediately to an appropriate Government authority.

3.14. Physical Security. The contractor is responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, the contractor will ensure all government facilities, equipment, and materials are secured.

3.15. Key Control. The contractor will establish and implement methods of ensuring all keys issued to the contractor by the Government arc not lost or misplaced and are not used by unauthorized persons. The contractor will not duplicate any keys issued by the government.

The contractor will immediately report any occurrences of lost or duplicated keys to Wing

Chaplain or NCOIC.

3.15.1. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system will be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

3.17.2. The contractor will prohibit the use of key and/or cipher lock combinations, issued by the government, by any persons other than the contractor's employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

4.0. GOVERNMENT PROVIDED PROPERTY AND SERVICES

4.1. Equipment and Supplies. All items required to complete assigned duties will be provided to include office space, computer, office supplies, shared use of a printer and copier.

4.2. Telephone Services. The Government will provide the use of telephones for the transmission of official Government information only. The contractor will not use Government telephones to transact personal business. The Government is not responsible for charges for collect calls accepted by contractor employees. Telephone calls are subject to the standard monitoring requirements of the Government telephone network. The use of Government phones by the contractor constitutes consent to monitoring.

4.3. Emergency Services. The Government will provide security forces services and fire protection services (call 0434 30301911, for emergencies only).

4.5. Recycling Program. The Government will provide recycling services and the contractor is required to participate in the base-recycling program.

5. Contract Officer Representative (COR)

5.1 The 31 FW/HC COR will monitor contractor performance and ensure compliance with this PWS.

Issues of noncompliance will be addressed in writing, and contractors will have the opportunity to correct deficiencies.

5.2 Quality Control Plan (QCP). The Contractor shall maintain a quality control program and have a QCP to ensure that the performance is in accordance with the standards established within this PWS.

The contractor shall have and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the contractor shall have quality control procedures addressing the areas identified in this PWS. Quality control records shall be maintained throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. The Government reserves the right to review the contractor’s QCP at any time deemed necessary.

6.Surveillance Matrix for Title of Contractor

Description of Service PWS Reference Performance

Threshold

Methods of

Surveillance Provide a comprehensive Religious Education program for the Aviano Catholic Community coordinated for content and volunteers with other chapel programs. Serve as the resource person, advisor, and Coordinator for Catholic Religious Education at Aviano Air Base, Italy.

Furnish all labor, tools, transportation, and incidentals as necessary to provide the Aviano Chapel Catholic Religious Education Coordinator Services in accordance with the tasks identified herein.

Catholic Religious Education Coordinator

Provide personal transportation to and from the work center to meet the requirements of the contract.

Provide curriculum for all holy days of obligation and rehearsals that do not fall on a weekend not exceeding 12 units. Other special services may be requested by the Catholic priest; however, these additional services will only be provided with the mutual consent of both parties and in writing.

4.1. Direct and lead the

Religious Education Program on regularly scheduled weekend and special services as needed.

100 % is the performance threshold;

however, the contractor will be evaluated based on their performance.

The method of surveillance will be visually with quarterly feedback for performance

The Protestant Religious Education Coordinator shall provide a comprehensive Religious Education program for the Aviano Protestant Community coordinated for content and volunteers with other chapel programs. Serve as the resource person, advisor, and director for Protestant Religious Education at Aviano Air Base, Italy. Furnish all labor, tools, transportation, and incidentals as necessary to provide the Aviano Chapel Protestant Religious Education Coordinator Services in accordance with the tasks

Protestant Religious Education Coordinator.

Provide and direct a program of religious education in accordance with the guidelines set forth by the Air Force Chaplain Corps as represented by Aviano Wing Chaplain and the assigned Protestant Chaplain.

A successful program will meet the needs of the Protestant community and meet the goals agreed upon at the annual Protestant planning meeting including the number of people involved.

Advise the Protestant Chaplain of matters concerning the RE program.

Occasionally during the year, Religious Education programs may not meet. These exceptions will be approved by the Protestant Chaplain.

Assess needs for the Protestant RE program in conjunction with the Protestant Chaplain.

Work out specific vision for RE program with the Protestant Chaplain annually by 1 May.

100 % is the performance threshold;

however, the contractor will be evaluated based on their performance.

The method of surveillance will be visually with quarterly feedback for performance

APPENDIX 1

CATHOLIC RELIGIOUS EDUCATION COORDINATOR

1. Qualifications

1.1. The contactor must have and, on request, provide proof of the following. Submit a one paragraph summary for vision, growth and development of the RE (Religious Coordinator) program.

1.2. Submit two letters of reference..

1.3. Provide evidence of appropriate professional competence by providing evidence of academic certification and/or work experience.

1.3.1. A baccalaureate or higher degree in education or as a substitute and 5 years educational experience (teaching, RE Coordinator, etc…) OR - five years’ experience coordinating or directing a RE program for 60 or more students, in either a military chapel or a civilian church setting, within the past 5 years.

1.3.2. Furnish a resume including academic and work-related references. References should be of recent employment (past 5 years).

1.3.3. Please provide certification of skills in the use of computers and associated software common to the USAF Standard Desktop Configuration (Microsoft Office Products, USAF Form Viewer).

1.3.4. A criminal history background check will be conducted in accordance with the DoDI 1402.5, within a month of contract start date. Background checks are completed at government expense.

1.4. Possess an ability to maintain healthy, functional interpersonal relationships with coworkers and customers. Submit one letter of reference to show these attributes. Contractor will possess these skills:

1.4.1. Interpersonal. Contractor must possess the ability to constructively work with chapel staff, parish staff, parishioners, and the public in an interfaith arena.

1.4.2. Professional. Contractor must be an efficient manager and able to coordinate activities and facilitate communication between volunteers and program leaders.

1.4.3. Communication. Contractor must be able to communicate desires, needs, and instructions clearly, both verbally and in writing. Contractor must communicate well with both adults and children in the program.

1.4.4 Have a willingness to work in and be fully conversant with the pluralistic environment of the Chaplain Corps. Have an ability to work unsupervised in a fluid and sometimes-stressful environment with staff, and volunteers.

1.5. Must have a minimum of 1 year (12 months) left on station.

2. Place of Performance

2.1. The services stipulated in this Statement of Work shall be performed at the Aviano Chapel

Facilities in Area 1 and Area F or at a designated Chapel ministries are performed.

3. Contractor Supervision

3.1. 31 FW/HC COR will serve as the quality assurance liaison to Contracting by monitoring and inspecting the contractor's performance in coordination with the Senior Catholic and Catholic Chaplains. The COR will engage Contracting in writing of all noncompliance work. Contractor will be given an opportunity to correct, if possible, nonconforming work. The contractor is given an opportunity to respond in writing to any notice of noncompliance. The Wing Chaplain may so designate an alternative quality assurance as needed.

4. Continuity of Service

4.1. The contractor is responsible to locate and arrange for a suitable replacement if Prime contractor is not available for any required service(s). The contractor shall be responsible to ensure the replacement can perform subject services as called for in the Performance Work Statement. The substitute must meet or exceed the qualifications of the Prime Contractor in accordance with the Performance Work Statement. The Catholic Chaplain will determine the acceptability of substitute personnel.

5. Performance during a Crisis

5.1. Performance during a crisis declared by the President, Secretary of Defense, or overseas combatant commander: Provide 24-hour contact, and comply with all provisions of this Statement of work during crisis declared by the President, Secretary of Defense, or overseas combatant commander. Workloads may significantly increase during wartime contingencies as directed by the contracting officer.

6. Background Check

6.1. All personnel under this contract must complete a positive background investigation as specified herein and by DoDI 1402.5.

6.2. Refer to AFFARS 5352.242-9000 – Contractor Access to Air Force Installations (June 2002)

7. Period of Performance and Work Hours

7.1. Services will be performed during the period of 1 year plus 4 option years in support of the

Aviano Catholic Chapel Programs.

7.2. Work Hours

7.2.1. This contract anticipates a minimum of 30 hours of services per week including coordination, meetings, consultation, and programs. Be available to work additional hours should the need arise for special events. Work is required on weekends and evenings for both regular and special programs. The contractor may be required to provide services on some Federal Holidays in conjunction with religious observances.

7.2.2. Develop and post schedule of office and program hours in coordination with the Catholic Chaplain. Office hours will be during duty hours and on at least 3 different weekdays. Program hours will be during program meeting times (generally Sunday morning and other religious observances). Place of contract performance is at one of the Aviano Chapel facility as required by each program. Office workspace will be provided in the chapel offices in Area F, Aviano Air Base, Italy.

8. Description/Duties & Responsibilities

8.1. Provide a comprehensive Religious Education program for the Aviano Catholic Community coordinated for content and volunteers with other chapel programs. Serve as the resource person, advisor, and Coordinator for Catholic Religious Education at Aviano Air Base, Italy.

Furnish all labor, tools, transportation, and incidentals as necessary to provide the Aviano Chapel Catholic Religious Education Coordinator Services in accordance with the tasks identified herein.

8.2. Provide and direct a program of religious education in accordance with the guidelines set forth by the Air Force Chaplain Corps as represented by Aviano Wing Chaplain and the assigned Catholic Chaplain. A successful program will meet the needs of the Catholic community and meet the goals agreed upon at the annual Catholic planning meeting including the number of people involved.

8.3. Advise the Catholic Chaplain of matters concerning the RE program. Occasionally during the year, Religious Education programs may not meet. These exceptions will be approved by the Catholic Chaplain.

8.4. Assess needs for the Catholic RE program in conjunction with the Catholic Chaplain.

8.5. Work out specific vision for RE program with the Catholic Chaplain annually by 30 June.

8.6. Program will be evaluated based on meeting RE needs of the community, participant satisfaction, volunteer feedback, and through overall quality evaluation by the Catholic Chaplain.

The contractor will not be supervised by the Government, but the quality of the program will be evaluated. A successful program will meet 90% of chapel goals, have participant satisfaction of over 85% positive, volunteer feedback of over 85% positive, and overall quality of at least 85% positive as rated by the Catholic Chaplain.

8.7. For programs involving other RE chapel faith groups, contractor will work with the respective RE Coordinator in accomplishing the goals of the RE program.

8.8. Be an active participant of the Catholic chapel program by attending each service at least once every quarter, getting to know congregants, and participating in chapel-wide events.

8.9. Provide and administer a weekly Religious Education opportunities to include Adult, youth, pre-kindergarten through 12 grade.

8.10. All curriculums will be approved at least 30 days before teaching. Selection will be made in conjunction with the Catholic Chaplain to meet the goals of the Catholic program.

8.11. Provide registration activities in July and August for those participating in the program.

8.12. Be present for or arrange for a responsible volunteer during Religious Education classes and at least one-half hour before classes begin and present until classes are over and the area is cleared.

8.13. Visit each class at least once a quarter or as requested by volunteer teachers.

8.14. Coordinate classroom, administrative and audiovisual support requirements for all RE volunteers. Ensure all classes are staffed, securing the services of substitute teachers as needed.

Recruit all necessary teachers and helpers NLT two weeks prior to the start of classes.

8.15. Maintain current/potential roster of teacher/staff/substitute volunteer names, addresses, phone numbers, and email addresses.

8.16. Care for volunteers and program participants through recruiting, training, volunteer recognition, and administrative care.

8.17. Recruit volunteer teachers, substitutes, and other necessary staff; train teachers and substitutes;

and provide workshops as required. Volunteers must be recruited in time for background checks to be completed.

8.18. Coordinate volunteers with other Catholic programs to avoid burnout of volunteers. Ensure volunteers are mature, responsible, and properly prepared for leadership positions

8.19. Provide orientation for new volunteers in facilities, funding, religious education policies, and available resources.

8.20. Organize at least two volunteer teacher training events each year, one in the fall and one in the spring. Fall event will happen prior to the start of classes. Spring event will happen at least two weeks prior to the start of the spring semester.

8.21. Plan events and consider ways to honor and recognize the volunteer staff during the year.

Minimum volunteer recognition is one event per school year and may be in conjunction with other chapel events or RE celebrations.

8.22. Ensure that registrations to include the names of children and volunteers are forwarded to the Catholic Chaplain or designee each semester.

8.23. Establish and maintain an RE resource program with a broad and orderly assortment of visual aids, object lessons, multi-media support, and general teaching aids to enhance religious education effectiveness in all areas at the Aviano Chapel.

8.24. Reproduce necessary RE materials. Comply with copyright laws.

8.25. Publish a yearly RE Teacher’s Handbook, RE Participant’s Handbook and Calendar of events.

8.26. Identify and report all instances of suspected child abuse and neglect of children in accordance with Department of Defense and Aviano policies and procedures.

8.27. Provide monthly teacher packets for each teacher to include all materials necessary for class activities.

8.28. Attend, if funding is available and budgeted, one professional development seminar annually.

Seminar or conference will be approved by Catholic Chaplain prior to registration.

8.29. Provide for special events including Vacation Bible School (VBS), Catholic Holy Day celebrations & education, and participation in community-wide events as noted at the annual planning meeting, faith group leader meetings, and calendar.

8.30. Support planning and execution of Advent and Lenten Special Events and services to educate families and the entire Catholic community concerning the Catholic faith.

8.31. Assist in the development of teacher training, special adult education classes and special seasonal events associated with the Christian calendar, to include but not limited to: Children’s Christmas programs, Children’s Easter program, Annual Youth Sunday (in which the children participate in major components of a worship service), Annual Fall kickoff, and Harvest Festival.

8.32. Participate in community-wide events to promote the RE program.

8.33. Ensure administrative tasks are done in a timely manner and in accordance with applicable policy, instructions, regulations, and laws.

8.34. Comply with all Federal, State, and Local Laws and requirements as well as all Air Force

Instructions, USAFE-AFAFRICA Command Instructions, Aviano Instructions, Air Force Chaplain Corps Instructions, and Aviano Chapel Operating Instructions. The Contractor shall be familiar with all pertinent instructions and policies. A list of pertinent instructions will be furnished by the Catholic Chaplain.

8.35. Ensure all volunteers working with youth below 18 years of age receive a background check as described in DoDI 1402.5 and local operating procedures. Background checks are conducted at government expense. All volunteers must submit to Installation Records Check (IRC) annually.

IRCs must be completed before teaching in the program.

8.36. Maintain current Religious Education Continuity Binder(s) and electronic files including, but not limited to Purchase Records, Disbursement Requests, Facility Requests, After Action Reports, Calendars, Curriculum, Rosters, Procedures, and Training. Files will be accessible to the Catholic Chaplain as well as provided for continuity purposes to the chapel staff.

8.37. Will not hold a leadership position in any other Catholic department or fellowship without prior agreement with the Catholic Chaplain.

8.38. Comply with the mandatory training required for all contractors and responsible for maintaining training records current. Training includes, but not limited to: Computer security training (Information Assurance/Information Protection), Human Relations Training, and Force Protection Training. Participate in chapel off-site training events. Participate in staff team-building activities to enhance whole-person wellness. Adhere to computer security requirements and usage.

8.39. Participate in the preparation of MAJCOM and Wing directed inspections and briefings.

8.40. Communicate clearly with volunteers, students (adult & youth), parents, chapel staff, base personnel, and others as required.

8.41. Communicate details of current and coming programs to teachers, helpers, parents and students in writing, as required. Utilize chapel social media sites in accordance with established policies.

8.42. Communicate with parents/sponsors concerning student absences or disciplinary problems immediately as issues are noticed. Consult with the Catholic Chaplain about disciplinary problems.

8.43. Bring any problems or issues to the attention of the Catholic Chaplain. If the matter remains unresolved, the RE Coordinator shall elevate the matter to the Wing Chaplain. Contractor shall make every effort to solve matters at the lowest level. All disagreements and problems shall be solved directly with the person(s) involved.

8.44. Dress and appearance during contract performance should be conservative and in good taste appropriate to the level of the activity.

8.45. Be able to maintain professional, courteous relationships with Chaplain Corps staff, other chapel community contractors, and chapel community participants.

8.46. Attend and participate in chapel meetings as follows: monthly Catholic Advisory Council meetings as a non-voting advisor, designated faith group leader meetings, and weekly Chapel Staff meetings. Additionally, the Coordinator will participate in the annual Catholic planning meeting.

8.47. RE Coordinator will research and compile religious education statistical information in the form of charts, graphs, and reports to be presented quarterly at the Catholic Advisory Council meeting. Reports are to be submitted five duty days prior, by e-mail to the Catholic Community Coordinator.

8.48. Draft and produce publicity materials for Chapel RE program in a timely manner. Materials will be submitted to Catholic Chaplain at least three duty days prior to deadlines for publication, submission, etc. Advertise in the base community all RE Programs.

8.49. Take care of chapel facilities / equipment and spaces used.

8.50. Prepare and clean rooms, equipment and supplies each week. Report room/building problems to facility manager or NCOIC within 1 duty day. Follow up with Catholic Chaplain as necessary for unresolved issues.

8.51. Ensure that all facilities used are properly secured, to include all doors and windows, following the conclusion of a program.

8.52. Do not sign out any chapel property without permission of the Superintendent, Chapel Operations. All equipment signed out must be accounted for with AF 1297 and inspected prior to return for damages.

8.53. Provide annual submission of facility request forms by deadline established by Chapel Facilities OI as well as any one-time usage request forms as soon as the need for facility space is known to the Catholic Coordinator for forwarding to the appropriate facility manager.

8.54. Be responsible for keys provided by the government. For access to the facility during non-duty hours as well as office access, a key or keys will be provided. Keys shall be safeguarded and they shall not be duplicated. All keys will be returned on revocation of this service agreement.

8.55. Contractor shall report any duplicated, lost or misplaced keys to the government within one (1) hour of the discovery of the occurrence to the Catholic Chaplain. Contractor shall reimburse the government for replacement of all locks or rekeying required as a result of keys being duplicated, lost or misplaced by Contractor or while under the responsibility of Contractor.

Contractor shall be responsible for security of facilities and property made available by the government in conjunction with the performance of this service agreement. Contractor shall also employ accountability methods consistent with Chapel Operating Instructions. Contractor must secure the facility as appropriate.

8.56. Participate in chapel decorating/undecorating and other clean-up/work days if they do not conflict with an established RE program.

8.57. Provide necessary planning and reporting as mandated by local policy/instruction, MAJCOM requirements, and USAF requirements.

8.58. Advise Catholic Chaplain when supplies and materials are needed, place orders in accordance with Aviano Chapel Tithes and Offerings Fund OI.

8.59. Contractor will participate in the planning process for the next year’s schedule, budget, and activities. Specific timelines are identified in Chapel Operating Instructions, and Air Force Instructions. In consultation with the RE chaplain, develop and submit annual (yearly) planning calendar each April to be reviewed at the annual Catholic Advisory Council planning meeting to include summer events and the following Sunday School year (September-June).

Plan must be submitted for approval no less than two weeks prior to the anticipated meeting date to provide the Catholic Chaplain time to review and approve the plan. Provide planning assistance for any Catholic program with a RE component (e.g. retreats, seminars, etc).

8.60. Assist in the development of annual Chaplain Tithes and Offering Fund (CTOF) budgets, as directed by the Catholic Chaplain. Request funds for the purchase of books, materials, equipment, and supplemental services using the CTOF request forms (provided by the chapel).

Prepares funds and facility requests. Submits request forms to the Catholic Community Coordinator for processing.

8.61. Identify and prepare annual curriculum order, library, and supply requirements to the Catholic and Wing Chaplain for approval.

8.62. Maintain an accurate and current inventory of all curriculum and resource materials.

8.63. Accountable for paying any Social Security payments, Federal or Local Income Taxes, and

State Unemployment Insurance premiums for themselves, as well as any individual employed or subcontracted by them to provide services under this contract.

8.64. The contractor will personally perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Catholic Chaplain. Submit the names and qualifications of proposed subcontractors to the Catholic Chaplain for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this Statement of Work (SOW).

Contractor is responsible for payment of substitute. Substitute may function on a short-term, temporary basis.

9. Program Specific Government Furnished Property and Services

9.1. Requirement for supplies (i.e. music, crafts, fellowship supplies, etc.) will be submitted in writing to the Catholic Chaplain in accordance with local operating procedures.

Government-owned equipment will not be tampered with or moved without permission of the Catholic Chaplain. Equipment moved from a Chapel facility will be signed out with an AF IMT 1297 by the Chapel NCOIC or facility manager.

9.2. The government provides office space with desk, chair, visitor’s chair, computer, printer, copier access, filing cabinet, bookcase, phone, fax access, scanner access, storage closet in building, expendable office supplies, Common Access Card (CAC), Network Access, and other items deemed necessary to perform services described in this SOW. Equipment may be shared with other contractors or chapel staff as necessary. The contractor supplies preferred supplies, along with personal transportation.

10. The Wing Chaplin

10.1. Provides essential logistical support for this non-personal service for the contractor’s use (i.e.

office space with basic office equipment, furniture, phone services, expendable office supplies and other items deemed necessary to perform services described in this SOW.)

11. The Contracting Officer

31 FW/HC COR will serve as the quality assurance liaison to Contracting by monitoring and inspecting the contractor's performance in coordination with the Senior Catholic and Catholic Chaplains. The COR will engage Contracting in writing of all noncompliance work. Contractor will be given an opportunity to correct, if possible, nonconforming work. The contractor is given an opportunity to respond in writing to any notice of noncompliance. The Wing Chaplain may so designate an alternative quality assurance as needed.

APPENDIX 2

PROTESTANT RELIGIOUS EDUCATION COORDINATOR

12. Qualifications

12.1. The contactor must have and, on request, provide proof of the following. Show a creative vision for short- and long-term growth and development of the RE program. Submit a one paragraph summary for vision, growth and development of the RE program.

12.2. Demonstrate enthusiasm for RE ministry. Submit two letters of reference demonstrating enthusiasm for RE ministry. Provide evidence of appropriate professional competence by providing evidence of academic certification and/or work experience.

12.2.1. A baccalaureate or higher degree in education & 5 years experience (teaching, RE

Director, etc…)

12.2.2. OR - five years’ experience coordinating or directing a Religious Education (RE) program for 60 or more students, in either a military chapel or a civilian church setting, within the past 5 years.

12.2.3. The Protestant Chaplain or designee will provide technical review of the level of professional competence.

12.2.4. Furnish a resume including academic and work-related references. References should be of recent employment (past 5 years).

12.2.5. Please provide certificates of completion in the use of computers and associated software common to the USAF Standard Desktop Configuration (Microsoft Office Products, USAF Form Viewer).

12.2.6. Provide all information necessary for a criminal history background check and be approved in accordance with the DoDI 1402.5 and satisfactorily complete all required checks within a month of contract start date. Background checks are completed at government expense.

1.4. Possess an ability to maintain healthy, functional interpersonal relationships with coworkers and customers. Submit one letter of reference to show these attributes. Contractor will possess these skills:

1.4.1. Interpersonal. Contractor must possess the ability to constructively work with chapel staff, parish staff, parishioners, and the public in an interfaith arena.

1.4.2. Professional. Contractor must be an efficient manager and able to coordinate activities and facilitate communication between volunteers and program leaders.

1.4.3. Communication. Contractor must be able to communicate desires, needs, and instructions clearly, both verbally and in writing. Contractor must communicate well with both adults and children in the program.

1.4.4. Have a willingness to work in and be fully conversant with the pluralistic environment of the Chaplain Corps. Have an ability to work unsupervised in a fluid and sometimes-stressful environment with staff, and volunteers.

1.5. Must have a minimum of 1 year (12 months) left on station.

13. Place of Performance

13.1. The services stipulated in this Statement of Work shall be performed at the Aviano Chapel

Facilities in Area 1 and Area F or at a designated Chapel ministries are performed.

14. Contractor Supervision

14.1. The U.S. Government will not supervise the contractor in any manner. 31 FW/HC COR will serve as the quality assurance liaison to Contracting by monitoring and inspecting the contractor's performance in coordination with the Senior Catholic and Catholic Chaplains. The COR will engage Contracting in writing of all noncompliance work. Contractor will be given an opportunity to correct, if possible, nonconforming work. The contractor is given an opportunity to respond in writing to any notice of noncompliance. The Wing Chaplain may so designate an alternative quality assurance as needed.

15. Continuity of Service

15.1. The contractor is responsible to locate and arrange for a suitable replacement if Prime contractor is not available for any required service(s). The contractor shall be responsible to ensure the replacement can perform subject services as called for in the Statement of Work. The substitute must meet or exceed the qualifications of the Prime Contractor. The Protestant Chaplain will determine the acceptability of substitute personnel.

16. Performance during a Crisis

16.1. Performance during a crisis declared by the President, Secretary of Defense, or overseas combatant commander: Provide 24-hour contact, and comply with all provisions of this Statement of work during crisis declared by the President, Secretary of Defense, or overseas combatant commander. Workloads may significantly increase during wartime contingencies as directed by the contracting officer.

17. Background Check

17.1. All personnel under this contract must complete a positive background investigation as specified herein and by DoDI 1402.5.

17.2. Refer to AFFARS 5352.242-9000 – Contractor Access to Air Force Installations (June 2002)

18. Period of Performance and Work Hours

18.1. Services will be performed during the period of 1 year plus 4 option years in support of the Aviano Protestant Chapel Programs.

18.2. Work Hours

7.2.1. This contract anticipates a minimum of 25 hours of services per week including coordination, meetings, consultation, and programs. Be available to work additional hours should the need arise for special events. Work is required on weekends and evenings for both regular and special programs. The contractor may be required to provide services on some Federal Holidays in conjunction with religious observances.

7.2.2. Develop and post schedule of office and program hours in coordination with the Protestant Chaplain. Office hours will be during duty hours and on at least 3 different weekdays. Program hours will be during program meeting times (generally Sunday morning and other religious observances). Place of contract performance is at one of the Aviano Chapel facility as required by each program. Office workspace will be provided in the chapel offices in Area F, Aviano Air Base, Italy.

19. Description/Duties & Responsibilities

19.1. Provide a comprehensive Religious Education program for the Aviano Protestant Community coordinated for content and volunteers with other chapel programs. Serve as the resource person, advisor, and director for Protestant Religious Education at Aviano Air Base, Italy. Furnish all labor, tools, transportation, and incidentals as necessary to provide the Aviano Chapel Protestant Religious Education Coordinator Services in accordance with the tasks

19.2. Provide and direct a program of religious education in accordance with the guidelines set forth by the Air Force Chaplain Corps as represented by Aviano Wing Chaplain and the assigned Protestant Chaplain. A successful program will meet the needs of the Protestant community and meet the goals agreed upon at the annual Protestant planning meeting including the number of people involved.

19.3. Advise the Protestant Chaplain of matters concerning the RE program.