Performance Work Statement (2025) (PKP review 050625).pdf

Inspection, Testing and Maintenance (ITM) Performance Work Statement (PWS) for the Breathing Air Compressors (BAC) and

Hurst Electro-Hydraulic (eDraulic) Rescue equipment, Kadena Air Base, Okinawa, JAPAN

1. General

1.1 Introduction and Background. Kadena Fire and Emergency Services have purchased Hurst Electro-Hydraulic (eDraulic) Rescue Equipment that requires annual Inspection, Testing, and maintenance and Semi-annual Breathing Air Compressor (BAC) Maintenance (ITM) service.

1.2 Scope of Work and Objective. The Contractor shall provide material, equipment, and labor to perform semi-annual ITM for BAC and annual ITM for eDraulic Hurst Tools for Kadena Fire Department, Okinawa, Japan. The Contractor shall provide a National Fire Protection Association (NFPA) credentialed technician to perform the inspection, testing and maintenance itemized in Appendix A.

Technician must be qualified per the U.S. manufacturer to inspect, repair, and calibrate both Bauer and Hurst Electro-Hydraulic extrication equipment. Technician must provide training Certificates from BAUER and Hurst. Contractor must also conduct a training on how to send Air Samples quarterly. Please refer to references* at the end of the PWS for certification requirements. This is a non-personal service, performance based contract.

1.3 Period of Performance.

1.3.1 The period of performance of this contract is (1) year with (4) option years

1.3.2 Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

Day Holiday

First Day of January New Year's Day*

Third Monday of January Martin Luther King, Jr. Birthday Third Monday of February President’s Day Last Monday of May Memorial Day Third Thursday of June Juneteenth Fourth of July Independence Day* First Monday of September Labor Day Second Monday of October Colombus Day 11th November Veteran's Day* 4th Thursday of November Thanksgiving Day following Monday will be observed as a holiday.

25 December Christmas Day

April 7, 2025

1.1.1 Breathing Air Compressors (BAC) for self-contained breathing apparatus (SCBA) that requires semi-annual of ITM service. . Annual Hurst Electro-Hydraulic (eDraulic) Rescue equipment, Inspection, Testing and Maintenance (ITM)

*If holiday falls on a Saturday, it will be observed on the preceding Friday. If it falls on a Sunday, the

Hurst Electro-Hydraulic (eDraulic) Rescue equipment, Inspection, Testing and Maintenance (ITM) Kadena Air Base, Okinawa, JAPAN

1.4 Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours.

If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2. Place of Performance. The equipment is in the following locations:

Fire Stations Location Location Remarks

1 Kadena Air Base Bldg. 3489 Fire Station 1 Headquarters

2 Kadena Air Base Bldg. 738 Fire Station 2

3 Kadena Air Base Bldg. 3579 Fire Station 3

4 Kadena Air Base Bldg. 52200 Fire Station 4 (Off Base / By Gate 3)

Inspection, Testing and Maintenance (ITM) Kadena Air Base, Okinawa, JAPAN

3. Task and Deliverables:

3.1 Breathing Air Compressors (Semi-annual)

Inspection, Testing and Maintenance shall include the following:

a. Change and/or fill all fluids required for proper operation.

b. Inspect and replace all filters, new parts, components as necessary for proper operation.

c. Perform, and submit for quarterly air sample analytics testing kits for all compressor air banks.

Air Compressor program managers will be trained on air sample testing and how to ship it.

d. Inspect and repair any internal mechanical failure of the engine compartment within contract period and option years.

e. Assure proper operation of every breathing air compressor in service.

f. Shall use only new standard parts. Replacement parts will become property of the government.

g. Contractor shall return all defective parts to the KO unless replacement parts are used for trade-in as authorized.

h. Perform all warranty preventative and maintenance services as outlined in the product manuals provided by the manufacturers.

i. Furnish reliable transportation necessary to preform maintenance and repair services.

j. Provide written reports of all work performed. Bi-annual Inspection, Testing, and Maintenance

(ITM) will be conducted.

k. Reference for Breathing Air Compressor Maintenance found on Chapter 4 - 4.0.1 pg.113

3.2 Hurst Hydraulic (eDraulic) Rescue Equipment: (Annual)

a. Inspect and replace all filter elements as necessary.

b. Inspect and replace all housing and/or control elements as necessary.

c. Inspect controls and electrical circuits to ensure proper equipment operation and charging.

d. Perform all preventative services outlined in the product manuals provided by Hurst.

e. Provide written reports of all work performed.

f. Annual Inspection, Testing, and Maintenance (ITM) will be conducted.

g. "An annual inspection of the tool is due once a year. This inspection must be performed by a person with the necessary expertise" Page 23 Maintenance and Service Chapter eDRAULIC SC 250 E2 Instruction Manual-.

Contract Data Requirement List – CDRL

CDR Title: Applicable PWS Paragraphs

One credentialed technician to perform the 1.2 ITM for both BAC and Hursts tools

BAC and Hursts Certifications to be issued by 1.2 U.S. standards

Provide Training certificates from both BAUER 1.2 and Hursts

CDR Title Applicable PWS Paragraphs

One credentialed technician to perform the 1.2

BAC and Hurst certifications to be issued by 1.2

Provide training certificates from both BAUER 1.2

Inspection, Testing and Maintenance (ITM) Kadena Air Base, Okinawa, JAPAN

3.2.1 Meetings and Status Reports:

The Contractor shall coordinate with the fire department designated representative for scheduling 60 days in advance of work to be performed. The Contractor is responsible for obtaining base passes from the Visitor Center Gate 1 (Bldg. 31) or Gate 2 (Bldg. 346) 0600-2200 prior the start of contract performance. Base passes shall be returned to the Base Pass and ID section within 24 hours of completed work. The Contractor shall submit a written report to the authorized Government representative no later than 72 hours after completion of work. Report format will be provided by the Government at time of award.

3.2.2 HOURS OF OPERATION. The contractor shall perform the on-site services required under this contract during the following hours: 0730 to 1700 hours, Monday through Sunday, except on U.S.

holidays specified in section 2.6 of this PWS. No on-site work shall be scheduled or performed on holidays unless previously approved or directed by the FD POC. If a key is required for access to Bldg.

3489, 738, 3579, and 52200 Kadena AB, Contractor will report to Fire Dispatch at Bldg. 3489 and obtain it to enter any of the facilities or by calling 634-6011.

4. Applicable Documents / Governing References.

In addition, requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance.

Reference Website Source

NFPA 1989 Breathing Air Compressor Quality htps://www.nfpa.org/codes-and-standards

NFPA 1936 Standard on Rescue Tools htps://www.nfpa.org/codes-and-standards http://www.nfpa.org/codes-and-standards http://www.nfpa.org/codes-and-standards

Inspection, Testing and Maintenance (ITM) Kadena Air Base, Okinawa, JAPAN

5.1 Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall always comply with the following:

5.1.2 Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a government telephone or any other phone if the call is made in support of Government-related requirements and activities

5.1.3 Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

5.1.4 Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

5.1.5 Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

5.1.6 Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company

5.2 Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee: the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

5.3 Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay.

Inspection, Testing and Maintenance (ITM) Kadena Air Base, Okinawa, JAPAN

5.4 Travel. Travel costs are NOT reimbursable unless specifically provided for in this order/contract through an enumerated cost reimbursable Contract Line-Item Number (CLIN) entitled Travel.

5.4.1 Travel Pre-Authorization. All travel shall be pre-approved, in writing, by the Contract Officer or COR. The request shall include total cost, and itemized airfare, rental vehicle, per diem, mileage, parking, fuel and toll charges. Travel requests will include the purpose of the trip and why Video Tele- Conference. (VTC) or phone conversations would not meet the business requirement.

Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205- 46 Travel Costs.

5.4.2 Authorized Travel. Authorized travel costs will only be reimbursed for:

a. Contractor employees who otherwise perform direct day-to-day services at the designated place of performance under the requirements of this order/contract,

b. Who has a need to travel to fulfill the performance of those duties, and

c. Upon the direct request and written pre-approval of the Contracting Officer (KO) or appointed Contracting Officer Representative (COR)

5.4.3 Unauthorized Travel. Travel costs are explicitly not reimbursable for the following:

a. Relocation or initial mobilization costs, or any other travel not pre-approved by the KO or COR,

b. Contractor personnel who indirectly support this order/contract (such as visiting management or supervisory personnel not otherwise providing on-site day-to-day support),

5.4.4 Foreign Travel

5.4.4.1 Compliance with DoD Foreign Clearance Guide (FCG). Personnel performing under this contract who may be required to travel to other countries during performance, shall comply with all FCG prescriptions for each country to be visited. Access to the FCG can be found here:

https://www.fcg.pentagon.mil/fcg.cfm . Contractors unable to access the site, or otherwise requiring assistance, shall contact the contracting officer, or appointed Contracting Officer Representative (COR) for assistance.

5.4.4.2 Compliance with U.S. Indo-Pacific Command (INDOPACOM) and other directives.

Contractor personnel traveling within the INDOPACOM Area of Responsibility (AOR) are subject to, and shall comply with, INDOPACOM directives related to such travel. Additionally, contractor personnel traveling in support of exercises, or other specified events and activities, shall comply with applicable travel instructions published for the designated area or event, as issued by General Order, Planning Conference Memorandum, Exercise Directive, Initiating Directive, or other similar correspondence.

http://www.fcg.pentagon.mil/fcg.cfm

Inspection, Testing and Maintenance (ITM) Kadena Air Base, Okinawa, JAPAN

5.4.4.3 Personnel with security clearance are subject to additional requirements and shall consult with the supported command G-2 when contemplating and/or completing foreign travel.

5.4.5 Allowable Costs

5.4.5.1 All travel shall be conducted in accordance with Federal Travel Regulations (FTR) and/or U.S. Department of State Standardized Regulations (DSSR).

5.4.5.2 Reimbursement is strictly limited to only those direct costs authorized in FAR 31.205-46.

Overhead and/or G&A expenses are not allowable.

5.4.5.3 As indicated in FAR 31.205-46(a)(3)(iv), 31.205-46(a)(7), and 31.250-46(b), all costs must be supported by appropriate documentation and receipts provided to the KO/COR.

5.5 Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

Inspection, Testing and Maintenance (ITM) Kadena Air Base, Okinawa, JAPAN

6. Performance Requirement Summary (PRS)

Task Performance Objective

PWS

Section

Performance Standard

Acceptable Quality Level

Surveillance Method

Incentive

Breathing Air Compressors

(BAC)

Inspection, Testing and

Maintenance

(ITM)

Contractor shall Perform inspection, Testing and Maintenance

(ITM) in accordance with the orders listed in PWS paragraph

4.1 and other applicable regulation.

3.1 85% of all BACs are operational at any time

85% of BACs are operational 90% of the time

Fire Department Daily and weekly readiness inspection and

Option Year

Hurst Electro- Hydraulic (eDraulic) Rescue Equipment Inspection, Testing and Maintenance

(ITM)

Contractor site visit reports

Contractor Shall Perform

Inspection, Testing and Maintenance

(ITM) in accordance with the orders listed in PWS paragraph

4.2 and other applicable regulations.

3.2 85% of all BACS are operational at any time

85% of eDraulics are operational 90% of the time

F&ES Daily and Weekly readiness inspections

Option Year

Contractor site visit reports

Upon completion of work and within 48 hours, provide written reports of all work performed, and cost of needed wear and tear part numbers

3.1

3.2

Each site visit report shall be archived by the

KFES SCBA

Program manager for historical performance and scheduled contract measures.

Timelines:

Checklists are available at equipment location 100% on time

100% inspection

Option Year

Inspection, Testing and Maintenance (ITM) Kadena Air Base, Okinawa, JAPAN

APPENDIX A

Kadena Air Base Fire Station 1 Bldg. 3489

Equipment Tools (Hurst) Serial Number Model

Ram 274085000 R 421 E2

Cutter 27269000 N/A

Spreader 271333000 SP333 E2

Kadena Air Base Fire Station 2 Bldg. 738

Equipment Tools (Hurst) Serial Number Model

Cutter (Hurst) 272799000 S799 E2

Kadena Air Base Fire Station 3 Bldg. 3579

Equipment Tools (Hurst) Serial Number Model

Ram 21050531 274085000

Spreader 21050485 271333000

Cutter 21050389 272799000

Kadena Air Base Fire Station 4 Bldg. 52200

Equipment Tools (Hurst) Serial Number Model

Spreader 21040389 271333000SP333E2

Ram 21050541 274085000 R421E2

Cutter 21050386 272799000 S799E2

Inspection, Testing and Maintenance (ITM) Kadena Air Base, Okinawa, JAPAN

Kadena Air Base Fire Station 5 Bldg. TBD

Equipment Tools Serial Number Model

Spreader TBD TBD

Ram TBD TBD

Cutter TBD TBD

Kadena FES Air Compressor Locations:

Bldg. 3489 (Fire Station 1) (1 Stationary/1 Mobile)

STATIONARY BAUER

• Model Number: U325B3-230-60-054ABBBXXS

• Serial # 218769

MOBILE

• Model Number: K10

• Serial # 52867

Bldg. 738 (Fire Station 2)

• N/A – Visits Station 1 Air Compressor for refill

Bldg. 3579 (Fire Station 3) STATIONARY BAUER

• Model Number: TC25DE32306RH4A4QQXXLX

• Job # 2W694

• Sales # 256064

MOBILE

• Model number: U325-3-230-60

• Block # P0807453/06

• Serial # 97375

Bldg. 52200 (Fire Station 4) BAUER Compressor S/N --- #218768 MODEL No --- U325B3-230-60-054ABBBXX

Inspection, Testing and Maintenance (ITM) Kadena Air Base, Okinawa, JAPAN

Bldg. TBD (Fire Station 5) Equipment TBD – will update contract the following option year once equipment has been verified.

*References:

To become a certified BAUER air compressor technician, individuals must complete the necessary training programs offered by BAUER. These include:

On-site and off-site training: BAUER provides training at their facility in Norfolk, Virginia, covering all areas of compressor operation.

Compressor Technology Level-2: This course is designed for service technicians or operators who want to maintain various types of compressor units and includes a certificate of completion valid for three years.

Bauer Service Technician Training: This course is tailored for dive industry personnel and includes general maintenance, operation, standards, and relevant legislation.

Online Training Program: BAUER offers an online training option based on the theory elements of the combined level 1 & level 2 Technician Course, with accreditation towards attendance at one of their Authorised Training Facilities. These certifications ensure that technicians are well-versed in the operation and maintenance of BAUER air compressors, contributing to the safety and efficiency of compressor systems.

Additional information can be found at https://www.bauercomp.com/customer-support/training.

To become a certified HURST eDraulic Technician, individuals must complete the necessary training programs offered by HURST. These include:

On-site Training: Hurst provides training at their facility in Shelby, North Carolina, Hurst Factory 711 North Post Road, NC. 28150

Certification: Hurst offers courses tailored to certify personnel and includes general maintenance, operation, standards, and relevant legislation.