Performance Work Statement 100kW Diesel Generator.pdf

PERFORMANCE WORK STATEMENT (PWS)

1.0 GENERAL: This is a non-personal services contract to provide One (01) each 100kW Diesel

Generators (DG). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services: The contractor shall provide all management, labor, equipment, tools and parts as necessary to provide and support, during the duration of the contract, One (01), self-contained DG systems capable of supplying electrical power per the requirements set forth in this Performance Work Statement

(PWS).

1.2. Background: PSNS requires the Rental of One (01) each 100kW Diesel Generator

(DG) to serve as part of an emergency power supply system (EPSS) for providing primary power and/or standby backup power. Expected run time for the rented DG is less than 20 hours in a calendar year.

1.3. Objectives: Provide DG to supply primary/standby power.

1.4. Scope: The DG shall be capable of reliably supplying electrical power with electrical ratings as follows: minimum kilowatt (kW) power ratings of 100kW, and a multi-voltage panel capable of simultaneous outputs of 480VAC 3-phase. The neutral bus shall be isolated from the DG’s ground and comprised of components listed/labeled by a Nationally Recognized Testing Laboratory (NRTL).

1.5. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan.

This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6. Location: Puget Sound Naval Shipyard.

1.6.1. Place of Performance: Puget Sound Naval Shipyard.

1.6.2. Hours of Operation: The contractor is responsible for conducting business, between the hours of [0800-1600] Monday thru Friday except

Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.3. Recognized Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Day Christmas Day

Independence Day

1.7. Security Requirements:

Coordinate all contractor employee badging and security issues via the Government representative: Christina Tobin, Christina.tobin@navy.mil, 360-627-3358 and the contracting officer’s representative (COR).

1.7.1. Contractor personnel shall comply with all current badging and security procedure requirements for gaining access to Department of Defense

(DoD) Installations/Government Sites. Access to Navy Installations or

Sites may only be gained by obtaining a badge (either permanent or temporary) from the Visitor Control Center (VCC) in building 981 (Pass &

ID). It is the contractor’s responsibility to check for and obtain changes and updated information from the VCC on a continual basis.

1.7.2. The following Identification Cards (ID) are authorized by Naval Base

Kitsap to be used by visitors 12 years old or greater, while being escorted by a Civil Servant or Military member holding a current CAC Card, effective 2 February 2016: Drivers licenses from states other than

Washington, Illinois, Minnesota, Missouri and New Mexico (unless WA, IL, MN, MO and NM licenses are the “Enhanced” version), U.S. passport, U.S. passport card. DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST). Permanent resident card, DHS-designated enhanced driver’s license. Federally recognized, tribal-issued photo I, HSPD-12 PIV card. Foreign government-issued passport. Canadian provincial driver’s license or Indian and Northern Affairs-Canada card N4523A22D1304 Page

12 of 1.8.2. Transportation Worker Identification Credential (TWIC).

1.7.3. Contractor employees are required to have an individual identification badge as well as one (1) of the four (4) credentials listed below in their possession to gain access to job sites:

1.7.4. Common Access Card (CAC): Contractors who have a need to access a government computer system may be eligible for a contractor CAC; most contractors are not eligible for a CAC. Contact the Contracting Officer’s

Representative (COR) or Contracting Officer’s Security Officer for assistance as needed.

1.7.5. Single Day Pass: Visiting vendors/contractors requiring infrequent access may obtain daily passes directly from the individual Navy Installation by submitting identification credentials for verification and undergoing a criminal screening/background check. A new pass is required to gain access each day. Naval Base Kitsap (NBK) issues passes. The Federal

Bureau of Investigation’s (FBI) National Crime Information Center

(NCIC) criminal database and FBI Terrorist Watch List will be checked daily prior to entry. In addition, NBK must check the Navy’s Consolidated mailto:Christina.tobin@navy.mil

Law Enforcement Operations Center (CLEOC) database to ensure an unescorted visitor has no objectionable criminal record is not on the

Terrorist Watch List and has not been previously debarred from entry onto any Navy Installation.

1.7.6. Defense Biometric Identification System (DBIDS) Program: Commander, Navy Installations Command (CNIC) has established the Defense

Biometric Identification System (DBIDS) for access control to CNIC

Installations via Entry Control Points (ECP). DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining a DBIDS credential.

1.7.7. The Government performs background screening and credentialing.

Throughout the year, the Contractor employee must continue to meet background-screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

1.7.8. Access to Installation. All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric

Identification System (DBIDS). The Contractor shall provide the

Contracting Officer with the name of their designated Service Contractor

Administrator (SCA) for enrollment in DBIDS. Contact the Contracting

Officer’s Representative (COR) or Contracting Officer’s Security Officer for assistance as needed. Once enrolled, the Contractor must provide the

DBIDS Registrar with an approved employee list and then direct their employees to register into DBIDS.

1.7.9. DBIDS Credentials. Contractor employees shall furnish a completed copy of the SECNAV 5512/1 form to obtain the required background check and visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential once approved. The SECNAV 5512/1 form and additional information about DBIDS can be found at:

https://www.cnic.navy.mil/om/dbids.html

N4523A22D1304 Page 13 of 37.

1.7.10. The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification.

The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The

Commanding Officer will be the final waiver determination authority.

1.7.11. The Contractor shall immediately collect employee DBIDS credentials and notify the Contracting Officer in writing:

1.7.12. That an employee has departed the company without having properly returned or surrendered their DBIDS credentials.

1.7.13. That there is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the installation or anyone therein.

1.7.14. DBIDS Paper Passes. If a visitor, vendor, or Contractor employee elects not to participate in DBIDS, the individual will be issued DBIDS paper pass from the Base Pass and Identification Office to access to the installation. The time standard for the validity of a pass to access an installation will be not more than thirty (30) days and may be further restricted based on local policy or by Federal, DOD, Navy, and CNIC guidance. The Government will not be responsible for any cost or lost time associated with obtaining paper passes or added vetting or inspections incurred by non-participants in the DBIDS credentialing process.

1.7.15. The contractor shall prepare a Visit Request List Form with Cover Letter on Company Letterhead for all prime contractor and subcontractor personnel required to access Navy Vessels in the CIA. The visit request will be submitted via email to the Contracting Officer’s Security Officer at christina.tobin@navy.mil. The cover letter will be a formal request for badging and access during the contract or delivery period of performance.

The letter shall include (1) the purpose of access, (2) dates of validity

(period of performance), (3) contract number, and (4) name of subcontractors to be employed. The cover letter shall be signed by the

Prime Contractors Facility Security Officer (FSO), and shall be received by the Contacting Officer’s Security Officer NO LESS THAN FIVE (5)

FULL WORKING DAYS PRIOR TO THE REQUESTED START DATE

(8-10 calendar days prior is recommended). The prime contractor shall bear full responsibility for the accuracy of the Cover Letter and Visit

Request List. Note: Submitting a cover letter and/or list with incomplete information, errors or a blanket list of all company personnel can significantly delay processing requests and result in not being authorized access in time to begin the period of performance. With good cause, as determined by the Contracting Officer or appropriate Security Personnel, access requests may be refused or amended at any time. Updates to the

Visit Request List shall be made on an as needed basis. The

N4523A22D1304 Page 14 of 37 C400 security office may be contacted at

(360) 979-3825 for questions regarding visit request processing.

1.7.16. The Visit Request List will be organized ALPHABETICALLY BY LAST

NAME and contain the following information in column form (a spreadsheet template can be obtained by contacting the Contracting

Officer’s Security Officer or COR). NAME (LAST, FIRST, MI), DOB

(Date of Birth). POB (City & State). SSN (Social Security Number), CITIZENSHIP (Country), PROFESSION/TRADE.

1.7.17. Contractor employees must be U.S. citizens to access PSNS & IMF owned or controlled spaces unescorted, to include ship's engineering spaces.

Foreign Nationals will be issued "Escort Required" white badges only.

Additionally, an approved special security plan indicating the proposed visit locations and route to and from the location must be utilized. This requirement adds 3 working days to the visit request process. U.S. citizens working for Foreign Owned or Controlled Companies requiring access, unless they fall under a Defense Security Service (DSS) security clearance, will be issued Green badges only suitable for general CIA access. Access by U.S. citizens working for Foreign Owned or Controlled Companies into more stringently controlled areas such as Nuclear Work Areas (NWA) require a security plan and escorts. Ensure personnel employed by Foreign

Owned or Controlled Companies are clearly identified in Visit Request documents and in communications with the Contracting Officer's Security

Officer. Security Clearance information, including confirmation of required red badges, shall be submitted to the Contracting Officer's

Security Officer.

1.7.18. Badges will be picked up at the Naval Base Kitsap Visitor Control Center

(VCC) in building 981. Each Contractor employee is REQUIRED to present proof of citizenship for on-site verification (not retention) at the

VCC prior to obtaining a badge. This is a requirement for access into the

CIA at PSNS&IMF, Bremerton, WA. All contractor employees requesting access shall be U.S. citizens. Acceptable proof of citizenship includes

Original Birth Certificate (not a copy) or Current U.S. Passport.

1.7.19. Lack of a proper ID badge will result in denial of access to the Naval

Installation, facility and/or the ship, resulting in a delay at the Contractor’s expense. If Contractor employees are providing a document with no photo, they shall also be required to present a current authorized official issue photo ID listed in paragraph 1.7.3 above.

1.7.20. Badges must be displayed on the outermost garment above the waist at all times. The only exception would be while the contractor personnel are engaged in work which could cause a safety hazard if the badge were worn while performing the work.

1.7.21. Contractor personnel are authorized to retain temporary badges until the badge expiration date or termination of employment. Upon badge expiration date, termination of employment, or completion of contract, the

Contractor is required to immediately notify the Contracting Officer’s

Security Officer and return all badges.

1.7.22. Lost or misplaced badges shall be reported immediately to the Contracting

Officer’s Security Officer and COR. If after hours, report lost or misplaced badges immediately to the Navy Emergency Services Command

(NESCOM) at 360-476-3393.

1.7.23. Immediately notify the Contracting Officer’s Security Officer and the COR of any access problems or security concerns.

Puget Sound Naval Shipyard.

1.8. Contractors who have a need to access a government computer system may be eligible for a contractor CAC; most contractors are not eligible for a CAC. Contact the Contracting Officer’s Representative (COR) or Contracting Officer’s Security

Officer for assistance as needed. Access verification is required for all personnel requesting entry into the Enclave via the turnstile for pedestrians or vehicle gates for government and authorized commercial/contract vehicles.

1.9. In order to use Enclave entry control points, Armed Forces and Department of

Defense (DoD) personnel desiring access to the piers require an encoded Armed

Forces Identification Common Access Card (CAC) for Active Duty Military

Personnel, DoD CAC for civilian personnel, a DBIDS badge for contractor personnel, or a temporary access badge issued by the Pass and ID office. The process for enrollment into the database is discussed in the following paragraphs.

Access to NBPL’s Enclave does not grant individuals access to other installation

Enclave areas.

1.10. Only Government vehicles (GOVs), golf carts, or licensed commercial vehicles making deliveries are authorized entry into the Enclave. Afloat tenant commands and ashore commands that perform support functions for the afloat units will be authorized Enclave access in government vehicles. At no time will parking be allowed on the piers; as vehicle access is granted for loading and unloading of personnel and/or equipment. Any commands or contractors in violation of parking on the piers will be forwarded to the NBPL Commanding Officer and are subject to the loss of vehicle access privileges into the Enclave. Commands and contractors will be required to request permission from the NBPL Commanding Officer (CO) for privilege reinstatement.

1.11. (a) GOVs, golf carts, and approved licensed commercial vehicles, are the only vehicles allowed access inside the Enclave. Private Motor Vehicles (PMVs) and rental vehicles are not authorized access to the Enclave area. Only GOVs and golf carts assigned to units operating within the Enclave will be authorized to park in designated parking spaces overnight. GOVs and golf carts must be parked in a designated parking space within the Enclave, but not on the pier. For security concerns, ships deploying, or getting underway, for one week or longer, will be required to park their vehicles outside of the Enclave.

1.12. All contractors requiring access to the Enclave will contact their government sponsor for entry approval. After confirming the legitimate requirement for that specific contractor to have vehicular access to the Enclave, the Force Protection

Department will grant permission and then provide the contractor access. All licensed commercial vehicles entering the Enclave are subject to vehicle inspection prior to entry.

1.13. Normal hours of operation for vehicular access is 24/7.

1.14. CAC holders may escort personnel into the Enclave area under the following conditions:

1.14.1. The guest(s) will enter/exit through the main Enclave entrance, Post 14.

The sponsor shall remain physically present with the personnel they are escorting at all times. The limit to the number of personnel a single sponsor may escort is One (01). However, if the sponsor cannot maintain physical control of all sponsored personnel, then additional escort personnel are required. In the instance visitors/guests should require access outside of normal working hours, access shall be granted through the COG, upon verification of necessity. The sponsor will escort the guest(s) from time of entry to the time of exit of the Enclave area. Upon completion of the visit, the sponsor shall escort the guest(s) to the main Enclave entrance and verify the guest(s) have left the restricted area.

1.14.2. This access/authorization is not inherited by or extended to contractors.

Contractors may not act as sponsors for individuals or groups.

1.14.3. Escorted personnel over the age of 16, in the restricted area, must have a current state or federally-issued identification.

1.14.4. To reiterate access controls for the Enclave area, NBPL Enclave is a restricted area requiring enrolled access. The Enclave fence line and turnstiles are monitored and recorded by a digitalized date/time stamped camera system. Additionally, the turnstiles report each access made with a date/time stamp and name of encoded card utilized for entry to the

Enclave. Allowing access for anyone other than who the CAC/DBIDS

Card is issued to is in violation of a lawful order and is subject to suspension of encoded card privileges. This includes swiping cards for others “piggybacking” to allow multiple entries under one access.

1.14.5. For Vehicle Access, contractors shall provide a valid, current Driver's

License, vehicle registration, and proof of insurance to Naval Base Point

Loma Pass & ID Office.

1.14.6. Cell phones equipped with cameras are PROHIBITED in the Waterfront

Restricted Areas.

1.14.7. Contractor Employees shall adhere to PSNS&IMF NOTICE 5239.6

PORTABLE ELECTRONIC DEVICE (PED) GUIDANCE.

1.14.8. ALL portable electronic devices are STRICTLY PROHIBITED onboard submarines (e.g. phones, mp3 devices, computing devices, recording equipment, removable storage media, etc.).

1.15. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.16. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.17. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.0 DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An

employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work

Statement.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.2. ACRONYMS:

CFR Code of Federal Regulations

COR Contracting Officer Representative

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

FAR Federal Acquisition Regulation

KO Contracting Officer

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QASP Quality Assurance Surveillance Plan

3.0. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The government will provide forklift and rigging services for loading and unloading rented DG equipment.

4.0. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 5.

5.0 SPECIFIC TASKS:

5.1 Provide One (01) EA 100kW Diesel Generators (DG) upon the request of PSNS &

IMF, to serve as key component in an EPSS (emergency power supply system) in accordance with (IAW) chapter 3 of 6.3.

5.1.1 Provide One (01) EA 100kW DG, upon the request of PSNS & IMF that are certified IAW 6.1 and marked IAW Article 445 of 6.2, to serve as an emergency power supply (EPS), IAW with Chapter 3 of 6.3 with a minimum kilowatt (kW) power ratings of 100kW, and a multi-voltage panel capable of simultaneous outputs of 480VAC 3-phase and 208/120VAC

(nominal) 1-phase. The neutral bus shall be isolated from the DG’s ground and comprised of components listed/labeled by a Nationally Recognized

Testing Laboratory (NRTL).

5.2 Provide DG equipped with main output circuit breaker, IAW Article 445 of 6.2.

The circuit breaker shall be capable of providing short circuit protection for the generator and providing a continuous current as follows:

5.2.1. Circuit breaker ratings for a minimum of 200 Amperes at 480VAC and a minimum of 300 Amperes at 120VAC.

5.3 Provide DG with output bus bars capable of accommodating the required cables to be attached to the bussing based upon the units rating as follows:

5.3.1 Output bus bars capable of accommodating multiple Stranded 4 AWG type

W cables per phase for the generator with minimum power rating of

100KW.

5.4 Provide DG with both local electrical start features to initiate diesel start and assume the rated electrical load within ten seconds of start.

5.5 Provide maintenance free starting batteries.

5.6 Provide a float-type battery charger integral to the DG and fed from an external

120VAC, single phase power source, designed so it will not be harmed by remaining connected while the DG is running.

5.7 Provide DG with water jacket heater(s), per Chapter 5.3.1 of 6.3, fed from an external 120VAC, single phase power source.

5.8 Provide DG with a non-resettable hour meter, per Chapter 5.6.3.3 of 6.3, to indicate the diesel engines total run time.

5.9 Provide DG with an integrated fuel tank of double wall UL 142 compliant construction, meeting NFPA 30 venting requirements and sized to provide for 16 hours of full load run time.

5.10 Provide integrated fuel tank capable of being safely refueled while the diesel engine is in operation.

5.11 Provide DG with a battery powered control and indication per Chapter 5.6.5 of 6.3

For DG control, alarms, visual indication, and automatic shutdown.

5.12 Provide visual and audible alarms with capability to be silenced and include, but not limited to, the following: low lubricating-oil pressure, low coolant temperature, low fuel level, over-speed, emergency stop, low battery voltage, and battery charger AC failure.

5.13 Provide indication to include a lamp test function and provide indication to include, but not limited to, the following: output voltage, output current, output frequency, output power, fuel level, starting battery voltage level, oil pressure, and coolant temperature.

5.14 Provide automatic shutdown capability of the DG when the following is experienced: failure to start, over-speed, low lubricating-oil pressure, high engine temperature, and emergency stop engaged.

5.15 House all components of the DG within a NEMA 3R ISO enclosure, per Chapter 7 of 6.3. Container must contain four exterior crane lift points and forklift tine guides, with any two of the lift points being capable of supporting the full weight of the enclosure and containing a secondary interior containment free of any residual fluids with capability of holding all of the DG’s fluids (e.g. antifreeze, oil).

Container to be removed from any towing chassis.

5.16 Remove all surfaces of contaminants inside the DG electrical enclosures and the internal and output bus work.

5.17 Replace all air and fuel filters.

5.18 Replace all cracked and worn hoses and belts.

5.19 Perform load test of DG to a minimum of 80% of full load for one-hour without failure of any component.

5.20 Supply an on-call (24/7) manufacturers technical representative or National Institute for Automotive Service Excellence (NIASE) certified diesel mechanic to provide assistance 24 hours a day, including weekends and holidays, as follow:

5.20.1 Determine whether DG is repairable or shall be replaced within 4 hours of notification of a problem by the government representative.

5.20.2 Conduct repairs or replacement of DG to restore operation of the equipment in question within 48 hours after a determination has been made to repair or replace unit.

5.20.3 Conduct a retest of DG, after repairs/replacement, to verify satisfactory operation.

5.21 Technical Documentation. DG shall have Operation and Maintenance manual(s), with detailed operating instructions specific for the equipment model provided.

Provide proof of EPA off-road certification for the diesel engine.

5.22 Conduct one-hour of on-site familiarization training on DG connection and operation, and demonstration of operation, upon delivery of the DG.

6.0 APPLICABLE PUBLICATIONS:

6.1 40 CFR 63 Subpart ZZZZ – National Emissions Standards for Hazardous Air

Pollutants for Stationary Reciprocating Internal Combustion Engines, Article

63.6625(i) or (j).

6.2 NFPA 70 -- National Electrical Code Handbook

6.3 NFPA 110 -- Standard for Emergency and Standby Power Systems