Performance_Work_Statement_1.docx

Performance Work Statement (PWS) Biomedical Engineering / Maintenance and Repair Services Armed Forces Retirement Home – Gulfport, MS (AFRH-G) Background. The Armed Forces Retirement Home (AFRH-G) is a Continuing Care Retirement Community (CCRC), dating back to 1851 when it was established as the United States Soldiers Home. In 1991, the AFRH-G became an independent Federal agency and is the only agency that does not receive appropriated (tax payer) funds for its operation. The Agency’s income flows from enlisted men and women serving in the U.S. Armed Forces and in a trust fund that has operated since the Home’s beginning.

There are two Campuses that make up the Armed Forces Retirement Home. One is located in our nation’s capital of Washington D.C. and the other located here along the scenic coast of Gulfport, Mississippi. Bother campuses have the high honor of providing exceptional care to our Nations’ retired defenders. The total max population at the Gulfport Campus is 594, this includes a mixture of independent living, assisted living, memory support and long term care for our residents.

1.0 Scope

The contractor shall provide all personnel, management, supervision, tools, equipment, materials, transportation, and services necessary to perform preventive, corrective, and emergency maintenance on government-owned medical and dental equipment at the Armed Forces Retirement Home, Gulfport Campus (AFRH-G). Services shall ensure all equipment is safe, functional, and in compliance with manufacturer specifications, Joint Commission standards, CARF, OSHA, NFPA, EPA, and other applicable federal regulations.

1.1 General Information

· The contractor shall maintain all equipment in a safe, efficient, and fully operational condition.

· All services shall comply with original equipment manufacturer (OEM) recommendations and applicable regulatory requirements.

· The contractor shall maintain appropriate records of all maintenance actions, inspections, and repairs performed under this contract.

1.2 Contractor Personnel

· The contractor shall provide personnel with the qualifications, licenses, and certifications necessary to perform biomedical equipment maintenance.

· Contractor staff shall have verifiable training and experience with the equipment to be serviced.

· Personnel shall wear appropriate identification and comply with AFRH-G security, safety, and infection control policies.

1.3 Specific Requirements

1.3.1 Automated External Defibrillators (AEDs)

· Conduct annual inspections of all AEDs located at AFRH-G (see Attachment B).

· Replace any AED that is damaged or malfunctioning with the same model or an equal replacement of equal or greater quality.

· Replace expired batteries with the same brand or an equal replacement.

· Provide an inspection report after each annual inspection, documenting the condition of each AED, actions taken, and any replacements made.

· Maintain a maintenance log of battery and AED replacements, submitting a copy to the Contracting Officer’s Representative (COR) within five (5) business days of service.

1.3.2 Preventive Maintenance

· Perform scheduled preventive maintenance (PM) on medical and dental equipment in accordance with OEM standards.

· PM shall include calibration, functional testing, safety testing, cleaning, and adjustments.

· PM schedules shall be coordinated with the COR to minimize disruption to operations.

1.3.3 Corrective and Emergency Maintenance

· Respond to service calls for equipment failures or malfunctions within the timeframe specified by the contract.

· Provide corrective maintenance, including parts replacement, adjustments, and repairs, to restore equipment to OEM standards.

· Emergency repairs shall take priority over routine maintenance.

1.4 Government Furnished Information

· A list of equipment covered under this contract, including AEDs, will be provided in Attachment A and Attachment B.

· The Government will provide access to facilities and equipment as required for contract performance.

· The Government reserves the right to add new equipment or replace damaged equipment listed in Attachments A and B with equivalent equipment during the performance of this contract.

1.5 Quality Assurance

· Contractor performance will be evaluated in accordance with the Quality Assurance Surveillance Plan (QASP).

· Government surveillance may include random sampling, 100% inspection, and customer complaints.

· The contractor shall implement internal quality controls to ensure compliance with the PWS.

2.0 Performance Requirements Summary (PRS)