peoria park district 26-08-IFB Grain Products and Wood Shavings for the Peoria Zoo.pdf

Peoria Park District

Invitation for Bid

Grain Products and Wood Shavings for the Peoria Zoo

26-08-IFB

Due Date: Tuesday, September 15, 2026 by

10:00 am (local prevailing Peoria Time) Bids received after this time will not be accepted.

Sealed bids will be received at the office of the

SECRETARY OF THE BOARD

Peoria Park District 1125 W. Lake Ave.

Peoria, IL 61614

Contact Information:

Nicole Staley Purchasing Supervisor Peoria Park District 309-686-3357 phone nstaley@peoriaparks.org

INSTRUCTIONS TO BIDDERS

Acceptance of Bids – The Board of Trustees of the Peoria Park District (hereinafter “Board”) reserves, without limitation, the right to reject any and all bids, to waive any informalities or irregularities, and to negotiate contract terms with the successful bidder. The terms “Bid” and

“Proposal” are interchangeable as used within this package. This project is an Invitation for Bid.

The Board reserves, without limitation, the right to accept or reject all incomplete, non-conforming, non-responsive, unbalanced, obscure, or conditional bids, or bids which contain additions not called for, erasures, alterations, or irregularities of any kind, or which do not comply with the

Instructions to Bidders. The Board reserves the right to reject the bid of any bidder if the Board believes that it would not be in the best interest of the Park District to make an award to that bidder, whether because the bid is not responsive or the bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Park

District. The Board further reserves the right to reject the bid of any bidder whom it finds, after reasonable inquiry and evaluation, to be non-responsible.

The Park District may make such investigations as the Park District deems necessary to assist in the evaluation of any bid and to establish the responsibility, qualifications, and financial ability of bidders to perform and furnish the materials and/or services in accordance with the contract to the Park District’s satisfaction within the prescribed time. Bidder shall furnish to the

Park District, within 5 days of Park District’s request, all such information and data for this purpose as the Park District may request. Information which may be requested by the Park District may include, but shall not necessarily be limited to, financial data, previous experience, present commitments, performance records, and a description of the bidder’s plant and equipment. The

Park District reserves the right to reject any bid if the information submitted by, or investigation of, such bidder fails to satisfy the Park District that such bidder is properly qualified to carry out the obligations of the contract.

Bid Amount - The Board of Trustees of Peoria Park District reserves the right to award an order, or orders, as it sees fit by selecting the lowest individual bid on each article by the lowest responsible qualified bidder. The quality of the articles to be supplied, their conformity with specifications, their suitability to the requirements of the Park District and the delivery terms will be taken into consideration in making the award.

Closing Time - The bid closing time will be based upon Central Standard Time or Central Daylight

Time; whichever is in effect on the date the bid is due. No bid will be opened after the closing time specified in the bid proposal.

Prices Bid - Prices bid will be understood to be firm prices unless otherwise qualified by a bidder.

Each bidder must bid unit prices and extend totals, if applicable. In case of an error in extension, the unit prices shall govern. All prices must be typewritten or written clearly in ink. No erasures are permitted. Mistakes must be crossed out and corrections typewritten or written in ink adjacent thereto and initialed in ink by the party signing the bid or his/her authorized representative. The prices quoted must be total prices, including such cost (when they apply) as packaging, transportation, placement in certain locations, and assembly, if any. No separate charges except those clearly recorded on the bid sheet will be allowed. Prices bid shall be held for no less than sixty (60) days from the date of the bid opening.

Taxes - The Peoria Park District is exempt from federal, state and local taxes. A certificate of exemption will be furnished upon request.

Payment and Cash Discount - Standard terms are Net 60 per the Illinois Prompt Payment Act.

However, the Park District may take advantage of any cash discount offered in this bid for prompt payment. Discount terms will be considered in determining the low bidder.

Parks Agent - The Park District Purchasing Supervisor is designated to act on all matters pertaining to the bid proposal and questions thereon.

Laws of the State of Illinois – Contracts shall be entered into within the State of Illinois, and the laws of said state, whether substantive or procedural, shall apply to the Contract.

Cancellation - The Park District reserves the right to cancel all or part of any contract if the contractor fails to perform any provisions in the contract, fails to make delivery within the time stated or as is in the best interests of the Peoria Park District. The contractor will not be liable to perform if situations arise by acts of God or public enemy, acts of the Park District, fires or floods.

Default – In case of default by Vendor, the Peoria Park District will procure the products or services from other sources and shall hold the Vendor responsible for any excess cost incurred.

Addenda to the Bid Package - Any changes, additions or deletions to the bid documents will be issued in the form of a written addendum issued by the Purchasing Department of the Peoria Park

District and will be posted on the Peoria Park District Bidding and Current Projects website https://www.peoriaparks-planning.org/bidding-and-projects/ under the appropriate project information section. All communication or questions pertaining to the bid shall be directed to the

Purchasing Supervisor via email nstaley@peoriaparks.org. Contact with all other park district staff is strictly prohibited during the bid process. Any vendor who desires a site visit for the purpose of inspecting buildings and/or equipment must schedule such visit with the Purchasing

Supervisor.

Signatures - Each bid must be signed by the bidder with his/her signature or by an agent authorized to bind the company to a contract. Bids by partnerships must be signed with the partnership name and one of the members of the partnership, or by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the name of the corporation, followed by the signature and title of person authorized to bind it in the matter. All signature must be in ink and legible.

Special Conditions - Where special conditions are written in the specifications, these conditions shall take precedence over any conditions listed under the “Instructions to Bidders”.

Delivery – Prices bid shall be Free on Board (F.O.B.) to the location specified in the minimum specifications. Deliveries will be accepted between 7:00 am and 2:30 pm, Monday through

Friday.

Bid Preparation Costs - All costs incurred in the preparation and submission of bids and related documentation will be borne by the bidder.

Bid Envelope Identification – All bids must be returned in a sealed envelope marked with the name of the bid for identification of bid. Other forms or letters will not be accepted.

Mailing of Bids – All bid proposals are to be mailed or delivered to the following:

Secretary of the Board Peoria Park District 1125 W. Lake Ave.

Peoria, IL 61614

The Park District assumes no responsibility for prompt and timely delivery of U.S. Mail or any other courier.

Compliance with Laws – Bidder shall comply with all applicable federal, state, and local laws, codes, ordinances, rules and regulations. It shall be the responsibility of the successful vendor to inform the Park, via written documentation, of new applicable federal, state and local laws, codes, ordinances, rules and regulations passed affecting the scope of services and/or any provision of the agreement.

Copeland “Anti-Kick Back” Act – Bidder shall comply with the Copeland “Anti-Kick Back” Act

(18 USC 874) as supplemented in the Department of Labor Regulations (29 CPR Part 3). The

Act provides that each contractor or subcontractor shall be prohibited from inducing, by any means, any person employed in the construction, completion or repair of public work to give up any part of the compensation to which he is otherwise entitled.

Non-Barred Bidding – Bidder certifies, by submission of this bid, that it is not barred or suspended from bidding on this contract by any governmental entity.

Human Rights Act – The contract will be subject to and governed by the rules and regulations of the Illinois Human Rights Act and rules applicable to public contracts, including equal employment opportunity, refraining from unlawful discriminations, and having written sexual harassment policies (775 ILCS 5/2-105).

Freedom of Information Act – Procurement information shall be a public record subject to disclosure to the extent provided in the Illinois Freedom of Information Act (5 ILCS 140) and shall be available to the public as provided by the Peoria Park District Freedom of Information Policy.

Conflict of Interest – Bidder certifies that no officer, agent or employee of the Peoria Park District who has an economic interest in the bid or proposal has participated in the bid or contract negotiations on the part of the Park District. Bidder further certifies that the bid is made in good faith without collusion or fraud and is competing solely on its own behalf without obligation to any undisclosed person or firm.

Audit Rights – Bidder agrees the Peoria Park District or its representatives shall have the right to examine any and all records which directly relate to this project.

Hold Harmless and Indemnification Agreement – To the fullest extent permitted by law, the

Vendor shall indemnify and hold harmless the Peoria Park District and their officers, officials, employees, volunteers and agents from and against all claims, damages, losses and expenses including but not limited to legal fees (attorney’s and paralegal’s fees and court costs), arising out of or resulting from the performance of the Vendor’s work, provided that any such claim, damage, loss or expense (i) is attributable to bodily injury, sickness, disease or death, or injury to or destruction of tangible property, other than the work itself, including the loss of use resulting there from and (ii) is caused in whole or in part by any wrongful or negligent act of omission of the

Vendor, and Subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except to the extent caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party of person described in this Paragraph. Vendor shall similarly protect, indemnify and hold and save harmless the Owner, its officers, officials, employees, volunteers and agents against and from any and all claims, costs, causes, actions and expenses including but not limited to legal fees, incurred by reason of Vendor’s breach of any of its obligations under, or Vendor’s default of, any provision of the Contract.

No Strike Guarantee - In the event of any labor stoppage or slow down, Contractor shall be obligated to take all steps necessary in order to continue providing all services per the bid documents. No additional fees shall be allowed for measures taken to fulfill the contract.

Nonexclusive Contract – The contract shall be a nonexclusive contract with the Peoria Park

District.

Assignment and Subcontracting – The successful vendor shall not assign, subcontract or otherwise transfer the duties and/or obligations of the services outlined in the

Invitation for Bid.

Waiver of Protest – By submitting a response to this Bid, each bidder expressly waives any and all rights that it may have to object, protest, or seek legal remedies whatsoever regarding any aspect of this request, the District's selection of the top bidder(s), the District's rejection of any or all responses, and any subsequent agreement(s) that might be entered into as a result of this Bid.

Each bidder acknowledges, by response of a bid, that it is aware of and is voluntarily relinquishing its right to object, protest, or judicially challenge the solicitation, evaluation and award process as described in this Invitation for Bid.

PEORIA PARK DISTRICT COMMITMENTS

Founded in 1894, our Peoria Park District was the first park district formed in the state and as the oldest district in Illinois, we are proud to serve our community and set the standard for what park districts should be across Illinois…. and across the country.

Our mission at the Peoria Park District is to contribute to healthy and vibrant communities by responsibly using our resources to offer high quality parks, recreation, and education experiences to those who live, work, or play in our District.

Parks and recreation are powerful. They impact you…. and me…. and us…. every single day, giving energy and support to all parts of our community. As with anything that has impact, our power must be focused to have a positive effect on those we serve. Our District has worked to prioritize our initiatives so that we can be the best stewards of the incredible resources we are charged with activating.

VIBRANCY

https://peoriaparks.org/wp-content/uploads/CommitmenttoVibrancy.pdf

ENVIRONMENTAL SUSTAINABILITY

https://peoriaparks.org/wp-content/uploads/CommitmenttoEnviroSustainability.pdf

DIVERSITY, EQUITY, INCLUSION, AND ACCESSIBILITY

https://peoriaparks.org/wp-content/uploads/CommitmenttoDEIA-4.pdf

Each of these principals serve as lenses through which both strategy and daily operations are evaluated and conducted in order to focus our work.

Within our three documents listed above, we lay out our commitment to progress in these areas, along with the strategies that we will allocate staff and financial resources to address.

Because of the volatility and transiency of the world we currently live in, our staff and elected board of trustees have determined that it is most impactful to build out annual action plans based on these commitments. Our progress is tracked monthly and reported out to the community at least quarterly.

We strongly encourage our vendors and/or contractors prioritize these commitments as well.

REQUIRED DOCUMENTS

The following forms must be completed and submitted with the bid or proposal. Failure to do so may result in the disqualification of the submitted bid or proposal.

Certification of Compliance of the Listed Provisions and Laws – Bidder must complete and sign the form included in the bid package.

Company Ownership Certification – Bidder must complete and sign the form included in the bid package.

Certificate of Equal Employment Opportunity Compliance – Bidder must complete and sign the form included in the bid package.

W-9 Request for Taxpayer Identification Number and Certification – Bidder must complete and sign the form included in the bid package.

Certificate of Insurance – Bidder shall carry and maintain insurance per requirements listed in attachment including coverage of all potential workers, including owners, co-owners, relatives, substitutes and supervisors. Proof of coverage must be submitted with the proposal on an

ACORD 25-S form. The Peoria Park District must be named as additional insured on an ISO

Endorsement Form CG 20 26 10 which must accompany the ACORD 25-S certificate of insurance. Insurance must cover all potential workers, including owners, co-owners, relatives, subcontractors and supervisors.

Bid Form – Bidder must complete fully and legibly the bid form included in the package.

** Bidder is encouraged to register as a vendor at the Peoria Park District’s website:

https://vendors.peoriaparks.org/

CERTIFICATION OF COMPLIANCE

OF THE LISTED PROVISIONS AND LAWS

1) Illinois Drug Free Workplace Act of 1991

2) The Substance Abuse Prevention on Public Works Act Public Act 95-0635:

Prohibits the use of drugs and alcohol while performing work on a public works project.

The Contractor/Subcontractor has signed collective bargaining agreement for all of its employees that deal with the subject matter or the Contractor/Subcontractor has a prevention program that meets or exceeds the requirements of the Public Act for all employees not covered by a collective bargaining agreement.

3) Safety Compliance:

Contractor/Subcontractors will comply with any and all prevailing occupational safety and health standards. Such compliance may include a training component or require a written program of compliance.

4) Illinois Criminal Code, Illinois Compiled Statutes 720 ILCS 5/33E-3 and 5/33E-4:

Contractor/Subcontractor has not been barred from bidding on public contract as a result of bid rigging or bid rotating.

The undersigned representative of the Contractor/Vendor hereby certifies to comply with the laws and provisions listed above.

Contractor/Subcontractor

Name of Authorized Representative (type or print)

Signature of Authorized Representative

Date

PEORIA PARK DISTRICT

Rev. 5/2022

Company Ownership Certification

In compliance with Illinois Public Act 102-265, and Peoria Park District policy, disclosure of the information requested in this form is required by the Peoria Park District. Failure to properly complete and sign this form will result in it being returned unprocessed thereby resulting in a delay or denial of Company’s eligibility to transact business with Peoria Park District.

Please answer all questions. Note, Company may answer “Yes” to more than one category.

• Is the Company a Minority Owned Business? ____ YES ____ NO

Check One:

____ Company holds Certification for this classification, or

____ Company is self-certifying

• Is the Company a Woman Owned Business? ____ YES ____ NO

• Is the Company a Disability-Owned Business? ____ YES ____ NO

• Is the Company a Veteran Owned Business? ____ YES ____ NO

• Is the Company a Service Disabled Veteran Owned Business? ____ YES ____ NO

Does Company qualify as a small business under federal Small Business Administration? ____ YES ____ NO https://www.sba.gov/document/support-table-size-standards

Please list the name(s) of the Company majority owner(s):______________________________________________

Does Company have any parent and/or subsidiary companies? ____ YES ____ NO

If yes, please list all companies: ____________________________________________________________

By signing this form, the Company and the individual signing below attest that the above questions have been answered truthfully, to the best of their knowledge.

Company Name Company Address

Signature of Company Official Name / Title

Telephone Number & Fax Number Email Address

PEORIA PARK DISTRICT

Rev. 5/2022

Definitions for Company Ownership Certification

• Selected Classification of Owned Business means a business which is at least 51% owned by one or more persons of the selected ownership classification (i.e. minority, women, veteran, etc.), or in the case of a corporation, at least 51% of the stock in which is owned by one or more persons of the selected ownership classification; and the management and daily operations of which are controlled by one or more of the selected ownership classification individuals who own it.

• Control means the exclusive or ultimate and sole control of the business including, but not limited to, capital investment and all other financial matters, property, acquisitions, contract negotiations, legal matters, officer-director-employee selection and comprehensive hiring, operating responsibilities, cost-control matters, income and dividend matters, financial transactions and rights of other shareholders or joint partners. Control shall be real, substantial and continuing, no pro forma. Control shall include the power to direct or cause the direction of the management and policies of the business and to make the day-to-day as well as major decisions in matters of policy, management and operations. Control shall be exemplified by possessing the requisite knowledge and expertise to run the particular business and control shall not include simple majority or absentee ownership.

• Minority person shall mean a person who is a citizen or lawful permanent resident of the United States and who is any of the following:

a) American Indian or Alaska Native (a person having origins in any of the original peoples of North and South

America, including Central America, and who maintains tribal affiliation or community attachment).

b) Asian (a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, but not limited to, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam).

c) Black or African American (a person having origins in any of the black racial groups of Africa).

d) Hispanic or Latino (a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race).

e) Native Hawaiian or Other Pacific Islander (a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands).

• Woman shall mean a person who is a citizen or lawful permanent resident of the United States and who is of the female gender.

• Veteran means a person who (i) has been a member of the armed forces of the United States or, while a citizen of the United States, was a member of the armed forces of allies of the United States in time of hostilities with a foreign country and (ii) has served under one or more of the following conditions: (a) the veteran served a total of at least 6 months; (b) the veteran served for the duration of hostilities regardless of the length of the engagement; (c) the veteran was discharged on the basis of hardship; or (d) the veteran was released from active duty because of a service connected disability and was discharged under honorable conditions.

• Service-Disabled Veteran means a veteran who has been found to have 10% or more service-connected disability by the United States Department of Veterans Affairs or the United States Department of Defense.

• A Person with a Disability means a person who is a citizen or lawful resident of the United States and is a person qualifying as being disabled, meaning a person with a severe physical or mental disability that:

a) results from: amputation, arthritis, autism, blindness, burn injury, cancer, cerebral palsy, Crohn’s disease, cystic fibrosis, deafness, head injury, heart disease, hemiplegia, hemophilia, respiratory or pulmonary dysfunction, an intellectual disability, mental illness, multiple sclerosis, muscular dystrophy, musculoskeletal disorders, neurological disorders, including stroke and epilepsy, paraplegia, quadriplegia and other spinal cord conditions, sickle cell anemia, ulcerative colitis, specific learning disabilities, or end stage renal failure disease;

and

b) substantially limits one or more of the person’s major life activities.

Another disability or combination of disabilities may also be considered as a severe disability for the purposes of item

(a) of this subdivision if it is determined by an evaluation of the rehabilitation potential to cause a comparable degree of substantial functional limitation similar to the specific list of disabilities listed in item (a) of this subdivision.

• Certification means a determination made by the Business Enterprise Council for Minorities, Women, and Persons with Disabilities, or by one delegated authority from the Council to make certifications, or by a State agency with statutory authority to make such a certification, that a business entity is a business owned by a minority, woman, or person with a disability for whatever purpose.

V02072024

Initial

Certificate of Equal Employment Opportunity Compliance for Contractors & Vendors

The Peoria Park District is an Equal Opportunity Employer and it agrees with each of the provisions below and requires that all suppliers, contractors, subcontractors, and vendors doing business with the Park District be Certified Equal Employment Opportunity Employers in compliance with the Illinois Human Rights Act and such regulations promulgated thereunder, and, that any and all suppliers, contractors, subcontractors or vendors who are found to be in non‐compliance with the Illinois Human Rights Act or said regulations may be declared ineligible for future contracts with this Park District; and, that each and every supplier, contractor, subcontractor or vendor does at all times in connection with any dealings with this Park District agree as follows:

1) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, order of protection status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, military status or an unfavorable discharge from military service; and, further, that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any underutilization [44 Ill Admin Code 750.110(b)].

2) That, if it hires additional employees in order to perform this contract or any portion of this contract, it will determine the availability (in accordance with the Illinois Department of Human Rights Rules and Regulations) of minorities and women in the areas from which it may reasonably recruit and it will hire for each job classification for which employees are hired in a way that minorities and women are not underutilized.

3) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, order of protection status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, military status or an unfavorable discharge from military service.

4) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising the labor organization or representative of the contractor's obligations under the Illinois Human Rights Act and the Department’s Rules and Regulations. If any labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules and Regulations, the contractor will promptly notify the Peoria Park District and will recruit employees from other sources when necessary to fulfill its obligations under the contract.

5) That it will submit reports as required by the Department’s Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the Peoria Park District, and in all respects comply with the Illinois Human Rights Act and the Department’s Rules and Regulations.

6) That it will permit access to all relevant books, records, accounts and work sites by personnel of the Peoria Park District and the Department for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations.

7) That it will include verbatim or by reference the provisions of this clause in every subcontract awarded under which any portion of the contract obligations are undertaken or assumed, so that the provisions will be binding upon the subcontractor. In the same manner as with other provisions of this contract, the contractor will be liable for compliance with applicable provisions of this clause by subcontractors; and further it will promptly notify the Peoria Park District and the Department in the event any subcontractor fails or refuses to comply with the provisions. In addition, the contractor will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations.

Failure to properly complete and sign this form, certifying that the Company will agree to the above provisions of the Illinois Human Rights Act as well as the items below will result in it being returned unprocessed thereby resulting in a delay or denial of eligibility to be awarded work with the Peoria Park District.

The Company certifies that it has a written sexual harassment policy meeting the Illinois Human Rights Act and Illinois Department of Human Rights requirements.

Company Name Company Address

Signature of Company Official Name / Title

Telephone Number & Fax Number Email Address

INSURANCE REQUIREMENTS FOR

VENDORS AND SUPPLIERS

Company shall obtain insurance of the types and in the amounts listed below.

A. Commercial General and Umbrella Liability Insurance

Company shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to this project/location.

CGL insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 10 93, or a substitute form providing equivalent coverage, and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract).

The Peoria Park District shall be included as an additional insured under the CGL, using ISO additional insured endorsement CG 20 26 or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance afforded to District. Any insurance or self-insurance maintained by the District shall be excess of Company’s insurance and shall not contribute with it.

B. Business Auto and Umbrella Liability Insurance

Company shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of any auto including owned, hired and non-owned autos.

Business auto insurance shall be written on Insurance Services Office (ISO) form CA 00 01, CA 00 05, CA 00 12, CA 00 20, or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage equivalent to that provided in the 1990 and later editions of CA 00 01.

C. Workers Compensation Insurance

Company shall maintain workers compensation as required by state statute and employers liability insurance.

D. General Insurance Provisions

1. Evidence of Insurance

Company shall furnish District with a certificate(s) of insurance and applicable policy endorsement(s), executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements set forth above.

All certificates shall provide for 30 days’ written notice to District prior to the cancellation or material change of any insurance referred to therein. Written notice to District shall be by certified mail, return receipt requested.

Failure of District to demand such certificate, endorsement or other evidence of full compliance with these insurance requirements or failure of District to identify a deficiency from evidence that is provided shall not be construed as a waiver of Company’s obligation to maintain such insurance.

District shall have the right, but not the obligation, of prohibiting Company from entering the premises until such certificates or other evidence that insurance has been placed in complete compliance with these requirements is received and approved by District.

Failure to maintain the required insurance may result in termination of this Contract at District’s option.

Company shall provide certified copies of all insurance policies required above within 10 days of Districts’ written request for said copies.

2. Acceptability of Insurers

For insurance companies which obtain a rating from A.M. Best, that rating should be no less than A VII using the most recent edition of the A.M. Best’s Key Rating Guide. If the Best’s rating is less than A VII or a Best’s rating is not obtained, the District has the right to reject insurance written by an insurer it deems unacceptable.

3. Deductibles and Self-Insured Retentions

Any deductibles or self-insured retentions must be declared to the District. At the option of the District, the Company may be asked to eliminate such deductibles or self-insured retentions as respects the District, its officers, officials, employees, volunteers and agents or required to procure a bond guaranteeing payment of losses and other related costs including but not limited to investigations, claim administration and defense expenses.

4. Subcontractors

Company shall cause each subcontractor employed by Company to purchase and maintain insurance of the type specified above. When requested by the District, Company shall furnish copies of certificates of insurance evidencing coverage for each subcontractor.

E. Indemnification

To the fullest extent permitted by law, the Company shall indemnify and hold harmless the District and its officers, officials, employees, volunteers and agents from and against all claims, damages, losses and expenses, including but not limited to legal fees (attorney’s and paralegals’ fees and court costs), arising out of or resulting from the Company’s activities, provided that any such claim, damage, loss or expense (i) is attributable to bodily injury, sickness, disease or death, or injury to or destruction of tangible property, and (ii) is caused in whole or in part by any negligent or wrongful act or omission of the Company, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except to the extent caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this Paragraph. Company shall similarly protect, indemnify and hold and save harmless the District, its officers, officials, employees, volunteers and agents against and from any and all claims, costs, causes, actions and expenses including but not limited to legal fees, incurred by reason of Company’s breach of any of its obligations under, or Company’s default of, any provision of the Contract.

SCOPE OF SERVICES

Business will be awarded to the vendor meeting specifications and offering the lowest cost overall for all items. Firms not willing to promptly deliver or ship small orders under these conditions are not encouraged to submit bids. Contract term shall be for one year beginning approximately

October 1, 2026. Prices shall remain firm for the duration of the contract. Prices shall be all-inclusive and include any additional costs such as delivery, unloading, etc.

Quantities listed are for bidding purposes only and may not represent actual quantities ordered.

The quantities listed are annual usage estimates based on past usage and projected needs.

Quantities may be adjusted upward to conform to your packaging. Please clearly note such changes in your bid package.

Clearly identify all variances in packaging, size, etc. Delivery of goods not meeting specification will be rejected.

Past performance will be considered in evaluation of products. The Park District reserves the right to select goods that best meet the needs of the District.

Substitutions will not be accepted where brand names are listed without being followed by an asterisk (*). Only items with an asterisk (*) following the description may be substituted.

In all instances where a substitute is bid, Vendor shall indicate on the Bid Form the name and product number for product bid. Vendor shall include enough information to properly evaluate if the product bid meets specifications. (For example, product cut sheet, photocopy of product label, etc) If Staff is unable to make a determination whether product is an approved equal, a sample may be required and shall be at the expense of the vendor. All decisions made are final and at the sole discretion of the Park District.

Contract Award

The District reserves the right to waive any technical deficiencies in the bid process. The District reserves the right to accept any bid which is, in the Board of Trustee’s judgment, in the best interests of the District considering both price and customer service. The District reserves the right to reject any bid which is, in the Board of Trustee’s judgment, less capable of providing the high level of service/product required to complete the contract.

Order Placement

Orders shall be placed on a monthly basis via a purchase order. Delivery must be made within three weeks of order date.

All orders are for fresh products that have been delivered from the manufacturer to the vendor within 30 days preceding order date. Opened, spoiled, rotten, moldy, re-called items will be credited upon notification. Excessive returns or non-compliance of requirements shall result in immediate termination of the contract without penalty to the Peoria Park District.

During the course of the contract, items may be substituted, added or deleted without penalty dependent on the needs of the Peoria Zoo.

Delivery

Prices quoted shall be free on board to the Peoria Zoo located at:

Peoria Zoo

2320 N. Prospect Rd.

Peoria, IL 61603

Vendor must have the ability to off-load product from delivery vehicle and place at various locations within the Peoria Zoo. This will require a forklift, pallet jack or other such device. Vendor shall schedule delivery with Staff between the hours of 10:00 am and 3:30 pm to minimize interruptions.

Basis of Payment and Invoicing

Payment terms are Net 60 per the Illinois Prompt Payment Act. All invoices, with corresponding purchase order numbers listed, shall be submitted by email to purchasing@peoriaparks.org or by mail to the following address:

Purchasing Office

1125 W Lake Ave

Peoria, IL 61614

Termination

The Park District reserves the right to cancel all or part of any contract if the vendor fails to perform any provisions in the contract or as is in the best interests of the Peoria Park District. The contractor will not be liable to perform if situations arise by reasons of strikes, acts of God or public enemy, acts of the Park District, fires or floods.

Nonexclusive Contract

The contract shall be a nonexclusive contract with the Peoria Park District. The Park reserves the right to use other Vendors or its own employees to perform work similar to that being performed under the terms of this agreement.

Questions

All communication or questions pertaining to the bid shall be directed to the Purchasing

Supervisor via email nstaley@peoriaparks.org no later than 3:00 pm CT on Tuesday, September

8, 2026 in order to allow sufficient time to issue an addendum to all bidders.

BID FORM

Grain Products and Wood Shavings for the Peoria Zoo

Item # Product Unit Cost Qty+ Total Cost

Mazuri Better Bug Gut Loading Diet #5B45 - 1 kg container

Mazuri Callitrichid Gel Diet, High Vitamin D #5B34 - 1kg container

3 Mazuri Ratite Maintenance #5647 - 50lb 12

Mazuri Cockroach Diet #5WDH - 1kg container

5 Mazuri Mini Bird Diets #562A - 25lb 27

Mazuri – Exotic Gamebird Maintenance #5643 - 40lb

7 Mazuri Guinea Pig Diet #5E6A -25lb 6

8 Mazuri Insectivore Diet #5M6C – 25lb 10

Mazuri Kangaroo/Wallaby Diet #5Z88 – 40lb

Mazuri Leaf-Eater Primate Diet – Biscuit #5M02 – 25lb

Mazuri Leaf-Eater Primate Diet – Mini- Biscuit #5672 – 25lb

Mazuri Primate LS Biscuit - Small #5M1G - 25lb

Mazuri Primate Gel Diet #5B25 - 1kg container

Mazuri Primate Maintenance Biscuit #5MA2 – 25lb

Mazuri New World Primate Biscuit #5MA5 – 25lb

Mazuri Rodent Breeder 6F #5M30 – 50lb

17 Mazuri Small Bird Breeder #56A7 - 25lb 30

Mazuri Small Tortoise Diet LS #5M3A – 8oz

19 Mazuri Tortoise LS Diets #5E5L - 25lb 36

Mazuri Waterfowl Maintenance #5642 – 50lb

Mazuri Wild Herbivore Diet Hi-Fiber #5ZF1 – 50lb

Mazuri Wild Herbivore Plus Diet #5Z8W

– 50lb

Mazuri ADF 16 Herbivore Diet #5648 – 50lb

24 Mazuri Zebra Pellets #5662 – 50lb 150

25 Red Flannel Canine Select * - 40lb 16

Standlee Premium Western Forage Certified Timothy Grass pellets * - 40lb

America’s Choice Wood Fibers Large Flake Shavings * - 8.0 cu. ft. Expanded

1,100

America’s Choice Wood Fibers Medium Flake Shavings * - 7.5 cu. ft. Expanded

+ Quantities listed are for bidding purposes only and may not represent the actual quantities ordered.

* Only items with an asterisk (*) following the description may be substituted.

The bidder acknowledges the following addenda, if any:

Addenda #: _____ Dated ________ Addenda #: _____ Dated ________

The undersigned, having familiarized themselves with the requirements affecting the cost of the work, the Prevailing Wage Decision, Scope of Services, and Addenda, if any, hereby proposes to furnish all labor, equipment, services, and material required. The Peoria Park District has been granted tax-exempt status and sales tax shall not be charged. By signing below, I do hereby certify that I am a duly authorized agent of the company and certify that the company is not barred from bidding on a public contract as a result of a violation of either Section 33E-3 (bid-rigging) or

Section 33E-4 (bid-rotating) of the Illinois Criminal Code, contained in Chapter 38 of the Illinois

Revised Statutes.

It is further understood that by submitting this bid, Bidder agrees the Peoria Park District reserves the right to cancel the bid, waive any informalities in the bid process, as it deems necessary and assign the work as is in the best interests of the District.

Bid Submitted By:

Vendor Name

Vendor Address

City State Zip Code

Phone E-mail

Name of Authorized Representative (type or print)

Signature of Authorized Representative Date