People Readiness RFI Description.docx

US Department of Veterans Affairs (VA) Office of Information and Technology (OIT) Office of People Readiness

People Readiness System Maintenance

Request for Information (RFI)

This is a Request for Information (RFI) only issued for conducting market research. Accordingly, this RFI constitutes neither a Request for Quote (RFQ), Request for Proposal (RFP), nor a guarantee that one will be issued by the Government in the future; furthermore, it does not commit the Government to contract for any services described herein. The Department of Veterans Affairs (VA) is not, at this time, seeking proposals or quotes, and therefore, will not accept, review, or evaluate unsolicited proposals or quotes received in response hereto. This notice is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted because of this request. The Government does not reimburse respondents for any costs associated with submission of the information being requested or reimburse expenses incurred for responses to this RFI. The information provided may be used by VA in developing its acquisition strategy and Performance Work Statement (PWS) or Product Description (PD). Any information submitted by respondents to this RFI is strictly voluntary; however, any information received shall become the property of the Government and will not be returned to the respondent. Interested parties are responsible for adequately marking proprietary, restricted, or competition sensitive information contained in their response. Product information, brochures, part numbers, and/or other description information may be included with the submission. VA is under no obligation to provide feedback to the RFI respondent, or to contact the RFI respondent for clarification of any information submitted as part of the response.

Requirement:

The Department of Veteran Affairs (VA), Office of Information and Technology (OIT) People Readiness has a requirement for system maintenance and hardware upgrades. These upgrades are necessary to maintain security compliance, ensure proper functionality, and support the overall hardware lifecycle. The system maintenance effort includes replacing end‑of‑life hardware and providing warranty coverage for the new equipment.

RFI Submission Instructions:

VA requests a clear, concise, and complete response to this RFI. Please submit your RFI response in accordance with the following:

1) Include the following identification information:

a. Name of Company

b. Address

c. Point of Contact

d. Phone Number

e. Email address

f. CAGE/Unique Entity ID (UEI) Number

g. Company Business Size and NAICS code(s). For VOSB and SDVOSBs, proof of certification in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

h. Any Schedules held on General Services Administration (GSA), Government-Wide Acquisition Contracts (GWAC) held on the National Aeronautics and Space Administration (NASA) Solutions for Enterprise Wide Procurement (SEWP) V, or any other schedule not mentioned above to assist in determining acquisition strategy if you are included in one or more. Please also include Contract Number, expiration date, etc.

i. Socioeconomic data: If a small business, what type of small business are you? Are you able to comply with FAR 52.219-6 and 52.219-14 in execution of this effort? Are you able to comply with VAAR 852.219-73, VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses or VAAR 852.219-74, VA Notice of Total Set-Aside for Certified Veteran-Owned Small Businesses.

2) Has the draft PD provided sufficient detail to describe the technical requirements that encompass the software development and production operations support services to be performed under this effort.

______ YES _______ NO (if No, answer question 4)

3) If “NO”, please provide your technical comments/recommendations on elements of the draft PD that may contribute to a more accurate proposal submission and efficient, cost-effective effort.

4) BILL OF MATERIALS (BOM: Provide a detailed BOM that includes part numbers, quantities and a description of all products in the form of a quote that includes pricing per part number.

5) VENDOR SUPPLEMENTAL QUESTION: If a vendor proposes an alternative brand to any of the equipment in the PD, please provide product specifications. The proposal should include a detailed description, along with a BOM that includes part numbers, quantities and a description of all products in the form of a quote that includes pricing per part number.

The Government will not review any other information or attachments included, that are in excess of the 10-page limit. The Government will not review generic marketing materials that do not address the information contained herein or the attached documents.

All interested parties shall respond no later than 12:00 PM EST on June 17, 2026 via e-mail. If you have any questions on the RFI, please contact Paul Flynn via email.

The TAC point of contact for this RFI is Contract Specialist, Paul Flynn, Email address: paul.flynn2@va.gov.

See attached documents: Product Description – Office of Information & Technology (OIT) People Readiness - People Readiness System Maintenance