Pens, Pencils, Markers Bid DT2509.pdf

Pens, Pencils, Markers for Central

Warehouse

DT2509

Open from May 21, 2025

Through June 11, 2025

Buyer: Dax Teuscher

Phone: 801-476-7832

The Board of Education, Weber School District, reserves the right to accept or reject any or all bids, or any portion thereof, and to waive any informality in the bidding process in the interest of the Board of

Education. We reserve the right to purchase items on the open market and deduct any additional cost involved from payments due the supplier if he fails, except for circumstances beyond his control, to fulfill contract requirements.

Notice is hereby given that Weber School District is inviting bids to provide crayons for our instructional warehouse. Enclosed is a bid form listing the items to be purchased contingent upon budget. It is essential that information provided on your bid be complete, listing brand name, stock number, unit price and number of cases per pallet.

Please note the following as you complete your bid response:

1. There are some items we stock in the warehouse where inventory levels are sufficient at this time.

Those items may be listed with a “1” quantity. Please list a unit price in the event that levels drop considerably.

2. Please provide bids for any or all items that your company can provide. On any order that may result from your bid, the terms, conditions and provisions in this letter will apply.

3. Dollar amounts for bids must be submitted as dollars and cents. Do not extend out further (i.e.

$1.52 not $1.519). PRICING THAT IS EXTENDED OUT WILL BE ROUNDED UP.

4. Product must be packaged as specified in the bid. Product delivered to the warehouse not packaged as specified will be returned at the cost of the vendor. Please indicate number of packages per case and number of cases per pallet.

5. Complete information (brand, vendor item number, etc.) must be provided on our bid form;

otherwise, your quotation offer will be rejected.

6. Your bid is to include any or all costs involved for total cost including shipping and handling to our warehouse located at: BDO Warehouse #10A, 200 North 930 West, Ogden UT 84404. Bids are to be FOB Destination, Freight Prepaid.

7. Samples –Please provide a sample for each line item upon which you are bidding if it is not the specified name brand so that we may compare products from each vendor. If a sample is requested and not provided, your response to those line items will be deemed non-responsive and will not be considered for award. All samples must be sent to Dax Teuscher, Purchasing

Department, Weber School District, 5320 Adams Avenue Parkway, Ogden UT 84405. All samples to be marked with the vendor’s name and bid number. Samples will not be returned.

8. Vendors who do not provide the quality requested or provided in samples will be responsible for picking up those items and replacing them with the quality requested. The cost of freight or any and all other charges incurred because of returns will be that of the Vendor and not the District;

and the Vendor will also risk removal from the bid list for one year.

9. Awards may be made to the lowest responsive and responsible bidder per line item or to the overall lowest responsive and responsible bidder - whichever is in the best interest of Weber

School District.

10. Questions regarding this solicitation MUST be submitted through Bidnetdirect.com during the designated time for questions (Q&A period) listed on Bidnetdirect.com. Questions submitted through any other channel, including phone and email, will not be answered.

11. Preference will be given to vendors who bid on all line items for ease of order and delivery.

12. Weber School District reserves the right to consider vendor-specific customer service and billing issues when awarding bid.

Please note that low bid is in no way binding upon our District and the final selection and honoring of the bids will be made by our office in relationship to prices, quality, minimum order requirements and date of delivery. Delivery can be made immediately upon receipt of a purchase order.

This solicitation is advertised through Bidnetdirect.com and is a sealed bid. Online responses must be made through Bidnetdirect.com No mailed responses at this time.