PD SAI Eng Suite ReDesign SOW v5.docx

PROJECT DIRECTOR SENSORS-AERIAL INTELLIGENCE

ENGINEER SUITE REDESIGN

STATEMENT OF WORK

The first floor, double bay loading dock in building 6006 provides direct access to the first floor, room B1-327. Building protection requirements shall include circulation and staging areas. Floor protection of installation areas is required.

The contractor shall be responsible for assessing, evaluating, verifying, and confirming the conditions of the building, accessibility, site restrictions, parking, deliveries, loading dock, storage, and staging hours of availability/accessibility of all the above and any other conditions associated with, and which may affect delivery and installation. PD SAI will be receiving the furniture and will cooperate with the contractor by providing space for staging the furniture, packaging material, and space for the assembly of furniture, as required.

PROJECT DESCRIPTION

Engineer Suite Redesign solutions must provide a cohesive standard utilizing the same manufacturer for all workstation types, a cohesive standard for all offices and the collaboration area approved by government personnel. A specific focus is for the redesign solutions include overhead storage requirements, wardrobe, material accessories and dry erase boards, adjustable desks, and glass headers, as well as small file cabinets with complimentary colors and elements to create a unified solution.

The project scope includes the list below of furniture, design, and project management services, delivery, freight, furniture changes, installation, removal, and disposal of old furniture. The project is located at 6580 Surveillance Loop (Building 6006), Aberdeen Proving Ground, Maryland, 21005. The requirement is a complete office suite redesign which includes a reconfigured space, new dismountable offices with walls/framing; workstations; and a new collaboration area. The effort consists of the following:

(2) 8’- 0”x12’ Office per approved Contractor Design

(3) 20WX71H, Storage Wardrobe, Ganging Left

(3) 22DX72W, Credenza, Left PED, FF, Ganging

(3) – 25Dx48W, Bridge

(3) – 30DX60W, Desk, Right Pedestal, Freestanding

(3) – 30DX60W, Desk Shell, Freestanding

(3) – 72Wx50H, Highback Organizer, Wood Doors

(3) - Accessories, Power Director

(1) – Lock Core with key, black no 001

(1) – Lock Core with key, black no 002

(1) – Lock Core with key, black no 003

(3) – Accessories, 68 9/16wx20 1/4H, Tackboard, Railroad

(3) – Accessories, 44W LED Task light, Linear, Single/Starter Unit

(3) Executive Height Chairs

(6) Guest/Multi-Purpose Chair Four-leg Stacking (2 Per Office)

(3) 3 Stage 2 Leg Rectangle T Foot

(15) – Adjustable Laminate Desks (Height Adjustable and Desk Return Workstations

(15) – Overhead Storage and Stability Device for All Cubicle Walls

(15) – Fabric and Glass tiles

(15) – Desk Chairs

(15) – Wardrobes and Pedestals Cabinets

1 – Base Kit, For 96W Top Panel, Wood 1 – Credenza (22DX73W), Wood 1 – Storage Unit, Hinged Doors, Wood, 22DX38W 8 – Executive Height Chairs 2 – Frameless Glass; Magnetic Surface Whiteboards (6’ X 4’)

(1) 24” 65H FAB FAB FAB FAB FAB FAB

(2) 36” 65H FAB FAB FAB FAB FAB FAB

(1) 24” 65H FAB FAB FAB LAM FAB FAB

(1) 30” 65H FAB FAB GL LAM FAB GL LAM FAB GL

(1) 48” FAB FAB GL LAM FAB GL

(1) 48” 65H FAB MB LAM FAB FAB

(1) Cord Cover 15” Vertical Height

(4) Lock Core Replacement Kit Brushed Chrome

** See attached Annex A for additional specs

The contractor shall provide the above-itemized list of products and services, per approved layouts for the complete and usable offices, workstations, and collaboration area.

The contractor shall maintain a critical path schedule for the engineering suite redesign in coordination with the DPW and IT team prior to the removal and installation of new furniture.

The contractor shall furnish all labor, materials, and equipment required to design, procure, and install complete and usable office and conference room furniture per the final government-approved plan. The contractor shall plan to deliver and install the furniture so that no damage to government property occurs. In the event, that the contractor damages government property, furniture, facilities, or grounds during the delivery and installation, the contractor will be responsible for repairing, replacing, or otherwise resolving the issue at the contractor’s expense per the direction of the contracting officer. The contractor may use the loading docks for delivery.

DELIVERABLES

The engineering suite redesign solutions. The contractor is responsible for the removal of all packing material, construction waste, and personal waste from the location.

AT/OPSEC

Access and general protection/security policy and procedures. The contractor and all associated subcontractor employees shall provide all information required from background checks to meet installation access requirements to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters processes.

SPECIFICATION FOR FURNITURE – See Annex A, B

GENERAL

This specification establishes the requirements for furniture consisting of open workstations, private offices furniture, a collaboration area furniture, storage components, and other miscellaneous furniture and accessories as noted.

Furniture for workstations should be from the manufacturer’s same family of furniture. Furniture for the private offices and collaboration area should be from the manufacturer’s same family of furniture. The contractor shall be responsible for providing an integrated furniture solution which coordinates the design features within and between systems and components to ensure they are compatible in design, function, style, and finish.

ELECTRICAL AND LIGHTING

Electrical Connectivity -

a. Circuit Requirements: The Contractor shall provide base in-feeds, cable bases, ceiling in-feed cables, integrated Power Poles and trim kits, electrical pass-thru cables, power harness, circuits, base feeds, receptacles and any other electrical connection requirement per design. The contractor shall verify the wiring and circuiting proposed.

b. Workstations: A cluster of workstations shall be connected via wall-recessed power/data boxes.

c. Private Offices: Private offices shall require connection by using standard wall-mounted outlets.

d. Collaboration Area: The collaboration area shall be connected via wall-recessed power/data boxes.

e. For Panel System (Workstations) Raceways: Panels shall have hinged or removable covers that permit easy access to the raceway when required are securely mounted and cannot be accidentally dislodged under normal conditions. Metal or plastic covers that attach securely to the raceway shall be provided as required and shall match the finish and color of the panel trim. All raceways must be flush with panel faces.

Task Lighting

a. Provide lighting under overhead cabinets, and task lighting (with dimmer) for twenty to twenty-five (25) foot candles (200-250 lux) on work surfaces.

b. Each workstation shall be provided with a flexible-position, LED task light, consuming a maximum of 15 input watts at 120v AC. 3000K and 350K color temperatures should be available. The dimmer shall produce a smooth dimming curve, from a maximum of full output to a minimum of 10% of full output, with no flashing. Task lights shall have USB ports and occupancy sensors.

Power and Telecommunication Wiring

a. PD SAI Information Technology (IT) contractors shall be responsible for placing network and telecommunications cables in panels raceways or wire management areas of the furniture. The Contractor shall be responsible for the electrical distribution and connections to the system furniture components and panels, including whips (base feeds, top feed, and applicable feeds) that may be supplied early in the project schedule. The contractor is responsible for coordination of services of a licensed professional electrician to make all electrical connections interface and work with the building power. PD SAI OPS is responsible for coordination with DPW to ensure all electrical connections interface and work with the building power. The contractor will provide furniture system top feeds and applicable in feeds (aka whips) early in the project schedule so that electricians may have the option to connect feeds to the building electrical system prior to furniture delivery.

b. The Contractor’s work shall not interrupt building utility services without the prior written approval of the PD SAI OPS. The contractor will work with electrical contractors and DPW in a coordinated fashion as the system furniture is installed. The Contractor shall furnish all labor, supervision, materials, equipment, and related services necessary to perform the work required under this task order in an orderly and efficient manner.

Data and Telecommunication

a. Requirements: To accommodate data and voice connectivity, design for workstations shall incorporate the following requirements:

· Building Connectivity: For the typical workstation, all cables shall enter the workstation directly from wall-mounted junction boxes. All cables shall be provided through typical base feeds. For all private offices, the data and voice cables shall be provided through an outlet on the walls fed from existing bulkheads.

· Cable Protection: For Typical Workstations, provide flexible gaskets or grommets in the design of the systems furniture portals to prevent any furniture parts from damaging data and power cables.

· Office and Workstation Connections: Each office and workstation shall require at least one (1) data connection. Contractor confirmation is required before installation plans are finalized.

· Collaboration area: The collaboration area shall require at least one (1) data connection. Contractor confirmation is required before installation plans are finalized.

b. Installation: Contractor-prepared furniture installation drawings shall reflect the exact location of each furniture entrance point prior to the PD SAI Information Technology (IT) contractor performing the network and communications cable installation.

· Systems furniture installation shall conform to all ANSI/EIA/TIA standards including 568 (the standard for Commercial Building Telecommunication Cabling) and shall provide the required bend radius of UTP CAT-6A cables.

· The separation between power and data cables shall be consistently maintained from the access point to the point of termination.

· Systems furniture shall be designed so that access to cable management raceways may be achieved at any point in the systems workstation panels. All cable routing shall be internal to the panel, or within the infrastructure proposed for the non-panel system.

· Systems furniture shall allow for the location of network and telecommunication outlets above the worksurface height. No outlets shall be located on the worksurfaces. Connector plates shall be installed flush or recessed in the surface of the panel above the worksurface, in the base raceway, or located in the accessor rail system. No outlet boxes shall be mounted on or beneath the workstation.

Field Work

a. The Contractor shall survey existing conditions and ensure that no damage occurs to the buildings, finishes, and furnishings in the space during the installation of work. Define the types of cabling and the re-use of any here and the coordination with any other trades. The work area shall be kept clean and adequate means of egress shall always be maintained. If needed, building utility services shall not be interrupted without prior arrangement with PD SAI.

b. Before installation, the Contractor shall verify wall partitions and telecom, electric, and data boxes for coordination with proposed furniture. The Contractor shall install all components and accessories necessary to complete all works stations by the approved final installation plans and the manufacturer’s warranty and specifications. The Contractor shall touch up all nicks and scratches that may have occurred during installation, clean or replace fabrics that may have been marred or torn during installation and vacuum all areas with a contractor-furnished heavy-duty vacuum cleaner during and at the end of installation.

c. The contractor shall furnish all labor, supervision, materials, supplies, tools, equipment, and expertise necessary to install all furniture. The Contractor shall work in coordination with PD SAI and other project team members.

d. The Contractors shall ensure that all on-site labor is an American citizen.

e. At the time of substantial completion of the installation office suite retrofit/ redesign and installation of all furniture, the Contractor shall review the installation with PD SAI and prepare a punch list of any problems that need to be corrected. The corrections should be made within five (5) working days of completing the installation. The Contractor shall also address any damages caused due to the delivery, handling, or installation of furniture.

f. The contractor and a government representative shall conduct an installation walk-through before the installation date and prepare a punch list that annotates any pre-existing damage. The contractor and government representative shall sign off on this list.

g. After the installation of each phase, the contractor and government representative shall jointly conduct a punch list and another walk-through and annotate any new damages.

WORKSTATIONS: GENERAL REQUIREMENTS

Systems Furniture Panel System A complete finished furniture panel system shall be supplied including accessories and appurtenances. The system shall be capable of structurally supporting cantilevered work surfaces, shelves, and other components in the configurations shown on the drawings in this document. Dimensions and features listed below convey the design intent and may vary slightly depending upon the specific product platform proposed in the submittal.

a. System furniture shall provide panels with the capability to manage and distribute power, data, and telecommunication cabling. Non-powered panels shall be capable of field conversion to powered panels without requiring the dismantling of the workstation.

b. Workstation Typical dimensions are, 6’X6’ (Cubicles X15), 9’x12 (Office X1), and 8’x12’ (Office X2).

c. Panel Finishes: Segmented panel frames shall be available as a complimentary fabric wrapped.

d. Fabric for Panels: Each fabric face panel shall have a seamless width of fabric stretched over the entire face of the panel and the finish and color of each fabric utilized be consistent throughout the installation. The fabric shall be attached securely and continuously along the entire perimeter of the panel and shall allow for easy removal and replacement in the field.

e. Panel Trim: Panel end and top cap trim conditions shall be a complimentary trim match.

f. Panel Bases: Panel base raceways shall be provided in the same width as the panel, with the Same structural capabilities. Height and leveling adjustments shall be located at tall panel bases. Contractors shall provide knockouts to receive back-to-back electrical outlets, as required. Overs shall be easily removed or replaced to provide access to electrical harnesses. The contractor shall provide a variety of colors of base covers, to coordinate with other finishes such as the panel trim, work surface, and fabric colors.

g. Panel bases Access: Panels wider than Twenty-four (24) inches shall have at least two knockouts per panel, per side, for electrical or cable access. Base covers should be secured so that they may be easily opened without the use of special tools. They should be secure enough not to be knocked off by vacuum cleaning or accidental knocks.

Worksurfaces

a. Laminates shall be bonded to the core with an environmentally acceptable adhesive in a cold press or hot press process to prevent separation of the laminate from the core. Lower pressure laminates (LPL) and thermally fused melamine (TFM) are non-conforming and shall be considered unacceptable. Worksurface edges shall be finished and sealed against moisture with a flat-edged, impact-resistant ABS, or similar plastic. The edge shall match the worksurface finish. Laminate self-edge is non-confirming.

b. Nominal Dimensions: Contractors shall make available a full range of worksurface depths.

c. Design Features: Worksurfaces shall be ergonomically designed with radius or curved edges. Worksurfaces shall be dimensionally stable, with no bucking, cracking, deflection, or warping.

d. Structural Support: Multiple worksurfaces support systems are acceptable including cantilever brackets, freestanding height-adjustable support, panel brackets, pedestals, storage unit supports, and desk-end support panels. Abutting and side-by-side worksurface installations shall be designed to achieve a continuous and level condition. Contractors shall supply the type brackets to prevent accidental dislodging of the work surfaces.

e. Compliance: Systems furniture worksurface components shall comply with load capacities and weighted deflection industry standards.

f. Adjustable Work Surfaces: Worksurfaces shall be electrically height adjustable for private offices and workstations.

Storage Units – Lateral Files and Pedestals

a. General: As part of the systems furniture package, Contractors shall provide matching storage products. These include lateral files, pedestals, wardrobes/closets, storage cabinets, and shelving. Finishes: Lateral files, pedestals, storage cabinets, closets, and shelving shall match the paint.

b. General: Overhead storage units from the private offices shall be available as part of the proposed systems. Lateral files, pedestals, storage cabinets, closets, and shelving shall have an environmentally compliant powder-coat paint finish. Overhead cabinet interiors shall provide clearance to hold standard three-ring binders. Finishes: Contractors shall provide cabinets in powder-coated paint colors and finishes to coordinate with the offering, including files, pedestals, and fabric covering.

Accessories Pricing for the following standard accessories shall be included for Typical Private Offices and Typical Workstations.

a. Keys and Locks: All workstation storage components shall be capable of being easily fitted with a common lock core mechanism that may be easily changed in the field by DPW.

b. Materials and Finishes: all materials and finishes must provide a unified cohesive complimentary furniture solution.

c. Glass Writeable Surface: Horizontal panel inserts with magnetic capability.

GENERAL PROJECT REQUIREMENTS

Pre-Award Submittals

· Pre-award site visit is required.

· The Contractor shall survey and evaluate the existing space and ensure that no damage occurs to the building finishes and furnishings in the space during the furniture installation.

· The Contractor shall identify secure areas, furniture to be lifted and moved, and all data ports and communication cables requiring securing.

· The Contractor and government lead will determine the project schedule.

· The Contractor shall provide a design layout for each office, cubicle, and collaboration area with the product in configuration that optimizes the form, functionality, and utilizes best practices of interior design. Criteria shall include 1) aesthetics, 2) design around doors and windows, 3) comfort/privacy (including modesty panel, 4) ingress and egress, and 5) lighting.

Post-Award Submittals

· The contractor shall meet with the government lead after the award to review and verify the design for each office, cubicle, and collaboration area to make necessary modifications not identified during the pre-award process. The contractor shall verify all measurements to ensure no issues with the design, layout, configuration, before ordering or installing of furniture.

· The contractor shall use best practices in interior design. The contractor shall obtain final approval (from the Technical Representative) of their design and build sheet prior to procurement.

Installation: All debris generated during the installation shall be removed from APG and disposed of properly off-site. The contractor shall clean up daily, refuse, packing material, rubbish, scrap material and debris caused by their operations. At all times the job site shall present a safe, neat, orderly appearance. Special care is to be taken when moving and installing furniture. The contractor is responsible for coordinating with PD SAI regarding how the building material and furniture will be unloaded, delivered, and installed without damage. The contractor shall meet all security requirements to enter APG for contractor personnel and vehicles.

The Government lead will ensure the room is prepared for the redesign in accordance with the project schedule.

At the time of substantial completion of the furniture installation, the Contractor and Government lead will review the installation, prepare a punch list of any problems that need to be corrected to include any damages caused due to delivery, handling, or installation. The corrections should be made within five (5) working days of completing the installation. The contractor and government representative shall sign off on this list.

ADDITIONAL INFORMATION

· The ACC-APG POC is Toni Foster @ toni.m.foster.civ@army.mil.