PD.pdf

B169/670 Autoclave Controls Upgrade

L6WC02

DATE: 7 January 2026

1.0 DESCRIPTION. The Contractor shall provide all parts, materials, equipment, training, and shipping necessary to provide capability for the Autoclave Systems located in BLDG 169 and BLDG 670 to meet the requirements of the updated DOD mandated Windows 11 Operating System Upgrade for the Commodities Maintenance Group (CMXG); Warner Robins Air Logistis Complex (WR-ALC) at Robins Air Force Base (AFB), Georgia.

There are 4 autoclaves to be supported:

• 10’x 20’ small clave WR001191 (Tenney)

• 15’x 30’ medium clave WR005170 (Aerospace Service and Controls)

• 10’x 30’ medium clave WR002425 (Aerospace Service and Controls)

• 15’x 55’ large clave WR006195 (American Autoclave)

1.1 Contractor shall provide and install the following server room hardware components consisting of the following items:

• UPS 1: Uninterruptable Power Supply: For Control system. Designed to maintain control of system operations in the event of power outage. Motor and other large amp draw devices are not supported. Will meet the process specified duration requirements.

• Process Server: Fault tolerant server system in which the process control system will reside.

• AD-1: Active Directory Machine: Windows machine that is used for consistent user permissions, computer, group policy and firewall rule management.

• TS-1: Terminal Server: Window machine that will run the graphical operational sessions that are served and interfaced on the Operator Stations. Host primary IO Server.

• EW-4: Engineering Workstation: Windows workstation allowing for editing and modification of all aspects of the process. Including HMI, process logic and MCC settings.

• AS-32: Application Server: Windows repository for process logic, HMI, recipe, and all other configuration files. Provides an additional layer of isolated storage for critical process files. Host secondary IO Server.

• Historian: Windows based, records all process data as specified by engineering staff. Records process data from all process autoclaves and other equipment as specified. Will allow for editing of process reports. Planned retrofits and new autoclaves will be added to tag database for consistent record storage.

• WEBS-8: Reporting /Web Server: Windows based reporting interface that also uses (Internet Information Services (IIS) to provide reports for users. Provides the ability to preconfigure typical reports for users or other limited users to access.

• Support Server: Reconfigured server currently supporting the 30’autoclave.

• SIEMS-67: Log Manager (If specified): Log management system aggregates individual logs from independent machines to a central point for diagnostics and troubleshooting.

• CNFIG-81: Configuration change Manager (If Specified): Manages change and provides control and restoration capability for each change in the system. Also acts a critical component in disaster recovery.

• WUS-7: Windows Update Server:(If Specified): Provides consistent, traceable patch management and update process for autoclave control system. Although the Auto Clave systems will be air gapped from the rest of the government networks periodic windows and Rockwell updates should still be maintained by RAFB IT personnel or Clark Nexsen will be glad to provide this service as part of the AACO annual service maintenance.

• IPS-80: Intrusion prevention solution: (If Specified) Monitors control system activity and can take autonomous actions to notify and/or prevent malicious activity.

1.2 Provide Infrastructure Hardware:

Description Qty. Serial # Part # APC Smart-UPS SRT

10000VA RM - UPS - 10

kW - 10000 VA - with 2x 208/240V to

1 SRT10KRMXLT-

5KTF2

Black Box 24U Elite Server Cabinet

1 EC24U2442SMMS

MNK

38U, 30"Wx32"D with M6 Rails, PLEXIGLAS® Front Door, Mesh Rear Door, Solid Side Panels,

(3) 4" Fan Units, Keyed Lock

1 EC38U3032SPMS3

NK

DT PRO II Desktop KVM Switch - VGA, USB or PS/2, Audio, 2-Port

1 KV7020A

19" IT Rack Solid Shelf - 1U, Sliding, 36"D, 4-Point Mount

1 RM326-R2

19" IT Rackmount Solid Shelf - Fixed, 3U, 12"D, 2- Point Mounting, 35lbs

11 RMTS01

19" Rackmount Solid Shelf

- Fixed, 1U, 29"D, 4-Point Mounting, 55lbs

1 URKS

Horizontal AC Power Strip

- 20-Amp, 8-Outlet, 15-ft.

1 SP473A-R2

(4.6-m) NEMA L5-20P Molded Plug Misc Cables and hardware 1 Connectivity

Hardware Windows Server 9 9EM-00680 Windows Server CAL 5 AAA-03786-CCE Excel Stratus Fault Tolerant Server- ft4910 VMware Essentials host with 256GB redundant memory, 4.2TB usable internal storage and 4 logical ethernet connections. Includes 38U server rack. See Attached for detailed specification

AVEVA Historian 2020, Standard 5,000 Tag Functional Upgrade S/N 2076324-1 to 5000 Tag Historian

HstStd-03- N-20

Customer First Add to Existing Contract 127335- Wonderware HMI SCADA

CF-ADDWW

1.3 The Contractor shall provide one (1) hardcopy and one (1) electronic copy of the Operation and maintenance manuals on all equipment at the time of delivery.

(CDRL A001, DI-TMSS-80527D/T, Commercial Off The Shelf (COTS) Manuals and Associated Supplemental Data (COTS).

2.0 Service Support.

2.1 Delivery.

2.1.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor- provided services will be requested and accomplished for the Commodities Maintenance Group (CMXG). Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for the Commodities Maintenance Group

(CMXG).

2.2 Shipping/Delivery/Period of Performance. The Contractor shall deliver all equipment

52 Weeks from Date of Award. Delivery for FOB Destination.

2.3 Ship To Address.

Attention: Dylan Adriano

Unit: 402 CMXG/MXDEP

DODAAC: F3QCCM

Address: 455 1st st. Bldg 169, Robins AFB, Ga 31098

2.4 Incidental Services.

2.4.1 Installation. Installation. Clean up. After installation is complete, the Contractor shall remove any packaging materials/associated remnants of debris and/or any other associated items that require “off-base” disposal. After clean-up is complete and prior to exiting the worksite, the Contractor shall coordinate with the Government Representative(s) to inspect the work area for approval that the clean-up has been accomplished.

2.4.2 Training. The contractor shall provide up to 10 days of Controls Integrator training for the on-site commissioning, initial operating checkout, bench testing, and assisting government personnel with training.

2.4.3 Technical Support.

2.4.4 Warranty. The contractor shall provide the manufacturer’s 12 month warranty beginning on the date of shipping. The 10’x 20’ small clave WR001191 (Tenney) rebuild shall have a 2 year (parts and labor) from completion of installation and acceptance test runs.

2.4.5 Responsibility for Inspection. The Contractor shall be responsible for the performance of all inspection requirements specified herein. Except as otherwise specified in the contract or purchase order, the contractor may use their own facility for the performance of the origin inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to witness any inspections set forth in the purchase description where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements. The Contractor shall provide the test data to the Government Representative(s) (CDRL A002 DI-NDTI-80809B/T, Production Acceptance Test Report)

2.5 Options. None

Primary Government Representative Alternate Government Representative Name: Dylan Adriano Name: Alan Scarborough Unit: 402 CMXG/MXDEP Unit: 402 CMXG/MXDEP Phone: 478-222-2913 Phone: 478-327-4405 Email: dylan.adriano@us.af.mil Email: alan.scarborough@us.af.mil

3.0 General Information.

3.1 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building 169/670 at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 0800-1600, Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel, and will provide a 48-hour notice prior to changing any work hours.

3.2 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.4 Security Requirements.

4.4.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Department of the Air Force Instruction (DAFI) 31-101, Base Defense Operations.

4.4.2 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 32 CFR Part 117.21, National Industrial Security Program Operating Manual (NISPOM).

4.4.3 Access to Government Facilities/Contractor ID (Badging). The Contractor shall ensure Contractor/subcontractor personnel who require access to Robins AFB or other Government facilities comply with the security requirements of the installation.

4.4.3.1 The Contractor shall ensure a Defense Biometric Identification System (DBIDS) ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access.

The Contractor shall submit a letter to the PCO or COR listing all contractor/subcontractor personnel requiring access to the facility. The PCO or COR will approve the request and forward it to the designated badging agent to accomplish Robins AFB access affidavit. The badging agent then submits to “Pass and Registration” for issuance of the contractor’s DBIDS ID card. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the DBIDS ID card(s) with required documentation.

4.4.3.2 All personnel requesting installation Contractor DBIDS ID (credentials) must present a valid state issued identification card or driver’s license and a social security card or certified birth certificate or passport before they will be issued a credential. For those operating a motor vehicle on base, they will need to provide valid proof of registration and insurance. If Contractor employees are not a U.S. citizen, they must possess proof showing they are allowed to work in the United States/Georgia. Persons must present a previously issued Contractor identification card if applicable. Any foreign visitor/contractors must coordinate with the Foreign Disclosure Office. DBIDS ID cards are normally valid up to one year.

4.4.3.3 The Air Force has mandated contractors requesting a badging ID, consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Contractors requiring unescorted access will need their driver’s license or state-issued ID, and a social security card, which will be checked by name, dates of birth and social security number. The COR will work with the badging agent and the Contractor to submit required documentation to the Visitor Control Center (VCC). The contractor ID card/badge authorizes unescorted entry to Robins AFB for the bearer only. A contractor with a DBIDS ID card does NOT have sponsorship capability or trusted traveler capabilities.

4.4.3.4 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the Contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of Contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. If Contractors do not turn in their ID, the Contractor shall contact the designated badging agent to terminate installation access.

4.4.4 Visitors Only – No Badging ID. The Air Force has mandated all visitors consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA.

Visitors requiring unescorted access will need their driver’s license or state-issued ID along with insurance and registration if driving on base. The pass issued by the Visitor Control Center authorizes unescorted entry to Robins AFB for the bearer only. For visitors, a short term pass is up to 60 days. Any time greater than 60 days requires a secondary form of ID (Social security card, birth certificate or passport).

4.4.5 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The

Contractor shall comply with DoDD 5205.02E “DoD Operations Security (OPSEC) Program”, DoD Manual 5205.02 “DoD Operations Security (OPSEC) Program Manual” and AFI 10-701 “Operations Security (OPSEC)” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.4.6 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.5 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

DoDI5000.83 DAFI 63-113, Program Protection Planning for Life Cycle

Management, SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and

Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800-53

Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.6 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.7 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number: Commercial 478-222-1972.

4.8 Agency Affirmative Procurement Program. In accordance with FAR 23.107-1 and FAR 23.107-2, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

http://www.biopreferred.gov/

4.8.1 The Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.9 Environmental Management Systems (EMS) Awareness. Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.9.1 EMS training is provided by Environmental Management. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk:

478-926-1176)

4.9.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293 Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using Chrome.)

4.9.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, jessica.parker.15@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training. (CDRL A003 DI-MGMT-80368A/T, Status Report/EMS Training) https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f mailto:jessica.parker.15@us.af.mil

4.10 ISO 50001-Energy Management System. Due to the WR-ALC being ISO 50001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.10.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.10.1.1. EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.10.2. Notification of training completion shall be sent to the Energy Assurance Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract. (CDRL A004 DI- MGMT-80368A/T, Status Report/EnMS Training)

4.11 Contractor’s Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP).

All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.11.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A005, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.11.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil http://www.osha.gov/dcsp/vpp/index.html mailto:402mxw.se.wf@us.af.mil will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.12 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)327-4862 during duty hours and (478)926- 3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO), Contract Surveillance Management Office (CSMO) Representative (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

(CDRL A006, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.13 Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76-7023, Continuation of Essential Contractor Services.

4.14 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.15 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site:

https://piee.eb.mil/ https://piee.eb.mil/

4.16 Marking Requirement: Unique Item Identification (UID) is required for all items to be delivered to the Department of defense (DoD) that meet the criteria established by the DFARS Clause 252.211-7003.

4.17 Technology Control Plan. The Contractor shall have an applicable Technology Control Plan (TCP) that protects export-controlled tech data and defense articles consistent with DoDM 5200.01 Vols 1, 2 and 3. The TCP shall comply with:

1. 48 CFR 52.239-1, Privacy or Security Safeguards

2. 48 CFR 252.225-7048, Export-Controlled Items

5.0 Appendices - List any attachment to the purchase description