PCS21-005RFP_Addendum 1.pdf
PDF 528 KB Posted
- Attached to
- Sugar, Variety
- Solicitation number
- S-29100-00000203
- Issued by
- Marion County, Oregon
About this file
This is Solicitation Addendum No. 1 for Request for Proposal (RFP) PCS21-005RFP issued by Portland Community College's Financial Services Procurement and Contract Services division. The addendum modifies the original RFP for a Bond Advertising Agency contract. The College is seeking an advertising agency to support a bond campaign scheduled to run from July 2022 through December 2022. The scope of work requires the contractor to collaborate with the College Marketing Director and bond consultant (Strategies 360's Oregon division) to develop a creative brief that will guide advertising development, with the College handling actual ad creation. The RFP closing date remains August 3, 2021, at 2:00 PM Pacific Time. No site visits or bidder's conference details are specified in this addendum document.
The addendum clarifies that Portland Community College does not currently have an agency of record and will work primarily with the College Marketing Director as the point of contact. While Oregon location or employee presence is not required, demonstrated knowledge of and relationships with local media will be considered in evaluation. Pricing proposals should reflect the actual cost of work to be performed, with bidders able to list multiple individuals performing each function with corresponding hourly rates; the addendum does not prescribe a cost range or require a specific total contract value. The addendum addresses key personnel requirements, pricing schedule format, and attachment submission specifications, and acknowledges that the contractor must formally acknowledge receipt of this addendum on the Proposer Certification Form or face potential proposal rejection.
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Text version
Financial Services Procurement and Contract Services
PO Box 19000 Portland, OR 97280-0990 contracts@pcc.edu
(971) 722-2821
July 29, 2021
SOLICITATION ADDENDUM NO. 1
PCS21-005RFP
Bond Advertising Agency
THE FOLLOWING CHANGES/ADDITIONS TO THE ABOVE CITED SOLICITATION ARE ANNOUNCED:
This Addendum modifies the Request for Proposal (RFP) document(s) only to the extent indicated herein. All other areas not changed or otherwise modified by this Addendum shall remain in full force and effect. This Addendum is hereby made an integral part of the RFP document. Proposers must be responsive to any requirements of this Addendum as if the requirements were set forth in the RFP. Failure to do so may result in Proposal rejection. See the RFP regarding requests for clarification or change and protests of this Addendum, and the deadlines for the foregoing.
This addendum is to be acknowledged in the space provided on the Proposer Certification Form supplied in the solicitation document. Failure to acknowledge receipt of this addendum may be cause to reject your Proposal.
The closing date REMAINS UNCHANGED: August 3, 2021 at 2:00 PM Pacific Time
CLARIFICATIONS:
Question: Does Portland Community College currently have an advertising agency that it is working with?
Answer: We do not have an agency of record.
Question: Who and/or how many people from College staff will Contractor be working with on this project?
Answer: The College Marketing Director will be the agency's point of contact and source of direction/approval.
Question: Has the Bond Consultant been selected yet? If yes, please provide name and background.
Answer: Strategies 360's Oregon division
Question: Why is RFP deadline in 2021 for campaigns that will be run July 2022 to December 2022?
Answer: We will have research available in fall of 2021 and we value thoughtful, data-informed planning. We want our agency partner to work with us from the beginning of our planning period.
Question: Any requirements that Contractor be located or have employees in Oregon?
Answer: Not required however demonstrating knowledge of and relationships with local media will be a consideration.
Question: Regarding the scope of work: will the awarded contractor be responsible for the creative production of the ads or will the contractor be taking on more of a consultative role in developing creative for this ad campaign?
Answer: The College will create ads. We want the agency to collaborate with College Marketing and the bond consultant to develop the creative brief that will guide creative development.
Question: Attachment B—Under the statement “Note: check all that apply…” does that only relate to letter B. contractor as a sole proprietor?
Answer: Yes. If the Contractor is a Corporation, LLC or Partnership, only Section A needs to be completed.
Question: Attachment E- Key Personnel—Owners who own more than 5% of corporation stock are 1 individual and several LLC/partnerships. Are you looking for only individuals? What information do you require for LLC/partnerships?
Answer: For Corporations list current officers and individuals, LLCs, and Partnerships who own 5% or more of the corporation’s stock. For LLCs and Partnerships, include the percentage of ownership.
Question: Attachment G- Price Schedule—Hourly rate is contingent on which staff is performing services? Should we provide blended hourly rate? Or just show extended cost amount estimating each function total? Please confirm total for the pricing schedule should be between $150,000 and $172,000.
Answer: If there are multiple individuals performing each function, list each position and the corresponding hourly rate within each function and provide a total extended cost for the function. Attach additional sheets if necessary. We are not prescribing the cost or pricing for your proposal. Proposals should reflect the cost of the Work to be performed.
-END of Addendum
Linda Niman Contract Lead
File details come from the government source that posted it. Updated .