PCOM VVBot (EFO)_Redacted.pdf

Source Selection Information See FAR 2.102 and 3.104

3. A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET

THE AGENCY’S NEEDS/ESTIMATED DOLLAR AMOUNT:

The scope of this tasking and the resulting contract encompasses all activities necessary for the vendor to provide Infrastructure as a Service (IaaS) hosting and Capacity and Storage for Purchase Card Oversight Module (PCOM) and the Robotic Process Automation (RPA) Verification and Validation (V&V) Tool to provision various environments for Development, Test, Production and Disaster Recovery(DR)/ Continuity of Operations (COOP) instances for Procurement Integrated Enterprise Environment (PIEE) Wide Area Workflow (WAWF) within a DoD Level 5 approved hosting facility. This environment will also support acceptance, stress, and load testing to ensure performance tuning which will keep the applications performing at optimum levels. The contractor shall be required to provide all labor, materials, and other services, to include professional services necessary to fulfill the requirements as set forth in this work statement, and shall incorporate these requirements into the applicable deliverables. The contractor shall provide management oversight for all of the activities detailed in the Performance Work Statement. The contractor shall provide access for Government employees as requested.

The estimated dollar value of this requirement is

4. IDENTIFICATION OF THE EXCEPTION TO FAIR OPPORTUNITY (SEE FAR

16.505(b)(2)) AND THE SUPPORTING RATIONALE, INCLUDING A

DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF

THE EXCEPTION CITED:

Per FAR 16.505(b)(2)(i)(B), an exception to the fair opportunity process is justified because only Credence is capable of providing the services required at the level of quality required because the services ordered are unique or highly specialized.

PIEE is an efficient, effective common hosting environment for functional procurement capabilities managed by the J62 CE Program Management Office (PMO). The PIEE COE is the primary enterprise procure-to-pay (P2P) application for the Department of Defense and its supporting agencies. PIEE delivers access to a number of independently managed business applications and capabilities. The PIEE COE represents a new Department of Defense (DoD) acquisition strategy of providing procurement business and financial services capability to procurement professionals in support of the Warfighter. The PIEE is not an individual Information Technology (IT) application or system. Rather, it is a collaborative COE based on core components designed to present a virtual procurement workspace for professional procurement individuals.

PIEE leverages cloud computing and virtual servers to gain efficiency and standardize the software and hardware footprint, reduce system interfaces, and reduce architecture complexity. PIEE consolidates the common capabilities, leveraging data across application and reducing system interfaces. Consolidation of procurement capabilities, such as PCOM and V&V Bot, under the PIEE infrastructure will help achieve savings in acquisition, sustainment, and manpower resources, and will improve DoD’s ability to execute its missions while defending its networks against growing cyber threats. PIEE enables enterprise role-based access to its environment for functional procurement capabilities, such as PCOM and V&V Bot, to adopt Single-Sign-On capability.

An Integrated approach of PIEE capabilities will enhance business agility and allow effective management of common data and infrastructure. PIEE capabilities currently support over 450,000 users and the processing of in excess of $4.6 billion dollars of transactions in DoD annually.

The PIEE Hosting environments are grouped for procurement systems, support far-reaching interfaces and provide integrated procurement capabilities across all government agencies. Many DoD and Government agencies use the PIEE Systems to fulfill their e-business procurement requirements. The hosting infrastructure is one stop for procurement capabilities for the integration efforts under the PIEE infrastructure. The tightly coupled design of the infrastructure and procurement capabilities allows PIEE to process extremely high data volumes in a very efficient manner. This requires the PIEE Cloud Service Provider (CSP), Credence Management Solutions, to support and maintain scalable infrastructure. Due to the homogenous nature of the PIEE environment, the data, functional processes and capabilities can overlap within procurement core capabilities resulting in leveraging common capabilities within the PIEE environment. To fulfill a customer requirement, there often has to be both a data translation map developed and a PIEE core capability update needed to take place, which includes items like customized data reporting, data translation and validation routines that utilize the PIEE core capabilities functionality. Both actions must be worked within a single hosting environment to ensure that the solution is efficiently leveraging the common procurement capabilities without duplicating the data. If a single hosting provider is not used, then difficulties can be anticipated with capability integration due to duplication of hosting environment, interfaces and subsequent architectural complexities, likely resulting in a complex or unusable environment. These difficulties create the potential of mission failure created by data delays, as well as impacts to management of contracts, invoicing and payment.

PCOM is an application within PIEE that facilitates the review of previously adjudicated data mining cases. The application provides Government Purchase Card (GPC) users with access to cases that have been selected using a statistically significant random sampling of data mining cases.

The tool acquires full transaction and data mining data set from the source systems to provide the reviewer all necessary information to make a determination on the original case adjudication.

PCOM additionally provides Service/ Agency Component Program Managers (CPMs) access to submit Semi Annual Head Of Activity Reports. Office of Secretary of Defense (OSD) utilizes this data to generate DoD consolidated reporting. Both processes are mandated by GPC policy.

The Robotic Process Automation (RPA) Verification and Validation (V&V) Tool (also know as V&V Bot), an application within PIEE, is a bot that aids the Services and Agencies in their contract V&V reporting requirements. The bot reduces lead time and human error for FPDS sampling in support of quarterly and annual V&V submissions and improve the ability to sample a significantly higher volume of contracts by automating the comparison between Federal Procurement Data System (FPDS) contract data in Beta.SAM (System for Award Management) and Procurement Document Standard (PDS) data in Electronic Data Access (EDA).

It is extremely vital that Hosting services and Capacity and Storage Support for PCOM and V&V Bot be maintained by the same vendor (Credence) that was awarded PIEE Hosting support task order SP4709-19-F-0044 in order to maintain the integrity of the

PIEE system. To date, Credence has successfully implemented the migration of FEDMALL, EDA, PALT, PPML, CLS, WAWF and other applications into the AWS hosting environment during FY19, and FY20.

Since data integration requirements are complex and can generate PIEE core software and infrastructure updates, this further necessitates the requirement for a single vendor in a single environment for the PIEE infrastructure solution. It is necessary and helpful to award all hosting support to a single vendor, as it will ensure acquisition data resides under one layer of PIEE, and will reduce the number of interfaces and streamline system architecture. The risks associated with awarding to a second vendor include not having timely data exchange, lack of standardization of infrastructure, duplication of hosting environments and associated interfaces, added complexities to the architecture, and increased cost. Awarding on a sole source basis to Credence will mitigate the risk of complexities of an additional Capacity and Storage environment and architecture.

Without this support, PIEE customers would experience degraded production support and unwelcome downtime. This would create delays for services between DoD agencies as well as commercial vendors. Any solution outside of a single CSP would lead to an immediate, negative impact to the Warfighter through delays to contract management, payment and invoicing.

Therefore, failure to award the current Hosting and Capacity and Storage requirement to Credence will result in major disruption to the PIEE mission.

The current task order with Credence (SP4709-19-F-0044) supports the same type of services that are required under this acquisition, and the affected applications are interdependent. It is important that the task orders are managed by a single contractor responsible for all services so that consistency in configuration management will be achieved. Introducing another vendor would require additional efforts related to hosting environments, integrations, interfaces and testing, since another vendor would have to develop the requirements in their own environment and then transfer them over to the current environment where various applications (WAWF, EDA, FedMall, CLS, PPML, PALT and others) reside. Additional work (both by a contractor and non-procurement administrative work for the government) would be required if these services were awarded to another contractor.

5. A DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE:

As the Contracting Officer, I hereby determine that the anticipated cost to the Government will be fair and reasonable. It is anticipated that the Government will use various price analysis techniques including, but not limited to: (1) Comparison of proposed prices to historical prices paid; (2) Comparison of proposed prices with Independent Government cost estimates; and/or (3) Comparison of proposed prices obtained through market research for the same or similar services.

6. ANY OTHER FACTS SUPPORTING THE JUSTIFICATION:

None

7. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE EXCEPTION TO

FAIR OPPORUNITY BEFORE ANY SUBSEQUENT ACQUISITION FOR THE

SUPPLIES OR SERVICES IS MADE: