PCMiler JA Redacted.pdf

CUI

CUI Controlled by: USTRANSCOM Controlled by: Directorate of Acquisition CUI Category/ies: CUI Limited Dissemination Control: FED ONLY

POC:

JUSTIFICATION AND APPROVAL (J&A)

USTRANSCOM JUSTIFICATION FOR

OTHER THAN FULL AND OPEN COMPETITION

PC*MILER SOFTWARE

21-64

1. CONTRACTING ACTIVITY.

United States Transportation Command, IT Programs and Support Services Division, USTRANSCOM/TCAQ-D, 508 Scott Drive, Building 1900W, Scott AFB IL 62225-5357

2. NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED.

Military Surface Deployment and Distribution Command (SDDC) requires a sole source, firm-fixed price contract be awarded to Trimble MAPS Inc. (Trimble), 1 Independence Way Ste 400, Princeton, NJ 08540-6662. This is a follow on to contract HTC711-17-C-D002, awarded to ALK Technologies (ALK) who have since changed their name to Trimble.

Despite the name change, the CAGE code remains the same, 0K651. The Government requires a renewed PC*Miler software license proprietary software. An award of a firm-fixed price contract is anticipated.

3. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED TO MEET THE

The purpose of this requirement is to provide SDDC with the software necessary for the continued operation of the Defense Table of Official Distances (DTOD) program, which is mandated by the Office of the Secretary of Defense. The required software is proprietary to Trimble which calculates distance and has a Multi-Version Switch (MVS) software package that supports DTOD. DTOD is a single automated worldwide distance calculating program that supports vouchers and payments for Department of Defense (DoD) temporary duty (TDY) and permanent change of station (PCS) travel, freight movements, and personal property shipments. PC*Miler software provides distance calculations for all DoD agencies and employees and allows DTOD customers to simultaneously query data from multiple historical DTOD versions for auditing purposes. Trimble provides an enterprise licensing agreement which permits the use of these products by employees of all DoD agencies and all other uniformed services of the US Government. This requirement is estimated at for a one (1) year base period and four (4), one (1) year option periods.

4. STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION.

10 U.S.C. 2304(c)(1), in accordance with Federal Acquisition Regulation (FAR) 6.302-1(c)(1) Item(s) peculiar to one manufacturer (brand name) is authorized. Only one responsible source and no other supplies or services will satisfy Agency Requirements.

5.

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF

THE AUTHORITY CITED.

The Federal Register, Volume 63 Issue 178 mandated the DoD to use of DTOD as the standard source for distance calculations worldwide. Commercially, DTOD is known as PC*Miler manufactured and distributed only by Trimble. DTOD/PC*Miler is used by the DoD for all distance calculations, analysis, and for transportation payment/audit. In order to adhere to the Defense Travel Regulation (DTR) and the Joint Travel Regulation (JTR), PC*Miler is required software for DTOD. DTOD cannot operate as mandated without the proprietary software PC*Miler.

6. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICAL.

A Notice of Intent to Sole Source the requirement will be posted to SAM.gov.

7. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE.

The Contracting Officer will determine that the anticipated price(s) will be fair and reasonable based on an analysis of past awards. Based on this approach, the Contracting Officer anticipates that a fair and reasonable price will be obtained.

8. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE

RESULTS OR A STATEMENT OF THE REASONS MARKET RESERACH WAS NOT

CONDUCTED.

As described in section 5 above, market research has not revealed any viable providers of the highly specialized and unique software required by the DTOD program that could be a viable substitute for PC*Miler. Trimble is the only vendor who can provide the required software license and support.

9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION.

N/A

10. A LISTING OF SOURCES, IF ANY, THAT EXPRESSED AN INTEREST IN THE

ACQUISITION.

None

11. A STATEMENT OF ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE

OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE MAKING ANY

SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES REQUIRED.

N/A

12.

I certify that the data supporting the recommended use of other than full and open competition is accurate and complete to the best of my knowledge and belief.

MATTHEW J. HELLMANN DATE

Contracting Officer

13. TECHNICAL/REQUIREMENTS PERSONNEL CERTIFICATION.

I certify that the data supporting the recommended use of other than full and open competition is accurate and complete to the best of my knowledge and belief.

JANICE F. STUBBLEFIELD DATE

DTOD Program Manager

14. WRITTEN DETERMINATION OF THE APPROVING OFFICIAL IDENTIFYING

THE CIRCUMSTANCE THAT APPLIES TO THE ACTION.

Based on the above cited justification, I hereby determine the circumstance in FAR 6.302-1(c)(1) applies to this justification for other than full and open competition.

KERI A. LINDSCO DATE

Competition Advocate