PCIS Price Matrix -July 1 2023 - June 30 2024.xlsx

XLSX spreadsheet 29 KB Posted Mar 3, 2023

Attached to: KYPCIS Catering Lexington FY24
Solicitation number: RFQ-525-2300000127-1
Issued by: Fayette County, Madison County, Kentucky

About this file

Written by GovTribe AI · Aug 27, 2024

This document is a price matrix for an executive PCIS catering contract for the Commonwealth of Kentucky from July 1, 2023 to June 30, 2024. The contract covers daily meals, snacks, and related services for an estimated 35-80 participants over a 4-day period. Meals include buffet-style or individually packaged options that adhere to COVID-19 guidelines, with menu items such as lasagna, chicken, salads, and desserts. The total cost is not to exceed $12,000. Food substitutions may be necessary to accommodate participant allergies, and the contract is subject to the Kentucky Model Procurement Code.

The price matrix details the specific menu items, quantities, and unit prices for each meal and snack service. Pricing is provided for dinner, lunch, and snacks on each day of the 4-day event. The contract requires the provision of disposable plates, utensils, napkins, and beverage cups, in addition to the catered food and drinks. The Kentucky Commonwealth and its agencies, departments, and employees will govern the contract terms and agreement.

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Other files

File	Type	Posted
_2023- Annual Required Affidavit for Bidders Offerors and Contractors.pdf	PDF	Mar 3, 2023
Final_RFQ_525_2300000127_1_SO_FORM.PDF	PDF	Mar 3, 2023

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Sheet1

	Executive PCIS Catering Contract July 1, 2023 - June 30, 2024
Item	Service/Items	Day	Setup Time	Event Time	Quantity Estimate	Unit Price	Total Cost
1	Dinner-Self-Serve Buffet Style or Individually packaged following COVID-19 guidelines	Day 1	5:00 PM	6:00 PM	35		$0.00
	Lasagna w/Ground Turkey
	Oven Roasted Vegetables or Steamed
	Broccoli
	Caesar Salad
	Breadsticks
	Dessert
	Drinks- Gallon containers of Sweet &
	Unsweet Tea
	Additional Items - disposable plates,
	utensils, napkins, 12 oz. hot and 16 oz.
	cold beverage cups, creamer and stirrers

2	Snacks, Event Supplies	Day 1	5:00 PM	80	0
	Fresh Fruit - Bananas, Apples, Oranges
	Granola or Energy Bars

3	Lunch-Self-Serve Buffet Style or Individually packaged following COVID-19 guidelines	Day 2	11:30 AM	12:00 PM	80	0
	Self-service Salad Bar
	Minimum of 2 Meats
	Minimum of 5 Salad Toppings
	Minimum of 3 Types of Salad Dressings
	Tossed Green Salad with 3 types of Leafy
	Vegetables
	Dessert- Cookies or Brownies
	Drinks- Gallon containers of Sweet &
	Unsweet Tea
	Additional Items - disposable plates,
	utensils, napkins, 12 oz. hot beverage cups
	and 16 oz. cold beverage cups

4	Dinner-Self-Serve Buffet Style or Individually packaged following COVID-19 guidelines	Day 2	5:00 PM	5:00 PM	80	$0.00
	Chicken Breast- Parmesan or Herb Crust
	Potatoes- Oven Roasted or Twice Baked
	Vegetables- Green Beans or Broccoli
	Rolls
	Dessert- Cake or Specialty
	Drinks- Gallon containers of Sweet &
	Unsweet Tea
	Additional Items - disposable plates,
	utensils, napkins, 12 oz. hot beverage cups
	and 16 oz. cold beverage cups, creamer
	and stirrers

Item	Service/Items	Day	Setup Time	Event Time	Quantity Estimate	Unit Price	Total Cost
5	Snacks	Day 2	5:00 PM		80		0
	Fresh Fruit - Bananas, Apples, Oranges
	Granola or Energy Bars

6	Lunch-Self-Serve Buffet Style or Individually packaged following COVID-19 guidelines	Day 3	11:30 AM	12:00 PM	80	0
	Sandwiches Served on Variety of Breads:
	Ham & Cheddar, Smoked Turkey & Swiss,
	& Chicken Salad
	Assorted Individual Bagged Chips
	Dessert - Cookie or Brownie
	Drinks- Gallon containers of Sweet &
	Unsweet Tea
	Additional Items - disposable plates,
	utensils, napkins, 12 oz. hot beverage cups
	and 16 oz. cold beverage cups, creamer
	and stirrers

7	Dinner-Self-Serve Buffet Style or Individually packaged following COVID-19 guidelines	Day 3	5:00 PM	5:00 PM	80		0
	Pasta dish with chicken
	Spinach Salad
	Rolls
	Dessert- Cake or Specialty
	Drinks- Gallon containers of Sweet &
	Unsweet Tea
	Additional Items - disposable plates,
	utensils, napkins, 12 oz. hot beverage cups
	and 16 oz. cold beverage cups, creamer
	and stirrers
Item	Service/Items	Day	Setup Time	Event Time	Quantity Estimate	Unit Price	Total Cost
8	Lunch-Self-Serve Buffet Style or Individually packaged following COVID-19 guidelines	Day 4	11:30 AM	12:00 PM	80		0
	Fajita Bar
	Seasoned Sliced Chicken and Beef
	Sautéed Pepper and Onions
	Tortillas
	Salsa
	Mexican Rice
	Refried Beans
	Fresh Garden Salad
	Shredded Cheese
	guacamole
	Sour Cream
	Shredded Lettuce
	Diced Tomatoes
	Dessert - Cookie or Brownie
	Drinks- Gallon containers of Sweet &
	Unsweet Tea
	Additional Items - disposable plates,
	utensils, napkins, 12 oz. hot beverage cups
	and 16 oz. cold beverage cups, creamer
	and stirrers
	Total not to exceed $12,000.00.
Food substitutions may be necessary for participants and staff who have food allergies.
	Company will be notified in advance of seminar if a substitution is needed.

Any price quotation submitted in response to a request from the Commonwealth of Kentucky and/or any of its cabinets, departments, bureaus, agencies, officers, agents, or employees and any purchase order, award contract, or other agreement resulting therefrom shall be governed by the Kentucky Model Procurement Code, including relevant regulations and Finance and Administration Cabinet Policies, and constitute the entire agreement between the parties with respect to the applicable and referenced services, and all prior or other understandings between the parties and/or any disclaimers, terms and conditions, URL references, or other documents incorporated by reference in, or attached to, the price quotation are null and void.

File details come from the government source that posted it. Updated Aug 27, 2024.