PC2025-001 Business Cards for Park County Employees (002).docx

INVITATION FOR BID

IFB PC2025-012

Business Cards for Park County Employees YOUR BID RESPONSE MUST BE RECEIVED NO LATER THAN February 28th, 2025, at 1:30 PM, MST

BIDDER'S CERTIFICATION

We offer to furnish to County of Park, the materials, supplies, products and/or services requested in accordance with the specifications and subject to the terms and conditions of the purchase(s) described herein:

BIDDER: _____________________________________________________________________________________ ADDRESS:___________________________________________________________________________________ CITY: _____________________________________________STATE:____________________ZIP:_____________

TELEPHONE NUMBER: __________________________ FAX NUMBER: _________________________________ E-mail_______________________________________________________________________________________ BY: ________________________________________Title: ______________________________________________ (Printed or Typed) (Written Signature)

TAXPAYER I.D. NUMBER: ___________________________

Signature constitutes acceptance of all terms and conditions listed on this form and all documents attached.

Proposals shall be submitted in electronic format and through the Rocky Mountain E-Purchasing website (https://www.bidnetdirect.com/colorado). It is advisable that bidder be familiar with this website in order to successfully submit their bids. It is the sole responsibility of the bidder to see that their bid response is received on time. (Park County does not have access to, or control of, the vendor side of Rocky Mountain E-Purchasing and is not responsible for any problems that may arise with bid submittals). Bids will not be considered which are received after bid response time stated. All submitted bids shall be on the attached Bid Forms. (See pages 1,9-11).

Park County reserves the right to waive any technical or formal errors or omissions and to reject any or all bids, or accept any presented which meet or exceed the specifications which are deemed to be in the best interest of Park County, and will not necessarily be bound to accept the low bid. The County also reserves the right to waive formalities or informalities contained in said bid, and to negotiate any optional items with the successful bidder.

SCOPE OF SERVICES

Through this Invitation for Bid (IFB), Park County Public Works department, hereinafter referred to as County, respectfully requests bids from responsible qualified firms to enable printing services for the County including but not limited to:

· Business cards for up to 100 different employees on an as-needed basis

· Orders of cards in quantities of 250-500 per person

· Turnaround time of six weeks or less

· Envelopes with County logo and address

· Capacity to print in at least nine different colors

· Any additional stationery that may be required

BID CONDITIONS AND PROVISIONS:

All bids must be submitted on the forms provided in Exhibit A through D and in accordance with all terms, conditions, specifications, and stipulations contained herein. Bidders shall carefully read and be familiar with all terms, conditions, specifications, and stipulations contained in this IFB, which shall become part of the final bid.

All bids must be signed by a duly authorized official of the company. The completed and signed bid, in its entirety, (together with all required attachments) must be submitted to the County on or before the due date and time shown on Page 1, through Rocky Mountain E-Purchasing.

All participating bidders, by their signature hereunder, shall agree to comply with all of the conditions, requirements and instructions of this IFB, and contract to follow award. as stated, or implied herein. Any alteration, erasure or interlineations by the bidder in this IFB shall constitute cause for rejection by the County. Exceptions or deviations to this IFB must not be added to the IFB pages, but must be on bidder company letterhead and accompany the bid response.

All bidders are required to complete all the information requested in this IFB. Failure to do so may result in the rejection of the bid. When omitting a bid on an item, please insert the words “NO BID”.

Should options beyond the specified product be available, bidders shall list said options on a sheet containing the company letterhead with a clear definition of the options and a stated price for said option. The County reserves the right to negotiate optional items with the successful bidder. As well as over run estimated quantities as mutually agreed upon in writing by Park County and awarded contractor.

Bids shall be firm quotations subject to acceptance or rejection within ten days of the bid opening date.

A bidder may withdraw their bid at any time prior to the scheduled due time of receipt; however, persons or firms withdrawing bids may not submit another bid in this matter.

The County will not be responsible for any goods delivered without its purchase order, signed by an authorized representative of the County.

BID CONDITIONS AND PROVISIONS CONTINUED:

All information submitted in response to this IFB may be subject to disclosure under the Open Records Act once the bid is opened. Bidders are discouraged from providing information that they consider confidential and/or privileged as part of a response to this IFB. If any portion of your response is identified as proprietary and/or confidential, Park County cannot guarantee the confidentiality of all documents.

All bidders must submit written disclosure of any known potential conflicts of interest that may result as a result of the purchase of the product(s) specified herein.

ETHICAL STANDARDS:

It shall be a breach of ethical standards for any person to offer, give, or agree to give any employee, or for any employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a purchase request, influencing the content of any specification or procurement as a result of this solicitation.

NON-COLLUSIVE BIDDING CERTIFICATION:

By the submission of this bid, the bidder certifies that:

· The bid has been arrived at by the bidder independently and has been submitted without collusion with any other bidder.

· No bidder shall submit more than one bid, to include an alternate bid or bids, for this project.

ASSIGNMENT OF PURCHASE ORDER OR CONTRACT:

A bidder or contractor/supplier may not assign or otherwise transfer any of its rights or obligations under any purchase order made and entered into pursuant to the County IFB without the prior written approval of the County of Park.

TAXES:

All price quotations shall reflect all applicable tax exemptions for the County of Park.

Federal Registration Number: 84-6000792 State Registration Number: 98-04415

QUESTIONS/INQUIRIES/ADDENDUMS:

All questions related to this IFB must be through Rocky Mountain E-Purchasing by 9:00 AM, February 13th, 2025. Responses will be shared with all potential respondents. If it becomes necessary to revise any part of this IFB, or if additional data is necessary to enable an exact interpretation of the provisions of this request, an addendum will be issued on Rocky Mountain E-Purchasing by 2:00 PM, February 20th, 2025. It is the responsibility of the respondent to ensure that they have received all addendums prior to submitting their IFB response.

INSURANCE:

Bidder agrees to procure and maintain, at its own cost, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by Bidder pursuant to this Agreement if necessary. Such insurance shall be in addition to any other insurance requirements imposed by law.

The bidder shall procure and maintain, and shall cause any subcontractor of bidder to procure and maintain, the minimum insurance coverages. Such coverage shall be procured and maintained with forms and insurers acceptable to the County. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. As outlined in forthcoming contract to awarded bidder.

INDEMNIFICATION:

Bidder agrees to indemnify and hold harmless the County and its officers, insurers, volunteers, representative, agents, employees, heirs and assigns from and against all claims, liability, damages, losses, expenses and demands, including attorney's fees, on account of injury, loss, or damage, including, without limitation, claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with this Agreement or the Scope of Services if such injury, loss, or damage is caused in whole or in part by, the act, omission, error, professional error, mistake, negligence, or other fault of bidder, any subcontractor of bidder, or any officer, employee, representative, or agent of bidder or of any subcontractor of bidder, or which arise out of any workmen's compensation claim of any employee of bidder or of any employee of any subcontractor of bidder.

TERMINATION:

This Agreement shall terminate at such time as the work described in the Scope of Services is completed and the requirements of this Agreement are satisfied, or upon the County's providing bidder with seven (7) days advance written notice, whichever occurs first. If the Agreement is terminated by the County's issuance of written notice of intent to terminate, the County shall pay bidder for all work previously authorized and completed prior to the date of termination. If, however, bidder has substantially or materially breached this Agreement, the County shall have any remedy or right of set-off available at law and equity. If the Agreement is terminated for any reason other than cause prior to completion of the Scope of Services, any use of documents by the County thereafter shall be at the County's sole risk, unless otherwise consented to by bidder.

CONFLICT OF INTEREST:

All bidders must submit written disclosure of any known potential conflicts of interest that may result as a result of the County’s purchase of the product(s) specified herein. Upon disclosure of any such interest, the County shall determine if the interest constitutes a conflict of interest. If the County determines that a conflict of interest exists, the County may treat such conflict of interest as a default and terminate this Agreement.

INDEPENDENT CONTRACTOR:

The bidder is an independent contractor. Notwithstanding any other provision of this Agreement, all personnel assigned by bidder to perform work under the terms of this Agreement shall be, and remain at all times, employees or agents of bidder for all purposes. Bidder shall make no representation that it is a County employee for any purpose.

WORKERS WITHOUT AUTHORIZATION:

If Contractor/Supplier has any employees or subcontractors, the Contractor/Supplier shall comply with §§ 8-17.5-101, et seq., C.R.S., regarding Worker(s) Without Authorization-Public Contracts for Services, and this agreement. By execution of this Agreement, the Contractor/Supplier certifies that it does not knowingly employ or contract with a Worker(s) Without Authorization who will perform work under this Agreement and that the Contractor/Supplier will participate in either the E-Verify Program or Department Program in order to confirm the eligibility of all employees who are newly hired for employment to perform work under this Agreement.

1) Contractor/Supplier shall not:

a) Knowingly employ or contract with a Worker(s) Without Authorization to perform work under this Agreement; or

b) Enter into a contract with a subcontractor that fails to certify to the Contractor/Supplier that the subcontractor shall not knowingly employ a contract with a Workers(s) Without Authorization to perform work under this Agreement.

2) The Contractor/Supplier has confirmed the employment eligibility of all employees who are newly hired for employment to perform work under this Agreement through participation in either the E-Verify Program or Department Program.

3) The Contractor/Supplier shall not use either the E-Verify Program or Department Program to undertake pre-employment screening of job applicants while this Agreement is in effect.

4) If the Contractor/Supplier obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employees or contracts with a Worker(s) Without Authorization, the Contractor/Supplier shall:

a) Notify the subcontractor and the County within three (3) days that the Contractor/Supplier has actual knowledge that the subcontractor is employing or contracting with a Worker(s) Without Authorization; and

b) Terminate the subcontract with the subcontractor if within (3) days of receiving the notice required pursuant to the preceding sub-subparagraph, the subcontractor does not stop employing or contracting with the Worker(s) Without Authorization; except that the Contractor/Supplier shall not terminate the contract with the subcontractor if during the three (3) days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with a Worker(s) Without Authorization.

5) Contractor/Consultant shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the Department is undertaking pursuant to the authority established in § 8-17.5-102(5), C.R.S.

6) If Contractor/Consultant violates this provision of this Contract, the County may terminate the Contract for a breach of contract. If the Contract is so terminated, Contractor/Consultant shall be liable for actual and consequential damages to the County as required by law.

7) The County will notify the Office of the Secretary of the State if the Contractor/Consultant violates this provision of this Contract, and the County terminates.

8) If the bidder does not have employees, the bidder shall sign the “No Employee Affidavit” attached hereto. If bidder wishes to verify the lawful presence of newly hired employees who perform work under the Agreement via the Department Program, Consultant shall sign the “Department Program Affidavit” attached hereto.

MISCELLANEOUS:

Governing Law and Venue: This Agreement shall be governed by the laws of the State of Colorado, and any legal action concerning the provisions hereof shall be brought in Park County, Colorado.

No Waiver: Delays in enforcement or the waiver of any one or more defaults or breaches of this Agreement by the County shall not constitute a waiver of any of the other terms or obligation of this Agreement.

Integration: This Agreement and any attached exhibits constitute the entire Agreement between bidder and the County, superseding all prior oral or written communications.

Third Parties: There are no intended third-party beneficiaries to this Agreement.

Notice: Any notice under this Agreement shall be in writing, and shall be deemed sufficient, when directly presented as an addendum, on Rocky Mountain E-Purchasing.

Severability: If any provision of this Agreement is found by a court of competent jurisdiction to be unlawful or unenforceable for any reason, the remaining provisions hereof shall remain in full force and effect.

Modification: This Agreement may only be modified upon written agreement of the parties.

Assignment: Neither this Agreement nor any of the rights or obligations of the parties hereto, shall be assigned by either party without the written consent of the other.

Governmental Immunity: The County, its officers, and its employees, are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as amended, or otherwise available to the County and its officers or employees.

Suspension and Debarment: By signing these bidding documents, and contract, the bidder certifies that they are not suspended, debarred or voluntarily excluded from Federal financial or non-financial assistance, nor are any of the sub-contractors or suppliers. The bidder shall notify the County by certified mail should the bidder or any of its sub-contractors become debarred, suspended, or voluntarily excluded during the term of the contract.

Rights and Remedies: The rights and remedies of the County under this Agreement are in addition to any other rights and remedies provided by law. The expiration of this Agreement shall in no way limit the County's legal or equitable remedies, or the period in which such remedies may be asserted, for work negligently or defectively performed.

Non-appropriation: As required by Article X, Section 20 of the Colorado Constitution, any obligation of the County not performed in the current fiscal year shall be subject to annual appropriation of funds by the County's governing body. Should sufficient funds not be appropriated for the County's performance in future fiscal years this agreement shall terminate and be of no further force or effect.

MISCELLANEOUS CONDITIONS, MATERIAL AVAILABILITY:

Bidder must accept responsibility for schedules, safety in accordance with all MSHA, OSHA, State, Federal regulations and requirements prior to submission of bid.

All bidders agree and warrant that services performed in response to this invitation shall conform to the requirements of County and CDOT Standard Specifications for Road and Bridge Construction. In the event that the bidders operations are not in conformance to the above listed standards the County will require the bidders operation to be brought into conformance with standards at no additional expense to the County.

TIME:

· Notice of intent to award to be sent within 2 weeks of bid closure.

· Project Duration: Service for the year of 2025

· Estimated Project Start Date: Mid-March 2025

MINIMUM REQUIREMENTS/SPECIFICATIONS:

General:

The County is soliciting competitive bids from qualified and interested companies to perform Roadway Safety Assessments. With the goal of reducing the severity of crashes, and providing Park County with the tools to improve safety conditions for those travelling within Park County. Please provide history of successful roadway safety assessments.

REJECTION OF MATERIALS/SERVICES:

The County reserves the right to reject any work that does not conform to the requirements of this IFB.

PRICE, PAYMENT, AND DELIVERY:

All prices shall be firm and fixed for the specified time frame. Quantities and compliance of specification shall be provided and verified prior to payment.

Project Bond percentage of five percent, unless otherwise negotiated in forthcoming contract to awarded contractor.

The County shall not pay nor be liable for any other additional costs including but not limited to: taxes, shipping charges, insurance, interest, penalties, termination payments, attorney fees, liquidated damages, etc.

The bidder shall state length of “pricing valid” dates and shall state dates beyond the stated period that pricing may be increased/decreased.

IFB PC2025-001

Business Cards for Park County Employees Attachment A- SUBMITTAL QUESTIONAIRE CHECK LIST:

Legal name and address of your company _______________________________________________________ Mailing address if different from physical address _________________________________________________________________________________________ Contact Person ____________________________________________________________________________ Phone number ____________________________________________________________________________ Type of Company (Corporation, LLC etc.) _______________________________________________________

Has your company been involved in any formal court proceedings regarding your services in the last 5

Please provide 3 references for similar work

Dates service provided__________________________________________________________________ Company____________________________________________________________________________________ Contact person name/title_______________________________________________________________ Phone Number ________________________________________________________________________

IFB PC2025-001

Business Cards for Park County Employees Attachment B- DEPARTMENT PROGRAM AFFIDAVIT

NO EMPLOYEE AFFIDAVIT

[To be completed only if Consultant does not have any employees]

1. Check and complete one:

|_| I, _______________________________, am a sole proprietor doing business as __________________________. I do not currently employ any individuals. Should I employ any individuals during the term of my Agreement with the County, I certify that I will comply with the lawful presence verification requirements outlined in that Agreement.

OR

|_| I, ______________________________, am the sole owner/member/shareholder of ___________________________, a ______________________________ [specify type of entity – i.e., corporation, limited liability company], that does not currently employ any individuals. Should I employ any individuals during the course of my Agreement with the County, I certify that I will comply with the lawful presence verification requirements outlined in that Agreement.

2. Check one.

|_| I am a United States citizen or legal permanent resident.

The County must verify this statement by reviewing one of the following items:

· A valid Colorado driver's license or a Colorado identification card;

· A United States military card or a military dependent's identification card;

· A United States Coast Guard Merchant Mariner card;

· A Native American tribal document;

· In the case of a resident of another state, the driver’s license or state-issued identification card from the state of residence, if that state requires the applicant to prove lawful presence prior to the issuance of the identification card; or

· Any other documents or combination of documents listed in the County’s “Acceptable Documents for Lawful Presence Verification” chart that prove both the contractor’s citizenship/lawful presence and identity.

OR

|_| I am otherwise lawfully present in the United States pursuant to federal law.

Contractors must verify this statement through the Federal Systematic Alien Verification of Entitlement program, the "SAVE” program, and provide such verification to the County.

Signature ____________________________________ Date __________________________

IFB PC2025-001

Business Cards for Park County Employees Attachment C- DEPARTMENT PROGRAM AFFIDAVIT

DEPARTMENT PROGRAM AFFIDAVIT

[To be completed if Consultant participates in the Department of Labor Lawful Presence Verification Program]

I, ________________________, as a public contractor under contract with the County of Park (the “County”), hereby affirm that:

1. I have examined or will examine the legal work status of all employees who are newly hired for employment to perform work under this public contract for services (“Contract”) with the County within twenty (20) days after such hiring date;

2. I have retained or will retain file copies of all documents required by 8 U.S.C. § 1324a, which verify the employment eligibility and identity of newly hired employees who perform work under this Contract; and

3. I have not and will not alter or falsify the identification documents for my newly hired employees who perform work under this Contract.

STATE OF COLORADO )

) ss.

COUNTY OF )

The foregoing instrument was subscribed, sworn to and acknowledged before me this ___ day of __________, 20__, by _______________________ as _________________ of ________________________.

My commission expires:

(S E A L) _________________________________Notary Public

Revised 6-19-2023