PBA Road Materials Solicitation - W519TC25QA054.pdf

31b. NAME OF CONTRACTING OFFICER (Type or print) 30c. DATE SIGNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

1. REQUISITION NUMBER

PAGE 1 OF

2. CONTRACT NUMBER

7. FOR SOLICITATION

INFORMATION CALL:

3. AWARD/EFFECTIVE

DATE

a. NAME

GREGORY BROWN

4. ORDER NUMBER 5. SOLICITATION NUMBER

W519TC25QA054

b. TELEPHONE NUMBER (No collect calls)

520-693-0644

6. SOLICITATION ISSUE

DATE

20 AUG 2025

8. OFFER DUE DATE/

LOCAL TIME

03 SEP 2025

12:00 PM

9. ISSUED BY CODE W519TC 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100 % FOR:

W6QK ACC-RI

ACC ROCK ISLAND BLDG 60, 3055 RODMAN AVE

ROCK ISLAND, IL 61299-0000

UNITED STATES

GREGORY BROWN, EMAIL: GREG.J.BROWN.CIV@ARMY.MIL TELEPHONE:

520-693-0644

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

212321

SIZE STANDARD:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

13b. RATING

14. METHOD OF SOLICITATION

REQUEST

UNLESS BLOCK IS MARKED

SEE SCHEDULE

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

FOR

PROPOSAL

(RFP)

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

SEE CONTINUATION

17a. CONTRACTOR/

OFFEROR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: SEE CONTINUATION

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print)

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212 mailto:GREG.J.BROWN.CIV@ARMY.MIL

Solicitation/Contract Form Continuation

Road Materials Pine Bluff Arsenal

1. Army Contracting Command -Rock Island (ACC-RI) hereby issues Solicitation W519TC-25-Q-A054 for Multiple Blanket Purchase Agreements (BPAs) for Pine Bluff Arsenal (BPA) to supply various road materials to PBA. The materials will be used to maintain roads, parking lots, drainage structures, and other areas. This solicitation is issued pursuant to Federal Acquisition Regulations (FAR) Part 13.303 for Multiple BPAs using firm fixed price orders, as deemed necessary for the particular requirement solicited. ACC-RI is seeking businesses willing to enter into a BPA, as defined by FAR 13.303 for a period of five (5) years from the date of award. All orders under a BPA shall be continued until the performance is complete and the order is paid, even after the BPA expiration date.

2. All BPAs awarded will be for five (5) years. Exact dates will be specified in the basic agreements.

3. The Government reserves the right to make multiple awards.

4. Quoters that provide sufficient documentation as to their capabilities to supply road materials in accordance with Attachment 0001 "Purchase Description" will be considered in establishing the BPA. Listed in the Purchase Description are the general road materials to be ordered against BPAs but are not limited to the list provided.

5. Contractor shall provide a Certification Letter for each material item delivered certifying the materials delivered meet the specifications with appropriate back up data such as evidence the source supplier is on the AHTD Qualified Products List and Certified Weight Tickets.

6. Period of Performance:

Base Ordering Period (OP) 1 - Award Date + 365 Days after Award(DAA)

OP 2 - 366 DAA - 731 DAA

OP 3 - 732 DAA - 1,097 DAA

OP 4 - 1098 DAA - 1,463 DAA

OP 5 - 1464 DAA - 1,829 DAA

7. No individual order executed under this agreement shall exceed $25,000.00. Orders are to be placed from the Ordering Officers assigned to Agreement or ACC-RI (CCRI-AIE).

8. A BPA Master does not obligate any funds. The Government is obligated only to the extent of call orders issued under the BPA.

9. There is no minimum purchase under this agreement. The Maximum Ceiling for this agreement is $500,000.00.

10. The BPA holder shall agree that the clauses and provisions included in the resulting BPA master agreements are incorporated and made a part of each Government call order under the BPA. If any clauses are revised during the life of this BPA, the most recently dated version of the clause shall apply.

11. QUOTES ARE DUE NO LATER THAN: WEDNESDAY SEPTEMBER 3, 2025, 12:00 PM(CST)

12. The Points of Contact for this action are Contract Specialist Greg Brown, greg.j.brown.civ@army.mil, and Contracting Officer Michelle Pleasant, michelle.m.pleasant.civ@army.mil.

INITIAL AND FOLLOW ON COMPETITION AND EVALUATION:

Quoters that have a proven record of providing the types of road materials for some or all of the types to include, but not limited to those indicated in Attachment 0001 "Purchase Description" will be considered in establishing this BPA. All Quoters determined to be responsible pursuant to FAR 9.104-1 and technically acceptable are eligible for award of a BPA.

Each BPA holder will be provided a fair opportunity to be considered for each requirement. Award of individual BPA call orders will be generally based on lowest price and delivery. The services to be furnished under these BPAs are considered commercial services and adequate competition is anticipated, there fore certified cost and pricing data will not be required. However, the Government reserves the right to request other than certified cost or pricing data to assist with the determination of fair and reasonable pricing of each individual order. The Contracting Officer may also consider the following:

mailto:greg.j.brown.civ@army.mil mailto:michelle.m.pleasant.civ@army.mil

a. Each Quoter's record of past performance of earlier orders under the BPAs, including quality and the ability to meet performance schedules set forth in the applicable BPA order. The Government will continue to monitor all Quoters' performance after establishment of these BPAs. Quoters will have the ability to comment on any adverse past performance to which the Quoter has not yet had the opportunity to respond.

b. Each Quoters' current and outstanding individual BPA order capacity.

c. Any other factors to be indicated in the specific Request for Quote (RFQ) for a BPA order.

d. In Accordance with13.303-5(d)(1), if it is determined that there is an insufficient number of BPAs available to ensure maximum competition practicable, the Contracting Officer shall be allowed to solicit quotations from other sources and make the purchase as appropriate.

GENERAL INFORMATION

The Government anticipates administration of the basic BPA by ACC-RI and individual BPA call orders by the authorized Ordering Officers or ACC- RI. No individual order executed under this agreement shall exceed $25,000.

A request for call order quote will be issued by e-mail for each call order, to allow all awardees a fair opportunity to quote each call order.

Quoters will be allowed three (3) business days to respond to a request for a call order quote, unless the requirement is urgent, in which case the Government reserves the right to request quotes in a shorter time period, which will be identified in the request. Quotes will generally be requested on an FOB destination basis, although the Government reserves the right to request FOB origin. The Government intends to issue call orders without discussions. However, the Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. If no Quoters reply to the request for call order quote by the deadline within the quote, the Government may acquire the services from another source.

The Government intends to competitively issue each call order to the quoter whose quote represents the lowest price which meets the Government's need including delivery. If additional factors will be considered they will be identified in the solicitation. The Government reserves the right to make single or multiple call order awards based on the schedule and quantities required. The Government will identify in each call order solicitation if it will be a multiple or single award. The criteria for future placement of call orders are as follows:

a. Written call order quotes will be requested prior to the execution of any subsequent call order. Subsequent call orders will be placed with the successful quoter(s). The Government may consider the following for each call order:

i. Proposed total prices.

ii. Past performance on previous contracts under against this contract.

iii. The ability to meet the call requirements.

iv. The quality of the services provided on previous call orders against this agreement.

v. As stated above, the Government intends to award competitive call orders unless any of the exceptions to the fair opportunity process as stated in FAR 16.505(b)(2) apply.

Each call order RFQ shall contain the required delivery date to FOB Destination. On time delivery is very critical; therefore, the Quoter must adhere to the delivery requirements indicated in each call order. Failure to comply with the contractual delivery schedule after award may result in termination of the order or require consideration if the Government elects to extend the delivery. The Government is not required to extend a delivery schedule if Quoter encounter delays. The non-availability of raw materials, sub Quoter issues, scheduling conflicts, etc. are not acceptable excuses for failing to meet the delivery schedules. Early delivery may be authorized but must be approved and coordinated in advance of due date with the Contract Specialist and/or Contracting Officer designated in the call order. If there is going to be a delay in delivery, the Quoter is required to notify the Contract Specialist and Contracting Officer designated in the call order within 24 hours of knowledge of that delay.

Variation in Quantity, FAR clause 52.211-16 will be included in the request for call order quote if it is applicable.

Calls are to be accepted from Ordering Officers only. The following Ordering Officers are authorized to make contact with the vendor for detailed information and to place orders:

Limitation per Call

$25,000.00

$25,000.00

The contractor shall deliver ordered materials within [14] business days after receipt of standard call orders and [7] business day after receipt of emergency call orders.

Contractors pricing shall include as a minimum cost for picking up items and delivery cost separately.

Billing procedures: Contractor shall provide an invoice for each order to the Ordering Officer.

Contractor must accept Government Credit Card payment. All call orders placed by Ordering Officers will be paid via Government Credit Card.

Delivery: PBA may request delivery of items to different areas across the installation.

Invoices: Invoices shall state the unit price as agreed upon in the placement of each call. In the event that invoices state a lower unit price than the price quoted during the placement of the call, the Government shall accept the lower price. Invoices stating a higher price than the price quoted during the placement of the call, will be researched to determine if an error was made by the Government. The Ordering Office will pay the price as indicated on the call document unless he/she has notified the Ordering Officer, Ext. 540-3224, of the increase/discrepancy before shipment/pick up is made.

Failure to do this will result in denial of price increase after delivery. Submit invoices to the ordering officers and to:

ATTN: JMPB-PWC

10-020 Kabrich Circle

Pine Bluff Arsenal

Pine Bluff, AR 71612-9500

OR

ATTN: JMPB-PWC

10-020 Kabrich Circle

Pine Bluff Arsenal

Pine Bluff, AR 71612-9500

SPECIAL INSTRUCTIONS FOR QUOTERS:

1. The closing date of this solicitation will be for responses to establish the initial pool of BPA holders.

2. In accordance with FAR13.303-6, the Contracting Officer will conduct further market research on an annual basis to update any current BPAs at that time, if necessary, and to maintain an awareness of possible market conditions that could allow new arrangements with additional Quoters at that point.

3. The Government also reserves the right to establish additional BPAs other than annually, to facilitate purchases, if deemed necessary, and if the sources have provided the information stated in paragraph 1, Initial and Follow on Competition and Evaluation Section.

4. Quoters must submit their documentation in a single submission prior to the closing date and time listed on this solicitation.

5. Quoters must complete the questionnaire below:

QUOTER QUESTIONNAIRE

Company name:

CAGE code:

Point of Contact Name:

Title

Phone

Email

Signature

Date

The signature on this document should be the signature of:

a. A Corporate Officer (President, Vice-President, Treasurer, Secretary); or

b. An individual authorized in writing by a Corporate Officer to bind the company to a legal document.

Will you accept credit card payment?

INSTRUCTIONS TO QUOTERS

1. GENERAL INSTRUCTIONS: These instructions are a guide for preparing your submission. These instructions generally describe the type and extent of information Quoters should provide and emphasize the specific areas you must address in your submittal. You are expected to review the solicitation and its attachments, which will serve as the guideline and item list for any future requirement. You should include in your submission, sufficient information to enable the Government to determine your potential eligibility to be awarded a Blanket Purchase Agreement (BPA) for all future requirements. It is the Government's intent to award multiple BPAs as a result of this solicitation. Pages must be 8.5" x 11", and 12 point font or greater, Arial font, single-spaced, typed in black on white background (black on white requirement does not apply to graphics, photos, etc., company stationary and logos are acceptable). Font requirements apply to bullets and other special text formatting, including tables and graphic displays.

2. It is the Government's intent to award multiple BPAs under this solicitation to responsible Quoters determined to be technically acceptable in accordance with the criteria within the solicitation instructions and evaluation criteria. Quoters submissions shall address the following aspects to determine technical acceptability:

a. Technical Capabilities:

The Quoter shall provide evidence that their firm has the ability to supply some or all of the road materials specified in Attachment 0001 - Purchase Description. The following shall be provided as evidence:

Published Data: Each Quoter shall provide a brochure, catalog, or other published data describing the types of materials the firm supplies. The Quoter shall provide evidence that their firm has the ability to supply some or all of the road materials

Technical Capabilities portion of this solicitation shall not exceed10 pages in length.

b. Experience:

The bidder shall provide no less than two (2) contract references for recent and relevant work it has performed either as a Prime Contractor or a Subcontractor.

"Recent" is defined as a measure of time that has elapsed since the contract reference occurred and is generally expressed as a time period during which contract reference is considered relevant; for the purpose of this solicitation, "recent" is any contract under which any relevant performance, delivery, or corrective action has occurred within the three (3) years preceding this solicitation closing date, regardless of the original award date.

"Relevant" is defined as a contract that supplied some or all of the road materials specified in Attachment 0001 - Purchase Description. Relevant contracts can include work done for the Government (Federal, State, or Local) or the Commercial Industry.

For each reference, the contractor shall identify the contract number, customer/company name, the reference POC's name, phone number, email address, and description of the materials supplied.

A proposed price is not a requirement for submittal of quoters' proposals in order to become a BPA holder.

Bids will be requested per order throughout the course of the 5 year BPA once the BPA holders are selected.

Quoters shall submit submissions electronically to Contract Specialist, Greg Brown, greg.j.brown.civ@army.mil, Contracting Officer Michelle Pleasant, michelle.m.pleasant.civ@army.mil , and shall be received by closing listed on solicitation in order to be considered as a potential BPA holder in the initial pool, and eligible to participate in immediate requirements under the BPA.

EVALUATION FACTORS

1. Each Quoter's submission shall include all information requested by the Government at the time the submission is due. The Government is not obligated to request further information from any Quoters to determine technical acceptability or responsibility but does reserve the right to obtain additional information if determined necessary by the Contracting Officer.

2. All submittals will be subject to evaluation by Government personnel, with strict adherence to the evaluation criteria.

3. The Government will determine responsibility by analyzing if the potential BPA holder complies with the requirements at FAR Part 9.1.

4. The following factors shall determine Quoter submission technical acceptability:

mailto:greg.j.brown.civ@army.mil mailto:michelle.m.pleasant.civ@army.mil

a. Technical Capabilities

b. Experience

These factors are outlined below with the Government's criteria to determine Quoters technically acceptable. Quoters must be found acceptable under both factors (Technical Capabilities and Experience) to be determined technically acceptable.

a. Technical Capabilities:

The Quoter 's submission will be evaluated to determine if the Quoter has clearly indicated the following:

- The Quoter's published data (brochure, catalog, or other published data) demonstrates the Quoter's ability to supply some or all of the road materials specified in Attachment 0001 - Purchase Description.

ACCEPTABLE: The Quoter demonstrates the ability to supply some or all of the road materials specified in Attachment 0001 - Purchase Description.

UNACCEPTABLE: The Quoter does not demonstrate the ability to supply some or all of the road materials specified in Attachment0001 - Purchase Description.

b. Experience:

The Government will evaluate the Quoter's recent and relevant references to determine if the Quoter has the experience necessary to execute the requirements.

ACCEPTABLE: A proposal that includes the following:

A minimum of two (2) contracts determined to be both recent and relevant. In order to be acceptable, the proposal must include all of the information required by the Instruction to Quoter section for Experience.

UNACCEPTABLE: A proposal that does not include the following:

A minimum of two (2) contracts determined to be both recent and relevant are not provided. The proposal does not include all of the information required by the Instruction to Quoters section for Experience.

ADDITIONAL EVALUATION INFORMATION:

1. The above evaluation criteria will determine the initial pool of BPA holders only.

2. Specific evaluation criteria for specific requirements shall be communicated within each BPA call order.

ADDITIONAL INFORMATION

Notice to quoters:

L.X. Use of Artificial Intelligence (AI) tools in Proposal Evaluation

L.X.1. Use of AI tools in Support of Evaluations: The Government will employ AI as a tool to assist in the analysis and review of quoter proposals.

AI tools may be used to support tasks such as summarizing proposal content, identifying compliance with request for task order proposal / solicitation requirements, and highlighting areas of potential strength, weakness, or risk.

L.X.2 Maintaining Inherently Governmental Functions: Notwithstanding the use of AI tools to support the evaluation process, all final evaluation judgements, including the assign mentor assessment of adjectival ratings, best value determinations, and source selection decisions, will be made exclusively by duly appointed Government personnel. The Government retains sole responsibility for all inherently governmental functions and will not delegate decision making authority to any AI tool.

L.X.3 Quoter Confidentiality and Data Protection: The AI tools utilized by the Government will be employed in a manner consistent with applicable regulations that govern the protection of proprietary and source selection sensitive information. The AI tool will be an output-only system. Any generated report data is not saved. No proposal data will be transmitted to or processed by external, non-Government systems without appropriate safeguards and authorizations in place.

STANDARD PRACTICE FOR COMMERCIAL PACKAGING:

Preservation/Packaging/Packing shall conform to commercial level in accordance with the requirements of

American Society for Testing and Materials, ASTM D 3951 (DEC 21 1990). The contractor shall mark all shipments in accordance with the requirements of ASTM D 3951 (DEC 21 1990).

Standard Commercial Packaging shall be used. Pallets shall not be taller than five (5) feet tall.

SHIPPING/DELIVERY INSTRUCTIONS AND INFORMATION:

1. THE COMPLETE 13-DIGIT PURCHASEORDER, DELIVERY ORDER, OR CONTRACT NUMBER (The Number that starts with W911RP---) MUST BE ON THE OUTSIDE OF THE SHIPPING CONTAINER. This number must also appear on all packing slips, invoices, bills, or any communications regarding this order.

2. A Packing List must be included with each shipment.

3. Any excess quantity delivered that is not covered by a Variation in Quantity clause, is subject to rejection.

4. SHIPMENT OR DELIVERY TO ANYADDRESS OTHER THAN THE "SHIP TO" ADDRESS DESIGNATED IN THE PURCHASEORDER/DELIVERY ORDER/CONTRACT (Block 14 of the DD1155, Block 15 of the SF1449,or Block 11 of the SF 26) MAY RESULT IN A DELAYIN PAYMENT.

5. ANY CHANGE IN THE "SHIP TO"ADDRESS MUST BE APPROVEDBY A WRITTEN CONTRACTMODIFICATION FROM THE

CONTRACTING OFFICER.

6. Information from FAR clause52.232-25, Prompt Payment (FEB 2002), Paragraph (a)(5)(i): For the sole purpose of computing an interest penalty that might be due the Contractor, Government acceptance is deemed to occur constructively on the 7th day (unless otherwise specified in this contract) after the Contractor delivers the supplies or performs the services in accordance with the terms and conditions of the contract, unless there is a disagreement over quantity, quality, or Contractor compliance with a contract provision. If actual acceptance occurs within the constructive acceptance period, the Government will base the determination of an interest penalty on the actual date of acceptance. The constructive acceptance requirement does not, however, compel Government officials to accept supplies or services, perform contract administration functions, or make payment prior to fulfilling their responsibilities.

PINE BLUFF ARSENAL WORKING HOURS

Receiving hours at Bldg 53-990 are from 6:30a.m. until 2:30p.m. Monday through Thursday.

All shipments must be at Dexter Gate (truck gate) on or before 2:30p.m. unless prior arrangements have been made. No shipments will be accepted on Friday.

No shipments will be accepted on Government holidays. Government holidays are as follows: New Years Day, Martin Luther King Day, President's Day, Memorial Day, Juneteeth, 4th of July, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas day. If the holiday falls on a Sunday, the holiday will be observed on the following Monday.

NOTICE TO TRANSPORTATION CARRIERS

The Carrier Appointment System (CAS) is now housed under "TEAMS" To register for a TEAMS account you will follow below steps:

Go to Caution-https://eta-teams.transport.mil Accept the "USG- Authorized Use Only" banner. You will choose the fourth option in the center of the page "Register as a new user"

If you cannot register, you may always call Mr. Jon Reed at 870-540-3610 or Ms. Linda Wallace at 870-540-3816 or Mr. John Robbins at 870-540- 3109. We will create the appointment for you.

For Shipping:

Ship to PBA:

US Army, Pine Bluff Arsenal Central Receiving & Shipping Point (CRSP) Bldg 53-990, 506th Street Pine Bluff AR 71602

*Instructions for GPS:

Intersection Search: search intersection of Wise Road and Dollarwar RD in While Hall, AR, 71602 LAT/LON Search: 3418'59.8"N9206'31.7"W (34.316610, -92.108798)

OR

FOR NAVIGATION SYSTEMS/GPS: 11905 DOLLARWAYROAD, WHITE HALL, AR 71602.THIS WILL TAKE YOU TO WHERE YOU

TURN TO ACCESS DEXTER GATE.

Continuation of Description

Requirements Supply various road materials to Pine Bluff Arsenal. The materials will be used to maintain roads, parking lots, drainage structures, and other areas.

Continuation of Deliveries or Performance

Party to Pay Transportation Cost: Contractor

Point Type: Destination

Contract Clauses FAR Clauses Incorporated by Reference

Variation Effective Date

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities. Dec 2023

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. Nov 2021

52.204-27 Prohibition on a ByteDance Covered Application. Jun 2023 52.219-13 Notice of Set-Aside of Orders. Mar 2020 52.219-6 Notice of Total Small Business Set-Aside. Nov 2020 52.222-50 Combating Trafficking in Persons. Nov 2021 52.225-13 Restrictions on Certain Foreign Purchases. Feb 2021 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-36 Payment by Third Party. May 2014 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. Aug 1996 52.233-4 Applicable Law for Breach of Contract Claim. Oct 2004 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services. Nov 2023

DFARS Clauses Incorporated by Reference

Number Title Effective

Alternate/ Deviation

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022

252 204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Jan 2023 Services.

252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023 252.225-7001 Buy American and Balance of Payments Program. Feb 2024 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7009 Mandatory Payment by Governmentwide Commercial Purchase Card. May 2018 252.232-7010 Levies on Contract Payments. Dec 2006 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023 252.247-7023 Transportation of Supplies by Sea. Oct 2024 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. Jan 2023 252.204-7022 Expediting Contract Closeout. May 2021 252.205-7000 Provision of Information to Cooperative Agreement Holders. Oct 2024 252.225-7012 Preference for Certain Domestic Commodities. Apr 2022

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Jan 2023 Hawaiian Small Business Concerns.

252.243-7002 Requests for Equitable Adjustment. Dec 2022

DFARS Clauses Incorporated by Full Text

252.211-7003 Item Unique Identification and Valuation. (Jan 2023)

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)

(a) Definitions. As used in this clause-

Date

"Automatic identification device" means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

"Concatenated unique item identifier" means-

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of

Number Title Effective Date

Alternate/ Deviation

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020 the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

"Data matrix" means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO) /International Electrotechnical Commission (IEC) 16022.

"Data qualifier" means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

"DoD recognized unique identification equivalent" means a unique identification method that is in commercial use and has been recognized by DoD.

All DoD recognized unique identification equivalents are listed at https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html.

"DoD item unique identification" means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

" Enterprise " means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

" Enterprise identifier" means a code that is uniquely assigned to an enterprise by an issuing agency.

"Government's unit acquisition cost" means-

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

"Issuing agency" means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

"Issuing agency code" means a code that designates the registration (or controlling) authority for the enterprise identifier.

"Item" means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

" Lot or batch number" means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

"Machine-readable" means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

"Original part number" means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

"Parent item" means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

"Serial number within the enterprise identifier" means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

"Serial number within the part, lot, or batch number" means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

"Serialization within the enterprise identifier" means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

"Serialization within the part, lot, or batch number" means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

"Type designation" means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

"Unique item identifier" means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

"Unique item identifier type" means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted http://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html http://www.aimglobal.org/?Reg_Authority15459 unique item identifier types is maintained at https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html.

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(If items are identified in the Schedule, insert "See Schedule in this table.)

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number .

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number .

(v) Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology - International symbology specification - Data matrix; ECC200 data matrix specification.

(4) Data syntax and semantics of unique item identifiers. The Contractor shall ensure that-

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary; and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology - Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) Unique item identifier.

(i) The Contractor shall-http://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

(A) Determine whether to-

(1) Serialize within the enterprise identifier;

(2) Serialize within the part, lot, or batch number; or

(3) Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number); and

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-130, Identification Marking of U.S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code-

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government's unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD item unique identification under paragraph (c)(1)(iii) of this clause or when item unique identification is provided under paragraph (c)(1)(v), the Contractor shall report as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).**

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232- 7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com /site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods-

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site/uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) , Unique Item Identifier Report for Embedded Items, Contract Data Requirements List, DD Form 1423.

(g) Subcontracts. If the Contractor acquires by subcontract, any item(s) for which item unique identification is required in accordance with paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph (g), in the applicable subcontract(s), including subcontracts for commercial products or commercial services.

(End of clause)

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

http://dodprocurementtoolbox.com/ http://dodprocurementtoolbox.com/site/uidregistry/%3B http://www.sam.gov/

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

COMBO

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0303 Issue By DoDAAC W519TC Admin DoDAAC W519TC Inspect By DoDAAC W41G26 Ship To Code W41G26 Ship From Code Mark For Code

Service Approver (DoDAAC) W41G26 Service Acceptor (DoDAAC) W41G26 Accept at Other DoDAAC LPO DoDAAC

DCAA Auditor DoDAAC Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

Contract Terms and Conditions Required To Implement Statutes or Executive Orders — Commercial Products and Commercial Services FAR Clauses Incorporated by Full Text

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services.

Alternate II (DEVIATION 2025-O0003)

(Jan 2025) Alternate II

Deviation 2025-O0003 (Mar 2025) (Mar 2025)

Alternate II (MAR 2025) (DEVIATION 2025-O0003).

(d)(1) The Comptroller General of the United States, an appropriate Inspector General appointed under section 3 or 8 G of the Inspector General Act of 1978 (5 U.S.C. App.), or an authorized representative of either of the foregoing officials shall have access to and right to-

(i) Examine any of the Contractor's or any subcontractors' records that pertain to, and involve transactions relating to, this contract; and

(ii) Interview any officer or employee regarding such transactions.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), and (c), of this clause, the Contractor is not required to flow down any FAR clause in a subcontract for commercial products or commercial services, other than-

(i) Paragraph (d) of this clause. This paragraph flows down to all subcontracts, except the authority of the Inspector General under paragraph (d)(1)(ii) does not flow down; and

(ii) Those clauses listed in this paragraph (e)(1).