PB 26-9 RFP Master Plan Update.pdf

PALM BEACH INTERNATIONAL AIRPORT

PALM BEACH COUNTY, FLORIDA

Board of County Commissioners County Administrator Maria G. Marino District 1 Joseph Abruzzo Gregg K. Weiss District 2 Joel G. Flores District 3 Palm Beach County Marci Woodward District 4 Department of Airports Maria Sachs District 5 Laura Beebe, Director of Airports Sara Baxter District 6 Gary M. Sypek, Sr. Deputy Director of Airports Bobby Powell Jr. District 7

May 2026

PB 26-9

REQUEST FOR PROPOSALS

FOR

Master Plan Update

AT

PALM BEACH INTERNATIONAL AIRPORT

PALM BEACH COUNTY

WEST PALM BEACH, FLORIDA

"An Equal Opportunity Employer"

Palm Beach County Department of Airports 846 Palm Beach International Airport

West Palm Beach, Florida 33406-1470

(561) 471-7400

Fax: (561) 471-7427

I. GENERAL

II. SCOPE OF WORK

III. CRITERIA FOR SHORTLISTING AND FINAL SELECTION OF FIRMS

IV. DISADVANTAGED BUSINESS ENTERPRISE

V. FEDERAL REPRESENTATIONS AND CERTIFICATIONS

VI . TERMS AND CONDITIONS

VII. PROPOSAL SUBMISSION REQUIREMENTS

VIII. AWARD OF CONTRACT

IX. LOBBYING

ATTACHMENTS

Attachment A – Proposal Certification Form

Attachment B – Consultant Responsibility Disclosure Form

Attachment C – Conflict of Interest Disclosure Form

Attachment D – Prime Consultant Qualification Questionnaire

Attachment E – Subconsultant Qualification Questionnaire

Attachment F – Summary of Consultant and Subconsultants Questionnaires

Attachment G – Required Federal Certifications

Attachment H – Certifications and DBE Schedules

Attachment I – Sample Contract

Attachment J – PPM #CW-O-048

Attachment K – Additional Federal and State Contract Provisions

REQUEST FOR PROPOSAL

PB 26-9 RFP MASTER PLAN UPDATE

TABLE OF CONTENTS

I. GENERAL

Palm Beach County Department of Airports (DOA) is requesting proposals from qualified

Consultants to provide professional airport planning services to complete a Master Plan Update for Palm Beach International Airport (PBI).

PBI, a medium-hub commercial service airport, completed the current Master Plan in 2018. The

DOA seeks to update the PBI Master Plan due to significant growth in passenger enplanements and changes in aircraft operations and across the industry. The intent is to provide framework for strategic future development and a strong foundation for near-term environmental review.

One (1) Consultant will be selected. All services required will be scoped by individual Consultant

Service Authorizations (CSAs) issued by DOA. The Consultant will be required to work with other consultants and contractors of DOA and may also be required to coordinate with tenants and local, state, and federal agencies or other project stakeholders on behalf of DOA.

Non-Mandatory Pre-Proposal Conference. Proposers are invited to attend a non-mandatory pre-proposal conference to be held on June 29, 2026, at 2:00 PM at 846 Palm Beach International

Airport West Palm Beach, FL 33406. Attendance at this pre-proposal conference is recommended and encouraged. To request a virtual participation option for the meeting please send an e-mail to rfi@pbia.org. Include the words “PB 26-9 RFP Master Plan Update” in the subject line.

II. SCOPE OF WORK

The Master Plan Update will serve as the guiding document for PBI’s future development. The

Master Plan Update will, at a minimum, provide for the following elements:

• Public Involvement

• Existing Conditions

• Validation of PBI Aviation Forecast

• Facility Requirements

• Alternatives Development and Evaluation

• Airport Layout Plan

• Facilities Implementation Plan

• Environmental Considerations

• Financial Feasibility Analysis

The Master Plan should include thoroughly supported project justifications and documentation of alternatives that meet the planning need and are reasonable and feasible, noting any effects of the airport development alternatives on environmental resources. A review and validation of recently completed or in progress studies should be conducted, and where practicable, incorporated. Those studies should include those conducted by the DOA and other Palm Beach County departments.

Specific analyses to be performed will be identified during project scoping.

The Master Plan Update is to be completed in accordance to Federal, State, and Local regulatory guidance including, but not limited to:

• AC 150/5070-6, Airport Master Plans

• AC 150/5300-13, Airport Design

• AC 150/5300-16, Aeronautical Surveys mailto:rfi@pbia.org

• AC 150/5300-17, Remote Sensing Technologies in Airport Surveys

• AC 150/5300-18, Geographic Information System (GIS) Standards

• AC 150/5060-5, Airport Capacity and Delay

• AC 120-91, Airport Obstacle Analysis

• AC 150/5360-13, Airport Terminal Planning

• AC 150/5000-17, Critical Aircraft and Regular Use Determination

• AC 150/5325-4, Runway Length Requirements for Airport Design

DOA may adjust the scope and activities of the project to accommodate budgetary and other constraints. The services shall be non-exclusive, allowing DOA to use other consultants at its sole discretion. The DOA reserves the right at any time to advertise and conduct a qualifications-based selection process for additional and other planning services. No minimum amount of professional services or compensation is guaranteed to the selected consultant.

The DOA will select a Consultant based upon in-house qualifications and ability to respond quickly. The Consultant selected for services under this Contract will not be precluded from submitting for the selection of professional services for other projects unless prior work creates a conflict of interest.

A Consultant’s Proposal on file in response to this RFP will not be utilized or considered as responsive for any subsequent and separate request for qualifications for the selection of professional planning services on another project or matter.

III. CRITERIA FOR SHORTLISTING AND FINAL SELECTION OF FIRMS

The County will make final selection from the list of qualified applications pursuant to current

County Policy & Procedure Manual (PPM) #CW-O-048, for the selection process. Refer to

Attachment J.

A. Responsiveness Review. DOA staff will review each proposal to determine if the proposal is responsive to the RFP. Proposals determined to be non-responsive will be rejected without being evaluated by the Selection Committee(s). A responsive proposal is one which has been signed, has been submitted by the specified submission time, and has provided the information required to be submitted with the proposal. While poor formatting, poor documentation, and/or incomplete or unclear information may not be cause to reject a proposal without evaluation, such substandard submissions may adversely impact the evaluation of a proposal. Proposers who fail to comply with all of the required and/or desired elements of this RFP, do so at their own risk.

During the responsiveness review, County staff will also calculate the points allocable to responsive firms for volume of previous work for consideration by the selection committees.

B. Short List Committee. A Short List Committee will review and evaluate a firm’s proposal based upon the criteria set out below. The Committee will short list two more firms than the number to be selected based on their qualifications. For short listed firms, the points allocated to a firm for volume of previous work will roll over to Final Selection.

C. Final Selection Committee. The short listed firms will make presentations to and be interviewed by a Final Selection Committee. The final selection committee will evaluate a firm’s proposal and presentation based on the criteria set forth below.

D. Scoring. Each criteria will be scored and when the scores awarded for all criteria are totaled, the scores will be tabulated and added to achieve the total points awarded to each firm. Using the total points awarded to each firm, each firm will be ranked with the highest point total ranked 1, the next highest point total ranked 2, etc. The ranking of each firm will be tabulated from each committee member and combined with other committee members to determine the total score for the firm.

E. Evaluation Criteria. Proposals that are determined to be responsive to this RFP, will be evaluated by the County’s selection committees based on the following criteria:

CRITERIA POINT VALUE

FINAL

SELECTION

SHORT-

LIST

1. Ability, knowledge of design criteria and past performance of firm and the designated project team to satisfy the requirements of the project.

Areas of Consideration in the Evaluation:

Professional qualifications of proposed project team to perform subject work; Demonstrated knowledge of design criteria for similar projects; Demonstrated past performance of the firm and project team in completing similar projects.

35 50

2. Approach to the project, understanding of the project and quality of the presentation/written response, including meeting time requirements.

Areas of consideration in the evaluation:

Demonstrated understanding of the project and County’s goals and objectives; Demonstrated innovation in project approach;

Demonstrated ideas for cost -effectiveness; Quality and clarity of presentation/written response to the public announcement;

Demonstrated ability to meet schedule requirements.

35 20

3. Volume of previous work awarded by the County over the past 4 years

(The firm with the most work receives the lowest score)

10 10

F. Team Member Changes. Proposers shall not add or delete team members or adjust team participation after the proposal due date.

IV. DISADVANTAGED BUSINESS ENTERPRISE

The contract to be awarded under this RFP will be funded in whole or in part with federal and/or state funds.

A. Policy. The requirements of 49 CFR Part 26, as amended, regulations of the U.S. Department of Transportation (“DOT”), apply to this Contract. It is the policy of Palm Beach County (County) as the Owner, to practice nondiscrimination based on race, color, sex or national origin in the award and/or performance of this Contract. The DOA encourages participation by all firms qualifying under this solicitation regardless of business size or ownership. All DBEs and Small

Business Concerns qualifying under this solicitation are encouraged to submit proposals. Award of the contract will be conditioned upon satisfying the requirements of this proposal specification.

These requirements apply to all firms, including those who qualify as DBEs and Small Business

Concerns.

B. Goal. No DBE goal has been established for this solicitation. This solicitation is subject to the provisions of the Interim Final Rule, Docket No. DOT–OST–2025–0897, issued by the United

States Department of Transportation (USDOT), amending the Disadvantaged Business Enterprise

(DBE) Program effective October 3, 2025 (“IFR”). Consultants should note that DBE firms are subject to recertification by the Unified Certification Program for the State of Florida as required by the IFR. Palm Beach County encourages participation by all firms qualifying under this solicitation, regardless of business size or ownership, including Small Business Concerns as defined in 49 CFR §26.5. This solicitation and any resulting contract will be subject to future amendments to the DBE Program to remain eligible for federal funding.

C. Proposal Submission Documentation. In order to be deemed responsive to this solicitation, all Proposers are required to submit with their proposal the DBE Schedule 6A.

V. FEDERAL REPRESENTATIONS AND CERTIFICATIONS

The contract to be awarded under this RFP will be funded in whole or in part with federal and/or state funds. Tasks under this contract may be funded in whole or in part by grants from the Federal

Aviation Administration and/or the Florida Department of Transportation. By submitting a proposal under this RFP, Consultant certifies, represents, and warrants that it will comply with the

Requirements included in Attachment I - Sample Contract

Proposers should be aware that since this solicitation is for a federally and/or state funded contract, the County’s local preferences and the County’s Small Business Development Program do not apply to the contract or any subconsultant contracts.

VI. TERMS AND CONDITIONS

A. Costs of Preparation; Ownership of Documents. Costs of preparation of a response to this

RFP are solely those of the Respondent and the County assumes no responsibility for any such costs incurred by the Respondent. All responses shall become the property of Palm Beach County.

B. Due Diligence of Proposer; Non-responsive Proposals. Due care and diligence has been exercised in the preparation of this RFP, and all information contained herein is believed to be substantially correct. However, the responsibility for determining the full extent of the services rests solely with those making responses. Failure of any Respondent to comply with this RFP may render the proposal non-responsive and ineligible from further consideration.

C. Rejection of Responses/Waiver of Irregularities. Palm Beach County reserves the right to reject any or all responses to the Request for Proposal; to waive any or all informalities and/or irregularities; to re-advertise with either an identical or revised scope, or to cancel the solicitation in its entirety.

D. Clarification of Responses. A response to this RFP does not constitute a bid, therefore Palm

Beach County retains the right to contact any/all proposers after submittal in order to obtain supplemental information and/or clarification in either oral or written form.

E. Design Consultant Certification. Any firm or individual desiring to provide design professional services to Palm Beach County (including subconsultants) must first be certified by or applied to the County as qualified pursuant to law and the most recent administrative procedures for awarding of design consulting contracts adopted by Palm Beach County prior to the date of the submittal. Information regarding the design consultant certification process may be obtained from

JaeAnn Dean, at (561) 684-4150, JAdean@pbc.gov or at:

http://discover.pbcgov.org/engineering/roadwayproduction/Pages/CCNA.aspx

F. County Standard Contract Required. The selected consultant will be expected to execute the

County’s standard consulting contract for Design Professional Services. This document may be examined at the Department of Airports offices.

G. Insurance Required. (Applies to Prime and subconsultants)

• Commercial General Liability. The selected consultant shall maintain Commercial General

Liability at a limit of liability not less than $5,000,000 Each Occurrence / aggregate.

• Business Automobile Liability The selected consultant shall maintain Business

Automobile Liability at a limit of liability not less than $5,000,000 Each Accident for all owned, non-owned and hired automobiles.

• Worker’s Compensation Insurance & Employers Liability. The selected consultant(s) shall maintain Worker’s Compensation & Employers Liability in accordance with Florida

Statute Chapter 440 consultant shall provide this coverage on a primary basis.

• Professional Liability. The selected consultant shall maintain Professional Liability or equivalent Errors & Omissions Liability at a limit of liability not less than $5,000,000 Each

Claim /aggregate.

H. Inspector General. Palm Beach County has established the Office of the Inspector General in

Palm Beach County Code, Section 2-421–2-440, as may be amended. The Inspector General’s authority includes but is not limited to the power to review past, present and proposed County contracts, transactions, accounts and records, to require the production of records, and audit, investigate, monitor, and inspect the activities of the contractor, its officers, agents, employees, and lobbyists in order to ensure compliance with contract specifications and detect corruption and fraud. All consultants and parties doing business with the County and receiving County funds shall fully cooperate with the Inspector General including receiving access to records relating to this

RFP or any resulting contract.

I. Public Entities Crimes/Convicted Bidder List. As provided in Florida Statute 287.133(2)(a), a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in F.S.287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By submitting a proposal or entering http://discover.pbcgov.org/engineering/roadwayproduction/Pages/CCNA.aspx into any resulting contract or performing any work in furtherance thereof, the consultant certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform under any resulting contract have not been placed on the convicted vendor list maintained by the State of Florida

Department of Management Services within the 36 months immediately preceding the date hereof.

This notice is required by F.S. 287.133 (3) (a).

J. Non-Discrimination. The County is committed to assuring equal opportunity in the award of contracts and complies with all laws prohibiting discrimination. Pursuant to Palm Beach County

Resolution R2025-0748, as may be amended, the Consultant warrants and represents that throughout the term of the Contract, including any renewals thereof, if applicable, all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, familial status, sexual orientation, or genetic information. Failure to meet this requirement shall be considered default of the Contract.

K. VSS Registration Required. Proposer must register in the County’s Vendor Self Service (“VSS”) at https://pbcvssp.pbc.gov/vssprd/Advantage4. If Proposer intends to use subconsultants, Proposer must also ensure that all subconsultants are registered as vendors in VSS. All subconsultant agreements must include a contractual provision requiring that the subconsultant register in VSS. County will not finalize a contract award until a consultant has certified that the consultant and all of its subconsultants are registered in VSS.

L . Federal Fair Labor Standards Act (Federal Minimum Wage). All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of

29 CFR Part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers.

The Consultant has full responsibility to monitor compliance to the referenced statute or regulation. The Consultant must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.

M. Prohibition against Considering Social, Political or Ideological Interests in Government

Contracting - F.S. 287.05701. Proposers are hereby notified of the provisions of section

287.05701, Florida Statutes, as amended, that the County will not request documentation of or consider a Proposer’s social, political, or ideological interests when determining if the Proposer is a responsible Proposer. Proposers are further notified that the County's governing body may not give preference to a Proposer based on the Proposer’s social, political, or ideological interests.

N. Disclosure of Foreign Gifts and Contracts with Foreign Countries of Concern. Pursuant to F.S. 286.101, as may be amended, by entering into a contract or performing any work in furtherance thereof, the proposer certifies that it has disclosed any current or prior interest of, any contract with, or any grant or gift received from a foreign country of concern where such interest, contract, or grant or gift has a value of $50,000 or more and such interest existed at any time or such contract or grant or gift was received or in force at any time during the previous five (5) years.

O. Additional Federal and State Contract Provisions. See Attachment J for additional terms and conditions that will apply to CSAs funded with federal or state funds.

VII. PROPOSAL SUBMISSION REQUIREMENTS

A. Questions. Questions concerning this RFP are to be directed to rfi@pbia.org. Include the words“PB 26-9 RFP Master Plan Update” in the subject line of any e-mail regarding this project.

Questions are to be submitted no later than July 6, 2026 at 3:00PM

B. Supplements to RFP. No oral interpretation of this RFP shall be considered binding. The County will be bound by information and statements only when such statements are written and executed under the authority of the Department of Airports. Any interpretation, clarification, correction, or change to this RFP will be made only by Supplement. As they are issued, all Supplements to this RFP will be posted under the applicable solicitation on the County’s on-line

Vendor Self-Service (VSS) system at https://pbcvssp.pbc.gov/vssprd/Advantage4.

Interpretations, corrections or changes made in any other manner will not be binding, and Proposers shall not rely upon such interpretations, corrections or changes. It is the sole responsibility of the proposer to routinely check VSS for any Supplements that may have been issued prior to the deadline for receipt of proposals. The County shall not be responsible for the completeness of any RFP package not downloaded from VSS.

C. Proposal Submission. Consultants interested in this project are required to furnish one (1) original and six (6) copies for a total of seven (7) of their proposal and a copy on electronic media to the following by 3:00 P.M. on July 15, 2026:

Brittany Summerlot

Director of Planning

Department of Airports

846 Palm Beach International Airport

West Palm Beach, FL 33406-1470

D. Required Proposal Contents. The following should be included with the proposal:

1. Letter of Interest/Program Approach/Executive Summary (5 page maximum).

2. Proposal Certification Form (Attachment A).

3. Organizational Chart and Description of Personnel – Illustrate the program approach covered in Section 1, showing the function and duties of team members, including a brief description of key personnel and their assigned roles, as well as their past experience with similar projects. (5 page maximum).

4. Provide current Standard Form 330 to include those personnel within the prime consultant firm or sub-consultants, who have similar experience. (Length, as required)

5. Five (5) verifiable references for work of a similar nature completed in the last ten (10) years. This can be accomplished in the Standard Form 330

6. Consultant Responsibility Form (Attachment B)

7. Conflict of Interest Disclosure Form for each member of the team (Attachment C)

8. Prime Consultant Qualification Questionnaire (Attachment D)

9. Subconsultant Qualification Questionnaire (Attachment E)

10. Summary of Consultant and Subconsultants Questionnaires (Attachment F)

11. Required Federal Certifications (Attachment G) https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

12. DBE Schedule 6A (Attachment H)

13. Other information that may be appropriate

VIII. AWARD OF CONTRACT

A. Notification of Recommended Award. Proposers will be notified of the recommended award and the Notification will be posted for 5 business days at the location where proposals are received.

B. Right of Appeal/Protest.

1. Responsiveness Review and/or Short-List Committee Results. Any Proposer may appeal/protest the responsiveness review and/or short-list results by submitting a written protest to the Director of Airports within five (5) business days after receiving notice from the Department of the results of the responsiveness review and/or Short List Committee evaluation. Protests must be submitted in writing, must identify the protestor and the solicitation, must describe the grounds for the protest, and must be addressed to the Director of Airports, via hand delivery or mail to 846 Palm Beach International Airport, West Palm Beach, FL 33406- 1470 email to lbeebe@pbia.org. A protest is considered filed when it is received by the Director, Airports. Failure to file a protest within five (5) business days of receipt of the Department’s notice of the results of the responsiveness review and/or Short List Committee evaluation shall constitute a waiver of the Proposer’s right to protest.

2. Final Selection Committee. Any Proposer may appeal/protest a final selection by submitting a written protest to the Director of Airports within five (5) business days after the posting of the Notice of Intent to Award by the Department. Protests must be submitted in writing, must identify the protestor and the solicitation, must describe the grounds for the protest, and must be addressed to the Director of Airports, via hand delivery or mail to 846 Palm Beach International Airport, West Palm Beach, FL 33406-

1470 email to lbeebe@pbia.org. A protest is considered filed when it is received by the

Director, Airports. Failure to file a protest within five (5) business days of the posting of the Notice of Intent to Award shall constitute a waiver of the Proposer’s right to protest.

C. Debriefings. After the Notification of Recommended Award has been posted, any unsuccessful

Proposer may request a debriefing from the Deputy Director of Planning and Development, Department of Airports by calling the Department of Airports at 561-471-7423. The debriefing may include discussion of scoring and identification of areas where the Proposer’s response or presentation was not competitive, responsive or lacked clarity; so that the Proposer may improve its responses to future solicitations. The audio recordings from the Final Selection Committee meeting are public records and can be made available upon request.

D. Negotiations. The Owner will conduct negotiations with the highest ranked Respondent(s).

However, if an agreement is not reached with the top ranked Respondent(s), negotiations will be terminated and the Owner will move to the next highest ranked Respondent to attempt to reach agreement.

E. Disclosure of Ownership Interests. Pursuant to a directive by the Board of County

Commissioners, the recommended awardees must submit a Disclosure of Ownership Interest

Affidavit (DOIA). Disclosure does not apply to nonprofit corporations, government agencies, or to an individual’s or entity’s interest in any entity registered with the Federal Securities Exchange

Commission or registered pursuant to Chapter 517, Florida Statutes, whose interest is for sale to the general public. Prior to contract award, the recommended awardees will be required to submit a completed DOIA. If a recommended awardee fails to submit a completed DOIA in a timely manner, the County, at its sole discretion, may elect to cancel the recommended award. A copy of the DOIA is available upon request.

F. Cancelation of Recommended Award. The County reserves the right to cancel the recommended award of any Contract at any time before the execution of said Contract by all parties without any liability against the County. The Proposer, by submitting its Proposal, expressly waives any claim to damages, of any kind whatsoever, in the event the County exercises its rights provided for in this subsection.

IX. LOBBYING

Proposers are advised that the “Palm Beach County Lobbyist Registration Ordinance” prohibits a proposer or anyone representing the proposer from communicating with any Commissioner or

Commissioner’s staff regarding its proposal, i.e. a “Cone of Silence”.

The “Cone of Silence” is in effect from the date/time of the deadline for submission of the proposal, and terminates at the time that the Board of County Commissioners (“Board”), or a County

Department authorized to act on behalf of the Board, awards or approves a contract, rejects all proposals, or otherwise takes action which ends the solicitation process.

The exceptions to the “Cone of Silence” specifically include contract negotiations during any public meeting; contract negotiations between any County Employee and the intended awardee;

public presentations made to the Board; or any written correspondence at any time with any

Employee, County Commissioners, or Advisory Board Member or selection committee member, unless specifically prohibited by the applicable competitive solicitation process.

Violations of this section of the Ordinance are punishable by a fine of $250.00 per violation.

ATTACHMENT A

PROPOSAL CERTIFICATION FORM

DESIGN PROFESSIONAL SERVICES FOR

AIRPORTS GENERAL CONSULTANT SERVICES PB 26-9

(Proposer must complete, sign and return with proposal)

I hereby certify that I am submitting my company’s proposal and understand that by virtue of executing and returning with this proposal this Proposal Certification Form, I certify that all information is correct and I understand the contents and accept the conditions of the Request for

Proposal and this Proposal Certification Form.

Acknowledgment of Supplements:

Proposer has checked the County’s on-line Vendor Self-Service (VSS) system at https://pbcvssp.pbc.gov/vssprd/Advantage4. for any Supplements to this RFP that may have been issued prior to the deadline for receipt of proposals and understands all supplements issued by the

County.

The Proposer acknowledges receipt of supplement(s) as follows:

Supplement # dated Supplement # dated

Commercial Non-Discrimination Certification:

The undersigned Proposer hereby certifies and agrees that the following information is correct: In preparing its response on this Solicitation, the Proposer has considered all proposals submitted from qualified, potential subconsultants/subcontractors and has not engaged in "discrimination" as defined in the County’s Commercial Nondiscrimination Policy as set forth in Resolution R2025-

0748 as amended, to wit: discrimination in the solicitation, selection or commercial treatment of any subconsultant/subcontractor, vendor, supplier or commercial customer on the basis of race, color, religion, disability, sex, age, national origin, ancestry, marital status, familial status, sexual orientation, or genetic information, or on the basis of any otherwise unlawful use of characteristics regarding the subconsultant/subcontractor’s, vendor's, supplier's or commercial customer's employees or owners; provided that nothing in this policy shall be construed to prohibit or limit otherwise lawful efforts to remedy the effects of discrimination that have occurred or are occurring in the County’s relevant marketplace of Palm Beach County. Without limiting the foregoing, "discrimination" also includes retaliating against any person or other entity for reporting any incident of "discrimination." Without limiting any other provision of the solicitation, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the County to reject the proposal submitted by the Proposer for this Solicitation, and to terminate any contract awarded based on the response. As part of its proposal, the Proposer shall provide to the County a list of all instances within the immediate past four (4) years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of Florida that the Proposer discriminated against its subconsultants/subcontractors, vendors, suppliers or commercial customers, and a description of the status or resolution of that complaint, https://pbcvssp.pbc.gov/vssprd/Advantage4 including any remedial action taken. As a condition of submitting a proposal to the County, the

Proposer agrees to comply with the County’s Commercial Nondiscrimination Policy as described in Resolution R2025-0748 as amended.

PROPOSER (firm name):

PRINT NAME OF AUTHORIZED REPRESENTATIVE:

SIGNATURE OF AUTHORIZED REPRESENTATIVE:

TITLE: DATE:

ATTACHMENT B

CONSULTANT RESPONSIBILITY DISCLOSURE FORM

BEFORE COMPLETING THIS FORM, READ

EACH QUESTION CAREFULLY AND ANSWER COMPLETELY

(This disclosure must be completed, signed and returned with proposal)

CONSULTANT RESPONSIBILITY DISCLOSURE

Entity Name: ___________________________________________________________________________________

Entity Address: _________________________________________________________________________________

City ____________________________________________ State __________ Zip ________-______

Phone Number (______) ______-________

E-MAIL: _____________________________

Contact Name: ______________________ Title __________________

Entity Classification: Corporation _____ , Partnership ___ Sole Proprietorship _____ , Other _____(please explain)

(If Corporation, State where incorporated _____ , Date of Incorporation ____/____/______) ________________

All applicants answer this:

1. How many years has your organization been operating under your present business name? ____________

2. List all previous business names of your organization:

3. How many years’ experience has your organization had as a:

Design Consultant _____________

4. Enter your Federal Employer Identification Number (FEIN): __________________________

Dunn & Bradstreet Number (D&B): ____________________________________

The term “affiliate” means a predecessor or successor of a firm under the same, or substantially the same, control or a group of business entities which are connected or associated so that one entity controls or has the power to control each of the other business entities. The term “affiliate” includes the officers, directors, and shareholders active in management. The ownership by one business entity of a controlling interest in another business entity or a pooling of income among business entities is evidence that one business entity is an affiliate of another.

PLEASE COMPLETE QUESTIONS 5 and 6 USING THE ABOVE DEFINITION OF “AFFILIATE”.

5. Has the firm, an affiliate, an officer, a director, an agent, an employee or a member of your firm, or that of an affiliate, ever been indicted, had criminal information filed against it, pled guilty, pled no contest, or been convicted of any act prohibited by state or federal criminal law which involves fraud, bribery, collusion, conspiracy, violation of state or federal antitrust laws, or material misrepresentation committed in any federal or state jurisdiction with respect to any public contract?

Yes ______ No ______ If yes, please explain in detail _________________________________________

6. Please state whether your firm or any of your affiliates are presently or have ever been barred or suspended from bidding, proposing or contracting on any public contract(s)?

Yes ______ No ______ If yes, please explain in detail _________________________________________

7. Within the past 10 years, has your firm failed to successfully complete any work awarded to you?

Yes ______ No ______ If yes, please explain in detail _________________________________________

8. Has your firm or any of its owners, officers and directors ever filed for protection of the bankruptcy court, have pending any petition in bankruptcy court or made an assignment for the benefit of creditors?

Yes ______ No ______ If yes, please explain in detail _________________________________________

9. Total number of full time, regular employees in your company: ___________ If this number has changed in the past 2 years, please explain ______________________________________________________________________________

10. Consultant hereby represents and warrants that, if selected, the firm has sufficient staff and financial resources to complete the projects assigned under the contract.

Remainder of this page left blank intentionally

CERTIFICATION

I, the undersigned authority, hereby certify that the information submitted herewith, including any attachment hereto, is true and accurate to the best of my knowledge and belief under perjury of law.

By:

(Print)

(Signature)

Title:

Date:

STATE OF FLORIDA

COUNTY OF PALM BEACH

The foregoing instrument was acknowledged before me by means of ___ physical presence OR ___ online notarization, this day of , 20 , by , who is personally known to me or who has produced as identification and who did not take an oath.

Notary Public

ATTACHMENT C

CONFLICT OF INTEREST DISCLOSURE FORM

(Must be completed by Proposer and any subconsultants and returned with proposal)

PALM BEACH COUNTY CONFLICT OF INTEREST DISCLOSURE FORM

CONSULTANT/SUBCONSULTANT represents that it presently has no interest, either direct or indirect, which would or could conflict in any manner with the performance of services for the County, except as follows:

(Attach additional sheets as needed.)

CONSULTANT/SUBCONSULTANT further represents that no person having any interest shall be employed for said performance. By signing below, CONSULTANT/SUBCONSULTANT certifies that the information contained herein is true and correct and constitutes all current potential conflicts of interest which may influence or appear to influence CONSULTANT/SUBCONSULTANT’S judgment or quality of services being provided to the County.

CONSULTANT/SUBCONSULTANT shall promptly notify the COUNTY in writing by certified mail of all potential conflicts of interest that may arise in the future through any prospective business association, interest or other circumstance which may influence or appear to influence

CONSULTANT/SUBCONSULTANT’S judgment or quality of services being provided to the County.

Such written notification shall identify the prospective business association, interest or circumstance, the nature of work that CONSULTANT/SUBCONSULTANT may undertake and request an opinion of the

COUNTY as to whether the association, interest or circumstance would, in the opinion of the COUNTY, constitute an unacceptable conflict of interest if entered into by the CONSULTANT/SUBCONSULTANT.

If, in the sole opinion of the COUNTY, the prospective business association, interest or circumstance of

CONSULTANT/SUBCONSULTANT would constitute an unacceptable conflict of interest to the

COUNTY, the COUNTY shall so state in the notification and the CONSULTANT/SUBCONSULTANT shall not enter into said association, interest or circumstance.

This DISCLOSURE is submitted by (Name of Individual:) __________________________, as

(Title/Position:) ___________________________of (Name of Firm:) ____________________________ who hereby certifies that any misrepresentation by the CONSULTANT/SUBCONSULTANT on this

Disclosure is considered an unethical business practice and is grounds for sanctions against future County business with the CONSULTANT/SUBCONSULTANT.

Signature

Date

ATTACHMENT D

PRIME CONSULTANT QUALIFICATION QUESTIONNAIRE

(Proposer must complete and submit with Proposal)

The detailed data requested herein must be submitted in this format only. Use as many pages as needed to provide the following required information:

A. Prime Consultant

Firm Name:

Office Location:

Address City State

Contact Person: Title:

Contact Person’s Email:

Telephone Number: Fax Number:

Number of Employees: CCNA Certified by PBC Engineering Department: ___yes ___no

The undersigned intends to perform in connection with the above project as (check one):

an individual a corporation a partnership a joint venture ___ a LLC

B. SBE Certifications: Check all that apply and attach copy of applicable certification letter(s) or certificates.

SBE (certified with Palm Beach County): (For information only not for evaluation) _____________

DBE Certification: _____________

C. 1. Prime’s “Total Project Participation” : %

(Note: can total 100% only if no sub-consultants are used.)

2. Scope of Services Description: (Consultant’s services must be described here) ______________________

D. Dollar Volume Award

List all Palm Beach County projects with associated contracts and supplement fees awarded or funded by Palm Beach

County in the fiscal years indicated.

FY Period **Adjusted Fee Factor Fee Considered

(1) Current Fiscal Year: (Oct. 1 – Sept. 30) x 1.00

(2) Previous Fiscal Year: (Oct. 1 – Sept. 30) x 0.75

(3) Fiscal Year Once Removed: (Oct. 1 – Sept. 30) x 0.50

(4) Fiscal Year Twice Removed: (Oct. 1 – Sept. 30) x 0.25

Total:

**Palm Beach County Fees rendered to consultant, minus fees sub-contracted out by consultant to sub-consultants. Fees for which the consultant is a sub-consultant shall be included. Reference may be made to the County's Consultant Considered Fees posted at http://www.pbcgov.com/engineering/roadwayproduction/. This site should not be used as a sole reference.

Project Name

Consultant Firm

Project Number Signature

Title Date

ATTACHMENT E

SUB-CONSULTANT QUALIFICATION QUESTIONNAIRE

(form must be completed and signed by subconsultants and returned with proposal)

The detailed data requested herein must be submitted in this format only. Proposer must submit a Subconsultant

Questionnaire on each subconsultant intended to be used for performance of the contract, if awarded. Use as many pages as needed to provide the following required information:

A. Sub-Consultant

Firm Name:

Office Location:

Address City State

Contact Person: Title:

Contact Person’s Email:

Telephone Number: Fax Number:

Number of Employees: CCNA Certified by PBC Engineering Department: ___yes ___no

The undersigned intends to perform in connection with the above project as (check one):

an individual a corporation a partnership a joint venture ___ a LLC

B. SBE Certifications: Check all that apply and attach copy of applicable certification letter(s) or certificates.

SBE (certified with Palm Beach County) (For information purposes only not for evaluation): ________________

DBE Certification :________________

C. 1. Sub.’s “Total Project Participation” : %

(Note: shall reflect the ACTUAL %, and must be less than 100%.)

2. Scope of Services Description: (Subconsultant’s services must be described here) ____________________

D. Dollar Volume Award

List all Palm Beach County projects with associated contracts and supplement fees awarded or funded by County in the fiscal years indicated.

FY Period **Adjusted Fee Factor Fee Considered

1. Current Fiscal Year: (Oct. 1 – Sept. 30) x 1.00

2. Previous Fiscal Year: (Oct. 1 – Sept. 30) x 0.75

3. Fiscal Year Once Removed: (Oct. 1 – Sept. 30) x 0.50

4. Fiscal Year Twice Removed: (Oct. 1 – Sept. 30) x 0.25

Total:

**Palm Beach County Fees rendered to consultant, minus fees sub-contracted out by consultant to sub-consultant. Fees for which the consultant is a sub-consultant shall be included. Reference may be made to the County's

Consultant Considered Fees posted at http://www.pbcgov.com/engineering/roadwayproduction/. This site should not be used as a sole reference.

Project Name

Subconsultant Firm

Project Number Signature

Title Date

RFP ATTACHMENT F

SUMMARY OF CONSULTANT AND SUBCONSULTANTS QUESTIONNAIRES

(Proposer must complete, sign and submit with Proposal)

Proposer must provide a tabular summary of the information that is provided on the consultant and subconsultants questionnaires. The table must be signed to confirm the accuracy of the attached information. All information for the table shall be derived from the signed

Consultant and Subconsultant Questionnaires.

1.Firm Name

Prime/ Subconsultant

(Questionnaire

Section A)

2. CCNA

Certified

By PBC

Yes/No

(Questionnaire

Section A)

3. PBC

Certified

SBE,

List Certification

Type

(Questionnaire

Section B)

For informational purposes only

4. DBE

(Questionnaire

Section B)

5. Services to be

Provided

(Questionnaire

Section C2)

6. Project

Participation

(Questionnaire

Section C1)

7. Fee Considered

(Questionnaire Section D total)

TOTALS for Team 100% $________

Signature required, confirming that the above information exactly matches the information on the Consultant and Subconsultant

Questionnaires submitted by Proposer.

Print Name and Title Signature and Date

ATTACHMENT G

REQUIRED FEDERAL CERTIFICATIONS

Proposer must sign the Certification Regarding Debarment (G-1) and the Certification

Regarding Lobbying (G-2) and return with proposal

G-1

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY, AND

VOLUNTARY EXCLUSION-LOWER TIER PARTICIPANT

The Consultant certifies that:

(a) This Contract is a covered transaction for purposes of 2 CFR, Part 180. As such, the

Consultant is required to verify that none of the Consultant, its principals (defined at 2 CFR

180.995), or its affiliates (defined at 2 CFR 180.905) are excluded (defined at 2 CFR 180.940) or disqualified (defined at 2 CFR 180.935).

(b) The Consultant must comply with 2 CFR Part 180, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.

(c) This certification is a material representation of fact relied upon by the County. If it is later determined that the Consultant did not comply with 2 CFR Part 180, subpart C, in addition to remedies available to the County, the Federal Government may pursue available remedies, including but not limited to suspension and/ or debarment.

(d) The Consultant agrees to comply with the requirements of 2 CFR Part 180, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The

Consultant further agrees to include a provision requiring such compliance in its lower tier covered transactions, including submission to Consultant of this Certification completed by its suppliers, subcontractors and subconsultants.

CONSULTANT NAME: _______________________________________________________

ADDRESS: ____________________________________________________________

CONSULTANT’S AUTHORIZED OFFICIAL:

Name and Title Signature Date

G-2

CERTIFICATION REGARDING LOBBYING

Certification for Contracts, Grants, Loans, and Cooperative Agreements

(To be submitted with each bid or offer exceeding $100,000)

The undersigned Consultant certifies, to the best of his or her knowledge, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31

U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The Consultant, ______________________________________________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Consultant understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any.

Signature of Consultant’s Authorized Official

Name and Title of Consultant’s Authorized Official

Date

ATTACHMENT H

CERTIFICATIONS AND DBE SCHEDULES

Proposer must sign and return with its proposal the following certifications:

ATTACHMENT H-1:

• Exhibit 1 - Restrictions on Lobbying Certification

• Exhibit 2 - SAM (System for Award Management)

• Exhibit 3 - Federal Tax Liability and Recent Felony Convictions Disclosure

• Exhibit 4 – DBE Schedules o Schedule 6(A), Respondent & Subcontractor’s Information

• Exhibit 5 – Trade Restriction Certification

ATTACHMENT H-1

EXHIBIT 1

RESTRICTIONS ON LOBBYING CERTIFICATION

FOR ALL PROCUREMENTS OVER $100,000 INVOLVING CONSTRUCTION/ARCHITECTURAL AND

ENGINEERING/ACQUISITION OF ROLLING STOCK/PROFESSIONAL SERVICE CONTRACTS/OPERATIONAL

SERVICE CONTRACTS/ TURNKEY CONTRACTS

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its…