COUNTY OF MOORE

NORTH CAROLINA

INFORMAL BID

ISSUE DATE: June 11, 2026 INFORMAL BID: 2026-08

TITLE: Paving Project

ISSUING DEPARTMENT: COUNTY OF MOORE

103 W. Saunders Street

PO Box 905

Carthage, NC, 28327

Sealed Bids will be received until 4:00 PM Tuesday, June 23, 2026 from qualified firms for

Paving Project for the County of Moore Property Management Department. The County reserves the right to reject any and/or all bids. For your convenience a Bid Drop-Off Box is located in the lobby at 103 W. Saunders Street.

All inquiries for information concerning the Bid shall be directed to:

Terra Vuncannon, Purchasing Manager

103 W. Saunders Street

Carthage, NC 28327

(910) 947-7118 tvuncannon@moorecountync.gov

Sealed Bids shall mailed via FedEx/UPS or hand delivered to Terra Vuncannon at 103 W.

Saunders Street, Carthage, NC 28327. It is the sole responsibility of the vendor to ensure that its bid reaches Terra Vuncannon by the designated date and hour indicated above.

Firm Name: ________________________________________

Address: ___________________________________________

By: _______________________________________________

(Printed)

By: _______________________________________________

(Signature) mailto:tvuncannon@moorecountync.gov

TABLE OF CONTENTS

INSTRUCTIONS TO BIDDERS Page 3

BACKGROUND AND SCOPE OF WORK Page 7

BID FORM Page 10

NON-COLLUSION AFFIDAVIT Page 12

E-VERIFY AFFIDAVIT Page 13

W-9 FORM Page 14

INSTRUCTIONS TO BIDDERS

1. Sealed Bid shall be submitted to the Issuing Department and include the enclosed

Bid Form. In order for a bid to be considered, it shall be based on the terms, conditions and specifications contained herein and shall be a complete response to this Informal Bid.

The County reserves the right to make an award in whole, or in part, and to reject any and/or all bids, and to waive any informality in proposals unless otherwise specified by the Proposer. The Proposer shall sign the bid correctly and bids may be rejected if they show omissions, alterations of form, additions not called for, conditional proposals or any irregularities of any kind.

2. All labor costs, direct and indirect, shall have been determined and included in the proposal. The cost and availability of all equipment, materials, and supplies associated with performing the services described herein shall have been determined and included in the proposal. Do not include sales tax in proposal figures. The County pays sales tax and will add this to your proposal figures separately when invoices are paid. All price quotes shall include delivery to the delivery point, installation and set-up charges, as necessary.

Goods shall be set in place ready for owner’s use. All goods shall be new and of average quality. No remanufactured, refurbished or used goods will be accepted. Appropriate product information (e.g. brochures, catalog cuts, etc.) shall be included with the proposal.

3. After the Informal Bid issue date, all communications between the Issuing Department and prospective Proposers shall be in writing. No oral questions shall be accepted. Any inquiries, requests for interpretation, technical questions, clarifications, or additional information shall be directed to Terra Vuncannon at tvuncannon@moorecountync.gov.

All questions concerning this Informal Bid shall reference the section and page number.

Questions and responses affecting the scope of goods will be provided to all prospective

Bidder by issuance of an Addendum. All written questions shall be e-mailed to tvuncannon@moorecountync.gov no later than 10:00 am Tuesday June 16, 2026.

NO EXCEPTIONS. PLEASE INCLUDE “Informal Bid 2026-08” in subject header of e-mail. All addendums pertaining to this Informal Bid will be posted to the

County website at www.moorecountync.gov within 24 – 48 business hours after the deadline for questions. It is the bidder’s responsibility to check the website for the addendums.

4. The County will not be responsible for any oral instructions. Should a Proposer find discrepancies in, or omissions from the documents, or should be in doubt as to their meaning, s/he should at once notify the Issuing Department in writing, and a written addendum shall be issued. Acknowledgement of any Addendum received during the time of the proposal shall be noted on the Bid Form in the spaces provided. In closing of a contract, any Addendum issued shall become a part thereof. It is the Proposer’s responsibility to assure that all addenda have been reviewed and, if need be, signed and returned.

5. Proposals will be examined promptly after opening and award will be made at the earliest possible date. The prices quoted must be held firm, and no proposals may be withdrawn mailto:tvuncannon@moorecountync.gov mailto:tvuncannon@moorecountync.gov http://www.moorecountync.gov/ until 90 days after proposal opening date. The County reserves the right to conduct any test/inspection it may deem advisable to ensure services/materials/supplies/equipment, as appropriate, conform to specifications.

6. Pursuant to North Carolina General Statutes Section 143-131, “award shall be made to the lowest responsible, responsive bid or bidders, taking into consideration quality, performance and the time specified in the proposals for the performance of the contract.”

7. The materials/supplies/equipment furnished under any resulting contract shall be covered by the manufacturer’s most favorable commercial warranty. Each Proposer shall plainly set forth the warranty for the goods in the proposal. Operations and maintenance manuals for equipment shall also be provided, as appropriate.

8. All purchases for goods or services are subject to the availability of funds for this particular purpose.

9. The General Statutes of the State of North Carolina, insofar as they apply to purchasing and competitive bidding, are made a part hereof.

10. The County of Moore is committed to creating and maintaining an environment free from harassment and other forms of misconduct that fundamentally compromise the working environment of the County. All contractors performing work/services at a County facility shall take all necessary steps to assure that none of its employees engage in harassment or intimidation relating to personal beliefs or characteristics of anyone on the County’s premises, including but not limited to, race, religion, age, color, sex, national origin or disability. Such harassment is unacceptable and will not be condoned in any form at the

County of Moore. If such conduct occurs, the contractor will take all necessary steps to stop it and prevent its future occurrence. This policy shall be strictly enforced.

11. For all the work being performed under this Contract, the County of Moore has the right to inspect, examine, and make copies of any and all books, accounts, records and other writing relating to the performance of the work. Audits shall take place at times and locations mutually agreed upon by both parties, although the vendor/contractor must make the materials to be audited available within one (1) week of the request for them.

12. The Proposer agrees that it will not identify the County of Moore as a client in any other proposal, resume, or informational brochure without first requesting and obtaining, in writing, the permission of the County of Moore Board of Commissioners.

13. All Proposers must complete and submit the Vendor Form with their proposal package.

This information will be used to create or update the County’s vendor file.

14. Proposers are cautioned that this is an informal bid, not a request for contract, and the

County of Moore reserves the right to reject any and/or all proposals. It further reserves the right to waive informalities insofar as it is authorized so to do where it deems it advisable in protection of the best interests of the County.

15. Proposals will be tabulated, evaluated and a recommendation presented to the County of

Moore Board of Commissioners for their approval.

16. Any and all exceptions to the Specifications must be stated in writing, giving complete details of what is to be furnished in lieu of requested Specifications.

17. The County of Moore reserves the right to cancel and terminate any resulting contract, in whole or in part, without penalty, upon forty-five (45) days’ notice to the Vendor(s). Any contract cancellation shall not relieve the Vendor(s) of the obligation to deliver any outstanding services issued prior to the effective date of the cancellation.

18. Proposals in one (1) original and one (1) copy will be received from each Proposer in a sealed envelope or package. Each original shall be signed and dated by an official authorized to bind the form. Unsigned proposals will not be considered.

19. Upon receipt by Moore County Financial Services, your Proposal is considered a public record except for material which qualifies as “trade secret” information under N.C. Gen.

Stat. 66-152 et. seq. After the Proposal opening, your Proposal may be reviewed by the

County’s evaluation committee, as well as other County staff and members of the general public who submit public records requests. To properly designate material as trade secret under these circumstances, each Proposer must take the following precautions: (a) any trade secrets submitted by a Proposer must be submitted in a separate, sealed envelope marked “Trade Secret — Confidential and Proprietary Information — Do Not Disclose

Except for the Purpose of Evaluating this Proposal,” and (b) the same trade secret/confidentiality designation must be stamped on each page of the trade secret materials contained in the envelope.

In submitting a Proposal, each Proposer agrees that the County may reveal any trade secret materials contained in such response to all County staff and County officials involved in the selection process, and to any outside consultant or other third parties who serve on the evaluation committee or who are hired by the County to assist in the selection process. Furthermore, each Proposer agrees to indemnify and hold harmless the

County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material which the

Proposer has designated as a trade secret. Any Proposer that designates its entire Proposal as a trade secret may be disqualified.

20. Proposer shall comply with the North Carolina Workers’ Compensation Act and shall provide for the payment of workers’ compensation to its employees in the manner and to the extent required by such Act. In addition the Provider shall maintain, at its expense, the following minimum insurance coverage:

General Liability - $2,000,000

Auto Liability - $2,000,000

Umbrella Coverage - $5,000,000

21. Contractor must have active North Carolina General Contractors License covering grading and paving.

22. Contractor shall be registered with NC Secretary of State.

BACKGROUND

The County of Moore is soliciting bids for its paving project at the below mentioned location to be completed by October 30 2026. Site drawings of the locations are included within this bid packet. All parking lot dimensions that have been provided are estimates only.

The location is:

206 S Ray St, Carthage NC

SCOPE OF WORK

Construction: Will require one of or all: repair, remove, replace, and grade Asphalt as per scope for EACH NUMBERED site on Attached Plan, shall meet NCDOT Specs. The contractor shall be required to provide Moore County results of all testing within 24hrs of testing.

A. Surface Preparation: The surface preparation shall be completed to the satisfaction of

Moore County. In ALL Areas: Existing asphalt shall be milled to sub grade. There shall be no visible ruts, holes, or large rocks protruding from the surface to be treated. Any Water or Sewer

Caps shall be raised as needed. Ensure all sites are graded correctly to drain water from site.

B. Weather Limitations: Bituminous material shall not be placed during rainy or threatening weather, or when the moisture on the surface to be treated would prevent satisfactory bond. The surface coats shall not be applied when the air temperature is below fifty degrees (50º)

Fahrenheit, unless otherwise approved by Moore County.

C. Heating and Application of Bituminous Material: Bituminous material shall be heated in such a manner as to always ensure heating of the entire mass with efficient and positive control.

A curing period of twenty-four (24) hours may be required between the application of the prime coat and the next application of bituminous material, during which time the surface shall be kept in repair. The asphalt for the surface treatment shall be applied at a temperature to ensure proper base. Bituminous material shall be uniformly applied by means of a pressure distributor. The quantity of material as measured by the volume measuring device of the distributor shall not vary from the true quantity as herein specified by more than five percent (5%). Bituminous material shall not be applied until sufficient cover aggregate is on hand to cover the area to be applied at a particular application. If the aggregate spreader is delayed by breakdown or operational difficulties, application of bituminous material shall cease until Moore County is satisfied that delays will not recur. All surfaces to be resurfaced will receive a tack coat of Bituminous

Material Grade CRS -1 applied at a rate of not more than 0.04 to 0.08 gallons per square yard.

D. Preparation and Application of Cover Aggregate: Cover material shall be sufficiently dried when it comes in contact with bituminous material so that a satisfactory bond or coating is obtained. When the prime coat has sufficiently cured, the asphalt for the surface coat shall be applied to the surface. Immediately following this application of bituminous material, the first coat of cover aggregate shall be uniformly spread over the surface with an approved mechanical spreader. A minimum curing period of twelve (12) hours will be required before the second coat of asphalt and cover aggregate is applied. Cover material shall be applied continuously and without delay until the particular application is covered. Whenever possible successive strips shall be applied before the previous strip has cooled. Cover material shall not be spread on the six inches (6”) adjacent to an unprotected edge until the next strip of bituminous material has been applied. Rolling shall immediately follow the application of each coat of cover aggregate and shall continue until the surface is accepted as determined by Moore County.

E. Maintenance of Surface: After application of the FINAL cover material in each AREA, the surface shall be maintained by the Contractor, at his expense, for a period of three (3) days.

During this period the Contractor shall, at least once daily, redistribute the cover material that has become displaced by traffic, by means of brooms, a drag or other method satisfactory to

Moore County to preserve rideability and appearance. When all possible aggregate has been imbedded in the bituminous material on each course to the satisfaction of Moore County, the

Contractor shall sweep each course surface of all excess material and remove it to a designated area. Upon completion of the work, the Contractor shall remove all materials not required on the job and shall leave all disturbed areas in as good or better condition than when he began construction, unless otherwise directed by Moore County. All existing speed bumps needed to be built back in same location and size. All existing paint (Parking spaces, Arrows, Speed Bumps, etc.) shall be reapplied after completion of resurfacing to all areas as originally found before milling of areas to exact dimensions and colors. Any low shoulders shall be filled and compacted at finish grade of new pavement with clean topsoil.

F. Traffic Control: The Contractor will always be required to maintain access to the Parking

Lot. He will cooperate with the Owner to coordinate movement of equipment and vehicles in the yard as the work progresses.

Measurement:

Bituminous material and cover aggregate course will be measured by weight in tons (2,000 lbs.).

Legible weight tickets shall be submitted to the Moore County Inspector for all bituminous material and cover aggregate delivered to the Project site for use in the Work. All weight tickets shall contain, at a minimum, the following information:

1. Weight ticket serial number;

2. Vehicle identification number;

3. The date and time the load was weighed;

4. The tare weight of the vehicle;

5. The gross weight of the loaded vehicle, as registered on the scale;

The Owner shall not pay for that portion of any load in excess of the legal gross weight for the vehicle.

Basis of Payment:

Payment shall be made under the following units or terms agreed upon by Contractor & Moore

County.

ITEM: Asphalt for Bituminous Surface Treatment UNIT

B.S.T. Asphalt for Base Coat (2” of Binder) I 19.0C Ton

B.S.T. Asphalt for Prime Coat Overlay (2” of S9.5B) Ton

Aggregate (stone) Sq. Yd.

Excavation/Grading/Hauling Sq. Yd

Labor (include removal of existing asphalt required) ………L/S

Striping Total

ITEM: Scope for areas by number – Must MATCH Included Map

Site – Mill existing pavement in its entirety, resurface with 2” Binder and 2” wearing more or less as needed to meet grade. Lower left section of lot shall have an asphalt water diverter to channel storm water to lowest corner of lot to where a ramp shall be made with asphalt to channel water to ditch. Existing Asphalt depths are below by core number as seen on site maps:

Core 1- 3.5in

Core 2- 3in

Core 3- 2.5in

Core 4- 2.5in

All measurements in this package are estimated and need to be determined by winning bidder for accuracy.

BID FORM

This Bid consists of equipment, labor, materials, and traffic control for the Paving Project. Use this form for submitting Bids. No alterations, changes in Bid format will be allowed. All items should be priced for the units and quantities specified. The County of Moore shall reserve the right to reject any and/or all Bids. The opening will not be public.

Item Description Unit Site 206 S. Ray Street

L 19.OB. Asphalt for Base Coat (2” of Binder) Ton

Asphalt for Prime Coat Overlay (2” of S9.5B) Ton

Labor (includes removal of existing asphalt required) L/S

Excavation/Grading/Hauling Sq. Yd

Striping/Paint (Total)

Total Construction Cost

Aggregate stone (if needed) - Cost per Sq. Yard: _______________

Contractor License No.: _____________

Responsive Bid must include the following documents:

1. Signed Bid Form

2. Notarized Non-Collusion Affidavit

3. Notarized E-Verify Affidavit

4. W-9 Form

On behalf of ________________________________ (Bidder), I am submitting a bid for the

Paving Projects. This Bid covers equipment, labor, materials, traffic control and all other incidentals to complete the project. I certify that the contents of this Bid are known to no one outside the undersigned, and to the best of my knowledge all requirements have been complied with.

By: _________________________________________________________________________

(Printed Name/Title of Authorized Signatory)

By: ________________________________________________

(Signature of Authorized Signatory)

Email Address of Authorized Signatory: ___________________________________________

Date: ___________________________

Receipt of the following addendum is acknowledged:

Addendum No._____ Received: (circle) YES / NO Date: ________________________

Addendum No._____ Received: (circle) YES / NO Date: ________________________

NON-COLLUSION AFFIDAVIT

State of North Carolina

County of Moore

I _________________________________, being first duly sworn, deposes and says that:

He/She is the _____________________of ____________________________, the proposer that has submitted the attached proposal;

He/She is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal;

Such proposal is genuine and is not a collusive or sham proposal;

Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, Employees or parties of interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm or person to submit a collusive or sham proposal in connections with the contract for which the attached proposal has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer, firm or person to fix the price or prices in the attached proposal or of any other Proposer or to fix overhead, profit or cost element of the proposal price of any other

Proposer or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Moore or any person interested in the proposed contract; and

The price or prices quoted in the attached bid are fair, proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Signature and Title

County of __________________

Subscribed and sworn before me, This _____day of ________________, 2026

Notary Public

My commission expires _______________

Moore County E-Verify Affidavit

STATE OF NORTH CAROLINA

AFFIDAVIT

COUNTY OF MOORE

I, ____________________________ (the individual attesting below), being duly authorized by and on behalf of

________________________________ (the entity bidding on project hereinafter "Employer") after first being duly sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United States

Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64-25(5).

2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E-Verify in accordance with

NCGS§64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No)

a. YES _____, or

b. NO _____

4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project

Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.

Executed, this ____ day of _______________, 2026.

Signature of Affiant

Print or Type Name: _________________________

County of _____________

Signed and sworn to (or affirmed) before me, this the _____ day of ________________, 2026.

My Commission Expires:

Notary Public

(A ffix

O fficial/N o tarial S eal)