Paving 2024 Bid Packet.pdf

INVITATION TO BID

2024 PIKE COUNTY PAVING PROJECTS

August 6, 2024

Sealed bids will be received by the Pike County Board of Commissioners for furnishing all materials, labor, tools, equipment, and any other miscellaneous items necessary for paving on various roads in

Pike County.

Bids shall be received by the Pike County Board of Commissioners no later than September 6,2024 at 5:00 pm. Bids will be opened on September 11, 2024 at the Board of Commissioners meeting at 9:00 a.m. Any bid received after the said time and date above will not be considered. Bids will be opened and read aloud at the commissioners' meeting.

Any questions should be emailed to cgoodman@pikecoga.gov

A bid bond in the amount of 5% of the total amount bid shall be required. In lieu of a bid bond, a cashier's check, cash or an irrevocable letter of credit may be accepted. Proof of workers compensation and liability insurance will be required with Pike County.

Each bid form must be submitted in a SEALED ENVELOPE, addressed to the Pike County Board of Commissioners Attn: County Clerk Angela Blount. Each envelope containing a Bid must be plainly marked on the outside as 2024 Pike County paving projects. If the bid is forwarded by mail, the sealed envelope containing the Bid must be enclosed in a separate mailing envelope to the attention of the County Clerk Angela Blount at the Pike County Board of Commissioners paving projects. Cost proposals should be in a separate sealed envelope so that all documents presented to the Board of Commissioners can be reviewed prior to the cost proposal's opening.

CONTRACTORS and SUBCONTRACTORS bidding on this Project will be required to comply with all

Federal, State, and local laws.

Contractors must also provide a Contractor Affidavit verifying compliance with the Federal Work Authorization Program known as E-Verify. This form must be notarized.

The Pike County Board of Commissioners reserves the right to waive any informality and to accept any Bid which may be in Pike County's best interest.

WITHDRAWAL OF BID:

A bidder may withdraw his bid before the expiration of the time during which bids may be submitted without prejudice to the bidder, by submitting a written request of withdrawal to the Purchasing

Department.

REJECTION OF BID:

The Board of Commissioners may reject any or all bids and must reject a bid from any party who has been delinquent or unfaithful in any formal contract with the Board of Commissioners. Also, the right is reserved to waive any irregularities or informalities in any bid or in the bidding procedure. The mailto:cgoodman@pikecoga.gov

Board of Commissioners shall be the sole judge as to which proposal is best, and, in ascertaining this, will take into consideration the business integrity, financial resources, facilities for performing the work and experience in similar operations of the various bidders.

NON-COLLUSION AFFIDAVIT:

By submitting a bid, the bidder represents and warrants that such bid is genuine and not sham or collusive or made in the interest or on behalf of any person not therein named, and that the bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from bidding and that the bidder has not in any manner sought by collusion to secure to that bidder any advantage over any other bidder.

INTEREST OF:

By submitting a bid, the bidder represents and warrants that neither a Commissioner, Administrator, employee nor any other person employed by the Board of Commissioners has, in any manner, an interest, directly or indirectly in the bid or in the contract which may be made under it, or in any expected profits to arise therefrom.

ALL DOCUMENTS DEEMED PART OF THE CONTRACT:

The notice, invitation to bid, request for proposals, general conditions, instructions, bid/proposal form, special conditions, specifications, purchase order, proposal, and addenda, if any, will be deemed part of the contract.

STATEMENT OF EXPERIENCE AND QUALIFICATIONS:

The Contractor may be required, upon request, to prove to the satisfaction of the Pike County Board of Commissioners that he/she has the skill, experience, equipment and the necessary facilities and ample financial resources to perform the contract(s) in a satisfactory manner and within the required time. If the available evidence of competency of any Contractor is not deemed satisfactory, the bid may be rejected.

SUBCONTRACTS:

Contractor is specifically advised that any person, firm, or other party to whom it is proposed to award a subcontract must be acceptable to the Pike County Board of Commissioners and/or local municipality. All Subcontractors must submit a Non-Collusion Affidavit.

CHANGE ORDERS:

No oral statement of any person shall modify or otherwise change or affect the terms, conditions, or specifications. All change orders to the agreement will be made in writing and shall not be effective unless signed by an authorized representative of the Pike County Board of Commissioners or local municipality.

PAVEMENT FINISH:

New asphalt/resurfacing shall be performed as directed by Pike County Public Works. Should there be any additional roads added by any of the Cities within Pike County, the work performed would be under their direction. Final asphalt finish shall be flush with and match the grade of the existing pavement surface. The final work product shall provide a smooth road surface to safely accommodate traffic. Any irregularities in asphalt material or surface finish shall be corrected by the

Contractor at no additional cost to the county. All work performed on County roads shall comply with the Pike County Unified Development Code which can be found on our website at www.pikecoga.gov

MEASUREMENT AND PAYMENT:

Payment shall be made on a per ton unit price basis for asphalt replacement or new asphalt which shall include all labor, equipment, materials and any other miscellaneous items necessary for milling, asphalt removal, hauling, traffic control, surface prep, binder, tack coat, dirt and all necessary shoulder work to include backfilling of all shoulders, 2 ft driveway aprons and all necessary striping.

PROJECT SPECIFICATIONS AND INSTRUCTIONS

1. Watering Hole Pass Located inside of Ranchland Estates Subdivision Cul de sac - Approximately 64 tons of 12.5 binder

Approximately 50 tons of 9.5 type 2 of topping

2. Watering Hole Drive located inside of 362 West Place Subdivision Cul de sac and 1070 ft of new road

Approximately 345 tons of 12.5 binder Approximately 260 tons of 9.5 type 2 of topping

**LAKE DAM IS RESTRICTED TO ALL VEHICLE TRAFFIC**

3. Roberts Quarters Rd- Approx. 0.9 miles x 21 ft Binder Approx. 1247 tons Topping Approx. 936 tons For Roberts Quarters Road Pike County would like a price for traditional asphalt paving as well as triple surface paving.

Overlay Patching

4. Pedenville Rd- Approx. 500 ft x 21 ft wide

Topping Approx. 100 tons

5. Sandefur Rd- Approx. 500 ft x 21 ft wide Topping Approx. 100 tons

6. Chapman Rd- Approx. 2000 ft x 21 ft wide Topping Approx. 400 tons

*SPECIAL BIDDING INSTRUCTIONS *

• Bid all roads and patching as one price

• Bid each road individually

• All bids shall be in a single separate sealed envelope from all other documents

Project Management/Inspections:

Project management and inspection will be provided by the Pike County Public Works Department for various roads in the County and the appropriate municipality for work within City jurisdiction.

Schedule:

All work shall be completed within 120 calendar days from the date of Notice to Proceed. Before starting the work, the Contractor shall give the County or municipality a written schedule regarding the sequence/order of the work.

Traffic Control:

Contractor shall be responsible for Traffic Control, in accordance with Georgia DOT (Department of Transportation) Standards, and shall provide all signage, personnel and miscellaneous equipment.

The Pike County Board of Commissioners or appropriate municipality must approve any proposed temporary road closures under this contract, and if approved, the Contractor shall be responsible for establishing required signage and maintaining acceptable detour routes during the construction period.

Safety:

The contractor shall be responsible for jobsite safety, and the safety of the traveling and public within the work zone.

Access/Cleanup/Disposal:

The contractor shall be responsible for coordinating access to private property during the execution of the work, and for cleanup of any millings or debris resulting from the project on adjacent private property or within public right-of-way. The Contractor must remove, haul, and dispose of all waste material.

BID FORM

2024 Pike County Paving Projects

DUE: September 6, 2024 by 5:00 pm

1. Bid on specifications as outlined. If no, please explain: Yes No

2. Watering Hold Pass $___________________________

Watering Hole Drive $___________________________

Roberts Quarters Road (Asphalt) $___________________________

Roberts Quarter Road (Tripple Surface) $___________________________

Pedenville Road $___________________________

Sandefur Road $___________________________

Chapman Road $___________________________

3. Total for all Road Projects $___________________________

4. Company Name ______________________________________

Address ______________________________________ Phone Number ______________________________________ Name of Contact ______________________________________

CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the Walton County Board of Commissioners, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned contractor further agrees to maintain records of such compliance and to provide a copy of each such verification to the Pike County Board of Commissioners, Georgia at the time the subcontractor(s) is retained to perform such service.

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Pike County Board of Commissioners, Georgia____ Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

This_____day of _________________, 2024.

By: Authorized Officer or Agent (Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

Sworn to and subscribed before me this ____day of__________________, 2023.

Notary Public

My Commission Expires: