Partial BN JA -5E_022323.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 5: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 11 Page 1 of 4 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C244-23-AP-1564

1. Contracting Activity: Department of Veterans Affairs, VISN 4, Network Contracting Office 4, 1601

Kirkwood Highway, Wilmington, DE 19805. PR#: 646-23-1-123-0028

2. Nature and/or Description of the Action Being Processed:

The VA Pittsburgh Healthcare System has a partial brand name or equal request for specialized furniture and storage at the newly renovated 5 East located at Pittsburgh VA University Drive Campus, Building 1. The brand name items are to include MetroMax Shelving Units, and Stanley Innerspace Roam/Pace Carts. These items will be purchased to complete the furniture installation for the newly renovated 5E

The full value of the estimated contract is $119,379.52. The brand name portion of this acquisition is estimated to be $70,028.26.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The VA Pittsburgh Healthcare System, 5 East required the purchase Four (4) MetroMax Shelving Units, Eighteen (18) Stanley Innerspace Roam/Pace Carts. Each of these pieces are required to support the finished construction and opening of the newly renovate 5East. These items will be used throughout the patient areas and by medical staff.

Item 2: MetroMax Shelving Units

-Item: Multiple configurations of shelving and high density storage Items #3 – Stanley Innerspace Roam/Pace Carts -Specialized medical carts for various areas – each cart is configured in a different way.

Services Required: Vendor to complete installation.

4. Statutory Authority Permitting Other than Full and Open Competition:

(XX) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

OFOC SOP Revision 11 Page 2 of 4

Revision 11 Date: 02/11/2021

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

MetroMax Shelving Units will be used in order to provide compatibility with existing shelving throughout the hospital. The Pittsburgh Medical Center has maintained Metro Max I Systems products for most Supply Storage rooms within the facility to meet/exceed the VA infections control standards with the Microban and polymer Finish. These storage shelves are utilized throughout most of the hospital. Purchasing the Metro Max I System brand will maintain consistency with existing product as well as provide a cohesive and familiar system for the users. The following cost savings opportunities and efficiencies are expected with the limitation of brands for this acquisition:

By adding to an existing inventory of modular components, the facility will experience a reduction in the time and effort required to plan, coordinate, and accomplish required rack reconfigurations, to include labeling, resulting in an overall cost savings to the Government with respect to labor required to make the needed changes. The design of the required furniture is modular and easily reconfigurable. The Metro Max I System manufactured goods are directly compatible and interoperable with the existing furniture and functionality currently utilized at Pittsburgh VAMC. The interoperability allows for potential reconfigurations in the future, as staffing needs or location needs within the Medical Center may change, without having to purchase new items. Furthermore, this allows for uninterrupted provider operations directly related to Veteran patient care. The Government’s requirement could potentially be met with a number of disparate modular storage systems; however, utilizing multiple systems would adversely affect VAMC operations and impact the overall quality of Veteran patient care. Therefore, no other modular storage system components can meet Pittsburgh’s VAMC’s current infrastructure. Failure to acquire the components mentioned above would disrupt facility-wide continuity in the Medical Center.

The Stanley Innerspace Roam/Pace Carts are specialized medical carts for various areas – each cart is configured in a different way to meet the needs of the staff/users..

The series of carts are able to be specified to meet the needs of the staff for their usage, each specialized area is able to specify their drawer and cabinet size to meeting their storage needs for treating patients. Staff has been currently utilizing these specialty carts from the Surgical PACU to the Medical Clinics, they have been the preferred cart by Physician and nursers as well as Infectious Control due to their construction, carts are lightweight, easy to maneuver, and are secure with the proximity lock. Cart are manufactured out of steel and antimicrobial ABS thromboplastic polymer, the carts have held up over time due to the construction. The carts have a lightweight aluminum case, steel corners that run the length of the cart, plastic is limited to the top and interior or the drawers. Top worksurface is Antimicrobial ABS thermoplastic polymer.

All of the above items are brand name only but not restricted to one particular supplier. All items have been reviewed, tested and selected by Group of multiple disciplines consisting of Facilities Management, Physicians, Nursing Staff, Patient Safety, Safety, OI&T and Infectious Control.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

At this time, due to the need to maintain continuity and standardization within the newly renovated 5E, the needed equipment and items will be acquired within the constraints of the brand name only requirement. The remaining items making up the requirement do not have the brand name only

OFOC SOP Revision 11 Page 3 of 4

Revision 11 Date: 02/11/2021 limitation, and multiple brands will be considered acceptable provided they meet required Government specifications.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

In the future, should additional brands be considered for use by the VAPHS, competition will be sought to the fullest extent possible.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research was completed by installing and reviewing multiple vendors products and reviewed by multiple disciplines. Disciplines included: Facilities Management, Physicians, Nursing Staff, Patient Safety, Safety, OI&T and Infectious Control. Market research was conducted by the contract specialist through multiple courses of action. There are multiple potential small business vendors who could supply these brand name items and the remaining brand name or equal items.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Product has been specified and utilized by other VA’s across the country with exceptional results.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

a. Natural Office Solutions

b. SDV Office

c. Burke and Michael

d. The Russell Group

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

In the Future, should additional brands be considered for use by the VAPHS, competition will be sought to the maximum extent practicable under the circumstances.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Rochelle Landowski, Interior Designer

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Revision 11 Date: 02/11/2021

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: This part if filled out by

Contracting Staff as part of the Justification

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Ronald Kline, Contracting Officer, NCO4 https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx