Part Statement of Work Leased and Rented Used Vehicles 8.26.2025.pdf

STATEMENT OF WORK

THE PURCHASE OF LEASED & RENTED USED VEHICLES

INVITATION TO QUALIFY (ITQ) CONTRACT

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02-04-20

OVERVIEW: The purpose of this for the Purchase of Used Rental/Lease Vehicles ITQ is to qualify responsible and responsive Contractors to be able to sell used rental and lease sedans, SUV’s, light duty and medium duty pickup trucks, cargo and passenger vans, and box trucks to the Commonwealth of Pennsylvania (“Agencies”) when it is financially advantageous in lieu of new vehicle purchases.

ISSUING OFFICE: This ITQ is managed and administered by the Commonwealth of Pennsylvania, Department of General Services (DGS), and Bureau of Procurement. All inquiries should be referred to:

Char Riley, Commodity Specialist Department of General Services 1800 Herr Street 2nd Floor, Arsenal Building Harrisburg, PA 17103 Telephone: (717)346-4868 Email: chariley@pa.gov

TERM OF CONTRACT: Any contract issued to qualified Contractors, as a result of this ITQ, shall commence on the 3/1/2026 and shall end on 2/28/31. There are no renewals available.

QUALIFICATIONS: Contractors interested in becoming an ITQ Contractor must meet the following requirements. Failure to meet the below requirements will result in the application being rejected. Each Contractor that meets the minimum qualifications will be awarded a contract. Award of a contract to a Contractor is not a guarantee of business.

A. Contractor must provide documentation showing two (2) years of experience in selling lease and used vehicles; and

B. Fifty-one percent (51%) or more of the contractor’s primary business must be vehicle rentals and leasing.

MATERIAL CATEGORIES: Contractors will need to choose the appropriate commodity code(s) to qualify for this contract. Contractors will select the appropriate code(s) under the Business Details section of the qualification process. The Commonwealth may add additional commodity codes as the need arises. The table below lists the appropriate commodity code and description of each category.

COMMODITY CODE DESCRIPTION OF CATEGORY

25100000-ITQ-555

Lease and Rental Used Vehicles

Used Sedans, Light and Medium Duty Pickup Trucks, SUVs and Crossovers

25100000-ITQ-556

Lease and Rental Used Box Trucks and Cargo Vans

Used Boxed Trucks and Cargo and Passenger Vans

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GENERAL INORMATION/REQUIREMENTS:

A. Type of Contract. Upon determination that the Contractor meets the ITQ requirements, the Commonwealth will issue a contract to the Contractor. Upon receipt of a Purchase Order (PO) issued under this Contract, the Contractor agrees to furnish the requested services to the Commonwealth agency issuing the PO.

B. Order of Precedence. If any conflicts or discrepancies should arise in the terms and conditions of this Contract, or the interpretation thereof, the order of precedence shall be:

i. This Contract; and

ii. The data resident on the ITQ web site and incorporated herein by reference at the date of execution of the Contract or issuance of an RFQ off of this Contract, whichever is later, including but not limited to the promises and certifications the Contractor made in qualifying for the Contract.

If any conflicts or discrepancies should arise in the interpretation of a PO, the order of precedence shall be:

i. This Contract

ii. The service category definitions, descriptions, qualification requirements, and contract terms and conditions set forth in the RFQ; and

iii. The PO and any attachment thereto, including: (1) the Contractor’s Proposal, as accepted by the Commonwealth; (2) the RFQ.

C. Bid Protest Procedure (April 2016) The Bid Protest Procedure is on the DGS website. Click here

D. New Equipment. Unless otherwise specified in this ITQ, all products offered by Contractors must be new or remanufactured. A 'new' product is one that will be used first by the Commonwealth after it is manufactured or produced. A 'remanufactured' product is one which: 1) has been rebuilt, using new or used parts, to a condition which meets the original manufacturer's most recent specifications for the item; 2) does not, in the opinion of the Issuing Office, differ in appearance from a new item; and

3) has the same warranty as a new item. Unless otherwise specified in this invitation for bids, used or reconditioned products are not acceptable. This clause shall not be construed to prohibit Contractors from offering products with recycled content, provided the product is new or remanufactured.

E. Post-Submission Descriptive Literature. The Commonwealth may, during its evaluation of the bids, require any Contractor to submit cuts, illustrations, drawings, prints, test data sheets, specification sheets and brochures which detail construction features, design, components, materials used, applicable dimensions and any other pertinent information which the Issuing Office may require in order to evaluate the product(s) offered. The required information must be submitted within two (2) business days after notification from the Issuing Office.

http://www.dgs.pa.gov/Businesses/Materials%20and%20Services%20Procurement/Procurement-Resources/Pages/ITQ-Documents.aspx http://www.dgs.pa.gov/Documents/Procurement%20Forms/Handbook/Pt1/Pt%20I%20Ch%2058%20Bid%20Protests.pdf.

INVITATION TO QUALIFY (ITQ) CONTRACT

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Failure to submit the required information prior to the expiration of the second business day after notification shall result in the rejection of the bid as non-responsive.

F. Tie Bids/Quotes. All tie bids/quotes will be broken by the Issuing Office.

G. Prompt Payment Discounts. Prompt payment discounts will not be considered in making an award.

If prompt payment discounts are offered by any Contractor, however, the Issuing Office will take advantage of such offer.

REQUEST FOR QUOTES (RFQ) PROCEDURES: The Department of General Services, Bureau of Vehicle Management and the Department of Transportation will issue an RFQ to qualified Contractors, through the Commonwealth’s Custom Portal, powered by the JAGGAER system. Contractors will respond to the RFQ in the system. The requesting Agencies may require the qualified Contractors to furnish, upon request, additional documentation in the RFQ. The qualified Contractors selected for the RFQ process will receive a Purchase Order (PO) and will supply the service to meet the specific requirements as indicated in the RFQ.

Agencies will exercise a scoring method based upon the criteria set forth in the RFQ. The Scoring Methods are defined as follows:

• Best Value o Refers to the process of selecting the quote which provides the greatest value to the agency based on evaluating and comparing all pertinent criteria, including cost, so that the Contractor whose overall proposal best suits the agency’s needs is selected for each individual project; and

• Low Cost o Refers to the lowest cost quoted from all proposals received that are deemed both responsive and responsible for the project.