part I and part II ISP B-35952 CPO Signed.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 5

Bulletin Reference Number R-165377/B-35952

Requesting Agency/University Illinois State Police

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: Office of the Statewide 9-1-1 Administrator

Need Identified Date: Mar 1, 2023 Supply/Service Need By Date: May 18, 2023

Project Title: Statewide Next Generation Text to 911

Vendor: Mission Critical Partners, LLC (MCP)

Provide a description of the supplies or services required: Consultant for Text-to-911 implementation support, development of a public education plan and creation of public service announcements.

Value: Actual Value of Initial Term, this Change Order or Amendment: 142,241

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Economically Feasible Source

Section II - Proposed Term

One-Time Purchase Term Contract

Estimated Contract Begin Date: May 18, 2023

Estimated Contract End Date: May 17, 2024

Number of Potential Renewals:

Length of Each Renewal in Months:

Total Value of All Renewals:

If a Term Contract, does the term, including renewals, exceed 12 months? Yes No

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Vendor has provided implementation support for the legislatively required statewide Text to 911 implementation since May 2022.

Are there secondary justification(s) for this sole source? Yes No

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Bulletin Reference Number R-165377/B-35952

Requesting Agency/University Illinois State Police

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Term Term From Term To Value Description Contract Number Type

1 May 18, 2022 May 17, 2023 213,150 Implementation Support for Text to 911 Project R-125085/P-36645 Sole Source

If more than 10, or if other comments, explain:

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

Mission Critical Partners (MCP) contract includes project management for the implementation of the Text to 911 System. During the course of the project it was determined that a Text Control Center (TCC) procurement would be required. MCP assisted with the development of the TCC solicitation for a TCC service provider. Mission Critical Partners contract will expire 5/17/2023. Their services are needed to complete the implementation phase of this project to assure the deployment of the Text project, in order to meet the legislative requirement to provide Text to 911.

2. Provide a list and describe in detail the specifications required to satisfy the need:

1. Providing implementation support for the statewide Text to 911 project.

2. Developing a Public Education Plan.

3. Creating a Public Service Announcement.

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

Vendor was chosen and has provided implementation support (since May 2022) for the legislatively required statewide Text to 911 implementation. Having just completed the procurement and awarding to the service providers for the Text to 911 Text Control Centers, the implementation phase will now begin and the Vendor is needed to complete this phase of the project.

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

MCP is the consultant on the Statewide Next Generation 911 System project and has been providing project over site for the transition of the Public Safety Answering Points operating in the State to the Next Generation 911 network since 2020. Text to 911 is additional functionality for the NG911 Project.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

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Bulletin Reference Number R-165377/B-35952

Requesting Agency/University Illinois State Police

5a. If no, why weren't alternatives evaluated?

Alternatives weren't evaluated because Mission Critical Partners is intimately familiar with the State's NG9-1-1 project.

6. Are there resellers or distributors?

Yes No N/A

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

Pricing from the initial Agreement was compared. The pricing is less than the initial Agreement.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

The procurement for Text Control Center services has delayed the deployment of the Text project. The time loss for the Text to 911 procurement and potential time loss if a new procurement is needed impacts the legislative requirement to provide Text to 911.

10. Is there any additional information you would like to add to justify this sole source?

MCP has developed the State's Text Deployment Plan. They are uniquely qualified to complete the project.

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Bulletin Reference Number R-165377/B-35952

Requesting Agency/University Illinois State Police

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date Apr 3, 2023

Printed Name Cindy Barbera-Brelle E-mail Address cindy.barbera-brelle@illinois.gov

Phone Number 217-782-6200

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address Richard.R.Welch@Illinois.gov

Phone Number 217-524-7457 Date Apr 4, 2023

Printed Name Richard R. (Dick) Welch

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number Date

Printed Name Chaney Lovellette E-mail Address Chaney.a.lovellette@illinois.gov

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Bulletin Reference Number R-165377/B-35952

Requesting Agency/University Illinois State Police

Sole Source Justification Form - Part II Section I - General Information

Project Title Statewide Next Generation Text to 911

Vendor Mission Critical Partners, LLC (MCP)

Initial Date of Procurement Bulletin Posting Apr 5, 2023

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone 217-558-2231

Printed Name Ellen H. Daley Date

CPO E-mail Ellen.H.Daley@illinois.gov

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229 Ellen.H.Daley@illinois.gov

2. Developing a Public Education Plan.

3. Creating a Public Service Announcement.