part I and part II ISP B-29936ehd.pdf

Sole Source Justification Form

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Bulletin Reference Number R-132103/B-29936

Requesting Agency/University Illinois State Police

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: Division of Criminal Investigations

Need Identified Date: Feb 1, 2022 Supply/Service Need By Date: Aug 1, 2022

Project Title: Shot Spotter Gun Shot Detection System

Vendor: Shot Spotter Inc

Provide a description of the supplies or services required:

Purchase of a gun shot detection system. The purchase to include mobile alerts, ability to integrate with automated license plate readers system, video management system, and current gun shot detection utilized by the Chicago Police Department. System purchase will also include training, customer support, on boarding services, forensic reports, mobile alerts and expert witness testimony. The purchase will be for 8 linear miles of Cook County Expressway.

Value: Estimated Value of Initial Term, this Change Order or Amendment: 362,000

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Source

Section II - Proposed Term

One-Time Purchase Term Contract

Estimated Contract Begin Date: Jun 1, 2022

Estimated Contract End Date: Jun 1, 2023

Number of Potential Renewals:

Length of Each Renewal in Months:

Total Value of All Renewals:

If a Term Contract, does the term, including renewals, exceed 12 months? Yes No

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Compatibility with technology, equipment and accessories.

Are there secondary justification(s) for this sole source? Yes No

Another justification that this purchase is only available from a sole source is because it is:

Items are Copyrighted or Patented and the Items are Only Available from the Holder

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Requesting Agency/University Illinois State Police

Another justification that this purchase is only available from a sole source is because it is:

Items are Copyrighted or Patented and the Items are Only Available from the Holder

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

On August 20, 2018, the City of Chicago entered into a contract with Shot Spotter. Chicago utilized a Municipal Ordinance for the purchase of Shot Spotter. Chicago used an existing contract between Louisville, Kentucky and Shot Spotter as a “Reference Contract” to purchase Shot Spotter services. The City of Louisville awarded the contract pursuant to a publicly advertised request for proposals.

Shot Spotter is a technology that utilizes acoustic sensors that provide real time alerts providing precise locations of gun shots.

Pursuant to the Shot Spotter – CPD contract Shot Spotter has installed sensors throughout Chicago to include neighborhoods running parallel to Chicago expressways. The Shot Spotter sensors are installed and positioned to monitor the Chicago neighborhoods within the CPD jurisdiction. The sensors are not installed to monitor the Chicago expressway system, the expressways are not CPD jurisdiction.

The ISP has determined, due to the increased levels of reported expressway shootings, occasionally, CPD Shot Spotter sensors capture shootings on the expressways. The shootings that are captured, inadvertently, are not captured by multiple sensors to properly utilize Shot Spotter technology to accurately locate precise location of shootings.

An ISP contract with Shot Spotter will result in the installation of sensors as determined by Shot Spotter engineers to guarantee precise location of gun shot crime scenes to a contractually obligated distance. The ISP Shot Spotter network will be designed to capture guns shots along ISP jurisdiction, Interstates. ISP Shot Spotter sensors will automatically integrate with CPD Shot Spotter Sensors increasing the capabilities of both networks. The ISP has entered into an Inter-Governmental Agreement to share Shot Spotter sensor data should this procurement be approved.

ISP Shot Spotter network will also integrate with ISP’s on-going ALPR platform (LEARN) immediately flagging registrations driving in the direct vicinity of Shot Spotter alerts to further assist investigators in violent crime follow-up.

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Requesting Agency/University Illinois State Police

2. Provide a list and describe in detail the specifications required to satisfy the need:

The requirements of the system are to Identify location of gun shots to facilitate the faster, more accurate police response leading to more efficient collection of shell casings to reduce the time of expressway closures. It is desired that the system publishes alerts containing audio snippets of the gun fire, number of rounds fired, nearest street address plus GPS coordinates, aerial view of event, plus link to Google Maps for a street view.

The following services are required to satisfy the need.

Sensor Platform - Shot Spotter designs and deploys a sensor array of typically 15-20 sensors per square mile in order to support a coverage area. The ownership and maintenance of the sensors is the sole responsibility of Shot Spotter.

Incident Review Center – ShotSpotter technology has a team of expert reviewers, located at its operations center in California, assigned 24 hours a day, 7 days a week, and 365 days a year to review and analyze explosive sound triggers for real time confirmation that these events are actual gunfire events prior to dispatch.

ShotSpotter training team are responsible for on-going training which is included in the cost of service.

Gunfire Data and Alerts Delivered via the following formats:

• Shot Spotter® Dispatch™ and Shot Spotter® Respond™ – Receive real time notifications of gunfire incidents. Provides number of shots, a unique ID number, date & time, latitude-longitude of the location, nearest address, direction of travel (moving shooter, multiple rounds), and district & beat identification.

• Investigator Portal – Historical incident data can be viewed, custom reports can be completed, and audio clips can be saved.

Shot Spotter® Respond™ App – Real time gunfire alert data delivered to smart phones and other smart devices on iPhone and Android platforms.

• Notification Engine – allows interface with Computer Aided Dispatch, Video Management Systems, Automated License Plate Readers, Video analytics and other applications.

Contractor Support -- During the term of the Services, Contractor will use commercially reasonable efforts to promote ISP’s successful utilization of the Services, including but not limited to providing ISP with user guides, on-line help, on-line training presentation, and on-line training sessions. (as available). Contractor will respond via email to requests for support relating to incident classification within within an agreed upon time frame of the request.

FORENSIC REPORTS -- Contractor, at the specific request of the ISP, will produce and provide a reasonable quantity of detailed incident forensic reports for any Shot Spotter detected incidents, including Reviewed Alerts, if such information is deemed by the ISP to be valuable for investigation follow-up, prosecutorial requirements, or after action review.

EXPERT WITNESS SERVICES -- Contractor offers reasonable expert witness services.

Shot Spotter hosts, secures, monitors, and maintains the Shot Spotter infrastructure. Contracts are based on one-year or multi-year subscription agreement, and the subscription includes unlimited licenses for the proposed Shot Spotter applications.

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Requesting Agency/University Illinois State Police

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

Shot Spotter is the only manufacturer and distributor of Shot Spotter Technologies.

The ISP Shot Spotter network integrated with CPD’s Shot Spotter network will provide accurate, immediate notifications to ISP personnel on the presence and location of expressway shootings. Personnel can respond quicker to exact locations, look for the presence of crashes, abandoned vehicles, or injured/deceased person(s) to increase the effectiveness of crime scene processing increasing the solvability of expressway shootings. An ISP Shot Spotter Network will utilize CPD’s network (at no additional cost) to magnify the capabilities of Shot spotter Technology. The integration of the ISP and CPD networks will reduce the amount of time of expressway closures to locate and process expressway crime scenes. The ISP has entered into an Inter-Governmental Agreement to share Shot Spotter sensor data should this procurement be approved.

Shot Spotter technology is proprietary special purpose-built sensors designed to work together and triangulate the location of gun fire.

Due to its proprietary technology, Shot Spotter sensors will not communicate with non-Shot Spotter technology.

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

Gunshot Detection, Location, and Forensic Analysis Service uses acoustic sensing technology, protected by 34 unique and current patents, to identify, discriminate, record and locate gunshots, then send to clients within seconds of the shots being fired

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

Flock Safety Systems

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

Flock Safety Systems Raven was reviewed for use. The Flock Raven is unacceptable as it is requires the use of Flock Safety systems ALPR systems. The Raven feature uses the communication technology embedded within the ALPR for power and the transmission of data.

The Raven technology also identifies breaking glass and screeching tires which for an Interstate deployment is not necessary or required.

The ISP currently utilizes Vigilant ALPR technology. In order to purchase the FLOCK Raven ISP would need to procure FLOCK ALPRs. At the time the ISP executed a contract for the purchase of ALPRs Vigilant was identified as the required ALPR product with the cloud based storage solution. Vigilant and FLOCK are competitors within the ALPR and shot detection market place and are not designed to work interchangeably. Choosing to purchase FLOCK RAVEN would cost the State additional funds as there is a requirement to purchase FLOCK ALPRs, FLOCK ALPRs are not suitable for deployment on Chicago expressways.

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

The market evaluation was conducted via open source INTERNET searches.

6. Are there resellers or distributors?

Yes No N/A

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7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

Shot Spotter offers this service for a flat rate of $59,500.00 per linear mile, this price is all inclusive with services and sensors. Shot Spotter is the only provider of their proprietary technology, there are no third party sellers of Shot Spotter. Municipalities are charged per square mile of coverage whereas expressway coverage is charged per linear mile of coverage.

The Chicago Police Department pays the following annually per SQUARE MILE of coverage:

A recurring $65,000.00 Annual Shot Spotter Flex SM Subscription Fee per square mile of coverage.

• A one-time $10,000 Service Initiation Fee for each square mile coverage is expanded.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

8a. If yes, please provide details regarding future obligations and/or needs:

There would be an annual subscription fee. Until there is new development in technologies used in identifying gun fire detection it is in the best interest of the State to continue to use this product to identify violence.

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

If a competitive bid is required this the need to communication with CPD's Shot Spotter platform would be made a requirement.

Making the communication with CPD's Network a requirement immediately makes Shot Spotter the sole provider of this technology.

Requiring a competitive bid would delay the implementation of the technology when, in the end, the technology required for project needs is Shot Spotter. The ISP is in the middle of investigate historic levels of violence on the Chicago and Cook County Interstates. In 2021 ISP responded to 24 homicide incidents on the Chicago area expressways along with approximately 265 non-fatal reports of expressway shootings. Not approving this request for sole source would delay the quest for justice for victims of violence tied to the Chicago area expressway violence.

10. Is there any additional information you would like to add to justify this sole source?

N/A

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Requesting Agency/University Illinois State Police

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date May 20, 2022

Printed Name Colonel Sean Cormier E-mail Address Sean.Cormier@illinois.gov

Phone Number 217/782-3252

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address

Phone Number Date

Printed Name

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number 217-970-0631 Date May 25, 2022

Printed Name Christopher Brinkmeyer E-mail Address christopher.brinkmeyer@illinois.gov

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Requesting Agency/University Illinois State Police

Sole Source Justification Form - Part II Section I - General Information

Project Title Gun Detection System

Vendor ShotSpotter, Inc.

Initial Date of Procurement Bulletin Posting May 31, 2022

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone 217.558.2231

Printed Name Ellen H Daley Date

CPO E-mail Ellen.H.Daley@illinois.gov

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229 Ellen.H.Daley@illinois.gov

Shot Spotter is a technology that utilizes acoustic sensors that provide real time alerts providing precise locations of gun shots.

Pursuant to the Shot Spotter – CPD contract Shot Spotter has installed sensors throughout Chicago to include neighborhoods running parallel to Chicago expressways. The Shot Spotter sensors are installed and positioned to monitor the Chicago neighborhoods within the CPD jurisdiction. The sensors are not installed to monitor the Chicago expressway system, the expressways are not CPD jurisdiction.

The ISP has determined, due to the increased levels of reported expressway shootings, occasionally, CPD Shot Spotter sensors capture shootings on the expressways. The shootings that are captured, inadvertently, are not captured by multiple sensors to properly utilize Shot Spotter technology to accurately locate precise location of shootings.

An ISP contract with Shot Spotter will result in the installation of sensors as determined by Shot Spotter engineers to guarantee precise location of gun shot crime scenes to a contractually obligated distance. The ISP Shot Spotter network will be designed to capture guns shots along ISP jurisdiction, Interstates. ISP Shot Spotter sensors will automatically integrate with CPD Shot Spotter Sensors increasing the capabilities of both networks. The ISP has entered into an Inter-Governmental Agreement to share Shot Spotter sensor data should this procurement be approved.

ISP Shot Spotter network will also integrate with ISP’s on-going ALPR platform (LEARN) immediately flagging registrations driving in the direct vicinity of Shot Spotter alerts to further assist investigators in violent crime follow-up.

Q2Answer: The requirements of the system are to Identify location of gun shots to facilitate the faster, more accurate police response leading to more efficient collection of shell casings to reduce the time of expressway closures. It is desired that the system publishes alerts containing audio snippets of the gun fire, number of rounds fired, nearest street address plus GPS coordinates, aerial view of event, plus link to Google Maps for a street view.

The following services are required to satisfy the need.

Sensor Platform - Shot Spotter designs and deploys a sensor array of typically 15-20 sensors per square mile in order to support a coverage area. The ownership and maintenance of the sensors is the sole responsibility of Shot Spotter.

Incident Review Center – ShotSpotter technology has a team of expert reviewers, located at its operations center in California, assigned 24 hours a day, 7 days a week, and 365 days a year to review and analyze explosive sound triggers for real time confirmation that these events are actual gunfire events prior to dispatch.

ShotSpotter training team are responsible for on-going training which is included in the cost of service.

Gunfire Data and Alerts Delivered via the following formats:

• Shot Spotter® Dispatch™ and Shot Spotter® Respond™ – Receive real time notifications of gunfire incidents. Provides number of shots, a unique ID number, date & time, latitude-longitude of the location, nearest address, direction of travel (moving shooter, multiple rounds), and district & beat identification.

• Investigator Portal – Historical incident data can be viewed, custom reports can be completed, and audio clips can be saved.

Shot Spotter® Respond™ App – Real time gunfire alert data delivered to smart phones and other smart devices on iPhone and Android platforms.

• Notification Engine – allows interface with Computer Aided Dispatch, Video Management Systems, Automated License Plate Readers, Video analytics and other applications.

Contractor Support -- During the term of the Services, Contractor will use commercially reasonable efforts to promote ISP’s successful utilization of the Services, including but not limited to providing ISP with user guides, on-line help, on-line training presentation, and on-line training sessions. (as available). Contractor will respond via email to requests for support relating to incident classification within within an agreed upon time frame of the request.

FORENSIC REPORTS -- Contractor, at the specific request of the ISP, will produce and provide a reasonable quantity of detailed incident forensic reports for any Shot Spotter detected incidents, including Reviewed Alerts, if such information is deemed by the ISP to be valuable for investigation follow-up, prosecutorial requirements, or after action review.

EXPERT WITNESS SERVICES -- Contractor offers reasonable expert witness services.

Shot Spotter hosts, secures, monitors, and maintains the Shot Spotter infrastructure. Contracts are based on one-year or multi-year subscription agreement, and the subscription includes unlimited licenses for the proposed Shot Spotter applications.

Q3Answer: Shot Spotter is the only manufacturer and distributor of Shot Spotter Technologies.

The ISP Shot Spotter network integrated with CPD’s Shot Spotter network will provide accurate, immediate notifications to ISP personnel on the presence and location of expressway shootings. Personnel can respond quicker to exact locations, look for the presence of crashes, abandoned vehicles, or injured/deceased person(s) to increase the effectiveness of crime scene processing increasing the solvability of expressway shootings. An ISP Shot Spotter Network will utilize CPD’s network (at no additional cost) to magnify the capabilities of Shot spotter Technology. The integration of the ISP and CPD networks will reduce the amount of time of expressway closures to locate and process expressway crime scenes. The ISP has entered into an Inter-Governmental Agreement to share Shot Spotter sensor data should this procurement be approved.

Shot Spotter technology is proprietary special purpose-built sensors designed to work together and triangulate the location of gun fire. Due to its proprietary technology, Shot Spotter sensors will not communicate with non-Shot Spotter technology.

The ISP currently utilizes Vigilant ALPR technology. In order to purchase the FLOCK Raven ISP would need to procure FLOCK ALPRs. At the time the ISP executed a contract for the purchase of ALPRs Vigilant was identified as the required ALPR product with the cloud based storage solution. Vigilant and FLOCK are competitors within the ALPR and shot detection market place and are not designed to work interchangeably. Choosing to purchase FLOCK RAVEN would cost the State additional funds as there is a requirement to purchase FLOCK ALPRs, FLOCK ALPRs are not suitable for deployment on Chicago expressways.

The Chicago Police Department pays the following annually per SQUARE MILE of coverage:

A recurring $65,000.00 Annual Shot Spotter Flex SM Subscription Fee per square mile of coverage.

• A one-time $10,000 Service Initiation Fee for each square mile coverage is expanded.

Requiring a competitive bid would delay the implementation of the technology when, in the end, the technology required for project needs is Shot Spotter. The ISP is in the middle of investigate historic levels of violence on the Chicago and Cook County Interstates. In 2021 ISP responded to 24 homicide incidents on the Chicago area expressways along with approximately 265 non-fatal reports of expressway shootings. Not approving this request for sole source would delay the quest for justice for victims of violence tied to the Chicago area expressway violence.