part I and part II ISP B-26016ehd.pdf

Sole Source Justification Form

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Bulletin Reference Number 22-493ISP-FOREN-B-26016

Requesting Agency/University Illinois State Police

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: Division of Forensic Services/Forensic Sciences Command/Firearms

Need Identified Date: Sep 10, 2021 Supply/Service Need By Date: ASAP

Project Title: Integrated Ballistic Identification System

Vendor: Forensic Technology, Inc.

Provide a description of the supplies or services required:

The National Integrated Ballistic Information Network (NIBIN) is a computerized system for acquiring and storing the images of unidentified cartridge cases and test shots from recovered firearms. The Illinois State Police (ISP) is part of the NIBIN which is maintained by the Bureau of Alcohol, Tobacco, Firearms and Explosives (BATFE). The Integrated Ballistic Identification System (IBIS) is utilized by the BATFE in the operation of NIBIN.

IBIS uses state of the art optical and electronic technology to acquire images of the primer, firing pin, or ejector marked areas of fired cartridge cases.

Using sophisticated algorithms, the images entered into the database are correlated against other images using filters such as caliber, date of offense, firing pin shape, etc. These correlations produce lists of candidates that are ranked numerically by category (firing pin, breech face, ejector). The examiners reviewing the correlations can compare the candidates to the image they entered. NIBIN is the only interstate automated ballistic imaging network in operation in the United States.

Links made through the use of NIBIN allow for previously unrelated crime scenes to be associated to the same firearm providing valuable investigative information to law enforcement agencies.

Value: Actual Value of Initial Term, this Change Order or Amendment: 422,521

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Source

Section II - Proposed Term

One-Time Purchase Term Contract

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Items are Copyrighted or Patented and the Items are Only Available from the Holder

Are there secondary justification(s) for this sole source? Yes No

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Bulletin Reference Number 22-493ISP-FOREN-B-26016

Requesting Agency/University Illinois State Police

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

IBIS is a computerized system for acquiring and storing the images of unidentified cartridge cases and test shots from recovered firearms. The Illinois State Police (ISP) is part of the NIBIN which is maintained by the Bureau of Alcohol, Tobacco, Firearms and Explosives (BATFE). ISP currently has IBIS equipment in the Chicago, Joliet, and Metro-East laboratories. Pending legislation (HB3788) requires law enforcement agencies to submit any fired cartridge case or firearm recovered from a crime scene; or if the law enforcement agency has reason to believe a recovered fired cartridge case or firearm is related to or associated with the commission of a crime or the unlawful discharge of a firearm within a 24-hour period to a NIBIN provider. The same legislation also requires that when practicable, ISP will enter any NIBIN suitable firearms evidence into NIBIN within 2 business days. Due to the increased focus on NIBIN, ISP has determined that IBIS equipment is necessary in the Springfield laboratory and additional equipment is necessary in the Metro-East laboratory to meet the needs of law enforcement agencies and the requirements of the legislation. This additional equipment will allow ISP to meet the best practices established by BATFE in entering, reviewing, and reporting on NIBIN entries within 2 business days, thereby providing immediate actionable intelligence to investigating agencies responding to violent crimes. See 5.2.1.3 of BATFE Minimum Required Operating Standards attachment.

2. Provide a list and describe in detail the specifications required to satisfy the need:

IBIS uses state of the art optical and electronic technology to acquire images of the primer, firing pin, or ejector marked areas of fired cartridge cases. Using sophisticated algorithms, the images entered into the database are correlated against other images using filters such as caliber, date of offense, firing pin shape, etc. These correlations produce lists of candidates that are ranked numerically by category (firing pin, breech face, ejector). The examiners reviewing the correlations can compare the candidates to the image they entered. IBIS is the only interstate automated ballistic imaging network in operation in the United States.

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

NIBIN is a program controlled and run by the United States Government Bureau of Alcohol, Tobacco, Firearms, and Explosives (BATFE).

This particular vendor and equipment are the only ones approved for use by BATFE on the NIBIN network. The Integrated Ballistic Identification System uses technology that encompasses a number of patents protected in the United States and throughout the world.

Forensic Technology Inc. is the exclusive manufacturer of their proprietary IBIS equipment. Additionally, only Forensic Technology Inc.

may provide maintenance/service, upgrades, installation, and training on their equipment. Yearly maintenance is not required on this equipment; however, only FTI may service the equipment if it is needed. Furthermore, IBIS, currently in use in the United States under the ATF NIBIN program, is the only technology that has undergone and passed the security standards set by the BATFE needed for integration into NIBIN. See BATFE-ISP Memorandum of Understanding attachment.

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

The Integrated Ballistic Identification System uses technology that encompasses a number of patents protected in the United States and throughout the world. Forensic Technology Inc. is the exclusive manufacturer of their proprietary IBIS equipment. Additionally, only Forensic Technology Inc. may provide maintenance, upgrades, installation, and training on their equipment. Furthermore, IBIS, currently in use in the United States under the ATF NIBIN program, is the only technology that has undergone and passed the security standards set by the BATFE needed for integration into NIBIN. See BATFE-ISP Memorandum of Understanding attachment.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

5a. If no, why weren't alternatives evaluated?

The Integrated Ballistic Identification System is the only one approved for use on the BATFE NIBIN network. There are no other alternatives. See BATFE-ISP Memorandum of Understanding attachment.

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Bulletin Reference Number 22-493ISP-FOREN-B-26016

Requesting Agency/University Illinois State Police

6. Are there resellers or distributors?

Yes No N/A

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

The price for this equipment is set by the vendor and is the same for any entity who desires to purchase the equipment. The vendor verified that pricing is the same for any law enforcement agency in the United States. In addition to patented technology, the equipment utilizes complex algorithms and software. There are no similar products available for purchase. Based on software support costs for other technology utilized within the Forensic Sciences Command, ISP has determined that this is a fair and reasonable price. A recent quote for a digital asset management system in the Latent Print section was over $200,000 for five years. This did not include patented technology and hardware but was for software support only. IBIS performs more complex functions than a digital asset management system and patented technology and hardware are included in this price.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

Failure to obtain the additional equipment will result in delays in providing this service to law enforcement agencies and the citizens of Illinois which means valuable investigative information will not be provided in a timely manner. This lack of information linking previously unrelated crime scenes will lead to cases being unsolved and violent offenders remaining at large to commit additional crimes.

Without the additional equipment, ISP will not be able to meet requirements set forth in pending legislation (HB3788) that requires law enforcement agencies to submit any fired cartridge case or firearm recovered from a crime scene; or if the law enforcement agency has reason to believe a recovered fired cartridge case or firearm is related to or associated with the commission of a crime or the unlawful discharge of a firearm within a 24-hour period to a NIBIN provider. The same legislation also requires that when practicable, ISP will enter any NIBIN suitable firearms evidence into NIBIN within 2 business days.

The BATFE currently funds the IBIS equipment in the Chicago, Joliet, and Metro-East laboratories. Similar to the pending legislation, the BATFE requires that ISP enter all suitable evidence into IBIS within 2 business days or the BATFE may pull the equipment from the ISP.

Failure to procure this additional equipment will lead to delays in testing that could jeopardize the current equipment in ISP laboratories. See 5.2.1.3 of BATFE Minimum Required Operating Standards attachment.

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Bulletin Reference Number 22-493ISP-FOREN-B-26016

Requesting Agency/University Illinois State Police

10. Is there any additional information you would like to add to justify this sole source?

Failure to obtain the additional equipment will result in delays in providing this service to law enforcement agencies and the citizens of Illinois which means valuable investigative information will not be provided in a timely manner. This lack of information linking previously unrelated crime scenes will lead to cases being unsolved and violent offenders remaining at large to commit additional crimes.

Without the additional equipment, ISP will not be able to meet requirements set forth in pending legislation (HB3788) that requires law enforcement agencies to submit any fired cartridge case or firearm recovered from a crime scene; or if the law enforcement agency has reason to believe a recovered fired cartridge case or firearm is related to or associated with the commission of a crime or the unlawful discharge of a firearm within a 24-hour period to a NIBIN provider. The same legislation also requires that when practicable, ISP will enter any NIBIN suitable firearms evidence into NIBIN within 2 business days.

NIBIN Cartridge Cases Acquisition, Analysis & Triage Package, comprising:

- One (1) BRASSTRAX Acquisition Station

- One (1) MATCHPOINT Analysis Station for Cartridge Cases

- One (1) PAG800 Stereo Zoom Microscope

- One (1) color printer $208,550

Shipping and handling charges DDP Customer Premises (Incoterms® 2020), unloaded $1,093

Travel and living expenses for Forensic Technology’s Installer and Instructor $4,543

SafeGuard Warranty following one-year warranty, five (5) additional years $107,260

NIBIN Cartridge Cases Analysis Package, comprising:

- One (1) MATCHPOINT Analysis Station for Cartridge Cases

- One (1) color printer $62,547

Shipping and handling charges DDP Customer Premises (Incoterms® 2020), unloaded $1,000

Travel and living expenses for Forensic Technology’s Installer and Instructor $3,679

SafeGuard Warranty following one-year warranty, five (5) additional years $33,849

The Illinois State Police will be under no further obligation to the vendor after this contract.

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Bulletin Reference Number 22-493ISP-FOREN-B-26016

Requesting Agency/University Illinois State Police

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date Nov 16, 2021

Printed Name Sarah Butcher E-mail Address sarah.butcher@illinois.gov

Phone Number 217-782-9812

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address Robin.Woolery@illinois.gov

Phone Number 217/785-3872 Date 11/18/2021

Printed Name Robin J. Woolery

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number 2176221908 Date Nov 22, 2021

Printed Name Andrew Hennig E-mail Address Andrew.Hennig@illinois.gov

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Bulletin Reference Number 22-493ISP-FOREN-B-26016

Requesting Agency/University Illinois State Police

Sole Source Justification Form - Part II Section I - General Information

Project Title Integrated Ballistic Identification System

Vendor Forensic Technology, Inc.

Initial Date of Procurement Bulletin Posting Nov 23, 2021

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone 2175586897

Printed Name Ellen H. Daley Date

CPO E-mail Ellen.H.Daley@illinois.gov

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229 Ellen.H.Daley@illinois.gov

IBIS uses state of the art optical and electronic technology to acquire images of the primer, firing pin, or ejector marked areas of fired cartridge cases. Using sophisticated algorithms, the images entered into the database are correlated against other images using filters such as caliber, date of offense, firing pin shape, etc. These correlations produce lists of candidates that are ranked numerically by category (firing pin, breech face, ejector). The examiners reviewing the correlations can compare the candidates to the image they entered. NIBIN is the only interstate automated ballistic imaging network in operation in the United States.

Links made through the use of NIBIN allow for previously unrelated crime scenes to be associated to the same firearm providing valuable investigative information to law enforcement agencies.

Without the additional equipment, ISP will not be able to meet requirements set forth in pending legislation (HB3788) that requires law enforcement agencies to submit any fired cartridge case or firearm recovered from a crime scene; or if the law enforcement agency has reason to believe a recovered fired cartridge case or firearm is related to or associated with the commission of a crime or the unlawful discharge of a firearm within a 24-hour period to a NIBIN provider. The same legislation also requires that when practicable, ISP will enter any NIBIN suitable firearms evidence into NIBIN within 2 business days.

The BATFE currently funds the IBIS equipment in the Chicago, Joliet, and Metro-East laboratories. Similar to the pending legislation, the BATFE requires that ISP enter all suitable evidence into IBIS within 2 business days or the BATFE may pull the equipment from the ISP. Failure to procure this additional equipment will lead to delays in testing that could jeopardize the current equipment in ISP laboratories. See 5.2.1.3 of BATFE Minimum Required Operating Standards attachment.

Q10Answer: Failure to obtain the additional equipment will result in delays in providing this service to law enforcement agencies and the citizens of Illinois which means valuable investigative information will not be provided in a timely manner. This lack of information linking previously unrelated crime scenes will lead to cases being unsolved and violent offenders remaining at large to commit additional crimes.

Without the additional equipment, ISP will not be able to meet requirements set forth in pending legislation (HB3788) that requires law enforcement agencies to submit any fired cartridge case or firearm recovered from a crime scene; or if the law enforcement agency has reason to believe a recovered fired cartridge case or firearm is related to or associated with the commission of a crime or the unlawful discharge of a firearm within a 24-hour period to a NIBIN provider. The same legislation also requires that when practicable, ISP will enter any NIBIN suitable firearms evidence into NIBIN within 2 business days.

NIBIN Cartridge Cases Acquisition, Analysis & Triage Package, comprising:

- One (1) BRASSTRAX Acquisition Station

- One (1) MATCHPOINT Analysis Station for Cartridge Cases

- One (1) PAG800 Stereo Zoom Microscope

- One (1) color printer $208,550

Shipping and handling charges DDP Customer Premises (Incoterms® 2020), unloaded $1,093

Travel and living expenses for Forensic Technology’s Installer and Instructor $4,543

SafeGuard Warranty following one-year warranty, five (5) additional years $107,260

NIBIN Cartridge Cases Analysis Package, comprising:

- One (1) MATCHPOINT Analysis Station for Cartridge Cases

- One (1) color printer $62,547

Shipping and handling charges DDP Customer Premises (Incoterms® 2020), unloaded $1,000

Travel and living expenses for Forensic Technology’s Installer and Instructor $3,679

SafeGuard Warranty following one-year warranty, five (5) additional years $33,849

The Illinois State Police will be under no further obligation to the vendor after this contract.