part I and part II DHS B-51409.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 6

Bulletin Reference Number 27-444DHS-DEVDI-B-51409

Requesting Agency/University Illinois Department of Human Services

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: Illinois Dept of Human Services, Division of Developmental Disabilities

Need Identified Date: Feb 25, 2026 Supply/Service Need By Date: Jul 1, 2027

Project Title: Ligas Consent Decree Court Monitoring Services

Vendor: Lorene Reagan

Provide a description of the supplies or services required:

The purpose of this request is to procure the services of a court appointed monitor for the Stanley Ligas, et al. v. Hamos, et al. litigation - Case No. 1:05-cv-04331.

Lorene Reagan, the current court appointed Court Monitor, will submit periodic reports to the Court and Parties and seek to resolve any disputes that may arise regarding compliance and implementation. The duties will include:

-Review and Evaluate data and information involved with the Ligas Consent Decree, -Evaluate Defendants' compliance with the Decree, -Identify actual and potential areas of non-compliance with the Decree, -Mediate disputes between the Parties of the Decree and bring issues and recommendations for dispute resolution to the Court.

Value: Estimated Value of Initial Term, this Change Order or Amendment: 305,850

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Source

Section II - Proposed Term

One-Time Purchase Term Contract

Estimated Contract Begin Date: Jul 1, 2026

Estimated Contract End Date: Jun 30, 2027

Number of Potential Renewals:

Length of Each Renewal in Months:

Total Value of All Renewals:

If a Term Contract, does the term, including renewals, exceed 12 months? Yes No

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Court-ordered monitor for Ligas Consent Decree

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Bulletin Reference Number 27-444DHS-DEVDI-B-51409

Requesting Agency/University Illinois Department of Human Services

Are there secondary justification(s) for this sole source? Yes No

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Term Term From Term To Value Description Contract Number Type

1 Jul 1, 2015 06/30/2017 426,500 Court Appointed Monitor 44CUA03249 Exemption

2 Jul 1, 2017 06/30/2018 213,250 Court Appointed Monitor 44WUA03249 Renewal

3 Jul 1, 2018 08/31/2018 40,000 Court Appointed Monitor 44CUA03249 Emergency

4 Sep 4, 2018 06/30/2019 203,250 Court Appointed Monitor 44LIGAS001 Sole Source

5 Jul 1, 2019 06/30/2020 243,250 Court Appointed Monitor 44LIGAS002 Sole Source

6 Jul 1, 2020 06/30/2021 284,850 Court Appointed Monitor Z44LIGAS001 Sole Source

7 Jul 1, 2021 06/30/2022 284,850 Court Appointed Monitor A44LIGAS001 Sole Source

8 Apr 15, 2022 06/30/2022 34,750 Court Appointed Monitor A44LIGAS001 Sole Source

9 Jul 1, 2022 06/30/2023 284,850 Court Appointed Monitor BBLIGAS001 Sole Source

10 Jul 1, 2023 Jun 30, 2024 305,850 Court Appointed Monitor CCLIGAS001 Sole Source

If more than 10, or if other comments, explain:

July 1, 2024 - June 30, 2025 $305,850. Contract # 4100194075 - Sole Source March 13, 2025 - June 30,2025 Contract # 4100194075 - Small Purchase with Emergency condition.

July 1, 2025 - June 30, 2026 Contract # 4100213686 - Sole Source

Section VI - Business Rationale

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Bulletin Reference Number 27-444DHS-DEVDI-B-51409

Requesting Agency/University Illinois Department of Human Services

1. Provide a detailed explanation of the need for the supplies or services:

The United States District Court for the Northern District of Illinois has granted the motion for the appointment of a monitor in the above litigation referred to as the Ligas Lawsuit.

On June 15, 2011, a Consent Decree was signed by the Court in the Ligas lawsuit. In the Notification of Docket Entry for this case, on July 11, 2011, the Honorable James F. Holderman granted the joint motion to appoint a monitor. The monitor appointed was Tony Records who retired effective July 1, 2015. Ronnie Cohn was then appointed and assumed the role of Ligas Court Monitor effective July 1, 2015. On March 13, 2025, Lorene Reagan was appointed and assumed the role of Ligas Court Monitor effective March 13,2025 to replaced Ronnie Cohn.

The Consent Decree identifies two groups of class members:

A. Adult individuals in Illinois with developmental disabilities who qualify for Medicaid Waiver services, who reside in private ICFs/DD with nine or more residents and who affirmatively requested to receive community-based services.

B. Adult individuals in Illinois with developmental disabilities who qualify for Medicaid Waiver services, who reside in a family home or are in need of community-based services or settings, and who affirmatively requested to receive community-based services.

Under the Consent Decree, an independent and impartial Monitor was appointed to monitor compliance with the Decree. Monitor must submit periodic reports to the Court and Parties, and seek to resolve any disputes that may arise regarding compliance and implementation. Monitor will ensure the State does not incur further needless litigation costs. The Court Monitor will avoid the forced allocation of State funds, under the appointment and direction of a Federal Monitor, if the State is not in compliance with the Implementation Plan.

The Division of Developmental Disabilities (DDD) continues to forward the goals of the Ligas Consent Decree through the following:

•Worked with the new Court Monitor, responding quickly to multiple reports and new requests for information and data;

•In December 2025, submitted the State version of an FY26 Ligas Implementation Plan (IP) to the Court.

•Met reasonable pace of adding individuals to waiver services from the PUNS list including adding 731 individuals in the waiver (630 is the requirement), selecting individuals waiting between 45 and 60 months. The average wait time was 51 months (requirement is less than 60).

•Due to recent successes related to wait times, the DDD has been able to make smaller, more frequent selections from PUNS, allowing us to select those with the very highest wait times so they do not have to wait a full year for an annual selection to apply for services

2. Provide a list and describe in detail the specifications required to satisfy the need:

The tenets of the Decree will assist the Division in expanding its community-based system to meet the growing demand for those services, while continuing to honor an individual's choice in deciding on the types of services and settings he or she prefers in order to live a personally fulfilling and productive life. The Court Monitor is a required position, and the Court selects the Court Monitor. Per section 30 of the LIGAS consent decree that began in 2011, the State has committed to respond to requirements outlined in documents submitted to the Court. A monitor will be appointed by the Court to oversee compliance with the Decree and report on progress to the Court on an annual basis. Lorene Reagan is the Court appointed LIGAS Court Monitor and must be paid for her services.

The duties of the monitor include:

- Evaluate Defendant's compliance with the Decree. Convene continuous planning and strategy meetings with each co-defendant on responsible area of functionality and how they individually and collective will respond to these expectations.

- Convene monthly meeting with the Parties' to review the status of implementation and any related critical issues or challenges.

- Identify actual and potential areas of non-compliance with the Decree. Work with Parties to identify corrective actions.

- Mediate disputes between the Parties.

- Serve as principle conduit to bring issues and recommendations for dispute resolution to the attention of the Court.

- Prepare formal reports for submission to the Court regarding compliance with the Decree.

- File additional reports, as necessary or upon request by the Court.

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

The court stated that Lorene Reagan be appointed as Court Monitor.

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Bulletin Reference Number 27-444DHS-DEVDI-B-51409

Requesting Agency/University Illinois Department of Human Services

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

In the Notification of Docket Entry for this case, on March 13,2025 the Honorable Sharon Johnson Coleman granted the motion to to appoint Lorene Reagan to replace Ronnie Cohn as Ligas Court Monitor effective March, 13, 2025.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

5a. If no, why weren't alternatives evaluated?

The Court Monitor is appointed by the Courts.

6. Are there resellers or distributors?

Yes No N/A

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

Price was determined by the court order. The current hourly rate is $275.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

This procurement relates to Court Order dated July 11, 2011. By hiring a monitor, DHS will ensure the State does not incur further needless litigation costs. The Court Monitor will avoid the forced allocation of State funds and this procurement is legally required by the United States District Court for the Northern District of Illinois - Eastern Division. If this procurement is not approved, the risk of further litigation against the Department and the appointment of a Federal Court Monitor is likely.

10. Is there any additional information you would like to add to justify this sole source?

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Bulletin Reference Number 27-444DHS-DEVDI-B-51409

Requesting Agency/University Illinois Department of Human Services

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date Mar 19, 2026

Printed Name Nikki Carnes-Peter E-mail Address nikki.carnes-peter@illinois.gov

Phone Number 217-524-8489

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address jean.sandstrom@illinois.gov

Phone Number 217-557-9298 Date Mar 20, 2026

Printed Name Jean Sandstrom

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number 217-836-6172 Date Mar 20, 2026

Printed Name Shea Firebaugh E-mail Address shea.firebaugh@illinois.gov

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Bulletin Reference Number 27-444DHS-DEVDI-B-51409

Requesting Agency/University Illinois Department of Human Services

Sole Source Justification Form - Part II Section I - General Information

Project Title Ligas Consent Decree Court Monitoring Services

Vendor Lorene Reagan

Initial Date of Procurement Bulletin Posting Mar 24, 2026

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone 217-622-1857

Printed Name Ellen H. Daley Date Apr 9, 2026

CPO E-mail Ellen.H.Daley@illinois.gov

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229 Ellen.H.Daley@illinois.gov

Lorene Reagan, the current court appointed Court Monitor, will submit periodic reports to the Court and Parties and seek to resolve any disputes that may arise regarding compliance and implementation. The duties will include:

-Review and Evaluate data and information involved with the Ligas Consent Decree, -Evaluate Defendants' compliance with the Decree, -Identify actual and potential areas of non-compliance with the Decree, -Mediate disputes between the Parties of the Decree and bring issues and recommendations for dispute resolution to the Court.

March 13, 2025 - June 30,2025 Contract # 4100194075 - Small Purchase with Emergency condition.

July 1, 2025 - June 30, 2026 Contract # 4100213686 - Sole Source Q1Answer: The United States District Court for the Northern District of Illinois has granted the motion for the appointment of a monitor in the above litigation referred to as the Ligas Lawsuit.

On June 15, 2011, a Consent Decree was signed by the Court in the Ligas lawsuit. In the Notification of Docket Entry for this case, on July 11, 2011, the Honorable James F. Holderman granted the joint motion to appoint a monitor. The monitor appointed was Tony Records who retired effective July 1, 2015. Ronnie Cohn was then appointed and assumed the role of Ligas Court Monitor effective July 1, 2015. On March 13, 2025, Lorene Reagan was appointed and assumed the role of Ligas Court Monitor effective March 13,2025 to replaced Ronnie Cohn.

The Consent Decree identifies two groups of class members:

A. Adult individuals in Illinois with developmental disabilities who qualify for Medicaid Waiver services, who reside in private ICFs/DD with nine or more residents and who affirmatively requested to receive community-based services.

B. Adult individuals in Illinois with developmental disabilities who qualify for Medicaid Waiver services, who reside in a family home or are in need of community-based services or settings, and who affirmatively requested to receive community-based services.

Under the Consent Decree, an independent and impartial Monitor was appointed to monitor compliance with the Decree. Monitor must submit periodic reports to the Court and Parties, and seek to resolve any disputes that may arise regarding compliance and implementation. Monitor will ensure the State does not incur further needless litigation costs. The Court Monitor will avoid the forced allocation of State funds, under the appointment and direction of a Federal Monitor, if the State is not in compliance with the Implementation Plan.

The Division of Developmental Disabilities (DDD) continues to forward the goals of the Ligas Consent Decree through the following:

•Worked with the new Court Monitor, responding quickly to multiple reports and new requests for information and data;

•In December 2025, submitted the State version of an FY26 Ligas Implementation Plan (IP) to the Court.

•Met reasonable pace of adding individuals to waiver services from the PUNS list including adding 731 individuals in the waiver (630 is the requirement), selecting individuals waiting between 45 and 60 months. The average wait time was 51 months (requirement is less than 60).

•Due to recent successes related to wait times, the DDD has been able to make smaller, more frequent selections from PUNS, allowing us to select those with the very highest wait times so they do not have to wait a full year for an annual selection to apply for services Q2Answer: The tenets of the Decree will assist the Division in expanding its community-based system to meet the growing demand for those services, while continuing to honor an individual's choice in deciding on the types of services and settings he or she prefers in order to live a personally fulfilling and productive life. The Court Monitor is a required position, and the Court selects the Court Monitor. Per section 30 of the LIGAS consent decree that began in 2011, the State has committed to respond to requirements outlined in documents submitted to the Court. A monitor will be appointed by the Court to oversee compliance with the Decree and report on progress to the Court on an annual basis. Lorene Reagan is the Court appointed LIGAS Court Monitor and must be paid for her services.

The duties of the monitor include:

- Evaluate Defendant's compliance with the Decree. Convene continuous planning and strategy meetings with each co-defendant on responsible area of functionality and how they individually and collective will respond to these expectations.

- Convene monthly meeting with the Parties' to review the status of implementation and any related critical issues or challenges.

- Identify actual and potential areas of non-compliance with the Decree. Work with Parties to identify corrective actions.

- Mediate disputes between the Parties.

- Serve as principle conduit to bring issues and recommendations for dispute resolution to the attention of the Court.

- Prepare formal reports for submission to the Court regarding compliance with the Decree.

- File additional reports, as necessary or upon request by the Court.