part I and part II DHS B-29323ehd.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 6

Bulletin Reference Number 22-444DHS-CENOF-B-29323

Requesting Agency/University Illinois Department of Human Services

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: Division of Rehabilitation Services

Need Identified Date: Mar 16, 2022 Supply/Service Need By Date: Jul 1, 2022

Project Title: Statewide Independent Living Council

Vendor: Statewide Independent Living Council

Provide a description of the supplies or services required:

The Federal Department of Health and Human Services, Administration for Community Living has provided one-time addendum to expand the public health workforce within the disability network. Specifically, the funding is allocated to States to use in partnership with their respective Statewide Independent Living Councils (SILC). The funding will be used by the SILC to advance public health efforts on behalf of people with disabilities to prevent, prepare for, and respond to COVID-19.

ACL’s Expanding the Public Health Workforce within the Aging and Disability Networks program provides funding to help cover the costs of staff to conduct these crucial public health activities. Professionals funded through this program may provide a wide range of public health services and supports, including culturally affirmative and linguistically accessible information, assistance with accessing vaccines (including boosters) and connecting to other services, transition and diversion from high-risk congregate settings to community living, health and wellness programs, activities that address social isolation and social determinants of health, and other activities that support the public health and wellbeing of older adults and people with disabilities.

Value: Estimated Value of Initial Term, this Change Order or Amendment: 121,081

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: One-Time Amendment or Change Order

Section II - Proposed Term

One-Time Purchase Term Contract

Estimated Contract Begin Date: 07/01/2021

Estimated Contract End Date: 06/30/2022

Number of Potential Renewals:

Length of Each Renewal in Months:

Total Value of All Renewals:

If a Term Contract, does the term, including renewals, exceed 12 months? Yes No

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Bulletin Reference Number 22-444DHS-CENOF-B-29323

Requesting Agency/University Illinois Department of Human Services

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Critical Changes to the Existing Contract are Necessary and Best Accomplished by the Contract Holder

Are there secondary justification(s) for this sole source? Yes No

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Term Term From Term To Value Description Contract Number Type

1 07/01/2017 09/30/2017 45,981.24

Supports the establishment of a Statewide Independent Living Council of Illinois that meets the requirements of section 705 of the Rehabilitation Act and authorized to perform the functions outlined in section 705(c) of the Act of the State

46cwf00374 Exemption

2 10/01/2017 11/30/2017 54,000 Funding is used to implement objectives of the federally required SPIL 46CWFA0356 Small Purchase

3 01/08/2018 06/30/2018 189,925 Funding is used to implement objectives of the federally required SPIL 46CWFB0374 Sole Source

4 07/01/2018 06/30/2019 228,723 Funding is used to implement objectives of the federally required SPIL 46CWF00374 Sole Source

5 07/01/2019 06/30/2020 236,528 Funding is used to implement objectives of the federally required SPIL 46CYF00374 Sole Source

6 07/01/2020 06/30/2021 236,528 Funding is used to implement objectives of the federally required SPIL 46CZF00374 Sole Source

7 07/01/2021 06/30/2022 236,528 Funding is used to implement objectives of the federally required SPIL 4100140999 Sole Source

8 07/01/2022 06/30/2023 236,528 Funding is used to implement objectives of the federally required SPIL Sole Source

If more than 10, or if other comments, explain:

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

The Federal Department of Health and Human Services, Administration for Community Living provided one-time addendum to expand the public health workforce within the disability network. Specifically, the funding is allocated to States to use in partnership with their respective Statewide Independent Living Councils (SILC). The funding will be used by the SILC to advance public health efforts on behalf of people with disabilities to prevent, prepare for, and respond to COVID-19. As new variants continue to emerge, this funding is necessary to inform and protect some of Illinois most vulnerable citizens.

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Bulletin Reference Number 22-444DHS-CENOF-B-29323

Requesting Agency/University Illinois Department of Human Services

2. Provide a list and describe in detail the specifications required to satisfy the need:

1. A comprehensive description of the core functions and activities that will be associated with this funding.

a. Expansion of the public health workforce within the disability network through the recruitment, hiring, and training of public health workers to respond to the COVID-19 pandemic and prepare for future public health challenges.

2. Deliverables/Milestones – specific and targeted results expected from the activities outlined in #1. They should be clear, objective, and measurable. Include timelines/important events that must occur using dates where appropriate.

a. The SILC will advance public health efforts on behalf of people with disabilities in accordance with the ARPA funding.

3. A budget

a. $118,919 sub grant to Northwestern Center for Independent Living (NICL)

b. $2,162 SILC service fee

4. Performance related reporting – what will you measure, what data points, and how often.

a. SILC will subgrant $118,919 to Northwestern Center for Independent Living (NICL) and monitor funding and progress monthly toward the expansion of the public health workforce within the disability network through the recruitment, hiring, and training of public health workers to respond to the COVID-19 pandemic and prepare for future public health challenges.

5. Minimum thresholds for acceptable performance – specification of performance indicators that will be used

a. 100% of sub grant will be used to support the Expansion of the public health workforce within the disability network through the recruitment, hiring, and training of public health workers to respond to the COVID-19 pandemic and prepare for future public health challenges.

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

SILC is only the federally designated entity eligible to develop and submit the State Plan for Independent Living (SPIL or the plan) and authorized under Federal and State law to support the provision of Independent Living Services throughout the state by Centers for Independent Living (CIL).

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

The Statewide Independent Living Council (SILC) is the only agency that meets the requirements of section 705 of the Rehabilitation Act of 1973, and is authorized to perform the functions outlined in section 705(c) of the Act in the State of Illinois.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

5a. If no, why weren't alternatives evaluated?

The Statewide Independent Living Council (SILC) is the only agency within the state that meets the requirements of section 705 of the federal Rehabilitation Act and is authorized to perform the functions outlined in section 705(c) of the Act in the State of Illinois. No other vendors or agencies have the legal authority to fulfill these requirements.

6. Are there resellers or distributors?

Yes No N/A

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Bulletin Reference Number 22-444DHS-CENOF-B-29323

Requesting Agency/University Illinois Department of Human Services

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

The federal Department of Health and Human Services, Administration for Community Living is providing one-time addendum to expand the public health workforce within the disability network. Specifically, the funding is allocated to States to use in partnership with their respective Statewide Independent Living Councils (SILC). The funding will be used by the SILC to advance public health efforts on behalf of people with disabilities to prevent, prepare for, and respond to COVID-19.

By way of the State Plan supporting Independent Living Services in Illinois, DRS worked with the disability network of Centers for Independent Living to determine the service area of concentration. The disability network determined non direct federally funded CILs should be targeted for the sub-grant with SILC. There are only two non direct federally funded CILs in Illinois, one of which declined the partnership. Therefore, in accordance with adherence to the federally approved State Plan, the partnership with the Illinois SILC, the sub-granting of funds will be targeted to Northwestern Center for Independent Living (NICL).

Failure to support the SILC, as mandated in both State and Federal law, will result in the relinquishment of the additional federal funds.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

DHS/DRS is following both State Administrative Code and Federal Law regarding reimbursement for these activities.

10. Is there any additional information you would like to add to justify this sole source?

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Bulletin Reference Number 22-444DHS-CENOF-B-29323

Requesting Agency/University Illinois Department of Human Services

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date Jun 14, 2022

Printed Name Fintan Fassero E-mail Address fintan.fassero@illinois.gov

Phone Number 217-685-9956

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address Jean.Sandstrom@Illinois.gov

Phone Number 217-557-9298 Date Jun 15, 2022

Printed Name Jean Sandstrom

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number 217-622-4035 Date

Printed Name Dwayne Curry E-mail Address dwayne.curry@illinois.gov

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Bulletin Reference Number 22-444DHS-CENOF-B-29323

Requesting Agency/University Illinois Department of Human Services

Sole Source Justification Form - Part II Section I - General Information

Project Title Statewide Independent Living Council

Vendor Statewide Independent Living Council

Initial Date of Procurement Bulletin Posting Jun 15, 2022

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone 217-558-2231

Printed Name Ellen H. Daley Date

CPO E-mail Ellen.H.Daley@illinois.gov

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229 Ellen.H.Daley@illinois.gov

ACL’s Expanding the Public Health Workforce within the Aging and Disability Networks program provides funding to help cover the costs of staff to conduct these crucial public health activities. Professionals funded through this program may provide a wide range of public health services and supports, including culturally affirmative and linguistically accessible information, assistance with accessing vaccines (including boosters) and connecting to other services, transition and diversion from high-risk congregate settings to community living, health and wellness programs, activities that address social isolation and social determinants of health, and other activities that support the public health and wellbeing of older adults and people with disabilities.

Q2Answer: 1. A comprehensive description of the core functions and activities that will be associated with this funding.

a. Expansion of the public health workforce within the disability network through the recruitment, hiring, and training of public health workers to respond to the COVID-19 pandemic and prepare for future public health challenges.

2. Deliverables/Milestones – specific and targeted results expected from the activities outlined in #1. They should be clear, objective, and measurable. Include timelines/important events that must occur using dates where appropriate.

a. The SILC will advance public health efforts on behalf of people with disabilities in accordance with the ARPA funding.

3. A budget

a. $118,919 sub grant to Northwestern Center for Independent Living (NICL)

b. $2,162 SILC service fee

4. Performance related reporting – what will you measure, what data points, and how often.

a. SILC will subgrant $118,919 to Northwestern Center for Independent Living (NICL) and monitor funding and progress monthly toward the expansion of the public health workforce within the disability network through the recruitment, hiring, and training of public health workers to respond to the COVID-19 pandemic and prepare for future public health challenges.

5. Minimum thresholds for acceptable performance – specification of performance indicators that will be used

a. 100% of sub grant will be used to support the Expansion of the public health workforce within the disability network through the recruitment, hiring, and training of public health workers to respond to the COVID-19 pandemic and prepare for future public health challenges.

By way of the State Plan supporting Independent Living Services in Illinois, DRS worked with the disability network of Centers for Independent Living to determine the service area of concentration. The disability network determined non direct federally funded CILs should be targeted for the sub-grant with SILC. There are only two non direct federally funded CILs in Illinois, one of which declined the partnership. Therefore, in accordance with adherence to the federally approved State Plan, the partnership with the Illinois SILC, the sub-granting of funds will be targeted to Northwestern Center for Independent Living (NICL).

Failure to support the SILC, as mandated in both State and Federal law, will result in the relinquishment of the additional federal funds.