Parking Lot Striping 2026.pdf

REQUEST FOR PROPOSAL

District Parking lot Striping 2026

March 12, 2026 Please consider this document as formal Request for Proposal (RFP) for district wide parking lot striping services for Caledonia Community Schools. Sealed bids are to be received and date stamped in the district Administration office by 1:00PM EST MONDAY APRIL 13, 206

General Conditions

All invitations to bid issued by Caledonia Community Schools will bind bidders and successful bidders to the conditions and requirements set forth in these general conditions, and such conditions shall form an integral part of each purchase contract awarded.

Bids

There will no pre-bid meeting for this RFP however, all potential bidders are strongly encouraged to visit the sites, use Goggle Earth, or any means available to view the project and bid accordingly.

All questions can be addressed to Matthew Hess, Executive Director of Operations and Transportation at 616.891.0225 x3 or HessM@CalSchools.org.

Sealed bids should be submitted to:

Caledonia Community Schools Parking Lot Striping 2026 RFP 8948 Kraft Avenue SE Caledonia, MI, 49316

The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the School District. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified. No electronic or facsimile bids will be accepted.

Bids will be opened at the time & location listed above, but no awards will be made at that time.

mailto:HessM@CalSchools.org

Bidders should include the completed Iran Economic Sanctions Act form and the Familial disclosure statements.

Bid security / Bid Bond are not required for this RFP.

The Board of Education or its designee reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be opened.

Prices and information required, except signature of bidder, should be typewritten/printed. Illegible or vague bids may be rejected. All signatures must be written. Facsimile, printed or typewritten signatures are not acceptable.

Caledonia Community Schools, by law, is exempt from State and Federal Taxes.

Award

Caledonia Community Schools reserves the right to make awards within sixty (60) days after the date of the bid opening during which period bids may not be withdrawn unless the bidder distinctly states in the bid that acceptance thereof must be made within a shorter specified time.

It is the intent of the district to award this contract at the May 15, 2026 Board of Education meeting.

Insurance Requirements

The successful bidder agrees, at its sole cost and expense, to purchase, prior to the commencement of services, and maintain the following insurance coverage in the minimum amounts indicated for the entire duration of the contract.

Commercial General Liability Insurance: on an “Occurrence Basis” with limits of liability not less than $1,000,000 each occurrence, $1,000,000 aggregate, combined single limit, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions: A) Contractual Liability; B) Products and Completed Operations; C) Independent Contractor’s Coverage; D) Broad Form General Liability Extensions or equivalent; E) Deletion of all Explosion, Collapse and Under group (XCU) Exclusions, if applicable.

Workers’ Compensation including Employer’s Liability Coverage: of $100,000 each accident, $500,000 annual aggregate, in accordance with all applicable Michigan law.

Motor Vehicle Liability: If Contractor, or its employees, will use motor vehicles to satisfy its responsibilities under this contract, then Contractor must have a minimum amount of $1,000,000 per occurrence combined single limit including coverage for hired or leased vehicles, and owned and non-owned vehicles with No-Fault coverage as required by law. If an insurance coverage furnished by Contractor is on a “claims made” basis, the Contractor shall continue the coverage required under this contract for a minimum period of three years after the expiration or termination of this contract.

Contractor shall include the following as Additional Insured: Caledonia Community Schools, including its elected and appointed officials, employees, and volunteers.

If such insurance is not in force, Caledonia Community Schools may, at its option, terminate and cancel the contract.

Contract

The placing in the mail, and email if provided, of a notice of award (purchase order) to a successful bidder, to the address given in the bid, will be considered sufficient notice of acceptance of contract.

Scope

1. Contractor is to provide clean, neat, legal, appropriate parking lot, drive lane, and other pavement markings to all locations listed and attached drives.

2. Contractor is to effect cleanup at all sites at the end of each day / project area.

3. Striping may be completed between June 6 and August 10. The District will provide a calendar of events by site to the awarded contractor and updates as/if changes occur.

4. Appropriate site protection to avoid smearing, drive over, or other disruption should be provided during the project (paint drying time).

5. Contractor will be responsible to paint all of the facilities and attached roadways represented in the map schedule. Two new facilities are presented in alternative imaging as they are too new for Google Earth imaging.

6. It is highly recommended that all potential bidders visit the sites to be familiar with the district.

7. Contractor shall be responsible for all repairs or damages to School District property caused by his/her equipment, personnel or materials used.

8. Invoicing will be done only on work that has been performed.

Facility Locations

• Transportation Maintenance 8944 Kraft Avenue SE, Caledonia MI 49316 Site INCLUDES the bus parking lot area.

• Administration 8948 Kraft Avenue SE, Caledonia MI 49316

• Cal Community Center 9757 Kraft Avenue SE, Caledonia MI 49316

• Ralph E. Myers Stadium 316 E Main Street SE, Caledonia MI 49316

• Caledonia Baseball parking 9758 Kraft Avenue SE, Caledonia MI 49316 Located south of the Duncan Lake Middle School on Kraft Ave at 100th Street.

• Caledonia Elementary School 9770 Duncan Lake Avenue SE, Caledonia MI 49316

• Dutton Elementary School 7700 Patterson Avenue SE, Caledonia MI 49316

• Emmons Lake Elementary School 8950 Kraft Avenue SE, Caledonia MI 49316

• Kettle Lake Elementary 8451 Garbow Dr, Alto MI 49302

• Paris Ridge Elementary 4690 Paris Ridge Drive, Caledonia MI 49316

• Kraft Meadows Intermediate School 9230 Kraft Avenue SE, Caledonia MI 49316

• Duncan Lake Middle School 9758 Kraft Avenue SE, Caledonia MI 49316

• Caledonia High School NORTH 9050 Kraft Avenue SE, Caledonia MI 49316 Parking spot numbering is included There is NO field outline on this lot (despite Google Earth image)

• Caledonia High School SOUTH 9192 Kraft Avenue SE, Caledonia MI 49316

Link to image set of these facilities https://drive.google.com/file/d/19iKPVWy_mTbbF2qNB7j-Z7_kJKAmwKMJ/view?usp=sharing

BID FORM

Name of Company:

Street:

City/State/Zip:

Telephone:

Email:

Business Website:

Signature:

Name and Title:

Date:

The company represented above submits a bid price of:

For the completion of parking lot and lane striping at Caledonia Community Schools at all of the facilities listed.

I/We/The Company understands the terms of the RFP in submitting this bid form.

REFERENCES

May be included on a separate prepared page.

Customer name:

Address:

City/State/Zip:

Contact name:

Contact title:

Phone:

E-mail:

Scope of project:

Date of completion:

Customer name:

Address:

City/State/Zip:

Contact name:

Contact title:

Phone:

E-mail:

Customer name:

Address:

City/State/Zip:

Contact name:

Contact title:

Phone:

E-mail:

FAMILIAL DISCLOSURE AFFIDAVIT

All Bids shall be accompanied by a sworn statement disclosing any familial relationship that ex ists between the owner(s) or any employee of the Bidder and any member of the Board of Education of the District and/ or the Superintendent of the District.

The undersigned, owner or authorized officer of (the Bidder), pursuant to the familial disclosure requirement provided in the Caledonia Community Schools Telecommunications Request for Proposals, hereby represent and warrant, except as provided below, that no familial relationships exist between the Bidder or any employee of the Bidder, and any member of the Caledonia Community Schools, the Board of Education and/or the Superintendent.

The following are the Bidders familial relationship(s) with Caledonia Community Schools

Bidder/Employee Name Related to: Relationship

(Attach additional pages if necessary.)

There is no familial relationship that exists between the Bidder and/or any employee of the Bidder and any member of the Caledonia Community Schools, the Board of Education and/or the Superintendent.

Bidder:

(Company Name)

By:

(Signature)

(Title)

This instrument was acknowledged before me, a Notary Public, in and for the county of on this day of , 20 .

(Notary Public Signature) My Commission expires:

AFFIDAVIT OF COMPLIANCE - IRAN ECONOMIC SANCTIONS ACT

The undersigned, the owner or authorized officer of, (the “Bidder”) pursuant to the compliance certification requirement contained in the Caledonia Community School District's Board Policy (8120) and the request for bids/proposals, hereby certifies, represents, and warrants that the Bidder, including its officers, directors, and employees, is not an “Iran Linked Business.”

“Iran Linked Business” means either of the following:

1. A person engaging in investment activities in the energy sector of Iran, including a person that provides oil or liquefied natural gas takers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran.

2. A financial institution that extends credit to another person, if that person will use the credit to engage in investment activities in the energy sector of Iran. MCL129.312(e)(i-fi).

Furthermore, the Bidder, if awarded a contract by the Caledonia Community School District, affirms that it will not become an “Iran Linked Business” at any time during the course of performing under the contract.

The Bidder further acknowledges and understands that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the Caledonia Community School District’s investigation, and reasonable attorney fees, in addition to the fine. Furthermore, a person who submitted a false certification shall be ineligible to bid on a request for proposal for three years from the date the public entity determines that the person has submitted the false certification. MCL 129.315.

Bidder:

(Company Name)

By:

(Signature)

(Title)

This instrument was acknowledged before me, a Notary Public, in and for the county of on this day of , 20 .

(Notary Public Signature) My Commission expires:

(Notary Public Signature)