Parking Lot and Potholes SOW 2025_10_04 draft.pdf

STATEMENT OF WORK

Parking Lots and Potholes

[Draft]

October 22, 2025

United States Secret Service James J. Rowley Training Center

Parking Lot, and Potholes

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A. Project Background and Requirements

1. The James J. Rowley Training Center (JJRTC) is the primary training facility for the

United States Secret Service (USSS). The campus is located at 9200 Powder Mill Road in Laurel, Maryland, approximately 490 acres. The United States Secret Service, James J. Rowley Training Center (JJRTC) is the main training facility for USSS personnel. The facility consists of multiple buildings housing classrooms and conference rooms spread over the campus. JJRTC must provide the best training environment for USSS law enforcement Agents, Officers and civilian support personnel.

2. The purpose of this project is to design and construct a 100-vehicle parking lot.

The work also encompasses, and is not limited to, general repairs, pothole repairs and roadway upgrades, rehabilitation to the Protective Operations Driving Course (PODC) pad feeder routes, and optional additional parking spaces. This project shall have a base bid, and four (4) options as noted below:

• Section A. 4 – Base Bid: 100-Vehicle Parking Lot

• Section A. 5.1 – Option 1: Potholes and Pavement Repair

• Section A. 5.2 – Option 2: Roadway upgrades [Excluding PODC]

• Section A. 5.3 – Option 3: Additional 55 parking spaces

• Section A. 5.4 – Option 4: Additional 55 parking spaces

3. As a minimum, the following guidelines shall apply:

i. The manufacturer’s full material and equipment warranty shall be extended to the USSS.

ii. Use only high-quality commercial-grade materials and sealants.

iii. The Contractor shall follow all applicable local, state, and federal building regulations.

iv. Remove and sustainably dispose of all debris and unsalvageable materials from the Campus.

v. All installations shall follow the manufacturer’s requirements & recommendations.

vi. All work is turn-key.

vii. Verify that the necessary power requirements exist prior to work start.

viii. The contractor shall provide all labor, personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision necessary to meet the requirements established in the statement of work.

4. Scope of Work – BASE BID

4.1 General

This Scope of Work (SOW) outlines the requirements for the turn-key design and construction of a new parking lot accommodating 100 vehicles. The project site is up to two acres, and the work includes all necessary site preparation, drainage infrastructure, pavement construction, lighting installation, and striping. The design shall incorporate perimeter lighting for security and safety, as well as bio swales for stormwater management. Existing transformers are located on the site along with an

3 | P a g e electrical manhole. These items must be avoided during all phrases of design and construction (see attachment).

The contractor shall be responsible for all labor, materials, equipment, permitting, testing and services necessary to complete the work in accordance with this SOW, applicable codes, and industry best practices.

The intent of this design-build parking area is for functional, safe, easy and efficient vehicular access to the parking stalls, aesthetically pleasing, low maintenance cost and ease of modification for changes in patterns.

4.2 Scope of Services

4.2.1 Site Survey and Geotechnical Investigations

The contractor shall perform a comprehensive site survey and geotechnical investigation to inform the design and construction.

4.2.1.1 Site Survey

Conduct a topographic and boundary survey to establish existing site conditions, including natural and man-made features.

Locate and document all utilities, easements, right-of-way limits, and any other constraints.

Identify the exact location of the existing transformers, electrical manhole, and any other fixed structures to be avoided.

Provide a survey report and base mapping for use in design development.

4.2.1.2 Geotechnical Investigation

Conduct soil borings and laboratory testing to evaluate subsurface conditions.

Determine soil bearing capacity, groundwater table levels, and compaction requirements.

Provide a geotechnical report with recommendations for pavement section design, subgrade preparation, and drainage considerations.

4.2.2 Parking Lot Design

The contractor shall develop a complete and constructible design meeting all applicable codes, standards, and the Government’s requirements.

4.2.2.1 Civil and Site Design

Conduct tree and shrub removal, felling and piling, and clearing.

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Design a parking layout for 210 vehicles, including drive aisles, entry/exit points, and pedestrian circulation.

Ensure compliance with ADA accessibility requirements, including accessible parking stalls and pathways.

Provide a grading and drainage plan incorporating bio swales for stormwater management, with calculations to ensure compliance with local, state and federal stormwater regulations.

Adequate pavement, subsurface and surface, drainage shall be incorporated.

The pavement shall be constructed in a manner that will not permit water to collect at the pavement edge and provisions shall be made to intercept all groundwater, seepage planes, streams, etc.

Identify and design necessary curbing, sidewalks, and any required landscape areas.

Design and install bollards as required to protect critical infrastructure, i.e. electrical transformers. Ensure that the minimum k-rating of the bollards are M30 (15,000 lb.

vehicle at 30 mph

4.2.2.2 Electrical and Lightning Design

Design and specify perimeter lighting to provide adequate illumination for safety and security.

Ensure compliance with local electrical codes and prevent conflicts with the existing transformer(s).

Include a lighting photometric study to verify illumination levels.

As necessary, coordinate with the applicable local electric utility company, and arrange for relocation of transformers.

4.2.2.3 Pavement and Stripping Design

Provide a pavement design based on geotechnical recommendations, including but not limited to subgrade preparation, base course, and asphalt or concrete pavement.

Include striping and signage layout for traffic control and directional flow.

4.2.2.4 PODC Pad Testing

Conduct a Roughness Test to measure the pavement roughness of the PODC Pad in accordance with ASTM E867, E950 & E1166, and AASHTO standards. Roughness shall be reported in IRI units of either m/km or in/mi (1 m/km = 63.36 in/mi).

4.2.2.5 Permitting

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Obtain all required local, state, and federal permits for tree removal and replanting, construction, stormwater management, and electrical work.

Coordinate with regulatory agencies as needed.

4.2.3 Construction Requirements

4.2.3.1 Site Preparation

Perform all necessary clearing, grubbing, and grading to achieve the design elevations.

Implement erosion and sediment control measures in accordance with regulatory requirements.

Excavate and prepare the subgrade per geotechnical recommendations.

4.2.3.2 Drainage and Stormwater Management

Construct bio swales and other stormwater management features per the approved design.

Ensure positive drainage away from paved areas to prevent standing water.

4.2.3.3 Pavement Construction

Install approved pavement section, including subgrade stabilization, base material, and surface paving.

Ensure proper compaction and material testing per industry standards.

4.2.3.4 Lightning Installation

Install and test all perimeter lighting per the approved design and electrical code requirements.

Ensure electrical work does not interfere with the existing transformer.

4.2.3.5 Striping, Signage, and Finishing

Apply all pavement markings, directional arrows, and ADA-compliant signage.

There is a road that separates the parking lot and the building, therefore a pedestrian walkway with powered flashing LED pedestrian crossing signage and striping is required. Install any required wheel stops, bollards, or other safety features.

Complete final grading and landscaping in designated areas.

4.2.4 Quality Assurance and Closeout

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The contractor shall ensure compliance with the contract documents, industry standards, and regulatory requirements throughout the project.

4.2.4.1 Inspections and Testing

Conduct all necessary material and compaction testing.

Perform field inspections to verify compliance with design specifications.

4.2.4.2 Final Acceptance

Conduct a final walkthrough with the owner and provide a punch list for deficiencies.

Provide as-built drawings, warranties, and operations manuals as part of project closeout.

4.3 Deliverables

The contractor shall provide the following deliverables, at a minimum:

1. Survey and Geotechnical Report (including boring logs and pavement recommendations).

2. Final Construction Drawings and Specifications (signed and sealed by a licensed engineer).

3. Stormwater Management Plan and Permit Approvals.

4. Construction Schedule (updated monthly throughout the project).

5. Material and Testing Reports.

6. As-Built Drawings and Closeout Documentation.

5. Scope of Work – BID OPTIONS

5.1 Potholes and Pavement Repair

This project involves the stabilization of subgrade, repair of damaged asphalt and complete repaving of designated road sections within JJ Rowley Training Center.

The work aims to improve structural integrity, ensure long-term durability, and enhance driving conditions. For all road surfaces that are not part of the PODC Driving areas.

5.1.1 Mobilization

Transportation of necessary equipment, tools, and materials to the site. Set up traffic control and safety measures per the RTC Facility requirements. Area for mobilization and parking/laydown will be adjacent, further up the roadway (South Perimeter Road), to the northeast of the proposed parking lot footprint.

5.1.2 Road Surface Evaluation and Marking of Damaged Areas

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Conduct visual and technical inspection of damaged areas on RTC (excluding PODC) listed and not listed on the SOW.

Marking of areas requiring repair, stabilization, or full-depth reclamation.

5.1.3 Stabilization

Excavate unstable base/sub-base material in identified areas:

a. Where pavement distress is greater than can be repaired through full depth reclamation, the contractor shall remove existing pavement and base material; the contractor must then excavate subgrade to a depth as required.

b. Place suitable sub-grade fill material (GABC) in maximum 6” lifts to the existing Sub-grade level. Compact lifts to ensure integrity of sub-grade to 98% of the maximum dry density using a standard proctor.

Apply appropriate stabilizing agent (e.g., lime, cement, or chemical stabilizer).

Compact subgrade to specified density using appropriate machinery.

5.1.4 Asphalt Repair and Milling

Mill the existing asphalt surface to the specified depth where needed.

Remove and dispose of old asphalt in accordance with environmental regulations.

Patch potholes, cracks, and alligator areas using hot-mix asphalt (HMA).

5.1.5 Repaving

Apply tack coat to milled or prepared surface.

Lay and compact new asphalt layers (base, binder, and surface as applicable).

Ensure cross-slope, grade, and alignment per design specifications approved by Facilities.

Construct Asphalt Joints:

a. Construct asphalt joints to facilitate full depth exposure of the course before resuming placement of the affected course.

b. Properly clean and tack the vertical face of the transverse joint before placing additional material.

c. Straightedge asphalt joints immediately after forming the joint.

d. Correct any irregularity that exceeds 3/16 inch in 10 ft.

e. Do not burn of heat the joint by applying fuel oil or other volatile materials.

Protect sections of the newly finished pavement from traffic until the traffic will not mar the surface or alter the surface texture. If directed by the Engineer, use artificial methods to cool the newly finished pavement to open the pavement to traffic more quickly.

5.1.6 High priority areas of concern identified by Facilities O&M

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i. Canine Rd – West Perimeter Rd (13)

ii. West perimeter Rd – gravel pull-off (16)

iii. Drummond Entrance (4)

iv. 13th St Potholes (11)

v. North Perimeter Rd – 18th St (5)

vi. N St (6)

vii. North Perimeter Rd – 13th St (7)

viii. Clint Hill Way – 16th St Merge (8)

ix. East Gate Rd (10)

x. South Perimeter Rd – 13th St (12)

5.1.7 Low priority areas of concern identified by Facilities O&M

i. North Rd – Maintenance Ln (1)

ii. Front of Eytchison (2)

iii. North Rd-West Perimeter Rd (3)

iv. I St – 10th St (9)

v. Range Rd – Canine Rd (14-15)

vi. JJRTC Rd – Range Rd (17)

5.1.8 Finishing and Cleanup

Apply pavement markings, lane lines, and road signs.

Clean up site and remove debris, excess materials, and equipment.

Restore any disturbed landscape or roadside elements.

5.1.9 Key milestones:

• Mobilization Day 1 – 2

• Stabilization Day 3 – 7

• Repair and Milling Day 8 – 14

• Repaving Day 15 – 21

• Finishing Day 22 – 24

5.1.10 Standards and Compliance

All work shall comply with relevant standards, e.g., ASTM, AASHTO, and local DOT specifications.

Contractor must follow all applicable safety, environmental, and traffic control regulations.

5.1.11 Quality Assurance

Compaction tests for base and asphalt layers.

Asphalt mix design approval.

Regular inspections and approval checkpoints by the Government / appointed engineer.

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5.2 Roadway Upgrades

The Roadway upgrades will include milling, Striping, paving, sealcoating, and any repairs needed to the driving pad, access roads, parking areas, and other hard surfaces around the three PTS (3) buildings.

The driving surfaces include (see attachments):

• PODC Road – between South Perimeter Road and 18th Street

• Observation Tower Road – between PODC Pad and 18th Street

• Auto Lane – between PODC Pad and the Moran Building Parking Area

• Bob Diehl Way – between PODC Pad and the Moran Building Parking

Area

• Service Road / Gas Pump Access – between Auto Lane and Moran Building

Parking Area

• Moran Building Parking Area / Access Areas

5.2.2 Recommended Scope of Works

The following scope of work is recommended as a minimum measure for the remediating of the driving pad, all access roads, parking areas, and other hard surfaces around the Protective Transportation Section (PTS) buildings:

Milling of current Wearing Course on all driving pad and roadway surfaces (outlined above), and removal of all debris created by the milling process.

Repairs to all underlying asphalt surfaces and aggregate base to include:

• Cleaning and sealing existing cracks

• Placement of crack inhibitor membrane

• Determine cause of parking area divots and repair accordingly

Replace Wearing Course with “Racetrack or NASCAR” grade asphalt on the following surfaces:

• PODC Road – Between South Perimeter Road and 18th Street

• Observation Tower Road – Between PODC Pad and 18th Street

Replace Wearing Course with “Roadway” grade asphalt on the following surfaces:

• Auto Lane – Between PODC Pad and 18th Street

• Bob Diehl Way – Between PODC Pad and the Moran Building Parking

Area

• Service Road / Gas Pump Access – Between Auto Lane and Moran

Building Parking Area

• Moran Building Parking Area / Access Areas

The Wearing Course on all surfaces shall be rolled and finished in successive passes.

Replace and affix 30 – 40 parking “Bump Stops” to the Wearing Course with rebar.

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Increase the width of Auto Lane, between 18th Street and the Service Road / Gas Pump Access by a minimum of 10 feet to accommodate student parking. This will require additional aggregate base, asphalt base, asphalt binder course and asphalt surface course. The tack coat and Wearing Course would be laid upon the additional 10 feet.

Level the area around the gas pump (Access Road East of the “Shop” garage) so that it does not flood during inclement weather. This could include some cement work.

Remove the vehicle vacuum (NE corner of the “Shop” garage) during the paving process. Resent the new vehicle vacuum after the paving process (possibly in a different location – electrical work may be required).

Repaint markings on the resurfaced parking areas, to include the new parking, are created by the increased space on Auto Lane, as specified by the engineering drawings and the Government.

Any work recommended by a consulting engineer and approved by the Government.

5.3 Additional 55 Parking Spaces

The provision an additional 55 parking spaces with design scope and specifications like that mentioned in the Base Bid (section 5.1).

5.4 Additional 55 Parking Spaces

The provision an additional 55 parking spaces in addition to that provided in section 5.3, with design scope and specifications like that mentioned in the Base Bid (section 5.1).

B. Timeline

The contractor shall submit a detailed project schedule with milestones. These will include demolition, installation, and optional canopy construction. All on-site activities, including the above-mentioned tasks, must be carefully coordinated to meet this timeline. The period of performance for the requirement, including design, procurement, mobilization, installation, and final clean-up is 180 calendar days from date of ‘Notice to Proceed’ (NTP).

C. Hours of Operation

The contractor is responsible for conducting business, between the hours of 7:00am

– 5:00pm Monday through Friday except Federal holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

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D. Type of Contract

The Government will award a firm fixed price contract.

E. Administrative Requirements

1. PRIVACY ACT: Personnel who have access to Privacy Information shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

2. PHYSICAL SECURITY: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

3. KEY PERSONNEL: The contractor shall provide a point of contact (POC) who shall be responsible for communication with USSS, to include to CO, COR, USSS project manager, and other government officials as needed.

The name of this person and an alternate who shall act for the contractor when the project manager is absent shall be designated in writing to the contracting officer. The POC or alternate shall have full authority to act for the contractor on all contract matters.

4. IDENTIFICATION OF CONTRACTOR EMPLOYEES: All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Contractor shall designate one (1) employee to apply and maintain a PIV card. This employee will function as the on-site escort for all other contractor employees requiring access to RTC. This employee is required to be on-site every day that any other contractor employee will be present. This employee will be required to fill out and submit an SF-86 background clearance form, consent to an interview with USSS personnel, and maintain eligibility throughout the course of the project. PIV card requirements are similar to confidential clearance requirements, requiring Government review of cardholder Personal Conduct, Financial Considerations, Alcohol and Drug Use, Criminal Conduct, Foreign Influence, Foreign Preference, Security Violations, Mental Health, etc.

5. DATA RIGHTS: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be

12 | P a g e used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose.

This right does not abrogate any other Government rights.

6. ORGANIZATIONAL CONFLICT OF INTEREST: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

7. LIQUIDATED DAMAGES: The contractor shall complete the design and construction of the project in accordance with the agreed upon project schedule and substantial completion date. If the contractor fails to achieve substantial completion on or before the period of performance has expired, the contractor shall be liable for $1,500.00 per calendar day. This amount represents the additional administrative costs incurred by the Government in the oversight and execution of the work beyond the contractually required completion date. Up to 10% of pay applications shall be withheld by the Government up to the projected liquidated damages amount if the contractor deviates from their schedule and cannot adequately demonstrate a reasonable recovery schedule that meets the period of performance.

8. SUBMITTAL PROCESS:

a. Contractor shall track all submittals on a submittal register, updated monthly prior to pay applications. Provide a submittal register with all materials, equipment, design, and surveys projected for the duration of the project. This register shall include the following dates, as a minimum: date submitted, date required, date responded.

The Government reserves the following number of calendar days for approval (14 days for RFIs, 14 days for GA, 14 days for FIO), that shall be reflected in the contractor schedule.

b. Submittals may be submitted electronically via email and is the preferred method of delivery.

c. Comply with schedule for submittals related to work.

d. Material submittals are delivered to the Government based upon the

Contract.

9. WORK SCHEDULING: Work Schedules for all on-site activities must be

13 | P a g e reviewed and approved by the COR prior to start of the project; and all activities coordinated with the COR once work has begun. Contractor shall allow for non-access days where construction activity is prohibited due to site activities/special events. When possible, the Government will provide 24-hour notification each time the restrictions are invoked.

a. Working hours will normally range between the hours of 6:30 AM and 4:00 PM (0630- 1600) excluding Saturdays, Sundays, and Federal Holidays. If work must be done during periods other than above, additional Government inspection personnel may be required. Notification must be given to the COR five (5) working days in advance of intention to work during other periods to allow assignment of additional inspection forces when the COR determines that they are reasonably available. If such support is reasonably available, the COR may authorize work to be performed during periods other than normal duty hours/days. Work beyond normal hours/days will be required for major utility outages.

b. No construction work shall take place over the Christmas and New Year holiday period. This period will start one full workday before the Federal Christmas holiday and end the first workday after the Federal New Year Holiday. The Contractor may request to work during this time at the discretion of the COR; however, limited support will be available.

c. Maintain Clean Work Areas: All work areas shall be always kept clean. Contractor shall prevent introduction of dirt or dust into areas adjacent to the work areas. All materials, tools and equipment shall be thoroughly cleaned prior to being brought into the work areas or adjacent areas.

d. Damage To Existing Equipment: Any damage must be reported to the contracting officer immediately. Damage to existing materials, equipment or systems occurring from Contractor activities or neglect, shall, at the sole discretion of the COR, be repaired or replaced by the Contractor at no cost to the Federal Government.

e. New Material and Construction Equipment: Only material and construction equipment designated for performance of contract work may be stored at the construction site or located in Government-controlled warehouses or shop facilities.

f. Access and Control Requirements: Exclusive use or control of any area will not be allowed as the Government must always have access to all areas. All work must be scheduled around operational constraints.

10. SUBMITTED SURVEYS, STUDIES, AND PROPOSALS: Surveys, studies, proposals, and work plans submitted to the COR become the property of the Government.

11. ENVIRONMENTAL PROTECTION: Perform the work to minimize the pollution of air, water, and land and control noise and dust within reasonable limits and in accordance with federal, state, and local environmental laws.

Submit an Environmental Protection Plan to the COR for approval prior to mobilization.

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12. SITE SECURITY

a. Security Requirements: All employees, including design consultants, subcontractors and suppliers are required to comply with JJRTC security requirements. Comply with the following:

i. All contactor personnel requesting access to JJRTC must be a U.S. citizen.

ii. The contractor shall submit a completed SSF 3237 – U.S.

Secret Service Facility Access Request for each person requiring access to the RTC a minimum of 14 working days before access is required. Non-US born applicants must provide a copy of their naturalization certificate with their completed form.

iii. The contractor must maintain a current list of employees that have been submitted for access per the paragraph above. The list will include date of SSF 3237 submission, employee name, employee phone number, job title, company name, company address, and status of review (submitted, approved, or denied).

iv. The contractor will be working in and around existing buildings and training areas which are occupied and shall only access facilities and areas on JJRTC where specific work is to be performed. All personnel shall remain at the approved areas and the contractor shall maintain accountability of all personnel including subcontractors.

v. This project is unclassified; however, the AE and affiliates shall not disclose any information concerning any aspect of this contract without prior written approval of the Contracting Officer’s Representative (COR).

vi. Duplication or disclosure of the data and other information to which the contractor shall have access because of this contract is prohibited. The contractor and its subcontractors, agree not to disclose said data, any interpretations and/or translations thereof, or data derivative there from, to unauthorized parties in contravention of these provisions, without the prior written approval of the COR.

vii. All photography requirements shall be coordinated with the COR. Photographs may only be taken for the purpose of documenting existing conditions, project progress, and project completion. Taking pictures of USSS personnel, facilities, or areas that are not associated with the scope of the contract is strictly prohibited.

viii. Posting to social media any information pertaining to this project is strictly prohibited.

ix. Deviations from or violations of any of the provisions of this paragraph, will, in addition to all other criminal and civil remedies provided by law, subject the Contractor/AE to immediate termination for default.

b. The highest classification involved in the performance of this contract is FOUO.

c. Contractor Entry: All containers, equipment and hand carried items

15 | P a g e brought into or removed from the facility is subject to inspection by the USSS for the presence of potential security threat or hazardous items.

d. Prohibited Items: Contract employees shall comply with the facility security policy prohibiting weapons, including but not limited to, firearms, pellet guns, bows, arrows, explosives, martial arts weapons, all forms or derivatives of pepper spray (Oleoresin Capsicum), and knives with blades in excess of 2.5 inches. Narcotic drugs, syringes, and drug paraphernalia, except prescribed medication, or medicine included as medical supplies. Alcoholic beverages (except for sealed containers stored in personal vehicles).

e. Denial of Entry: The Government reserves the right to terminate the entry of any Contractor employee upon disclosure of information which indicates the individual’s continued entry to the Site is not in the best interest of national security. The violation of or deviation from the established security procedures by Contractor employees shall also result in denial of entry.

f. Security Related Delays: The Government is not responsible for delays caused by non-compliance with these instructions. The Contractor is similarly responsible for any delays caused by employees who report to work without their badge to include any delays encountered by an employee in gaining entrance to an area with a visitors’ badge or in the reissuing of a lost or damaged badge.

g. Security Education: The Contractor shall ensure contract (design and construction) employees understand the security requirements and are given security briefings annually as required by the Site Security Office.

h. Operations Security (OPSEC): The Contractor shall comply with those OPSEC measures required by the Government to protect and control indicators that give an insight into military operations, plans or other activities. Information about this contract and or details about this facility will not be discussed with unauthorized persons, discarded as unclassified trash, posted on a webpage or released to the public. Information should only be released to authorized personnel on a “need to know” basis. Additionally, Contractors will not discuss information about USSS to reporters, radio stations or any person who does not have an official “need to know”.

13. ACCIDENT REPORTS: The Contractor shall comply with accident reporting requirements as outlined in EM 385- 1-1. Submit accident reports to the COR within the time limits prescribed.

14. PAYMENT PROCEDURES

a. Pencil Copy: The Contractor shall provide a pencil copy of their pay application (AIA Forms G702/G703) to the COR on the last day of each month. The pencil copy shall include:

i. Proposed changes to AIA Forms G702 and G703. The changes shall be reflective of approved materials stored on site and work performed during the update period and shall include percentages of completion for each activity, actual start and actual finish. The pencil copy will be sorted by

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Activity ID and grouped as mutually agreed, to reflect the project phasing and area codes.

ii. Within 72 hours of emailing the pencil copy the Contractor shall schedule a job walk with the Government or its representative to verify actual percentages completed during the update period. Upon agreement of actual percentages completed, the Contractor shall submit their updated pay application with their Monthly Progress Schedule Package.

In the event the actual percentage completeness changes as a result of the site walk, the Contractor shall make all necessary adjustments to the progress schedule to maintain consistency with the pay application.

b. Monthly Pay Application Packages: The monthly progress schedule package shall contain an updated schedule, schedule narrative, and invoice (based on the accepted pencil copy):

i. The monthly progress schedule shall reflect all design and construction activities through the last day of the calendar month and shall include actual percentage complete, actual start date, and actual finish date for each activity. At each update period, the progress schedule shall be evaluated in comparison to the approved CLBS, to determine whether the Contractor is ahead, behind, or is on schedule. The progress schedule shall clearly differentiate the actual progress made in comparison to the progress planned to have been made according to the CLBS. The progress schedule submission shall include the scheduling software source file and PDFs of the following reports:

a) Gantt Chart with Activity Breakdown of all activities sorted by early start, early finish, total float, and grouped as mutually agreed, to reflect the project phasing and area codes.

b) Cost Report grouped and subtotaled by CLIN and sorted by Activity ID. This report shall show Activity ID, Activity Description, Percent Complete, Early Start, Early Finish, Budgeted Cost (per approved SOV), Actual Cost to Date (percent complete times Budgeted Cost), Previous Cost, cost this period, cost to complete, and Earned Value (calculated based on Physical Percent Complete Setting) in CPM software.

c) Activity Report sorted by total float and early finish.

d) Changes Report detailing changes made to the schedule during the update period.

ii. The schedule narrative shall include, at a minimum, the following information:

a) Critical Path Analysis identifying the following paths and near critical activities.

b) Longest Path: Identify the current driving activity(ies), explain how and why the scheduled

17 | P a g e dates for this activity(ies) have changed since the previous update. Identify any items completed during the update period which directly affected the new driving activity(ies). Should this analysis show slippage to the project completion date, the slippage (delay) must be assigned to one of the following reasons (responsibilities); Contractor delay, Government caused delay, or Act of God. Failure to identify the cause will result in the schedule being returned unaccepted.

c) Contractor delays beyond 14 days will require a Recovery Schedule.

d) Government delays will require an excerpt from the CLBS and a narrative describing initial versus remaining float.

e) Delays due to an Act of God require an excerpt and a request for non-compensable time extension.

c. Path(s) causing any contractual milestone to slip past its required completion date using the same procedure as for Critical Path Analysis.

d. Near Critical Activities: Identify activities in progress or scheduled to start in the upcoming month which have a float value no greater than 5 days more than the critical path(s). Provide a prognosis for completing these activities on time and identify any actions required by the Government or an OGC to keep them on schedule.

e. As schedule changes are accepted by the Government, the Contractor shall indicate the changes made in the narrative when submitting the Pay Application Package.

f. Issues/Areas of concern: This section should be used to identify issues not already covered by the Critical Path Analysis.

g. Progress report and look ahead: This section should be used to discuss progress made during the past update period (if any) and projected work to be accomplished in the coming period.

h. Invoice: Should be in the same format (AIA Forms G702/G703) as the pencil copy. Upon Government Acceptance of the monthly pay application package, the Contractor shall submit their invoice into IPP. Invoices submitted into IPP with unresolved issues from the pencil copy or with an unaccepted monthly schedule update package may be rejected by the Government.

F. Definitions and Acronyms

1. DEFINITIONS

i. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

ii. Contracting Officer (CO). A person with authority to enter into, administer, and or terminate contracts, and make related

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The only individual who can legally bind the Government.

iii. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

iv. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

v. Physical Security. Actions that prevent the loss or damage of

Government property.

2. ACRONYMS

AE Architect/Engineer CFR Code of Federal Regulations CO Contracting Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf CPFF Cost Plus Fixed Fee CQB Close Quarters Battle FAR Federal Acquisition Regulation FFP Firm Fixed Price GFP Government Furnished Property HSAR Homeland Security Acquisition Regulation LED Light Emitting Diode LH Labor Hour NCR National Capital Region OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PM Program Manager SOTS Special Operations training Section SOW Statement of Work TE Technical Exhibit TM Time and Material TPOC Technical Point of Contact

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Instruction to Offerors

All request for proposals must be submitted via email to (contract specialist). In the event submissions are not received due to a technical issue, and you’re excluded from the competitive range, we will investigate to determine the time of transmission to the Government from your device. Request for Request for proposals due NO LATER THAN NOON (EST) on (date).

Bid Walk Directions:

To receive consideration the prospective bidders must attend a project bid walk. The site visit is mandatory and will be held on (date) at 9:00 am. During the site visit, you will go over information surrounding the project. Bidders must submit the following information for all attendees by (date/time) to Selena Millhouse at SELENA.MILLHOUSE@associates.usss.dhs.gov along with any questions or concerns regarding the site visit.

a. Bid walk attendees must submit:

i. Name

ii. Social security number

iii. Date of birth

b. We will meet at the Visitor Center 15 minutes before the bid walk.

c. Make sure you have a photo identification such as a driver’s license.

d. Wear comfortable walking clothes and sturdy shoes. We will walk around on uneven ground and climb ladders.

To receive proper consideration, proposals shall be:

a. Prepared on 8½”X11” paper printed double-spaced in no less than a 10-pitch font size. Only diagrammatic information that cannot fit on 8½”X11” paper may be printed on 11”X17” paper and folded.

b. No more than 22 pages in length. 11”X17” Paper used for non-diagrammatic material will be counted twice. Any Offerors, pages, or portions of that are unreadable or difficult to read will be discarded while still be counted against the page count limitation.

d. Organized in sections named and numbered in accordance with the evaluation factors. All pages shall be numbered in ascending order starting with one (1) to the last page.

e. Provided with a front cover page that references this solicitation’s title and number, provides the Offeror business name and logo, the date of submittal and any additional pictures or graphics if any.

f. Provide an appendix for any materials submitted but not required by this solicitation (such as company brochures, resumes, etc.). It should be noted that, while the material provided in the appendices won’t count against the page number limitations, the Government is not obligated to review or refer to such material during the evaluation.

g. Provides required administrative forms, tables, organization charts and past performance examples in the sections where they are required for a given factor. To avoid repetition and help with the page number limitation, Offerors may use the same material to address more than one factor provided the material appears under the first section it is to be used and, whenever referenced in subsequent sections, the Offeror clearly describes the aspects that pertain to its use.

h. Offers shall submit an electronic copy via email directly to the Contract Specialist, copying Contracting Officer.

mailto:SELENA.MILLHOUSE@associates.usss.dhs.gov

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1. TECHNICAL EVALUATION FACTORS

a. Factor Identification – This evaluation will evaluate the offerors by the proposals received in response to the Statement of Work (SOW) for Outdoor Range Renovation Request for Proposals using the following:

• Factor 1 – Technical Approach

• Factor 2 – Cost/Price

b. Order of Importance – See Evaluation Methodology

1.1 Factor 1.: Technical Approach

a. Demonstrate Project Understanding

a. Bidder shall submit a sketch with a project specific narrative describing how the Bidder will execute the work and meet the requirements of the Statement of Work. The proposal shall include sufficient detail for the Government to determine the Bidder understands the scope of work. Included in the Technical Approach are the following:

i. Project Risks: Identify the top thee (3) most significant project risks and mitigation strategy the Bidder anticipates for this project.

ii. Project Schedule: Provide a critical path method project schedule demonstrating an understanding of the project sequencing. Provide a narrative on how project schedule slippage will be mitigated and address long lead items.

iii. Requirement: Length is limited to six (6) pages including any drawings.

b. Key Personnel

a. Submission Requirements: Resumes demonstrating personnel meet requirements for Key Personnel defined in SOW section F. Key Personnel. Include organizational chart with major subcontractors.

i. Key personnel: Construction Superintendent, Site Safety Officer, Quality Control Manager, and Designer of Record

ii. Requirement: Resumes for Key Personnel (Each resume limited to one page), team organizational chart (limited to one page). Limited to six (6) pages.

c. Factor 1 is limited to twelve (12) pages total.

1.2 Factor 2: Cost/Price Proposal

a. Submission Requirements: Detailed cost proposal presented by specification division breaking out labor hours and non-labor expenses.

b. Requirement: Limited to six (6) pages.

2. EVALUATION METHODOLOGY

Lowest price technically acceptable.

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Attachment 1 Proposed Location of Parking Lot

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Attachment 1A Transformers and Electrical Manhole

Attachment 2 Defective Pavement Locations (Option 1)

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1. North Road – Maintenance Ln:

340 sq.ft.

2. Front of Eytchison:

120 sq.ft.

3. North Road – West

Perimeter Rd:

600 sq.ft.

4. Drummond Entrance:

1,000 sq.ft.

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5. North Perimeter Road –

18th St:

220 sq.ft.

6. N St:

510 sq.ft.

7. North Perimeter Road –

13th St:

1,400 sq.ft.

8. Clint Hill Way – 16th St Merge:

375 sq.ft.

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9. I St – 10th St:

1450 sq.ft.

10. East Gate Rd:

1650 sq.ft.

11. 13th St potholes:

1,150 sq.ft.

12. South Perimeter Rd –

13th St:

600 sq.ft.

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13. Canine Rd – West

Perrimeter Rd:

2,000 sq.ft.

14. Range Rd – Canine Rd:

5,500 sq.ft.

15. Same as 14:

16. West Perimeter Rd – gravel pull-off:

700 sq.ft.

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17. JJRTC Rd – Range Rd:

700 sq.ft.

Attachment 3

PODC Location Layout

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Not in Contract

(NIC)

1.1 Factor 1.: Technical Approach